HomeMy WebLinkAboutMinutes_Workshop_07/15/1993VILLAGE OF TEQUESTA
BUILDING DEPARTMENT
Post Office Box 3273 357 Tequesta Drive
Tequesta, Florida 33469-0273 (407) 575-6220
FAX: (407) 575-6203
V I L LA G E O F T E Q II E S T A
V I L LAG E C O II N C I L W O R K S H O P
M E E T I N G M I N II T E 8
J II L Y 1 5, 1 9 9 3
I. The Tequesta Village Council held a scheduled workshop meeting
at the Village Hall, 357 Tequesta Drive, Tequesta, Florida,
on Thursday, July 15, 1993. The meeting was called to order
at 5:35 P.M. by Mayor Ron T. Mackail. A roll call was taken
by Fran Bitters, the Recording Secretary. Councilmembers
present were: Mayor Ron T. Mackail, Vice Mayor William E.
Burckart, Joseph N. Capretta, Earl L. Collings and Liz
Schauer. Also in attendance were: Village Manager Thomas G.
Bradford; Village Clerk Joann Manganiello; Finance Director,
Bill Kascavelis; Police Chief Carl Roderick; Fire Chief, James
Weinand; and Parks and Recreation Department Director, Gary
Preston.
II. APPROVAL OF AGENDA
Councilmember Collings moved to approve the Agenda as
submitted. Vice Mayor Burckart seconded the motion. The vote
on the motion was:
Ron T. Mackail - for
William E. Burckart - for
Earl L. Collings - for
Joseph N. Capretta - for
Lis Schauer - for
the motion was therefore passed and adopted and the Agenda was
approved as submitted.
.Y
Village Council Workshop
Meeting Minutes
~ar July 15, 1993
Page 2
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III. REVIEW OF PROPOSED FY 1993-1994 BIIDGETB
Using the Annual Budget and Financial Report for Fiscal Year
1994, Village Manager Bradford reviewed the Budget before the
Council.
A) General Fund
Village Manager Bradford explained that proposed for the
General Fund is: 1) no tax increase because of a 1.65 drop
in property values; 2) the proposed tax rate is 5.9140; and
3) the proposed rolled back rate is 5.9141; 4) Property values
dropped 4/10 of 1$, causing the Village to be extremely tight
on expenditure line items; 5) Undesignated Fund Balance is
estimated to be $682,586, proposing that $35,000 of that be
used to balance the Budget.
Mr. Bradford explained that at current inflation rates, the
Village General Fund requires approximately an additional
$100,000 per year to operate. This year this revenue was
realized as follows:
o The Fire Department, by virtue of its lower projected
cost, saved the Village approximately $31,000 in
comparison to what the Village is currently paying Palm
Beach County Fire Rescue.
o The usual annual General Fund contribution to the Capital
Improvement Fund of $100,000 was reduced to $58,000 (a
savings of $42,000), by virtue of the 1993 Bond Issue.
o All line items in the Budget were cut back to the
absolute minimum necessary, causing another approximate
$25,000 savings.
Increase
FY 93 FY 94 (Decrease)
Taxable Value $333,931,847
Revenues $ 3,533,160
Expenditures $ 3,988,790
$328,389,270
$ 3,657,970
$ 3,692,940
($5,542,577)
$ 124,810
($ 295,850)
LEGISLATIVE: Law and Policy Making
FY 92 FY 93
Actual 8udaeted Anticipated
Personal Services --- --- ---
Operating Expenses $17,650 $ 19,480 $ 17,350
Capital Outlay --- --- ---
FY 94
Proms
$ 19,240
......village Council Workshop
Meeting Minutes
July 15, 1993
Page 3
EBFCUTIVB: Administrative Management
FY 92 FY 93 FY 94
Actual Bud eted Antici ated Proms moused
Personal Services 147,200 161,945 150,765 $ 181,345
Operating Expenses 12,902 18,845 10,585 18,190
Capital Outlay ~ ~ --- ---
Total $163,127 $180,790 $ 161,350 $ 199,535
A part-time secretary has proved unproductive because of turnover and
learning curve. Therefore it is recommended to the Village Council to
once again make this position a permanent one for continuity.
EBBCIITIVS: Village Clerk
FY 92 FY 93 FY 94
Actual Budgeted Anticipated Proposed
Operating Expenses $17,672 $ 24,225 $ 21,850 $ 19,915
FINANCIAL AND ADMINISTRATIVE: Financial Management
FY 92 FY 93 FY 94
Acs Budgeted Anticipated Proms
Personal Services $141,933 $150,290 $ 150,815 $ 154,580
Operating Expenses 29,288 33,875 32,905 34,050
Capital Outlay 2 --- ---
Total $173,903 $184,165 $ 183,720 $ 188,630
LEGAL COIINSLL: Advice and Litigation
FY 92 FY 93 FY 94
Actual Budgeted Anticipated Proposed
Personal Services $~-- ~ $ --- $ ---
Operating Expenses 83,792 76,875 70,500 76,875
Capital Outlay --- --- --- ---
COMPREHENSIVE PLANNING: Planning & Zoning Services
FY 92 FY 93 FY 94
Actual Budgeted Anticipated Proposed
Personal Services $--- $ --- $ --- $~---
Operating Expenses 24,033 28,800 28,800 28,800
Capital Outlay --- --- --- ---
OTHER GENERAL GOVT SBRVICEB: Administrative
FY 92 FY 93 FY 94
Actual Bud eted Antici ated Pro osed
Personal Services 11,639 59,995 55,310 30.340
Operating Expenses 91,626 126,375 97,110 88,155
Capital Outlay 159,877 2,295 2,295 ---
~_ Interfund Transfers 363 142 275,825 275,825 58,000
Total $363,142 $464,490 $ 430,540 $ 176,495
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Meeting Minutes
July 15, 1993
Page 4
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.,.
P g xP
Capital Outlay 2,345
Total $217,450
POLICE: Administrative Management
FY 92 FY 93
Acs Budaeted Anticipated
Personal Services $180,093 $201,410 $ 199,555
O eratin E enses 35,012 47,335 30,915
POLICE: Communications
$248,745 $ 230,470
FY 94
Proms
$ 209,340
38,335
675
$ 248,350
FY 92 FY 93 FY 94
A Bud eted Antics ated Pro osed
Personal Services $113,228 $132,850 124,780 133,120
Operating Expenses 11,505 17,180 14,550 16,730
Capital Outlay 31,488 2~ 22,700 7,500
Total $156,221 $172,730 $ 162,030 $ 157,350
POLICE: Investigative services
FY 92
A
Personal Services $ 65,875
Operating Expenses 6,323
Capital Outlay ---
Total $ 72,198
POLICE: Patrol Services
FY 92
Actual
Personal Services $605,790
Operating Expenses 48,498
Capital Outlay 34,948
Public Safety ---
Total $689,236
COMMIINITY DEVELOPMENT: Administrative
FY 93 FY 94
Budd Aatici ated Pro osed
69,200 64,430 68,975
8,690 7,165 8,180
--- 1,500
$ 77,890 $ 71,595 $ 78,655
FY 93 FY 94
Bud eted Antics ated Pro osed
666,750 596,000 695,375
58,720 46,840 53,110
23,515 25,000 32.100
--- ---
$748,985 $ 667,840 $ 780,585
FY 92 FY 93
Actual Budaeted Anticipated
Personal Services $ 97,753 $103,065 $ 98,995
Operating Expenses 11,167 21,060 19,430
Capital Outlay 2,900
Total $108,920 $127,025 $ 121,325
COMMIINITY DEVELOPMENT: Inspection and Compliance
FY 92 FY 93
Actual Bud eted Antics ated
Personal Services $ 71,460 $ 52,150 51,865
Operating Expenses 3,693 5,550 3,480
Capital Outlay --- 800 800
Total $ 75,153 $ 58,500 $ 56,145
FY 94
Proms
$ 110,080
16,250
500
$ 126,830
FY 94
Pro osed
58,135
4,600
500
$ 63,235
Village Council Workshop
Meeting Minutes
"~~ July 15, 1993
Page 5
EMERGENCY MANAGEMENT:__Civil Defense
FY 92 FY 93 FY 94
A~ Bud eted Aatici~ Pro peed
Personal Services $ 1,206 --- $ ---
Operating Expenses 4,287 6,250 --- 4,250
Capital Outlay --- --- --- ---
Total $ 5,493 $ 6,250 $ --- $ 4,250
FIRE RESCIIE: Administratve;__Fire-Fiahtina; Prevention & 8MB
FY 92 FY 93 FY 94
Acs Bud eted Antici ated Proms
Personal Services $ --- $ --- --- $ ---
Operating Expenses 731,507 797,410 797,410 ---
Capital Outlay --- --- --- ---
FIRE RESCIIE: Protection of Life and Property
FY 92 FY 93 FY 94
Actual Budgeted Anticipated Proposed
Personal Services $--- $ 88,540 $ 88,540 $630,720
Operating Expenses --- 63,275 63,275 241,665
Capital Outlay 24 242,730 60,000
Total $ --- $394,545 $394,545 $932,385
Discussion took place regarding the Council's frustration over
unincorporated pockets which benefit from Tequesta infrastructure and
services yet do not contribute to the support of the Village. Mayor
Mackail and Vice Mayor Burckart felt now would be an ideal time to
address annexation of certain areas. Councilmember Capretta felt an
organized methodical plan needed to be drawn up so that issues such as
annexation would not slide by unattended.
Mr. Bradford suggested the Village Council have a contingency plan in
the event a fire/rescue contract with Jupiter Inlet Colony (JIC) does
not materialize, and gave a quick overview of a suggested contingency
plan. Councilmember Capretta agreed a contingency plan was a good idea
and expressed concern regarding the reality of obtaining a fire/rescue
contract with JIC.
PIIBLIC WORRB: Garbage/Solid Waste Disposal
FY 92 FY 93 FY 94
Actual Bu_d_Qeted Anticipated Proposed
Personal services $ --- $ --- $ --- $ ---
Operating Expenses 5,224 5,000 4,315 ---
Capital Outlay --- --- --- ---
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.village Council
~~,~ Meeting Minutes
July 15, 1993
Page 6
Workshop
PUBLIC WORKS: Streets; Drainage; Grounds a nd Facility Mai ntenance
FY 92 FY 93 FY 94
A~ Bud eted Antics ated Proms
Personal Services $186,054 $201,950 195,280 $208,400
Operating Expenses 202,255 218,525 197,840 200,950
Capital Outlay 4 2~ 25,000 25,000
Total $428,719 $445,475 $418,120 $434,350
HEALTH BERVICEB: Mosquito Control
FY 92 FY 93 FY 94
Actual Bud eted Antics ated Prouosed
Personal Services $ 349 $ 1,200 1,200 $ 800
Operating Expenses 3,793 4,850 2,850 3,700
Capital Outlay ~ --- 4,500
Total $ 4,142 $456,525 $ 4,050 $438,850
RECREATION: Facilities Maintenance & Youth. ActvtY_Proarams
FY 92 (1.5) FY 93 (1.5) FY 94 (2.5)
Actual Bud eted Antics ated Provosed
Personal Services $ 67,713 $ 73,650 71,420 $ 92,970
Operating Expenses 41,756 43,850 41,415 49,900
Capital Outlay 3,393 7,500 16,000 ---
Grants and Aids 10,200 14,650 12,000 8,420
Youth Svcs Activities 4.480 6,000 6,000 6,000
Total $127,542 $145,650 $146,835 $157,290
Jay Hunston of Jupiter/Tequesta Athletic Association (JTAA) explained
that the playing field need for JTAA is as critical as it has always
been, but that a good field with no lighting is not a good field at all.
The Village Council suggested transferring funds allotted for
Constitution Park to be used at Tequesta Park so that Tequesta Park
might be properly upgraded to supply the completed playing fields, with
lighting, needed for the local area, and since Tequesta Park is
immediately needed and Constitution Park is not.
B) Capital Improvement Fund
Fund Analysis
Estimated Fund Balance 10/01/93 $ 61,230
Estimated Revenues FY 94 125,500
Estimated Expenditures FY 94 14
Estimated Fund Balance 09/30/94 $ 38,730
The Village Council commended the Village Manager and Staff on the nice
work that had been done on the Village Budget, and having been able to
~~*_ cut the Budget to the point where there would be no tax increase, but
that measures needed to be taken to discover increased revenue sources.
Village Council Workshop
~,Meetiaq Minutes
July 15, 1993
Page 7
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O.
ADJOIIRNMFNT
There being no further matters before the Village Council, Councilmember
Collings moved that the meeting be adjourned. Councilmember Capretta
seconded the motion. The vote on the motion was:
Ron T. Maakail - for
William B. Burokart - for
Lis Schauer - for
Joseph N. Capretta - for
Barl L. Collings - for
the motion was therefore passed and adopted and the meeting was
adjourned at 7:07 P.M.
Respectfully submitted,
i~~
Fran Bitters
Recording Secretary
ATTEST:
J ann Manganie o
Village Clerk
DATE PPROVED:
iz. 9 3
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