HomeMy WebLinkAboutDocumentation_Regular_Tab 09_04/14/2016 �
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Memo
To: Michael R. Couzzo Jr,, Village Manager
From: JoAnn Forsythe, Finance Director
Date: Thursday, April 07, 2016
Subject: Budget Amendments
Attached are seven budget amendments for the April 14, 2016 Agenda.
Interdepartmental
Budget Amendments
Villaqe of Teauesta j ��� �, r r
FISCAL YEAR so�s Budqet Amendment Reauest �e �`'i" `�D
Increase�
D �rtment: Human Resources Account: Employee Assistance Prog. Account #: 001-111-526.102
Original Budget Balance Availabte Transfer Amount New Baiance Availabte
$ 4,200.00 $ 2,497.00 $ 7,700.00 $ 10,197.00
Just fication J Comme�nts: Movin� funds budgeted for advisory and consuiting agreement with Montgomery Retirernent Pian
Advisors (ap�roved at the 02l11/16 Village Councii Meetin� from Dept 160 to Dept. 111 for rnore accurate reporting purposes.
Department: Account: Account #:
Original Budget Balance Avaiiable Tfansfer Amount New Balance Available
$ Q.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Department: Accaunt: Account #:
Original Budget Balance Avaiiable 7ransfer Amount New Balance Available
� o.00 $ o.oa � o.00 � o.00
Justification ! Comments:
Department: Account: Aacount #:
Originai Budget Balance Availabis Transfer Amount New Batance Available
$ 0.00 $ Q.00 $ 0.00 $ 0.00
Justiftcation 1 Comments:
De�•ease•
Department: General Govemment Account: Employee Assistance Proq. Account #: 001-160-526.102
Original Budget Balance Avaiiabie Transfer Amount New Salance Avaifabfe
$ 11,950.00 � 9,8$3.00 $ -7,700.00 $ 2,183.00
Justificatian ! Comments• Moving funds b udgeted for advisory and consulting agreement with Montgomery Retiremenf Plan
Advisors (approved at the 02J11/16 Viltage Council Meeting) from Dept 160 to Dept 111 for m o�e accurate reporting purposes.
Department: Account: Account �1:
Qriginal Budget Balance Availabie Transfer Amaunt New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ Q.00
Justificatian / Cornments:
Department: Account: Aceount #:
Originai Budget Balance Available Transfer Amtiunt New Balance Available
$ 0.00 $ U.00 $ 0.00 $ 0.00
Justification t Comments:
Department: Account: Account #:
Original Budget Baiance Availabte Transfer Amount New Balance Avaitable
$ 0.00 3 0.00 $ Q.00 $ 0.00
Justification t �omments:
Ar "''O Vais'
Department Head: �-°'°��� '� Qate: '�' t � �
Budget O�cer: Date: =� �
VillageManagerApprovai: ��''��� ����� Date: �'"��'` ��•
Viliage Counci! Approvai: Resolution Number Date:
Budget Cost Savings
Budget Amendments
Villaqe of Tequesta
FISCAL YEAR 2o�s Budqet Amendment Request JE #
Increase:
Department: Water Production Account: Budget Cost Savings Account #: 401-242-599.100
Original Budget Balance Available Transfer Amount New Balance Availabte
$ 0.00 $ 9,800.00 $ 13,770.00 $ 23,570.00
Justification f Comments: Please see explanation below.
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Bafance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Department: Account: Account #:
Original Budget Balance Availab�e Transfer Amount New Batance Avallable
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification 1 Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification f Comments:
Decrease:
Department: Water Administration Account: Engineering Services Account #: 401-241-531.302
Original Budget Balance Available Transfer Amount New Balance Available
$ 75,000.00 $ 69,899.00 $ -13,770.00 $ 56,129.00
Justification I Comments: Arcadis is no longer providing us with engineering services for the Tequesta Dr. water main
replacement program.
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification 1 Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification 1 Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification ! Comments:
Approvals:
Department Head: Date:
Budget Officer: Date:
Village Manager Approval: Date:
Village Council Approval: Resolution Number Date:
Villaqe of Tequesta
FISCAL YEAR zo�s Budclet Amendment Request JE #
Increase:
Department: Water Production Account: Budget Cost Savings Account #: 401-242-599.100
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 9,800.00 $ 10,100.00 $ 19,900.00
Justification ! Comments: Please see explanations below.
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification 1 Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification 1 Comments:
Department: Account: Account #:
O�iginal Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification 1 Comments:
Decrease:
Oepartment: Water Production Account: Water Chemicals Account #: 401-242-552.342
Original Budget Balance Available Transfer Amount New Balance Available
$ 185,000.00 $ 12,298.00 $ -8,000.00 $ 4,298.00
Justification ! Comments� Sulfuric acid costs dropped from $164 per gallon (old contract) to $102 per gallon (new contract).
Department: Water Production Account: Operating Leases Account #: 401-242-544.301
Original Budget Balance Available Transfer Amount New Balance Available
$ 10,000.00 $ 3,310.00 $ -2,100.00 $ 1,210.00
Justification / Comments• Hydrogen peroxide tank lease dropped from $750 per month to $450 per month effective March 2016.
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification 1 Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification 1 Comme�ts:
Approvals:
Department Head: Date:
Budget Officer: Date:
Village Manager Appr�val: Date:
Village Council Approval: Resolution Number Date:
Villaqe of Tequesta
FISCAL YEAR zo�s Budqet Amendment Request �E �
Increase:
Department: Water Distribution Account: eudget Cost Savings Account #: 401-411-549.671
Original Budget Balance Available Transfer Amount New Balance Availabfe
$ 0.00 $ 9,800.00 $ 100,000.00 $ 109,800.00
Justification I Comments: Please see expianation betow.
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification 1 Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification 1 Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification 1 Comments:
Decrease:
Department: Renewal & Replacement Account: Misc. Renewal & Replacement Account #: 401-411-549.671
Original Budget Balance Available Transfer Amount New Balance Available I
$ 115,000.00 $ 115,000.00 $ -100,OOO.QO $ 15,000.00 I
Justification / Comments: Department has decided not to rep�ace the Acid/Caustic Bulk and Day Tanks at this time. j
De artment: Account: Account #: !
P
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification 1 Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification I Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Approvals:
Department Head: Date:
Budget Officer: Date:
Village Manager Approval: Date:
Village Council Approval: Resolution Number Date:
Budget Amendments
Requesting to use
Budget Cost Savings
Villa�e of Teauesta
FiSCAL YEAR zo�s Budqet Amendment Reauest �e #
Increase•
Department: Human Resolirces Account: EmployeeAssistance Prog. Account#: 001-111-526.102
Original Budget Balance Availabie Transfer Amount New Balance Available
$ 4,200.00 $ 1Q,197.00 $ 4,300.00 $ 14,497,00
Justification / Comments: Additional funding needed for the advisory and consulting agreemen# with Mon#gomery Retirement
Plan Advisors (appro at the 02/11/16 Village Council Meeting). Contract was more than originally anticipated.
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Salance Availabte
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justificatian / Comments:
Department: Account: Account #:
Qriginal Budget Balance Available Transfer Amount New Balance Availabte
$ 0.00 $ 0.00 $ U.QO $ O.QO
Justificatian / Comments:
Department: Account: Account #:
Original Budget Balance Availabie Transfe� Amount New Salance Avaiiabie
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Just[fication 1 Comments:
Decrease;
Department: ViUage Clerk Account: Budget Cost Savings Account #: 001-120-599.100
Original Budget Balance Availabie Transfer Amount New Balance Avaitable
$ 12,670.00 $ 12,670.00 $ -4,300.00 $ $,370.00
Justification ! Comments• Funds are avialable because the Village was not required to hold an election in FY2U16.
Depa�tment: Accaunt: Account #:
Original Budget Balance Available Transfe� Amount New Balance Availab4e
$ O.OQ $ 0.00 $ 0.00 $ 0.00
Justification f Camments:
Department: Account: Accaunt #;
Originat Budget 8alance Availabfe Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification ! Comments:
Department: Account: Account #:
Origina{ Budget Balance Available Transfer Amount New Balance AvaNable
$ 0.00 $ 0.00 $ O.QO $ 0.00
Justification / Comments:
Approvals• � �
Depa�kment Head: Date:
Budget O�cer. Date:
Village Manager Approval: Date:
Village Councii Approvai: Resolution Number Date:
Miscellaneous
Budget Amendments
Villaqe of Tequesta
FISCAL YEAR zo�s Budqet Amendment Request JE #
Decrease:
Department: Other Non-Operating Account: Disposition of Assets Account #: 001-950-364.100
Original Budget Balance Available Transfer Amount New Balance Available
$ 250,000.00 $ N/A $ -250,000.00 $ N/A
Justification I Comments: Removing proceeds from the sale of ihe property at 483 Seabrook Road from the FY2017 Budget.
'Approved 5-0 at the March 10, 2016 Village Council meeting - see attached.
Department: Account: Account #:
Original Budget Balance Availabie Transfer Amount New Balance Available
$ 0.00 $ 0.00 S 0.00 $ 0.00
Justification I Comments:
Department: Account: Account #:
Originai Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification ! Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification I Comments:
Increase:
Department: OtherlReserve/Contingency Account: Appropriate Fund Balance Account #: 001-990-399.999
Original Appropriation Approp�iated to Date Appropriation Request New Appropriated to Date
$ 0.00 $ 10,978.00 $ 250,000.00 $ 260,978.00
Justification t Comments: Appropriating Fund Balance to account for the decrease in revenue explained above.
Department: Account: Account #:
Original Appropriation Appropriated to Date Appropriation Request New Appropriated to Date
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification ! Comments:
Department: Account: Account #:
Original Appropriation Appropriated to Date Appropriation Request New Appropriated to Date
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification f Comments:
Department: Account: Account #:
Original Appropriation Appropriated to Date Appropriation Request New Appropriated to Date
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification 1 Comments:
Approvals:
Department Head: Date:
Budget Officer: Date:
Village Manager Approval: Date:
Village Council Approval: Resolution Number Date:
Village Councii - Regular Council Meeting Agenda March 10, 2016
Meeting
15. Council Discussion on the County's Infrastructure Surtax (Proposed Sales Tax) TaUled to April Workshop
Sponsors: Council Member Paterno
16. ORDINANCE 5-16, SECOND READING, AN ORDINANCE OF THE VILLAGE
Approved COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING CHAPTER 46.
5-0 MOTOR VEHICLES AND TRAFFIC. OF THE CODE OF ORDINANCES, VILLAGE OF
TEQUESTA, AT SECTION 46-141 BY REVISING THIS SECTION TO ALLOW THREE
AXLE BOAT TRAILERS TO BE DRIVEN ACROSS THE TEQUESTA DRIVE BRIOGE
Sponsors: Village Attorney Davis
NEW BUSINESS
17. VAR 01-16: Application of Les Deux Chefs, Inc., d/b/a/ Lola's Seafood Eatery, 181
App►•oved North U.S. Highway One, Tequesta, FL 33469, fo� a Variance from the requirement of
�_� Sec. 78-298 to sell intoxicating liquors, wines and beverages for consumption on the
premises within a 527 +/- foot radius of any church, school or youth center, where Sec.
78-298 currently allows for such sate only at a 1,000 foot radius or greater from any
church, school or youth center. The property owner is DDR Southeast Tequesta, LLC.
Sponsors: Community Development Director Zacarias
18. Council Discussion, Consideration and Selection of Seabrook Property Real Estate
Broker p�illed frvin a�enda - not selling pi�ptd from agenda - Council decided nat co sell - TP / SO 5-0
Sponsors: Village Manager Couzzo
19. Council Direction Regarding PNC Bank Renovation Request to Waive Village Code:
Denied - 3-2 Code 1977, § 6-1; Ord. No. 5-10, § 1, 3-23-10; Ord. No. 4-14, § 1, 2-13-2014 to Allow
PNC Bank Contractors to Work March 11, 2016 - April 25, 2016 during the Hours of
5:00 p.m. - 2:00 a.m.
Sponsors: Village Manager Couzzo
Village of Tequesia Page 4
Villaqe of Tepuesta
FISCAL YEAR Zo�s Budqet Amendment Request JE #
Increase:
Department: Water Production Account: Computer System Maint. Account #: 401-242-546.320
Original Budget Balance Available Transfer Amount New Balance Available
$ 22,650.00 $ 3,370.00 $ 6,230.00 $ 9,600.00
Justification / Comments: Additional funds required to cover additional network configuration costs. Please see attached memo.
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification ! Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ o.00 a o.00 $ o.00 $ o.00
Justiflcation ! Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Decrease•
Department: Water Production Account: Budget Cast Savings Account #: 401-242-599.100
Original Budget Bala�ce Available Transfer Amount New Balance Available
$ 0.00 $ 9,800.00 $ -6,230.00 $ 3,570.00
Justification / Comments: Funds are available due to changes in employee health insurance coverages.
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification ! Comments:
Department: Account: Account #:
Origina) Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification ! Comments:
Aqprovals•
Qepartment Head: Date: ������j
Budget Officer: Da
Vi►lage Manager Approval: Da
Village Council Approval: Resolution Number Da
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1Vlemor�andum Utilifies Department
To: Michael Cauzza, Village Manager
From: Sam Heady, Deputy Director of Utilities
Date: 3/16/ 16
Subject: Integrative Services Change Order
I respectfully present the following memorandurn to the Village Manager.
The new SCADA sy5tem at the WTP was outfitted with a Winn911 option that allows for a
telephone call tv the on-cail operator after hours or during the day if the operator is not in the
controi room. The project staff wanted another layer of protection for the call out aption.
Integrative Services added two additional cefl modems to the SCADA system. This is a
standalone system that is a back up to the Winn911. The system will send a text message to the
operator within 5-10 seconds after Winn911 calls out.
The cost for this upgrade was not included in the original Purchase Order because the issue was
not recagnized until the project was underway,