HomeMy WebLinkAboutAgreement_Interlocal_03/10/2016 Agreement with Palm Beach County and the Local Government
Re. Palm Beach County Information Systems Services
Interlocal Agreement for Assignment of Property Data and Development of
Annual Assessments for Palm Beach County Non -Ad Vallorem Districts
THIS Agreement made and entered into this day of , 20 by
and between Thy U ;16a b-� T! .3u es-1r, ( "Local Government ") and Palm
Beach County Board of County Commissioners ( "County"), a political subdivision of the State of
Florida.
WITNESSETH THAT:
WHEREAS, the parties desire to enter into this Agreement covering the provision of Information
Technology services by the County for the Local Government in order to certify its non -ad
valorem assessment roll to the Property Appraiser for the Notice of Proposed Property Taxes
and to the Tax Collector for the Actual Property Tax Notices;
NOW, THEREFORE, in consideration of the mutual promises and agreements contained herein
the County and the Local Government agree as follows:
1. The above representations are true and correct.
2. The Local Government agrees that County, through its Information Systems Services
Department ( "ISS ") will take compatible electronic medium from the Property
Appraiser on June 1 of each year pursuant to the provisions of Section 197.3632 (3)
(b), Florida Statues.
3. The term of this Agreement, unless terminated as provided herein, is for a period of
one (1) year. This Agreement shall automatically renew annually unless either party
gives written notice as provided in 9 below. The effective date of the Agreement is
the date of approval by County and filing with the Clerk of the Circuit Court for Palm
Beach County.
4. In addition Local Government agrees that County will take said compatible electronic
medium from the Property Appraiser, prior to September 15 of each year's
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Agreement with Palm Beach County and the Local Government
Re: Palm Beach County Information Systems Services
certification date, which will include the same information as the June 1 st electronic
medium plus the changes made thereto since June 1 o '.
5. Local Government further agrees to provide County, with all the information and
assistance reasonably necessary to complete the data processing required to certify
Local Government's non -ad valorem assessment roll to the Tax Collector and
provide the non -ad valorem assessments to the Property Appraiser for the Notice of
Proposed Property Taxes on compatible electronic medium.
6. Local Government agrees to provide final approval to County no later than July 2e
for the Notice of Proposed Property Taxes and September 12"' for the Actual
Property Tax Notices. Should the above date fail upon a holiday, Saturday or
Sunday, Local Government will agree to provide final approval by the last business
day prior to the holiday, Saturday or Sunday. If the approval is not received by 5:00
p.m. on the appropriate date, Local Government agrees it will take the necessary
actions, at its sole expense, to notify its non -ad valorem parcel owners of the Notice
of Proposed Property Taxes and /or Actual Property Tax Notices for that year.
7. The Local Government further agrees to reimburse County for all costs incurred in
producing the non-ad valorem assessment roll for Local Government described in
the attached Exhibit 1. Payment shall be made to County within 45 days, following
receipt of its invoices.
8. The parties recognize that County will be processing several non -ad valorem
assessment rolls for various local governments at the same time and Local
Government agrees to provide timely information and assistance as may be required
by County during the certification process; including, if necessary, personnel on
location in County offices to verify the calculations being made by the computer.
9. This Agreement shall be automatically extended hereafter, from year -to -year, unless
and until terminated by either of the parties. This Agreement may be terminated at
any time by Local Government upon 60 day written notice to County or by County
upon written 60 day written notice to Local Government; however, notice given by
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Agreement with Palm Beach County and the Local Government
Re: Palm Beach County Information Systems Services
either party after January 1 St and prior to October 1 shall be effective only following
completion of the certification of that year's non -ad valorem tax roll.
10. This Agreement shall be governed by the laws of the State of Florida. Any legal
action necessary to enforce the Agreement will be held in Palm Beach County.
No remedy herein conferred upon any party is intended to be exclusive of any
other remedy, and each and every such remedy shall be cumulative and shall be
in addition to every other remedy given hereunder or now or hereafter existing at
law or in equity, by statute or otherwise. No single or partial exercise by any party
of any right, power, or remedy hereunder shall preclude any other or further
exercise thereof.
11. No provision of this Agreement is intended to, or shall be construed to, create
any third party beneficiary or to provide any rights to any person or entity not a
party to this Agreement, including but not limited to any citizen or employees of
County and /or Local Government.
12. Notice Any notice, request, instruction, demand, consent, or other
communication required or permitted to be given under this Agreement shall be
in writing and shall be delivered by certified mail, postage prepaid, and certified
return receipt requested to the following addresses or such other addresses as
the parties may provide to each other in writing:
If sent to the County:
Steve Bordelon, Information Systems Services Director
301 N. Olive Avenue, 8 1h floor
West Palm Beach, FL 33401
(Telephone: 561- 355 -2394)
With copy to:
County Attorney's Office
Palm Beach County Board of County Commissioners
301 N. Olive Avenue, Suite 601
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Agreement with Palm Beach County and the Local Government
Re: Palm Beach County Infonnation Systems Services
West Palm Beach, FL 33401
(Telephone: 561- 355 -2225)
If sent to the Local Government shall be sent to:
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13. County and Local Government agree each will do any and everything reasonably
necessary to accurately produce Local Government's non -ad valorem
assessment roll. Local Government recognizes that problems may arise in spite
of efforts by County, and County shall not be held liable as a result of its
processing of Local Government's non -ad valorem assessment roll.
14. Palm Beach County has established the Office of the Inspector General
in Palm Beach County Code, Section 2 -421 - 2 -440, as may be
amended. The Inspector General's authority includes but is not limited
to the power to review past, present and proposed County contracts,
transactions and records, to require the production of records, and to
audit, investigate, monitor, and inspect the activities of Local
Government, its officers, agents, employees, and lobbyists in
compliance with contract requirements and detect corruption and fraud in
connection with the performance of this agreement.
15. Failure to cooperate with the Inspector General or interfering with or
impeding any investigation in connection with the performance of this
agreement shall be in violation of Palm Beach County Code, Section
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i
Agreement with Palm Beach County and the Local Government
Re: Palm Beach County Inthrmation Systems Services
2 -421 - 2 -440, and punished pursuant to Section 125.69, Florida
Statutes, in the same manner as a second degree misdemeanor.
16. The County's performance and obligation to pay under this Agreement
for subsequent fiscal years are contingent upon annual appropriations
for its purpose by the Board of County Commissioners.
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Agreement with Palm Beach County and the Local Government
Re: Palm Beach County Information Systems Services
IN WITNESS WHEREOF, the Board of County Commissioners of Palm Beach County,
Florida has made and executed this Agreement on behalf of County and Local Government
has hereunto set its hand the day and year above written.
PALM BEACH COUNTY
BOARD OF COUNTY COMMISSIONERS:
By:
Steve Bordelon, PBC ISS
Local Government:
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Typed Name
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Title
WITNESS:
APPROVED AS TO FORM m t t )
AND LEGAL SUFFICIENCY
Signature
BY
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County Attorney PO
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Typed Name j S
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APPROVED AS TO
TERMS AND - . ��
RATED'
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CONDITIONS OF FL
By
Steve Bordelon, Director, Information Systems Services
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EXHIBIT 1
PALM BEACH COUNTY INFORMATION SYSTEMS SERVICES
Non -Ad Valorem Assessment Support Services
The purpose of this Exhibit is to identify the roles and responsibilities of the Palm Beach County
( "County ") and 0' 1t o� T2go64 ("Local Government ") in carrying out the terms of the
Agreement regarding Non -Ad Valorem (NAV) Assessment Support Services. This Exhibit
delineates the services to be provided by County through the Information Systems Services
Department ( "ISS °), and describes the associated costs and payment requirements.
Section A: Annual Plannina and Exhibit Review
There will be an annual review of this Exhibit to ensure all parties are satisfied with services
rendered to date and to determine whether any amendments are required.
Section B: Description of Services
Baseline services from the County for Non -Ad Valorem Assessment Support Services
will include:
1. Loading of the Local Government's data (Property Control Numbers) provided by the
Property Appraiser's office for the generation of the Notice of Proposed Property Taxes
in August.
2. Provide one (1) set of reports and /or data files based on the data received from the
Property Appraiser's Office in May utilizing the existing calculation rates on file from the
prior year's Actual Property Taxes.
3. Provide additional set of reports and /or data files using the new and or approved
calculation rates provided by the Local Government for the Notice of Proposed Property
Taxes.
4. Loading of the Local Government's data (Property Control Numbers) provided by the
Property Appraiser's Office for the generation of the Tax Collector's Actual Property
Taxes in October.
5. Provide one (1) set of reports and /or data files based on the data received from the
Property Appraiser office in August utilizing the existing calculation rates used on the
Notice of Proposed Property Taxes.
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6. Provide additional set of reports and/or data files using the new and /or approved
calculation rates provided by the Local Government for the Tax Collector's Actual
Property Taxes.
7. Each additional set of reports not listed above will be provided at the rate of $125.00 per
hour.
Section C: Fees for Non -Ad Valorem Assessment Services
Tiers Assessment Ranges Fee j
1 < < $50,000 $150
2 >$50,000 to < $150,000 $210
3 j >$150,000 to < $300,000 I $420
4 :$300,000 to <$550,000 $770
5 :$550,000 to <$800,000 $1,120
6 >$800,000 to <$1,100,000 $1,540
7 > $1,100,000 to <$1,450,000 $2,030
8 : $1,450,000 to <$1,850,000 $2,630
i 9 > $1,850,000 to <$2,300,000 $3,220
L 10 > $2,300,000 $3,850
Section D: Billina and Payment
The County shall submit annual invoices to the Local Government which shall include a
reference to this Agreement and identify the amount due and payable to the County. Payment
will be made in accordance with the Local Government Prompt Payment Act, as amended,
which also establishes a process and remedies for non - compliance.
Section E: Annual Review of Fees
The County reserves the right to review the fees included in this Exhibit on an annual basis and
make appropriate rate adjustments. Should an adjustment be warranted, sixty (60) days notice
will be provided. Any such rate adjustments shall be reduced to writing via an Amendment to be
executed by all parties.
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