HomeMy WebLinkAboutAgreement_General_04/14/2016 VILLAGE OF TEQUESTA
TERM CONTRACT FOR THE FABRICATION & MANUFACTURING OF SIGNS
THIS TERM CONTRACT FOR THE FABRICATION AND MANUFACTUR -, �..
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ING OF SIGNS, hereinafter "Contract ", is entered into and effective this Ok day of I14a c ,
2016, by and between the VILLAGE OF TEQUESTA, a Florida municipal corporation with
offices located at 345 Tequesta Drive, Tequesta, Florida 33469 -0273, organized and existing in
accordance with the laws of the State of Florida, hereinafter "the Village "; and VULCAN,
INC., a foreign profit corporation with offices located at 410 East Berry Avenue, Foley,
Alabama 35535 hereinafter "the Contractor" and collectively with the Village, "the Parties ".
WITNESSETH
The Village and the Contractor, in consideration of the mutual covenants contained herein
and for other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged by the Parties, hereby agree as follows:
1. SCOPE OF SERVICES: The Parties hereby agree to enter into this Contract whereby the
Contractor shall manufacture signs for the Village, which shall include but are not limited to,
the following: signs with pre- fabricated sign faces; signs with fabricated sign faces; and fab-
ricated street name signs. The Parties agree to enter into this Contract and piggyback for the
goods and at the prices described in the Contractor's February 2, 2015 quotation /offer in
response to Palm Beach County's Request For Quotation #300495/JS', including all Terms
And Conditions, Specifications, and Attachments 1 through 6 (Exhibit A); and the February
26, 2015 (award) letter of Palm Beach County to the Contractor (Exhibit B), which form the
Contractor's contract with Palm Beach County. Additionally, the Parties agree to piggyback
off dic December 22, 2015 letter of Palm Beach County to the Contractor (Exhibit C) and the
January 21, 2016 (award) letter of Palm Beach County to the Contractor (Exhibit D), which
extended the terms of the Contractor's contract ( #300495A) with Palm Beach County from
April 15, 2016 until April 14, 2017 for an estimated dollar value of $15,900. Goods provided
by the Contractor to the Village shall be pursuant to the descriptions set out in Exhibit A, the
The Contractor's binding contract with Palm Beach County was formed in accordance with the terms, conditions,
and specifications as set forth in the Purchase Order / Term Contract Standard Terms and Conditions located at
www.pbceov.org/purchasing A copy of the Palm Beach County's Standard Terms and Conditions is attached to this
contract as Exhibit E.
'TERM CONTRACT FOR THE FABRICATION & MANUFACTURING OF SIGNS
Contractor's quotation descriptions, Specifications RFQ #300495 JS, and Attachments 1
through 6.
2. COMPENSATION: In_ consideration for the above Scope of Services, pricing shall be
pursuant to the prices provided in the Contractor's quotation at Exhibit A, the estimated value
at Exhibit B, and as estimated in Exhibit D. For purchase orders of less than five hundred
dollars and zero cents, the rillage will pay for the Contractor's freight costs that are relat-
ed to the purchase order. The Village shall order on an "as needed" basis for a term of one
year, from April 15, 2016 until April 14, 2017.
3. INDE The Contractor shall at all times indemnify, defend and hold
harmless the Village, its agents, servants, and employees, from and against any claim, de-
mand or cause of action of whatsoever kind or nature, arising out of any error, omission,
negligent act, conduct, or misconduct of the Contractor, its agents, servants, or employees in
the performance of services under this Contract.
4. PUBLIC ENTITIES CRIMES ACT: As provided in sections 287.132 and 287.133,
Florida Statues, by entering into this Contract or performing any work in furtherance hereof,
the Contractor certifies that it, its affiliates, suppliers, subcontractors and consultants who
will perform hereunder, have not been placed on the convicted vendor list maintained by the
State of Florida Department of Management Services within thirty -six (36) months immedi-
ately preceding the date hereof. This notice is required by section 287.133(3)(a), Florida
Statutes.
5. TERMINATION; NOTICE: The Parties agree that the provisions of this section will
control and modify the terms in Exhibits A through E. This Contract may be terminated by
the Village or the Contractor upon thirty (30) days written notice to the either the Village or
Contractor.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
Page 2 of 5
TERM CONTRACT FOR THE FABRICATION & MANUFACTURING OF SIGNS
Notice shall be considered sufficient when sent by certified mail or hand delivered to the
Parties during regular business hours at the following addresses:
As to THE VILLAGE As to THE CONTRACTOR
Vulcan, Inc.
P.O. Box 1850
Village of Tequesta Foley, AL 36536
345 Tequesta Drive and
Tequesta, Florida 33469 Vulcan, Inc.
Attn: Director of Utilities c/o Mr. William T. Neshem,
12966 Seratine Drive
Pensacola, FL 32506
6. INDEPENDENT CONTRACTOR: It is specifically understood that the Contractor is an
independent contractor and not an employee of the Village. Both the Village and the Contrac-
tor agrees that this Contract is not a contract for employment and that no relationship of em-
ployee-- employer or principal —agent is or shall be created hereby, nor shall hereafter exist by
reason of the performance of the services herein provided.
7. ATTORNEY'S FEES: In the event a dispute arises concerning this Contract, the prevail-
ing party shall be awarded attorney's fees, including fees on appeal.
8. CHOICE OF LAW; VENUE: This Contract shall be governed and construed in accord-
ance with the laws of the State of Florida, and venue shall be in Palm Beach County should
any dispute arise with regard to this Contract.
9. AMENDMENTS & ASSIGNMENTS: This Contract, all Exhibits attached hereto, and
required insurance certificates constitute the entire Contract between both Parties; no modifi-
cations shall be made to this Contract unless in writing, agreed to by both Parties, and at-
tached hereto as an addendum to this Contract. The Contractor shall not transfer or assign the
services and provision of goods called for in this Contract without prior written consent of
the Village.
10. INSPECTOR GENERAL: Pursuant to Article XII of the Palm Beach County Charter, the
Office of the Inspector General has jurisdiction to investigate municipal matters, review and
audit municipal contracts and other transactions, and make reports and recommendations to
municipal governing bodies based on such audits, reviews, or investigations. All parties do-
ing business with the Village shall fully cooperate with the inspector general in the exercise
of the inspector general's functions, authority, and power. The inspector general has the pow -
Page 3 of 5
r ,
TERM CONTRACT FOR THE FABRICATION & MANUFACTURING OF SIGNS
er to take sworn statements, require the production of records, and to audit, monitor, investi-
gate and inspect the activities of the Village, as well as contractors and lobbyists of the Vil-
lage in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, miscon-
duct, and abuses.
11. PUBLIC RECORDS: In accordance with section 119.0701, Florida Statutes, the
Contractor must keep and maintain this Contract and any other records associated therewith
and that are associated with the performance of the work described in the Scope of Services.
Upon request, the Contractor must provide the public with access to such records in accord-
ance with access and cost requirements of chapter 119, Florida Statutes. Further, the Con-
tractor shall ensure that any exempt or confidential records associated with this Contract or
associated with the performance of the work described in the Scope of Services are not dis-
closed except as authorized by law. Finally, the Contractor shall retain the records described
in this paragraph throughout the performance of the work described in the Scope of Services,
and at the conclusion of said work and upon request, transfer to the Village, at no cost to the
Village, all such records in the possession of the Contractor and destroy any duplicates there-
of. Records that are stored electronically must be transferred to the Village in a format that is
compatible with the Village's information technology systems.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
Page 4 of 5
TERM CONTRACT FOR THE FABRICATION & MANUFAC'T'URING OF SIGNS
IN WITNESS WHEREOF, the Parties hereto have executed this Contract the date and year
first above written.
WITNESSES: VULCAN INC.
M(C-ij
Cheryl Ha ris -Bid Specialist
By: David B. Beviac ua _
Position: Sales Manager
(Corporate Seal)
Lisa Thibaut - Bid Specialist
VILLAGE OF TEQUESTA
ATT L — � 4ai -l en i dan ' . ayor
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Lori McWilliams, WC
4;@"+ Clerk
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Page 5 of 5
Ex. A
Form P
REQUEST FOR QUOTATION
** THIS IS NOT AN ORDER **
BOARD OF COUNTY COMMISSIONERS, PALM BEACH COUNTY PURCHASING DEPARTMENT
50 S. MILITARY TRAIL, SUITE 110, WEST PALM BEACH, FL 33415 -3199
PHONE (561) 616 -6823 FAX (561) 242 -6723
E -MAIL: isunEar@pbcgov.com
RFQ #3004951JS To ensure that your offer is considered, it must be received in Palm Beach
County Purchasing no later than 4:00 P.M., PALM BEACH COUNTY LOCAL
BUYER: Jasmin Sunder TIME on February 02, 2015 Offers received after this time will not be
considered.
DATE: January 26, 2015 **** FAXED OR E- MAILED RESPONSES ACCEPTED ****
TITLE: SIGNS, TRAFFIC CONTROL, PURCHASE AND DELIVERY OF, TERM CONTRACT
Quotations are requested for furnishing the goods l services described below in accordance with applicable terns, conditions and specifications as set forth
herein without any modification, change or alterations to any terms, conditions or provisions of this solicitation, unless specifically approved in writing by the
County_ ALL QUOTATIONS MUST BE F.O.B DESTINATION_ PALM BEACH COUNTY IS EXEMPT from FEDERAL, STATE and CITY TAXES An
Exemption Certificate will be furnished upon request_
By submitting an offer which is accepted by the County, a binding contract is formed in accordance with the terms, conditions and specifications as set forth
in this Request for Quotation (RFQ) and in the Purchase Order / Term Contract Standard Terms and Conditions located at ( www_obMov.ora/ourchaNflg )_
CONDITIONED OFFERS Vendors are cautioned that any condition, qualification, provision, or comment in their quote, or in other correspondence
transmitted with their quote, which in any way modifies, takes exception to, or is inconsistent with the specifications, requirements, or any of the terms,
conditions, or provisions of this solicitation, is sufficient cause for the rejection of their quote and shall be considered as non-responsive-
SIGNS WITH PRE - FABRICATED SIGN FACES
ESTIMATED
ITEM DESCRIPTION 12 MONTH UNIT UNIT PRICE TOTAL OFFER
QTY
1. Stop, 30" x 30" Diamond Grade, MUTCD
Designation: R1 -1, Attachment 1
i
MFR/BRAND OFFERED:
(must be filled in)
MFR/BRAND PART /MODEL # OFFERED: 250 EA $ S
i
(must be filled in)
(PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE LITERATURE PROVIDED BY VENDOR)I
2. Stop, 36" x 36" Diamond Grade, MUTCD
Designation: R1 -1, Attachment 2
MFR/BRAND OFFERED:
(must be filled in)
MFR/BRAND PART /MODEL # OFFERED: 100 EA $ $
(must be filled in) I
a (PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE LITERATURE PROVIDED BY VENDOR
All unit prices bid should be within two (2) decimal points. if bidder's pricing exceeds two (2) decimal points, Purchasing reserves the right to
round up or down accordingly.
Continued,...
FIRM NAME:
ESTIMATED
ITEM DESCRIPTION 12 MONTH UNIT UNIT PRICE TOTAL OFFER
QTY
3. Speed Limit 30, 24" x 30 ", Diamond Grade,
MUTCD
Designation: R2.1 -30, Attachment 3
MFR/BRAND OFFERED:
(must be filled in)
2 EA $ $
MFR/BRAND PART /MODEL # OFFERED:
a
i
(must be filled in)
(PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE LITERATURE PROVIDED BY VENDOR
4. Do Not Enter, 30" x 30" Diamond Grade, MUTCD
Designation: 115 -1, Attachment 4 I
MFR/BRAND OFFERED:
(must be filled in)
2 EA
MFR/BRAND PART /MODEL # OFFERED:
(must be filled in)
(PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE LITERATURE PROVIDED BY VENDOR
5. Object Marker Left, 12" x 36 ", Diamond Grade,
MUTCD Designation: OM -3L, Attachment 5
I
MFR/BRAND OFFERED:
(must be filled in)
I
MFRRAND PART /MODEL # OFFERED: 10 EA
B $ 3 $
I
(must be filled in)
(PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE LITERATURE PROVIDED BY VENDOR
6. Object Marker Right, 12" x 36 ", Diamond Grade,
MUTCD Designation: OM -311, Attachment 5
MFRBBRAND OFFERED:
(must be filled in) j
MFR/BRAND PART /MODEL # OFFERED: 2 EA
1
i
I I
E (must be filled in)
(PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE LITERATURE PROVIDED BY VENDOR
All unit prices bid should be within two (2) decimal points. It bidder's pricing exceeds two (2) decimal points, Purchasing reserves the right to
round up or down accordingly.
Continued -
FIRM NAME:
SIGNS WITH FABRICATED FACES
ESTIMATED ,
ITEM DESCRIPTION 12 MONTH UNIT UNIT PRICE j TOTAL OFFER
QTY
7. All MUTCD Warning Signs Series W, Diamond
Grade
MFRIBRAND OFFERED:
(must be filled in)
SQ
MFR/BRAND PART/MODEL # OFFERED: 148 FT $ $
(must be filled in)
(PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE LITERATURE PROVIDED BY VENDOR
8, All MUTCD Guide Signs, Series G, M, D, and I,
Diamond Grade
MFR/BRAND OFFERED:
t
(must be filled in)
2 SQ $ '$
MFR/BRAND PARTIMODEL # OFFERED: FT
(must be filled in)
(PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE LITERATURE PROVIDED BY VENDOR)_
9. Special Request Signs greater than 4 square
feet up to and including 16 square feet (any
legend), Diamond Grade, Maximum 2 Colors
1
MFRIBRAND OFFERED:
(must be filled in)
2 SQ $ $
MFR/BRAND PART/MODEL # OFFERED: FT
i
(must be filled in)
(PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE LITERATURE PROVIDED BY VENDOR
Ali unit prices bid should be within two (2) decimal points. If bidder's pricing exceeds two (2) decimal points, Purchasing reserves the right to
round up or down accordingly.
Continued....
FIRM NAME:
FABRICATED STREET NAME SIGNS
ITEM DESCRIPTION ESTIMATED UNIT UNIT PRICE TOTAL OFFER
12 MONTH
QTY
10. Street Name Signs, Flat Blade, 9" X 36" sign one
side, Diamond Grade, Attachment 6
MFR/BRAND OFFERED:
(must be filled in)
i
f
MFRRAND PART /MODEL # OFFERED: 10 EA $
B $
(must be filled in)
(PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE LITERATURE PROVIDED BY VENDOR
11. Street Name Signs, Flat Blade, 9" X 42" sign one
side, Diamond Grade, Attachment 6 t
I
MFR/BRAND OFFERED:
(must be filled in)
MFRBBRAND PART /MODEL # OFFERED: 10 EA $ $
(must be filled in)
(PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE LITERATURE PROVIDED BY VENDOR
TOTAL OFFER: $
All unit prices bid should be within two (2) decimal points. If bidder's pricing exceeds two (2) decimal points, Purchasing reserves the right to
round up or down accordingly.
Acknowledge Qualification of Bidders information is included, per Term and Condition #1? YES /INITIAL
Acknowledge Information and Descriptive Literature is included and that the manufacturer /brand and part/model number
offered matches the descriptive literature provided by vendor, per Term & Condition #10? YES /INITIAL
Acknowledge Non - Discrimination Policy requirement as specified herein? YES /INITIAL _
Note: Palm Beach County Vendors can now be paid by Credit Card via the County's voluntary Payment Manager
Program. For vendors who don't have a merchant account, one is needed to utilize the Program. For vendors with a
merchant account, you will need to enroll with the Palm Beach County Clerk & Comptroller's office. For information, contact
the Palm Beach County Clerk & Comptroller at pbcDavmentmtlr {&mvDalmbeachclerk .cam or 561- 355 -3295.
* * ** PLEASE COMPLETE AND AFFIX SIGNATURE BELOW ****
FIRM NAME:
ADDRESS: CITY: STATE: ZIP:
SIGNATURE OF AUTHORIZED AGENT: DATE:
IT IS THE VENDOR'S TO ROUTINELY CHECK OUR WEBSITE FOR ANY AMENDED RFQ'S THAT MAY HAVE BEEN ISSUED PRIOR TO THE DEADLINE FOR RECEIPT OF QUOTES.
NAME OF AUTHORIZED AGENT: TITLE:
PRINT OR TYPE
PHONE M FAX #: FED ID # OR SS #
E -MAIL ADDRESS:
QUOTATIONS ACCEPTED ON THIS FORM ONLY
IN ACCORDANCE WITH THE PROVISIONS OF ADA, THIS DOCUMENT MAY
BE REQUESTED IN AN ALTERNATE FORMAT
TERMS AND CONDITIONS
RFQ #3004951JS
1. QUALIFICATION OF BIDDERS
This bid shall be awarded only to a responsive and responsible bidder, qualified to provide the goods and /or service
specified. The bidder shall, upon request, promptly furnish the County sufficient evidence in order to confirm a satisfactory
performance record. Such information may include an adequate financial statement of resources, the ability to comply with
required or proposed delivery or performance schedule, a satisfactory record of integrity and business ethics, the necessary
organization, experience, accounting and operation controls, and technical skills, and be otherwise qualified and eligible to
receive an award under applicable laws and regulations.
The bidder should submit the following information with their bid response; however, if not included, it shall be the
responsibility of the bidder to submit all evidence, as solicited, within a time frame specified by the County (normally within
two working days of request). Failure of a bidder to provide the required information within the specified time frame is
considered sufficient cause for rejection of their bid. Information submitted with a previous bid shall not satisfy this
provision.
A. List a minimum of three 3 references in which similar goods and /or services have been provided within the past
three 3 years including scope of work, contact names, addresses, e-mail addresses, telephone numbers and dates
of service on the attached reference sheet included herein. A contact person shall be someone who has personal
knowledge of the bidder's performance for the specific requirement listed. Contact person must have been informed
that they are being used as a reference and that the County may be calling them. DO NOT list persons who are
unable to answer specific questions regarding the requirement.
2. AWARD (ALL -OR -NONE)
Palm Beach County shall award this bid to the lowest, responsive, responsible bidder on an all -or -none, total offer basis.
Therefore, it is necessary for a bidder to bid on every item in order to have a bid considered. It is also required that the bidder
carefully consider each item, and make sure that each one meets the specifications as indicated. In the event that one item
does not meet such specifications the entire bid will be considered non - responsive. Additionally, if a bidder enters a No Bid,
or N/A for any item, they will be considered non - responsive.
3. METHOD OF ORDERING (TERM CONTRACT)
A contract shall be issued for a term of twelve (12) months or until the estimated amount is expended, at the discretion of the
County. The County will order on an "as needed" basis,
4. F.O.B. POINT
The F.O.B. point shall be destination. Exact delivery point will be indicated on the term contract delivery order (DO). Bid
responses showing other than F.O.B. destination shall be rejected. Bidder retains title and assumes all transportation
charges, responsibility, liability and risk in transit, and shall be responsible for the filing of claims for loss or damages.
5. DELIVERY
Delivery shall be required within thirty 30 calendar days after receipt of term contract delivery order (DO) unless a modified
delivery date has been requested by the successful bidder and approved in writing by the Purchasing Director or his /her
designee. Failure of the successful bidder to perform to the delivery requirement is sufficient cause for default and
termination of the contract.
NOTE: All emergency orders for Regulatory, Guide, and Warning signs shall be delivered to Palm Beach County within five
working days of request from Palm Beach County. The designation of emergency will be solely determined by Palm
Beach County.
6. SAMPLES (UPON REQUEST)
Bidders shall provide, without cost to the County, samples of requested items. Samples may be used in addition to
documentation provided by a bidder to show compliance to technical specifications. Upon request, the County will return
undestroyed samples to the unsuccessful bidders, at the bidder's expense. Each individual sample must be labeled with
bidder's name, manufacturer's brand name and number, bid number and IFB item reference. Requests for return of samples
must be received with the sample and shall include return instructions with shipping authorization and name of carrier. If
these instructions are not received, the commodities shall be disposed of by Palm Beach County at its discretion.
7. AS SPECIFIED
A term contract delivery order (DO) will be issued to the successful bidder with the understanding that all items delivered
must meet the specifications herein. Palm Beach County will return, at the expense of the successful bidder, items not
delivered as specified.
At the option of Palm Beach County, item(s) from any delivery may be submitted to an independent testing laboratory to
determine conformity to respective specifications. Bidders shall assume full responsibility for payment of any and all charges
for testing and analysis of any product offered or delivered that does not conform to the minimum required specifications.
8. QUANTITY
The quantities shown are estimated. Palm Beach County reserves the right to increase or decrease the total quantities as
necessary to meet actual requirements. Unless stipulated otherwise, Palm Beach County will accept NO minimum order
requirements. Additionally, bidders are cautioned to bid in accordance with the unit specified on the bid response page.
9. RENEWAL OPTION
The successful bidder shall be awarded a contract for twelve (12) months with the option to renew for four 4 additional
twelve (12) month period(s). The option for renewal shall only be exercised upon mutual written agreement and with all
original terms, conditions and unit prices adhered to with no deviations. Any renewal shall be subject to the appropriation of
funds by the Board of County Commissioners. A renewal shall be revoked if a vendor is suspended by the Purchasing
Department prior to the commencement of the renewal period.
10. INFORMATION AND DESCRIPTIVE LITERATURE
Bidder shall enter the product name and number on the bid response page. If a bidder does not fill in the product name and
number offered for any item, or enters any wording other than the product name and number, the item shall be rejected.
Additionally, the bidder shall submit with their bid response, cut sheets, sketches, descriptive literature and/or
complete specifications for said item(s). Literature shall provide matching product numbers to those offered on the
Bid Response page and sufficient detail to verify compliance to bid specifications. The failure of the descriptive
literature to show that the item(s) offered conforms to the requirements of this solicitation shall result in the rejection of the
bid. Reference to literature submitted with a previous bid shall not satisfy this provision. The County reserves the sole right
to determine acceptance of offered item(s).
Note: At the sole discretion of Palm Beach County, samples may be requested, after bid submittal, to complete and /or verify
compliance to bid specifications.
11. WARRANTY
The successful bidder shall fully warrant all items furnished hereunder against defect in materials and /or workmanship for a
period of minimum of five (5) years from date of delivery and acceptance by Palm Beach County. Should any defect in
materials or workmanship, excepting ordinary wear and tear, appear during the above stated warranty period, the successful
bidder shall repair or replace same at no cost to Palm Beach County, immediately upon written notice from the Director of
Purchasing.
12. ATTACHMENT(S)
Attachments 1 through 6 are included and are considered to be a component of this bid.
13. SBE ORDINANCE
Item 1 - Policy
It is the policy of the Board of County Commissioners of Palm Beach County, Florida, that SBE(s) have the maximum
practical opportunity to participate in the competitive process of supplying goods and services to the County. To that end, the
Board of County Commissioners adopted a Small Business Ordinance which is codified in Sections 2 -80.21 through 2 -80.34
(as amended) of the Palm Beach County Code, which sets forth the County's requirements for the SBE program, and is
incorporated in this solicitation. Compliance with the requirements contained in this section shall result in a bidder being
deemed responsive to SBE requirements. The provisions of this Ordinance are applicable to this solicitation, and shall have
precedence over the provisions of this solicitation in the event of a conflict.
Item 2 — Contract Award Criteria
For purchases made as a result of this solicitation, the County shall make an award to the vendor who is certified as a small
business with Palm Beach County and who is within 10% of the lowest responsive, responsible bidder, providing that the
small business is also deemed responsive and responsible to the terms and conditions of the solicitation.
Item 3 - SBE Certification
Only those firms certified as a small business enterprise by Palm Beach County at the time of bid submission shall be
counted toward the established SBE goals. Upon receipt of a complete application, IT TAKES UP TO NINETY (90) DAYS
TO BECOME CERTIFIED AS AN SBE WITH PALM BEACH COUNTY. It is the responsibility of the bidder to confirm the
certification of any proposed SBE; therefore, it is recommended that bidders visit the on -line Vendor Directory at
www.pbcgov.org /osba to verify SBE certification.
Item 4 - Decertification
As part of the consideration for bid award under the SBE Ordinance, any firm /proposer decertified by Palm Beach County
shall be considered non - responsive to the SBE requirements.
14. LOCAL PREFERENCE ORDINANCE In accordance with the Palm Beach County Local Preference Ordinance, a
preference will be given to (1) bidders having a permanent place of business in Palm Beach County; (2) bidders having a
permanent place of business in the Glades that are able to provide the goods or services within the Glades.
1. Glades Local Preference Pursuant to the Palm Beach County Local Preference Ordinance, a 5% Glades Local
Preference is given when a Glades business offers to provide the goods or services that will be procured for use
in the Glades. If the lowest responsive, responsible bidder is a non - Glades business, all bids received from
responsive, responsible Glades businesses will be decreased by 5 %. The original bid amount is not changed.
The 5% decrease given for the Glades Local Preference is calculated only for the purpose of determining local
preference.
2. Local Preference Pursuant to the Palm Beach County Local Preference Ordinance, a 5% Local Preference is
given to bidders having a permanent place of business in Palm Beach County. If the lowest responsive,
responsible bidder is a non -local business; all bids received from responsive, responsible local businesses will be
decreased by 5 %. The original bid amount is not changed. The 5% decrease given for the Local Preference is
calculated only for the purpose of determining local preference.
3. To receive a Glades Local Preference or a Local Preference (collectively referred to as "local preference "), a
bidder must have a permanent place of business in existence rp for to the County's issuance of this Notice of
Solicitation / Invitation for Bid. A permanent place of business means that the bidder's headquarters is located in
Palm Beach County or in the Glades, as applicable; or, the bidder has a permanent office or other site in Palm
Beach County or in the Glades, as applicable, where the bidder will produce a substantial portion of the goods or
services to be purchased. A valid Business Tax Receipt issued by the Palm Beach County Tax Collector is
required, unless the bidder is exempt from the business tax receipt requirement by law, and will be used to verify
that the bidder had a permanent place of business prior to the issuance of this Notice of Solicitation / Invitation
for Bid. In addition, the attached "Certification of Business Location" and Business Tax Receipt must accompany
the bid at the time of bid submission The Palm Beach County Business Tax Receipt and this Certification are
the sole determinant of local preference eligibility. Errors in the completion of this Certification or failure to submit
this completed Certification will cause the bidder / proposer to not receive a local preference.
SPECIFICATIONS
RFQ #300495/JS
PURPOSE AND INTENT
The sole purpose and intent of this Request for Quotation (RFQ) is to secure firm, fixed pricing and establish a term contract
for the Fabrication / Manufacturing of Signs, for Palm Beach County.
INFORMATION AND DESCRIPTIVE LITERATURE
Bidder shall enter the product name and number on the bid response page. If a bidder does not fill in the product name and
number offered for any item, or enters any wording other than the product name and number, the item shall be rejected.
Additionally, the bidder shall submit with their bid response, cut sheets, sketches, descriptive literature and /or
complete specifications for said item(s). Literature shall provide matching product numbers to those offered on the
Bid Response page and sufficient detail to verify compliance to bid specifications. The failure of the descriptive
literature to show that the item(s) offered conforms to the requirements of this solicitation shall result in the rejection of the
bid. Reference to literature submitted with a previous bid shall not satisfy this provision. The County reserves the sole right
to determine acceptance of offered item(s).
Note: At the sole discretion of Palm Beach County, samples may be requested, after bid submittal, to complete and /or verify
compliance to bid specifications.
GENERAL
Uniformity and standardization of signs is of the utmost importance. All roadway signs shall be made in accordance with the
Manual on Uniform Traffic Control Devices (MUTCD) latest edition, the Florida Department of Transportation Standard
Specifications for Road and Bridge Construction latest edition, Florida Department of Transportation Roadway and Traffic
Design Standards latest edition and as directed by the County Engineer or his representative.
The different types of signs fabricated /manufactured shall be designed the same as the existing signs in Palm Beach County
to keep uniformity, to include shape, color, dimensions, legends, and illumination or reflectivity.
All finished signs do not need to be clear coated or have a clear film applied to sign.
SIGNS WITH PRE - FABRICATED SIGN FACES
Items 1 through 6 shall be MUTCD signs with the legend and color as defined in that Manual.
The sign face shall be mounted on an aluminum sign blank as specified herein.
SIGNS WITH FABRICATED SIGN FACES
Reflective sheeting to be used in the manufacturing of items 7 through 9 shall conform to the minimum specifications in the
Florida Department of Transportation Standard Specifications for Road and Bridge Construction Section 994 latest edition.
The following types of reflective sheeting used in the manufacture of these signs shall meet the specifications in the Florida
Department of Transportation Standard Specifications for Road and Bridge Construction.
Diamond Grade DG3 Type XI
Strong Yellow Green Type IX
All signs shall be manufactured using a pressure sensitive or heat activated adhesive backing.
The sign face shall be mounted on an aluminum sign blank as specified herein.
See Attachments 1 through 6.
All silk- screen signs shall be made in accordance with the Florida Department of Transportation Standard Specification for
Road and Bridge Construction latest edition and the MUTCD Standard Designs.
Items 7 and 8 shall be MUTCD signs, with the legend and color as defined in that manual. The series is defined as follows:
R — Regulatory Signs D — Destination Signs G — Guide Signs
W — Warning I — Information Signs
M — Marker Signs S — School Signs
A typical order for an item 7 sign would be a W8 -1 30 "x30" Diamond Grade. (This would be a bump sign with diamond grade
material).
Item 9 shall be a maximum of two (2) colors, with any legend not covered by items 7 through 8. An order shall specify the
colors, legend and size. See Attachments 1 through 6 for blank design. For signs other than MUTCD manual signs, the
supplier shall provide a scale paper draft of the sign to the County for written approval prior to manufacture. The County shall
have the option to have the sign revised once to meet its approval. The draft shall be provided within seven (7) working days
after receipt of the order and the completed sign shall be delivered within thirty (30) days after receipt of written approval.
FABRICATED STREET NAME SIGNS
Material specifications for items 10 and 11 signs shall be the same as for items 7 through 9 signs.
Item 10 and 11 Street Name Signs shall be any street name provided on one (1) side of the sign. Normally, the letters shall
be 6" high and Series C. Depending on the length of street name, letters can be 5" high Series B, with written approval from
Palm Beach County. The colors shall be white diamond grade material using green overlay sheeting. See street name sign
layout Attachment 6.
SIGN BLANKS SPECIFICATIONS
All sizes of flat blanks shall be aluminum alloy 5052H38 (.080 gauge thick). All blanks shall have Alodine 1200 spray
application treatment.
All edges shall be true and smooth and free from excessive burrs or ragged breaks.
Size and location of holes, comer radius, and gauge are specified for the most common type of sign blanks on the sign blank
specification sheets.
If the sign size is not shown on the sign blank specification sheets, the corner radius shall be 1 —' /Z ", and no holes shall be
drilled.
COUNTY'S RESPONSIBILITY
The County shall order on an as needed basis.
NOTE: Palm Beach County will accept no minimum order requirements.
NON - DISCRIMINATION POLICY
SOLICITATION # 3004951JS
Pursuant to Palm Beach County Resolution R -2014 -1421, as may be amended, it is the policy of the Board of
County Commissioners of Palm Beach County that Palm Beach County shall not conduct business with nor
appropriate any funds for any organization that practices discrimination on the basis of race, color, national origin,
religion, ancestry, sex, age, familial status, marital status, sexual orientation, gender identity and expression,
disability, or genetic information.
All vendors doing business with Palm Beach County are required to submit a copy of its non - discrimination policy
which shall be consistent with the policy of Palm Beach County stated above, prior to entering into any contract
with Palm Beach County. In the event a vendor does not have a written non - discrimination policy or one that
conforms to Palm Beach County's policy, such vendor shall be required to check the applicable statement and
sign below affirming it will conform to Palm Beach County's policy.
Check one:
{_) Vendor hereby acknowledges that it does not have a written non - discrimination policy or one that
conforms to Palm Beach County's policy and Vendor hereby acknowledges and affirms by
signing below that it will conform to Palm Beach County's non - discrimination policy as provided in
Palm Beach County's Resolution R- 2014 -1421, as may be amended.
OR
(_) Vendor hereby attaches its non- discrimination policy which is consistent with the policy of Palm
Beach County.
OR
(_) Vendor hereby attaches its non - discrimination policy which does not conform to the policy of Palm
Beach County; however, Vendor hereby acknowledges and arms by signing below that it will
conform to Palm Beach County's non - discrimination policy as provided in Palm Beach County's
Resolution R -2014 -1421, as may be amended.
NOTE:
Vendor's failure to either: (i) have a written or non - written non - discrimination policy in conformance with Palm
Beach County's policy set forth above; or (ii) provide Palm Beach County with the information set forth above, will
render vendor non - responsive.
Vendor shall notify Palm Beach County in the event it no longer maintains a written or non- written non-
discrimination policy that is in conformance with Palm Beach County's policy set forth above. Failure to maintain
said non - discrimination policy shall be considered a default of contract.
BIDDER:
Company Name
Signature
Name (type or print)
Title
Rev. 0 L 16.15
CERTIFICATION OF BUSINESS LOCATION
RFQ # 300495/JS
In accordance with the Palm Beach County Local Preference Ordinance, as amended, a preference will be given to: (1)
bidders /quoters having a permanent place of business in Palm Beach County ( "County "); (2) bidders /quoters having a
permanent place of business in the Glades that are able to provide the goods, services or construction to be utilized or built
within the Glades; and (3) bidders /quoters having a permanent place of business in the County (non- Glades business) who
utilize Glades subcontractors for construction projects in the Glades. To receive a local preference, bidders /quoters must
have a permanent place of business within the County or the Glades, as applicable, prior to the County's issuance of the
solicitation. A Business Tax Receipt which is issued by the Palm Beach County Tax Collector, authorizes the bidder /quoter
to provide the goods /services being solicited by the County, and will be used to verify that the bidder /quoter had a permanent
place of business prior to the issuance of the solicitation. The bidder /quoter must submit this Certification of Business
Location ( "Certification ") along with the required Business Tax Receipt at the time of bid or quote submission. The Business
Tax Receipt and this Certification are the sole determinant of local preference eligibility. Errors in the completion of this
Certification or failure to submit this completed Certification will cause the bidder /quoter to not receive a local preference.
In instances where the bidder /quoter is exempt by law from the requirement of obtaining a Business Tax Receipt, the
bidder /quoter must: (a) provide a citation to the specific statutory exemption; and (b) provide other documentation which
clearly establishes that the bidder /quoter had a permanent place of business within the County or the Glades prior to the date
of issuance of the solicitation. The County hereby retains the right to contact said bidders /quoters for additional information
related to this requirement after the bid /quote due date.
I. Bidder /Quoter is a:
Local Business: A local business has a permanent place of business in
Palm Beach County.
(Please indicate):
Headquarters located in Palm Beach County
Permanent office or other site located in Palm Beach County
from which a vendor will produce a substantial portion of the
goods or services.
Glades Business: A Glades business has a permanent place of business in
the Glades.
(Please indicate):
Headquarters located in the Glades
Permanent office or other site located in the Glades from which a
vendor will produce a substantial portion of the goods or services.
II. The attached copy of quoter's /proposer's County Business Tax Receipt verifies bidder's /quoter's
permanent place of business.
THIS CERTIFICATION is submitted by as
(Name of Individual)
, of
(Title /Position) (Firm Name of Bidder /Quoter)
who hereby certifies that the information stated above is true and correct and that the County
Business Tax Receipt is a true and correct copy of the original. Further, it is hereby acknowledged
that any misrepresentation by the bidder /quoter on this Certification will be considered an unethical
business practice and be grounds for sanctions against future County business with the
bidder /quoter.
(Signature) (Date)
QUALIFICATIONS OF BIDDERS
REFERENCES FOR SOLICITATION # 300495/JS
Bidder shall list references in accordance with the requirements set forth in the Qualifications of Bidders.
REFERENCE NAME:
ADDRESS:
CONTACT NAME:
PHONE: CELL PHONE:
CONTACT INFORMATION:
FAX: EMAIL:
SCOPE OF WORK:
CONTRACT DATES:
REFERENCE NAME:
ADDRESS:
CONTACT NAME:
PHONE: CELL PHONE:
CONTACT INFORMATION:
FAX: EMAIL:
SCOPE OF WORK:
CONTRACT DATES:
REFERENCE NAME:
ADDRESS:
CONTACT NAME:
PHONE: CELL PHONE:
CONTACT INFORMATION:
FAX: EMAIL:
SCOPE OF WORK:
CONTRACT DATES:
ATTACHMENT 1
PALM BEACH COUNTY - TRAFFIC DIVISION
SIGN BLANK SPECIFICATIONS
BLANK SIZE AND TYPE: 30" STOP
GAUGE: .080
MATERIAL: 5052 -1438 ALUMINUM WITH #1200 ALODINE FINISH
DRILLED: WITH 3/8" HOLES, DEGREASED AND DEBURRED
C N
.12g
N Q
3"
30`�
ATTACHMENT 2
PALM BEACH COUNTY - TRAFFIC DIVISION
SIGN BLANK SPECIFICATIONS
BLANK SIZE AND TYPE: 36" STOP
GAUGE: .080
MATERIAL: 5052 -H38 ALUMINUM WITH #1200 ALODINE FINISH
DRILLED: WITH 3/8" HOLES, DEGREASED AND DEBURRED
I
J
36"
ATTACHMENT 5
PALM BEACH COUNTY - TRAFFIC DIVISION
SIGN BLANK SPECIFICATIONS
BLANK SIZE AND TYPE: 30" X 24"
GAUGE: .080
MATERIAL: 5052 -H38 ALUN4 NIJM WITH #1200 ALODINE FINISH
DRILLED: WITH 3/8" HOLES, DEGREASED AND DEBURRED
CORNERS: WITH 1 -1/2" RADIUS CORNERS
3 u
3"
a
ctl
ATTACHMENT 6
PALM BEACH COUNTY - TRAFFIC DIVISION
SIGN BLANK SPECIFICATIONS
BLANK SIZE AND TYPE: 30" x 30"
GAUGE: .080
MATERIAL: 5052 -1-138 ALUMINUM WITH #1200 ALODINE FINISH
DRILLED: WITH 3/8" HOLES, DEGREASED AND DEBURRED
CORNERS: WITH 1 -1/2" RADIUS CORNERS
NOTE - HOLES FOR USING BLANK AS "DIAMOND" TO BE DRILLED ON A
30" CENTER. 4 HOLES TOTAL TO BE DRILL IN BLANK.
0
rn
3
ATTACHMENT 7
PALM BEACH COUNTY - TRAFFIC DIVISION
SIGN BLANK SPECIFICATIONS
BLANK SIZE AND TYPE: 12" X 36"
GAUGE: .080
MATERIAL: 5052 -1138 ALUMINUM WITH #1200 ALODINE FINISH
DRILLED: WITH 3/8" HOLES, DEGREASED AND DEBURRED
CORNERS: WITH 1 -1 /2" RADIUS CORNERS
36
T - 1 �lz.
0
f 2 o r t.
It2"
6
ATTACHMENT 48
PALM BEACH COUNTY — TRAFFIC DIVISION
ONE SIDED SIGN BLANK SPECIFICATIONS
BLAND SIZE AND TYPE: 9 X 24 ", 30)
GAUGE: .080
MATERIAL: 5052 -H38 ALUMINUM WITH #1200 ALODINE FINISH
DRILLED: WITH 3/8" HOLES, DEGREASED AND DEBURRED
CORNERS: WITH 1 -1 /2" RADIUS CORNERS
24 ", 30 ", 36" or 42"
T i -
o
9" L
0 0
Ve
' o
Background Sheeting: Translucent Diamond Grade (3M 3990 or Equal)
Letters and Numbers: Green Overlay (3M 1177 or Equal)
Size of Letters: 10 inches high series C upper case and 8 inches high series B lower
case.
Numbers: 4 inch width
Border: 1 inch width
Form P
REQUEST FOR QUOTATION
*" THIS 1S NOT AN ORDER '•
BOARD OF COUNTY COMMISSIONERS, PALM BEACH COUNTY PURCHASING DEPARTMENT
50 S. MILITARY TRAIL, SUITE 110, WEST PALM BEACH, FL 33415 -3199
PHONE (561) 616.6823 FAX (561) 242 -6723
E -MAIL: lsunTar@pbqgov.com
RFQ #3004951JS To ensure that your offer is considered, it must be received In Palm Beach
County Purchasing no later than 4:00 P.M., PALM BEACH COUNTY LOCAL
BUYER: Jasmin Sundar TIME on February 02, 2015 Offers received after this time will no be
considered.
DATE: January 26, 2015 ' "•* FAXED OR E- MAILED RESPONSES ACCEPTED
TITLE: SIGNS, TRAFFIC CONTROL, PURCHASE AND DELIVERY OF, TERM CONTRACT
Quotalians are requested for furnishing the goods / services described below in accordance with applicable terms, conditions and specifications as set forth
herein without any modiTication, change or alterations to any terms, conditions or provisions of this solicitation, unless specifically approved In writing by the
County ALL QUOTATIONS MUST BE F -O -B- DESTINATION PALM BEACH COUNTY IS EXEMPT from FEDERAL, STATE and CITY TAXES An
ExempW Certificate will be furnished upon request
By submitting an offer which is accepted by the County, a binding contract is formed in accordance with the terms, conditions and specifications as set forth
in this Request for Quotation (RFQ) and in the Purchase Order / Term Contract Standard Terms and Conditions located at NMmu=gt�, Durchasinal
GON(ItON1 D OFFERS Vendors are cautioned that any condition, qualification_ provision, or comment in their quote, or in other correspondence
transmitted with their quote, which in any way modifies, takes exception to, or Is inconsistent with the specifications, requirements. or any of the terms.
conditions, or provisions of this solicitation, is sufficient cause for the rejection of their quote and shall be considered as non - responsive
SIGNS WITH PRE - FABRICATED SIGN FACES
T ESTIMATED
ITEM DESCRIPTION 12 MONTH UNIT UNIT PRICE TOTAL OFFER
QTY
1. Stop, 30" x 30" Diamond Grade, MUTCD
Designation: 111 -1, Attachment 1
MFR/BRAND OFFERED: 3M I VULCAN
(must be filled in)
MFR/BRAND PARTIMODEL # OFFERED: 250 EA $ 33.06 $ 8,265.00
4000 SERIES DG3
t
(must be filled in)
(PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE L PROVIDED 01 VEND!2R)
2. Stop, 36" x 36" Diamond Grade, MUTCD
Designation: R1 -1, Attachment 2
MFRIBRAND OFFERED: 3M 1 VULCAN
(must be filled in)
MFR/BRAND PART /MODEL # OFFERED: 100 EA $ 47. $ 4, 787 . 0D
4000 SERIES DG3
i
(must be filled In)
(PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE LITERATURE PROVIDED BY VEND
All unit prices bid should be within two (2) decimal points. It bidder's pricing exceeds two (2) decimal points, Purchasing reserves the right to
round up or down accordingly.
Continued., ,
FIRM NAME: VULCAN SIGNS
ESTIMATED
ITEM DESCRIPTION 12 MONTH UNIT UNIT PRICE TOTAL OFFER
QTY
3. Speed Limit 30, 24" x 30 ", Diamond Grade,
MUTCD
Designation: R2 -1 -30, Attachment 3
MFR/BRAND OFFERED: 3M / VULCAN
(must be filled in)
2 EA $ 27.00 $ 54.00
MFR/BRAND PARTIMODEL # OFFERED:
4000 SERIES DG3
(must be filled in)
(PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE LITERATURE PROVIDED BY VENDO
4. Do Not Enter, 30" x 30" Diamond Grade, MUTCD
Designation: R5 -1, Attachment 4
MFRIBRAND OFFERED: 3M / VULCAN
(must be filled in)
2 EA $ 33.76 $ 67.52
MFR/BRAND PARTIMODEL # OFFERED:
4000 SERIES DG3
(must be filled in)
(PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE LITERATURE PROVIDED Ily N
S. Object Marker Left, 12" x 36 ", Diamond Grade,
MUTCD Designation: OM -3L, Attachment 5
MFR/BRAND OFFERED: 3 M / V ULCAN
(must be filled in)
MFR/BRAND PARTIMODEL # OFFERED:
10 EA $ 26.55 $ 165.50
4000 SERIES D03
(must be filled in)
(PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE LITERATURE PROVIDED BY VENDO
6. Object Marker Right, 12" x 36 ", Diamond Grade,
MUTCD Designation: OM -3R, Attachment 6
MFRIBRAND OFFERED: 3M / VULCAN
(must be filled in)
MFR/BRAND PARTIMODEL # OFFERED: 2 EA $ 16.55 $ 33.10
4000 SERIES DG3
(must be filled in)
(PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE LITERATURE PROVIDED §LyLNQOR
All unit prices bid should be within two (2) decimal points. It bidder's pricing exceeds two (2) decimal points, Purchasing reserves the right to
round up or down accordingly.
Continued
FIRM NAME: VULCAN SIGNS
SIGNS WITH FABRICATED FACES
ESTIMATED
ITEM DESCRIPTION 12 MONTH UNIT UNIT PRICE TOTAL OFFER
CITY
7. All MUTCD Warning Signs Series W, Diamond
Grade
MFRIBRAND OFFERED: 3M / VULCAN
(must be filled in)
146 so $ 5.39 $ 7 97. 72
MFRIBRAND PART /MODEL # OFFERED: FT
4000 SERIES DG3
(must be filled In)
(PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE LITERATURE PROVIDED BY DO
B. All MUTCD Guide Signs, Series G. M. D, and 1,
Diamond Grade
MFRIBRAND OFFERED: 3M / VyLCAN
(must be filled In)
2 5 Q $ 6.53 $ 13.06
MFRIBRAND PARTIMODEL # OFFERED: FT
4000 SERIES DG3
(must be filled in)
(PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE LITERATURE PROVIDED BY VENDOR
9. Special Request Signs greater than 4 square
feet up to and including 16 square feet (any
legend), Diamond Grade, Maximum 2 Colors
MFRIBRAND OFFERED: 3M / VULCAN
(must be filled in)
STANDARD COLORS ONLY SQ
2 FT $ 7'56 $ 15.32
MFRIBRAND PARTIMODEL # OFFERED:
400 S DG
(must be filled In)
(PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE LITERATURE PROVIDED By V N R
All unit prices bid should be within two (2) decimal points. If bidder's pricing exceeds two (2) decimal points, Purchasing reserves the right to
round up or down accordingly.
Continued,..
FIRM NAME: VULCAN STrN
FABRICATED STREET NAME SIGNS
ITEM DESCRIPTION ESTIMATED UNIT UNIT PRICE TOTAL OFFER
12 MONTH
QTY - -
10. Street Name Signs, Flat Blade, 9" X 36" sign one
side, Diamond Grade, Attachment 6
MFR/BRAND OFFERED: 3M / VULCAN I
(must be filled in)
MFR/BRAND PART /MODEL # OFFERED: 10 EA $ 15.86 $ 158.64
SERIES 11 70 EC FILM & SERIES 4000 D03
(must be filled in)
(PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE LITERATURE PROVIDED BY VENDOR)
11. ; Street Name Signs, Flat Blade, 9" X 42" sign one
side, Diamond Grade, Attachment 6
MFR/BRAND OFFERED: 3M / VULCAN
(must be filled in)
MFR/BRAND PART /MODEL # OFFERED: 10 EA $ 19.30 $ 193.00
SERIES 1170 EC FILM - & SERIES 4000 DG3
(must be filled in)
(PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE LITERATURE PROVIDED BY VENDOR
TOTAL OFFER:: $ 14 _ , 549.9 2
All unit prices bid should be within two (2) decimal points. If bidder's pricing exceeds two (2) decimal points, Purchasing reserves the right to
round up or down accordingly.
Acknowledge Qualification of Bidders information is included, per Term and Condition #1? YES /INITIAL/ -
Acknowledge Information and Descriptive Literature is included and that the manufacturer /brand and part/model number
offered matches the descriptive literature provided by vendor, per Term & Condition #IQ? YES /INITIAL I!'�'"
Acknowledge Non�-Disc;nmination Policy requirement as specified herein? YES /INITIAL na �iTrn.
Note: Palm Beach County Vendors can now be paid by Credit Card via the County's voluntary Payment Manager
Program. For vendors who don't have a merchant account, one is needed to utilize the Program. For vendors with a
merchant account, you will need to enroll with the Palm Beach County Clerk & Comptrollers office. For information, contact
the Palm Beach County Clerk & Comptroller at pbcDaymentm rgE@my(3almbeachcterk o—m or 561- 355 -3295_
* * ** PLEASE COMPLETE AND AFFIX SIGNATURE BELOW * *"*
FIRM NAME: VULCAN SIGNS
ADDRESS: P. 0. BOX 1850 CITY: FOLEY STATE: Ai, ZIP: 36536
SIGNATURE OF AUTHORIZED AGENT: ���4`ll ✓/, /2C DATE: 2/02/15
IT 13 THE VENOOR'S -- -m! TO ROUTINELY CHECK OUR NEB FOR ANY AMENDED RFO'S THAT MA HAVE BEEN ISSUED PRIOR To THE DEADLINE FOR RECEWT OF QUOTES
NAME OF AUTHORIZED AGENT: MATTHEW M. MAURIN TITLE: SALES MANAGER
PRINT OR TYPE
PHONE M 800-633 6845 FAX #: 251 -943 - 1544 FED ID # OR SS # 63-0513
E- MAILADDRESS: vuican3Qvulcaninc.com
QUOTATIONS ACCEPTED ON THIS FORM ONLY
IN ACCORDANCE WITH THE PROVISIONS OF ADA, THIS DOCUMENT MAY
BE REQUESTED IN AN ALTERNATE FORMAT
NON - DISCRIMINATION POLICY
SOLICITATION # 3004951JS
Pursuant to Palm Beach County Resolution R -2014 -1421, as may be amended, it is the policy of the Board of
County Commissioners of Palm Beach County that Palm Beach County shall not conduct business with nor
appropriate any funds for any organization that practices discrimination on the basis of race, color, national origin,
religion, ancestry, sex, age, familial status, marital status, sexual orientation, gender identity and expression,
disability, or genetic information.
All vendors doing business with Palm Beach County are required to submit a copy of its non - discrimination policy
which shall be consistent with the policy of Palm Beach County stated above, prior to entering into any contract
with Palm Beach County. In the event a vendor does not have a written non - discrimination policy or one that
conforms to Palm Beach County's policy, such vendor shall be required to check the applicable statement and
sign below affirming it will conform to Palm Beach County's policy.
Check one:
(� Vendor hereby acknowledges that it does not have a written non - discrimination policy or one that
conforms to Palm Beach County's policy and Vendor hereby acknowledges and affirms by
signing below that it will conform to Palm Beach County's non - discrimination policy as provided in
Palm Beach County's Resolution R- 2014 -1421, as may be amended.
OR
M Vendor hereby attaches its non- discrimination policy which is consistent with the policy of Palm
Beach County.
OR
{�} Vendor hereby attaches its non - discrimination policy which does not conform to the policy of Palm
Beach County; however, Vendor hereby acknowledges and affirms by signing below that it will
conform to Palm Beach County's non - discrimination policy as provided in Palm Beach County's
Resolution R- 2014 -1421, as may be amended.
NOTE:
Vendor's failure to either: (i) have a written or non - written non - discrimination policy in conformance with Palm
Beach County's policy set forth above; or (ii) provide Palm Beach County with the information set forth above, will
render vendor non - responsive.
Vendor shall notify Palm Beach County in the event it no longer maintains a written or non - written non-
discrimination policy that is in conformance with Palm Beach County's policy set forth above. Failure to maintain
said non - discrimination policy shall be considered a default of contract.
BIDDER:
VULCAN SIGNS
n Name
Sig ture
MATTHEW M. MAURIN
Name (type or print)
SALES MANAGER
Title
R«.or.r6.rs
CERTIFICATION OF BUSINESS LOCATION
RFQ ff 300495/JS
In accordance with the Palm Beach County Local Preference Ordinance, as amended, a preference will be given to: (1)
bidders /quoters having a permanent place of business in Palm Beach County ( "County "); (2) bidders /quoters having a
permanent place of business in the Glades that are able to provide the goods, services or construction to be utilized or built
within the Glades; and (3) bidders /quoters having a permanent place of business in the County (non - Glades business) who
utilize Glades subcontractors for construction projects in the Glades. To receive a local preference, bidders /quoters must
have a permanent place of business within the County or the Glades, as applicable, prior to the County's issuance of the
solicitation. A Business Tax Receipt which is issued by the Palm Beach County Tax Collector, authorizes the bidder /quoter
to provide the goods/services being solicited by the County, and will be used to verify that the biddedquoter had a permanent
place of business prior to the issuance of the solicitation. The bidder /quoter must submit this Certification of Business
Location ("Certification') along with the required Business Tax Receipt at the time of bid or quote submission_ The Business
Tax Receipt and this Certification are the sole determinant of local preference eligibility. Errors in the completion of this
Certification or failure to submit this completed Certification will cause the bidder /quoter to not receive a local preference.
In instances where the bidder /quoter is exempt by law from the requirement of obtaining a Business Tax Receipt, the
bidder /quoter must: (a) provide a citation to the specific statutory exemption; and (b) provide other documentation which
clearly establishes that the biddedquoter had a permanent place of business within the County or the Glades prior to the date
of issuance of the solicitation. The County hereby retains the right to contact said bidderslquoters for additional information
related to this requirement after the bid /quote due date.
1. Bidder /Quoter is a:
Local Business' A local business has a permanent place of business in
Palm Beach County.
(Please indicate):
Headquarters located in Palm Beach County
Permanent office or other site located in Palm Beach County
from which a vendor will produce a substantial portion of the
goods or services.
Glades Business: A Glades business has a permanent place of business in
the Glades.
(Please indicate):
Headquarters located in the Glades
Permanent office or other site located in the Glades from which a
vendor will produce a substantial portion of the goods or services.
It The attached copy of quoter'slproposer's County Business Tax Receipt verifies bidder's /quoter's
permanent place of business.
THIS CERTIFICATION is submitted by as
(Name of Individual)
, of
(Title /Position) (Firm Name of Bidder /Quoter)
who hereby certifies that the information stated above is true and correct and that the County
Business Tax Receipt is a true and correct copy of the original. Further, it is hereby acknowledged
that any misrepresentation by the bidder /quoter on this Certification will be considered an unethical
business practice and be grounds for sanctions against future County business with the
bidder /quoter.
(Signature) (Date)
QUALIFICATIONS OF BIDDERS
REFERENCES FOR SOLICITATION # 300495IJS
Bidder shall fist references in accordance with the requirements set forth in the Qualifications of Bidders_
REFERENCE NAME: * ** SEE ATTACHED * **
ADDRESS:
CONTACT NAME:
PHONE: CELL PHONE:
CONTACT INFORMATION:
FAX: EMAIL:
SCOPE OF WORK:
CONTRACT DATES:
REFERENCE NAME:
ADDRESS:
CONTACT NAME:
PHONE: CELL PHONE:
CONTACT INFORMATION:
FAX: EMAIL:
SCOPE OF WORK:
CONTRACT DATES:
REFERENCE NAME:
ADDRESS:
CONTACT NAME:
PHONE: CELL PHONE:
CONTACT INFORMATION:
FAX: EMAIL:
SCOPE OF WORK:
CONTRACT DATES:
Vulcan SiSms A rARTor Vukan, Int.
P.O. Box 1850 408 East Berry Avenue • Foley, Alabama 36536.1850
251 943 1541 FAX 251.943.1544 • E -mail: vulcan3 ®vulcanine.com • Web Site: www.vulcaninc.com
BUSINESS REFERENCES
State of Maryland
Mr. Mike Boyle
7491 Connelly Drive
Hanover, MD 21076
Phone (410) 787 -7673
City of Garland, TX
Mr. Mike Hilton
409 Forest Gate
Garland, TX 75042
Phone (972) 205 -3250
State of Arkansas
Highway & Transportation Dept.
Ms, Kim Elrod
PO Box 2261
Little Rock, AR 72203
Phone (501) 569 -2665
Orange County, FL
Mr. John Trento
4200 South John Young Parkway
Orlando, FL 32839
Phone (407) 836 -8062
City of Brownsville, TX
Mr. Robert Esparza
404 East Washington Street
Brownsville, TX 78520
Phone (956) 546 -1768
An Employee Owned Company!"
AFFIRMATIVE ACTION POLICY
Vulcan, Inc. provides equal employment opportunity in all aspects of employment
without regard to race, creed, color, religion, national origin, sex (including pregnancy,
childbirth and related medical conditions), age (40 or older), citizenship, marital status,
physical or mental disability (provided a disabled individual is able to perform the
essential job duties with or without reasonable accommodation), sexual orientation,
genetic information or military obligations. Vulcan will take affirmative action to ensure
that applicants are employed and that employees are treated during employment, in
accordance with Vulcan's Affirmative Action Policy, Such action includes, but is not
limited to, the following: hiring, upgrading and promotion, demotion, or transfer;
recruitment; compensation; and selection for training, including any apprenticeship
programs.
DISSEMINATION
Dissemination of this policy will be accomplished by means of the following:
1. Posting in conspicuous places Vulcan's "EEO /Harassment Policy" and our
"Affirmative Action Policy."
2. Discussion of equal opportunity employment and our Affirmative Action Policy to
be included frequently on the agenda of Executive and Staff Meetings.
1 Continuing communication to employees to promote awareness of our
EEO /Harassment Policy and our Affirmative Action Policy, making these policies
available to employees to enable them to know and avail themselves of its
benefits.
4. Any recruiting sources will be informed of the company policy requesting these
sources to actively recruit and refer minorities, females and qualified disabled
individuals for all positions listed. All solicitations or advertisements for
employees placed by or on behalf of Vulcan, Inc. will state that "Vulcan is an
equal opportunity employer."
RESPONSIBILITY
Primary responsibility for overall company policy and its implementation is vested in the
Company's President and CEO, Thomas M. Lee. He will maintain close contact with all
divisions of the Company to insure that the policy is being adhered to and the goals and
objectives are diligently pursued. He will be responsible for maintenance of all
necessary personnel records including records reflecting the Company's affirmative
action efforts.
GOALS AND OBJECTIVES
From its beginning, our Company has practiced promotions from within, all areas where
adequate qualifications of current employees exist. We will continue this policy and
practice and will ensure that all promotions are made without regard to race, creed,
color, national original, sex (including pregnancy, childbirth and related medical
conditions), age (40 and older), citizenship, marital status, physical or mental disability
(provided a disabled individual is able to perform the essential functions with or without
reasonable accommodation), sexual orientation, or genetic information.
Vulcan is located in a rural area, albeit an area experiencing rapid growth. Qualified
minority workers often seek employment in the larger metropolitan areas, which are
within a 50 -mile radius of our facilities. Our employment goal is to attract qualified
minorities and females and qualified individuals with disabilities consistent with their
availability in this relevant labor market.
Our guiding policy will be to make all employment decisions based on qualifications and
merit without regard to race, creed, color, national origin, sex, age, citizenship status,
marital status, physical or mental disability, including developmental disability, sexual
orientation, genetic information or military obligations
Vulcan, Inc.
41M4A." M64
Thomas M. Lee
President & CEO
Rev. 6/23/2014
3M
Diamond GradJ
DU Reflective Sheeting Series 4000
t
Description Color Product Code
3MTM Diamond Grade'rm DG' Reflective White - thermal transfer printable ..... 4090TT
Sheeting Series 4000 is a super -high efficiency, Yellow - thermal transfer printable .... 409 ITT
full cube retroreflective sheeting designed Fluorescent Yellow - TT printable ....... 408ITT
for the production of traffic control signs and Fluorescent Yellow - Green - TT printable ...4083TT
delineators that are exposed vertically in service.
DG' sheeting is designed to have the highest 1'11utotlue[rics
retroreflective characteristics at medium and short Daytime Color (x, y, Y)
road distances as determined by the R values The chromaticity coordinates and total luminance
at 0.5° and 1.0° observation angles in 4 rable B. factor of the retroreflective sheeting conform to
Performance at these observation angles represents Table A.
the most common nighttime viewing geometries
encountered by the driving public. During Color Test - Fluorescent Sheetings
the daytime, Diamond Grade DG fluorescent Conformance to standard chromaticity (x, y) and
reflective sheeting provides higher visibility than luminance factor (Y %) requirements shall be
ordinary (non- fluorescent) colored sheetings. determined by instrumental method in accordance
Applied to properly prepared sign substrates with ASTM E 991 on sheeting applied to smooth
Diamond Grade DG reflective sheeting provides aluminum test panels cut from Alloy 6061 -T6 or
long -term retroreflectivity and durability. Series 5052 -H38. The values shall be determined on a
4000 sheeting is available in the following colors. HunterLab ColorFlex 45/0 spectrophotometer.
Computations shall be done for CIE Illuminant
Color Product Code
D65 and the 2° standard observer.'
White. ... ........... ......... ........ 4090
Yellow ............................... 4091 Color Test -- Ordinary Colored Sheeting
Red ................................. 4092 Conformance to standard chromaticity (x, y) and
Blue .. ............................... 4095 luminance factor (Y %) requirements shall be
Green . ............................... 4097 determined by instrumental method in accordance
Brown ............................... 4099 with ASTM E 1164 on sheeting applied to smooth
Fluorescent Yellow - FY ................ 4081 aluminum test panels cut from Alloy 6061 -T6 or
Fluorescent Yellow Green- FYG .......... 4083 5052 -H38. The values shall be determined on a
Fluorescent Orange - FO ................ 4084 HunterLab ColorFlex 45/0 spectrophotometer.
Computations shall be done for CIE Illuminant
D65 and the 2° standard observer.'
Table A - Da time Color Sp ecification Limits'
Daytime Luminance Limit (Y %)
Color x y x y x y x y Min. Max.
White 0303 0.300 0368 0.366 0.340 0.393 0.274 0.329 27
Yellow 0.498 0.412 0357 OA42 OA79 0.520 D_438 0.472 15 45
Red 0.648 0.351 0.735 0.265 0.629 0181 0565 0.346 2.5 15
Blue 0.140 0.035 0.244 0.210 0.190 0.255 0.065 0.216 1 10
Green 0.026 0.399 0.166 0.364 0.286 0A46 0207 0,771 3 12
Brown 0.430 0.340 0.610 0.390 0.550 0.450 0.430 0.390 1 9
FY 0.479 0.520 0.446 0.483 0.512 0.421 0.557 0.442 40
FYG 0.387 0.610 0.369 0.546 0.428 0.496 0.460 0.540 60
FO 0.583 0.416 0.535 0.400 0.595 0.351 0.645 0.355 20
The four pairs of chromaticity coordinates determine the acceptable color in terms of the CIE 1931 Colorimetric System-
'The instrumentally determined color values of Printed Colovs an Ove rhay Films
retroreflective sheeting can vary significantly For screenprinted or thermally transfer printed
depending on the make and model of colorimetne
spectrophotometer as well as the color and transparent color areas an white sheeting when
retroreflective optics of the sheeting (David M. processed according to 3M recommendations,
the coefficients of retroreflection shall not be
Bums and Timothy J. Donahue, Measurement
Issues in the Color Specification of Fluorescent less than 70 /o of the value for the corresponding
Table
Retroreflective Materials for High Visibility color in For white sheeting covered
Traffic Signing and Personal Safety Applications, with 3M ect roCut Film Series 1170 when
P Processed according to 3M recommendations, the
Proceedings of SPIE: Fourth Oxford Conference
on Spectroscopy, 4826, pp. 39 - 49, 2003). Far coefficients of retroreflection shall not be less than
100% of the value for the corresponding color in
the purposes of this document, the 2003). HunterLab For
Table o The color chromaticity and luminance
ColorFlex 45/0 spectrophotometer shall be the
referee instrument. shall conform to Table A on page 1.
Coefficients of Retroreflection (R Lntt'tinCC:ln�ulartty ht Pl(! )'I tlsIItCC 111
The values in Table B are minimum coefficients Rcgard to 06ent:ition
of retroreflection expressed in candelas per lux per ,
Diamond Grade DG Reflective Sheeting is
square meter (cd/luxlm'),
designed to be an effective wide angle reflective
Test for Coefficients of Retroreflection sheeting regardless of its orientation on the
Conformance to coefficient of retroreflection substrate or ultimate orientation of the sign after
requirements shall be determined by instrumental installation. However, because the efficiency of
method in accordance with ASTM E -810 "Test light return from cube comer reflectors is not
Method for Coefficient of Retroreflection of equal at all application orientations, especially
Retroreflective Sheeting ", and per E -810 the with increasing entrance angles, it is possible to
values of ct and 90° rotation are averaged to get the widest entrance angle light return when the
determine the R in Table B. sheeting is oriented in a particular manner. When
high entrance angle ( >50') performance is required
Table B - Minimum Coefficient of for given signs (e.g. Keep Right Symbols), it can
Retroreflection R for new sheeting (cd/lux/mz) be obtained easily by specifying the application
4° EntranceAn le' orientation of the completed signs. In these
g situations the completed sign should have the
Observati .00 Angle sheeting positioned at the 0' orientation (downweb
0 2° tom° t° _0
White 580 420 120 direction perpendicular to the road).
Yellow 435 315 90 When the "primary groove line" (or, flat side of
Red 87 63 18 the diamond shape) is vertical in the completed
Green 58 42 12 sign, sheeting is said to be at a 0° orientation.
Blue 26 19 5 When the "primary groove line" (or, flat side of
Brown 17 13 4 the diamond shape) is horizontal in the completed
Fluorescent Yellow 350 250 72 sign, the sheeting is said to be at a 90° orientation.
Fluorescent Yellow Green 460 340 96 (Figure 1)
Fluorescent Orange 175 125 36
30° Entrance Angle'
White 220 150 45 J 09 44°
Yellow 165 110 34 -
Red 33 23 7 1
Green 22 15 5 Figure 1
Blue 10 7 2
Brown 7 5 1 Unless the sign location and/or position calls for
Fluorescent Yellow 130 90 27 extra -wide entrance angularity performance, signs
Fluorescent Yellow Green 180 120 36 and applied copy (letters, arrows, borders and
Fluorescent Orange 66 45 14 shields) can be fabricated and installed using the
'E ntrance Angle -The angle from, the ill umittation application orientation that most efficiently utilizes
axis to the retroreflector axis. The retroreflector axis is the reflective sheeting.
an axis perpendicular to the retroreflective surface. Note: For multi -panel signs it is recommended
Observation Angle - The angle between the that all background panels be sheeted such that the
illumination axis and the observation axis. sheeting direction is the same for all panels.
2
Falu'ication I.itles Remeasure R
The manufacture of prismatic sheeting results in Requirement — The sheeting shall retain a
lines being present in the product. In Diamond minimum of 85% and a maximum of 115% of the
Grade DG sheeting these lines are slightly thicker original coefficient of retroreflection.
than the seal pattern legs. Fabrication lines are
noticeable in shop light but are not observable on Sign fabrication Methods
the road either in daylight or at night under typical
use conditions (Figure 2). Application
Diamond Grade DG sheeting incorporates a
pressure sensitive adhesive and should be applied
to the sign substrate at temperature of 65 1 F /I8 °C
r or higher by any of the following methods:
Mechanical squeeze roll applicator —refer to
3M Information Folder (IF) 1.4. Application
to extrusions that are edge wrapped requires
sufficient softening of the sheeting. This can
" "°""`°` ° xwrou, ' be accomplished by directing additional heat to
Figure 2 - Fabrication Lines the "next to last' edge roller. This practice will
increase productivity and minimize cracking.
Adhesiv=e Hand squeeze roll applicator refer to 3M IF 1.6,
Diamond Grade DG sheeting has a pressure- Application of Diamond Grade DG sheeting for
sensitive adhesive that is recommended for complete signs or backgrounds must be done with
application at temperatures of 65 °F (18 °C) or a roll laminator, either mechanical or hand driven.
higher.
Hand Application
Hand application is recommended for legend and
Adhesive and Film Properties copy only. Refer to 3M Information Folder 1.5 for
Standard Test Panels more details.
Unless otherwise specified herein, sheeting shall Hand applications will show some visual
be applied to test panels and conditioned in irregularities, which are objectionable to
accordance with ASTM D4956 and test methods aesthetically critical customers. These are more
and conditions shall conform to ASTM D4956. noticeable on darker colors_ To obtain a close -up
Properties uniform appearance, a roll laminator must be used.
The following properties shall conform to the All direct applied copy and border MUST be cut at
requirements in ASTM D4956. all metal joints and squeegeed at the joints.
1. Adhesion Splices
2. Outdoor weathering Series 4000 sheeting must be butt spliced when
- retained coefficient of retroreflection more than one piece of sheeting is used on one
- colorfastness piece of substrate. The sheeting pieces should not
3. Shrinkage touch each other. This is to prevent buckling as
4. Flexibility the sheeting expands in extreme temperature and
5. Liner removal humidity exposure.
6. Impact resistance Double Faced Signs
7. Night time color
The sheeting on the bottom side of a double
In addition, DG sheeting will conform to the faced sign can be damaged if rolled through a
following properties. squeeze roll applicator with an unprotected steel
1. Gloss bottom roller. The use of a semi -soft flat sheet
Test Method = Test in accordance with ASTM between the steel roller and the applied sign face
D523 using a 60° glossmeter. will provide protection from damage. A material
Requirement — Rating not less than 50. such as a rubber mat, tag board or cardboard is
recommended.
2. Optical Stability
Test Method — Apply a 3 -inch x 6 -inch sample to
a test panel. Measure R then place it in an oven at
71° C t 3° C (160 °F t � for 24 hours followed by
conditioning at standard conditions for two hours.
3
Substrates Care should be taken to avoid flexing DG'
For traffic sign use, substrates found to be sheeting before and especially after screening
most reliable and durable are properly prepared to eliminate the possibility of cracking from
aluminum sheets and extrusions. Users are urged improper handling techniques.
to carefully evaluate all other substrates for Thermal Transfer Printing
adhesion and sign durability. Other substrates Diamond Grade DG' TT sheeting may be
that may be satisfactory for proper application of imaged with 3M 111 Thermal Transfer Ribbon
sheeting will have the following characteristics: Series TTR2300 in conjunction with the Matan
— Clean SprinG3 or Matan Spot4 thermal transfer printers.
— Smooth For regulated traffic signs, Series TTR2300
— Flat Spot Traffic Colors are to be applied using
— Rigid these printers and must be covered with 3M T1 '
— Dimensionally stable ElectroCut" Film 1170. Refer to Product Bulletin
-- Weather resistant TTR2300 for more information.
— Non - porous 3MT ElectroCut"" Film
— High surface energy (passes water break test) 3MTm ElectroCutTM Film Series 1170 may be
Refer to Information Folder 1.7 for surface used to pro a ransparent co loreMackground
preparation recommendations. Substrates with low copy for traffic control signs on Diamond Grade
surface energy may require additional preparation DG' sheeting. Refer to Product Bulletin 1170 for
such as flame treatment, mechanical abrasion or use fabrication procedures.
of adhesion promoters prior to sheeting application. Applied Cut -Out Copy
Guide sign extrusions may be edge wrapped. Flat Diamond Grade DG' cut letters may be applied
panels or unwrapped extrusions are to be carefully to a DG' sheeting background to create a sign
trimmed so that sheeting from adjacent panels does legend. Such cut -out copy may be directly applied
not touch on assembled signs. to the background sheeting, or may be applied in
Diamond Grade DG' sheeting is designed primarily a demountable form. Direct applied copy must be
for applications to flat substrates. Any use that cut at all panel seams and carefully trimmed back
requires a radius of curvature of less than five so that sheeting from adjacent panels does not
inches should also be supported by rivets or bolts. touch on assembled signs. Refer to Information
Plastic substrates are not recommended where Folder 1.10 for more information.
cold shock performance is required. Sign failures Note: It is recommended to fabricate all but the
caused by the substrate or improper surface largest signs using 1170 electronic cuttable overlay
preparation are not the responsibility of 3M. film instead of direct applied copy.
Imaging Cutting; Diamond Grade DG'
sheeting may be cut into
Diamond Grade DG' sheeting may be processed
into traffic signs by any of the imaging methods letters and shapes of at least three inches in height
and stroke widths of at least one half inch. Smaller
described below. 3M assumes no responsibility for sizes are not recommended. Sealing cut edges of
failure of sign face legends or backgrounds that DG' sheeting is not required.
have been processed with non -3M process colors
or matched component imaging materials other Plotter Cutting
than those listed below. Programmable knife cut (electronic cutting)
Screen Processing 1. Flat bed plotters can either die cut or kiss
Diamond Grade DG' sheeting may be screen cut and offer the most consistent and reliable
processed into traffic signs before or after performance.
mounting on a sign substrate, using 3M Process 2. Friction Fed plotter. Kiss cut only. Success has
Colors Series 8801 or Series 880N. Series 880I or been achieved using plotters that have 600 grams
88ON process colors can be screened at 60 -100 °F of down force and a 60° cutting blade. Additional
(16 -38 °C) at relative humidity of 20 -50 %. A PE drive wheels may need to be added to improve
157 screen mesh with a fill pass is recommended. tracking. An alternative procedure is to cut
Refer to Information Folder 1.8 for details. No sheeting from the liner side. Blade force and knife
clear coating is required or recommended. Use of depth must be set to score but not cut through
other process colors series is not recommended. the topfiim. Break apart individual copy or apply
premask to retain spacing.
4
Other Cutting Methods Health and Safety lnfiormation
Diamond Grade DG' sheeting may be hand cut Read all health hazard, precautionary and first
or die cut one sheet at a time, and band sawed or aid statements found in the Material Safety Data
guillotined in stacks. Cutting equipment such as Sheet and/or product label of any materials prior to
guillotines and metal shears, which have pressure handling or use.
plates on the sheeting when cutting, may damage
the optics. Padding the pressure plate and easing it
down onto the sheets being cut will significantly General Performance Considerations
reduce damage. Maximum stack height for cutting The durability of Diamond Grade DG' sheeting
Series 4000 sheeting is I /z inch or 50 sheets. and finished signs using 3M Matched Component
Details on cutting can be found in Information materials will depend upon substrate selection
Folder 1.10. and preparation, compliance with recommended
application procedures, geographic area,
Storage and Packagbig exposure conditions, and maintenance. Maximum
3M Diamond Grade DG Sheeting should be durability of Diamond Grade DG' sheeting can
stored in a cool, dry area, preferably at 65 -75 °F be expected in applications subject to vertical
(18 -24°C) and 30 -50% relative humidity and exposure on stationary objects when processed
should be applied within one year of purchase. and applied to properly prepared aluminum
Rolls should be stored horizontally in the shipping according to 3M recommendations provided in
carton. Partially used rolls should be returned to Information Folder 1.7. The user must determine
the shipping carton or suspended horizontally from the suitability of any nonmetallic sign backing
a rod or pipe through the core. Unprocessed sheets for its intended use. Sign failures caused by the
should be stored flat. Finished signs and applied substrate or improper surface preparation
blanks should d stored s edge. are not the responsibility of 3M. Applications
to unprimed, excessively rough or non- weather
Screen processed signs must be protected with resistant surfaces or exposure to severe or unusual
SCW 568 slipsheet paper. Place the glossy side of conditions can shorten the performance of such
the slipsheet against the sign face and pad the face applications. Signs in mountainous areas that
with closed cell packaging foam. Double faced are covered by snow for prolonged periods may
signs must have the glossy side of the slipsheet also have reduced durability. 3M process colors
against each face of the sign. and ElectroCutTM Film, when used according to
Unmounted screened faces must be stored flat and 3M recommendations, are generally expected
interleaved with SCW 568 slipsheet, glossy side to provide performance comparable to colored
against the sign face. reflective sheeting. Custom colors, certain lighter
Avoid banding, crating, or stacking signs. Package colors, heavily toned colors or blends containing
for shipment in accordance with commercially Atmospheric or gold may have reduced durability.
Atmospheric conditions in certain geographic
accepted standards to prevent movement and
areas may result in reduced durability.
chafing. Stare sign packages indoors on edges.
Panels or finished signs must remain dry during Periodic sign inspection and regular sign
replacement are strongly recommended in order
shipment and storage. If packaged signs become
for sign owners to establish their own effective
wet, unpack immediately and allow signs to dry.
service life expectation, beyond the warranty
Refer to Information Folder 1.11 for instructions
period.
on packing for storage and shipment.
installation 3M Basic Product N- arranty and
Nylon washers are required when twist style Limited Rentedy
fasteners are used to mount the sign. 3MTM Diamond GradeTm DG' Reflective Sheeting
Series 4000 ( "Product ") is warranted to be free
of defects in materials and manufacture at the
Cacattitt;, time of shipment and to meet the specifications
Signs that require cleaning should be flushed stated in this Product Bulletin. If DG' Sheeting is
with water, then washed with a detergent solution proven not to have met the Basic Warranty on its
and soft bristle brush or sponge. Avoid pressure shipment date, then a buyer's exclusive remedy,
that may damage the sign face. Flush with water and 3M's sole obligation, at 3M's option, will be
following washing. Do not use solvents to clean refund or replacement of the sheeting.
signs. Refer to 3M Information Folder 1.10.
5
General 11'arrantfferms: Adclitional ilarranty & Lituitecl Rertte(l)'
1.3M makes the Additional Warranty (as defined for Ordinary colored Product
below) as to any traffic control and guidance 1. The Additional Warranty for a Sign made with
sign in the United States and Canada ( "Sign ") ordinary olored Product is that the Sign will:
made with 3MTM Diamond GradeTIA DG3 (a) remain effective for its intended use when
Reflective Sheeting Series 4000 ( "Product ") and viewed from a moving vehicle under normal
the Matched Component materials listed in Table day and night driving conditions by a driver
E, Any Additional Warranty is contingent on all with normal vision, and (b) after cleaning, will
components involved in that Additional Warranty meet the minimum values for coefficient of
being stored, applied, installed, and used only as retroreflection stated in Table C for Table C's
3M recommends in its Product Bulletins and Other applicable Warranty Period measured from the
Product Information. Sign's Fabrication Date.
2. The Basic Warranty and any applicable Table C — Minimum Percent Retained of Table
Additional Warranty are collectively referred to as g Initial R for applicable Warranty Period for
the "3M Warrant " EXCEPT TO THE EXTENT
PROHIBITED BY APPLICABLE LAW, THE 3M Ordinary &lors (white, yellow, red, green, blue
WARRANTY IS MADE IN LIEU OF ALL OTHER and brown)
WARRANTIES, RIGHTS OR CONDITIONS,
EXPRESS OR IMPLIED, INCLUDING, BUT Minimum Percentage
NOT LIMITED TO, ANY IMPLIED WARRANTY Warranty Period R Retained
OF MERCHANTABILITY, FITNESS FOR A
PARTICULAR PURPOSE AND THOSE ARISING 1 -7 Years 80%
FROM A COURSE OF DEALING, CUSTOM OR 8 -12 Years 70%
USAGE OF TRADE. A BUYER IS RESPONSIBLE
FOR DETERMINING IF A PRODUCT IS 2. If any Sign made with Ordinary Product is
SUITABLE FOR ITS PARTICULAR PURPOSE proven not to have met the Additional Warranty,
AND APPLICATION METHODS. then a buyer's exclusive remedy, and 3M's sole
1 A Sign's failure to meet the 3M Warranty must obligation, at 3M's option.
be solely the result of the Product or the matched (a) if this occurs within seven years after the
component materials' design or manufacturing Fabrication Date, then 3M will, at its expense,
defects. 3M has no obligation under the 3M restore the Sign's surface to its original
Warranty if a sign failure is caused by: effectiveness; or
improper fabrication, handling, maintenance or (b) if this occurs during the remainder of
installation; non - vertical applications where the the Additional Warranty Period, then 3M
Sign face is more than +/- 10% from vertical; use will furnish only the necessary 3M sheeting
of any material or product not made by 3M or not Product and matched component materials
included in Table E; use of application equipment quantity to restore the Sign's surface to its
not recommended by 3M; failure of sign original effectiveness.
substrate; loss of adhesion due to incompatible
or improperly prepared substrate; exposure to
chemicals, abrasion and other mechanical damage; Additional NVarranty & Limited Remedy
snow burial or any other sign burial; collisions, for Fluorescent Product
vandalism or malicious mischief.
1. The Additional Warranty for a Sign made
4. 3M reserves the right to determine the method of with Fluorescent Product is that the Sign will:
replacement, and any replacement Product will have (a) remain effective for its intended use when
the remainder of the original Product's unexpired 3M viewed from a moving vehicle under normal
Warranty. Claims made under this warranty will be day and night driving conditions by a driver
honored only if with normal vision; (b) after cleaning, will retain
The Sign was dated upon completion of fabrication 70% of the minimum values for coefficient
{"Fabrication Date ") using a permanent method (sticker, of retroreflection stated in Table B for the
permanent marker or crayon, metal stamp, etc.) applicable Warranty Period stated in Table D,
—3M is notified of a 3M Warranty claim during any measured from Fabrication Date; and (c) after
applicable Warranty Period and the owner or fabricator cleaning, the fluorescent Product will maintain
daytime luminance equal to or greater than the
provides the information reasonably required fa 3M to
verify if a 3M Warranty is applicable. minimums specified in Table A.
6
Table D —Warranty Period for Table E. Matched Component Materials.
Fluorescent Colors. Matched Components
Color Warranty Period Process Colors Series 880I
Process Colors Series 88ON
Fluorescent Yellow 10(7 Years' Thermal Transfer
Fluorescent Yellow Green 10 /7 Years' Ribbons Spot Traffic Series TTR2300
Fluorescent Orange 3 Years Colors onl
ElectroCut'rm Film S
'Premium Protective Series 1160
' Due to climatic conditions, Signs in Alabama, Overlay Film
Arizona, Florida, Georgia, Hawaii, Louisiana, Sli sheet SCW 568
Mississippi, New Mexico, South Carolina and Prespacing Tae SCPS -2
Texas have the 7 -year Additional Warranty Period. Premaskin Tae CPM -3
2. If a Sign made with Fluorescent Product is Transfer Tae TPM -5
proven not to have met the Additional Warranty, * Must be covered with 3MT ElectroCuffm Film 1170
then a buyer's exclusive remedy, and 3M's sole
obligation, at 3M's option: Refer to 3M Information Folders and Product
(a) for those Fluorescent Products with a Bulletins for detailed information about
I0 -year Additional Warranty Period, 3M will, recommended application procedures and equipment.
at its expense: (a) restore the Sign's surface to
its original effectiveness if this occurs within Other Product Information
seven years after the Fabrication Date; or (b)
furnish only the necessary 3M Fluorescent Always confirm that you have the most current
Product and matched component materials version of the applicable Product Bulletin,
quantity to restore the Sign's surface to its information Folder or Other Product Information.
original effectiveness if this occurs during the
remainder of the Warranty Period. IF 1.4 Instructions for Interstate Squeeze
(b) for those Fluorescent Products with a Roll Applicator
7 -year Additional Warranty Period, 3M will, IF 1.5 Hand Application Instructions
at its expense: (a) restore the Sign's surface to
its original effectiveness if this occurs within IF 1.6 Hand Squeeze Roll Applicator
five years after the Fabrication Date; or (b) IF 1.7 Sign Base Surface Preparation
furnish only the necessary 3M Fluorescent
Product and matched component materials IF 1.8 Process Color Application
quantity to restore the Sign's surface to its Instructions
original effectiveness if this occurs during the
remainder of the Warranty Period. IF 1.10 Cutting, Premasking, and Prespacing
(c) for those Fluorescent Products with a IF 1.11 Sign Maintenance Management
3 -year Additional Warranty Period, 3M will PB 8801 Process Color 880I
furnish only the necessary Fluorescent Product
and matched component materials quantity PB 88ON Process Color 880N
to restore the Sign's surface to its original TM
effectiveness. PB 1170 ElectroCut Film
PB TTR2300 Thermal Transfer Ribbons
Series TTR2300
PB 1160 Protective Overlay Film 1160
7
Limitation of Liability
3M WILL NOT UNDER ANY CIRCUMSTANCES BE
LIABLE TO A BUYER FOR DIRECT (other than the
applicable Limited Remedy stated above), SPECIAL,
INCIDENTAL, INDIRECT OR CONSEQUENTIAL
DAMAGES (INCLUDING, WITHOUT LIMITATION,
LOSS OF PROFITS) IN ANY WAY RELATED TO
A PRODUCT OR THIS PRODUCT BULLETIN,
REGARDLESS OF THE LEGAL OR EQUITABLE
THEORY ON WHICH SUCH DAMAGES ARE SOUGHT.
ASTM Test Methods are available from ASTM International, West Conshohoken, PA.
3M assumes no responsibility for any njtxy, loss or damage arising out of the use of a protest that is not of our manufacture. Where reference Is
made in literature to a commercially available product, made by anotkr marxrfacturer, it shall be the user's responsibility to ascertain the
precautionary measures for its use outlined by the manufacturer.
Important Notice
AD statements, technical Information and recommendations contained herein are based on tests we believe to be reliable, but the accuracy or
completeness thereof is not guaranteed, and the following Is made in lieu of all warranties, or conditions express or implied. Seller's and
manufachirer's orgy obligation shall be to replan such quantity of the product proved to be detective. Neither softer nor manufacturer shall be
liable for any inµxy, lass or damage, direct, special or consequential, arising out of tfne use of or the inability to use the product Before using,
user shell determine the suitability of the product for his/her intended use, and user assumes all risk and liability whatsoever in connection
therewith. Statements or recommendations not contained herein shall have no force or effect unless in an agreement signed by officers of seller
and manufacturer,
3M and Diamond Grade are trademalits of 3% used under license in Canada-
Traffic Safety Systems Division 3M Canada Company 3M M6xico, S.A. de C.V.
3M Center, Building 0235- 03 -A -09 P.O. Box 5757 Av. Santa Fe No. 55 Phase recycle.
St. Paul, MN 55144 -1000 London, Ontario NSA 471 Col. Santa Fe, Del. Alvaro Obregdo 0 3M 2011_ AN rights reserved.
1 -DW- 553 -1380 1- 1100- 3141HELPS Mkica, D.F. 01210 Bolger 12010104
www.3M.coMtss Electronic Only
Jasmin Sundar
From: Cheryl Harris [CherylB @vulcaninc.com]
Sent: Monday, February 02, 2015 3:40 PM
To: Jasmin Sundar
Subject: RE: Sign Bid #300495/JS
Attachments: RFQ #300495JS.pdf; 2014 Affirmative Action Policy Revision.pdf; 4000 DG3 JAN 2012.pdf;
EC FILM 1170 PROD BULLETIN.pdf; Aluminum Spec Sheet.docx; VS WARRANTY.pdf
Bid and descriptive literature attached, Please let me know if you'll need anything else,
J hat&
VuP.can Slpw
8CO- 633 -6845
From: Jasmin Sundar rmailto:JSundar @ pbcgov.org
Sent: Monday, February 02, 2015 2:22 PM
To: Cheryl Harris
Subject: RE: Sign Bid #300495/JS
Cheryl —
A fax came through but I did not see 29 pages attached. It was just a blank fax
Please resend as soon as you can
Thank you,
Jasmin Sundar
Buyer
Palm Beach County Purchasing
Email: isundar@pbcgov.crg
Phone: 561 - 616 -6823
Fax: 561- 242 -6723
From: Cheryl Harris [ mailto:CherylBCubvulcaninc.com
Sent: Monday, February 02, 2015 2:34 PM
To: Jasmin Sundar
Subject: Sign Bid #300495/JS
Hi Jasmin — Please let me know if you received our bid. I just faxed it over. (29 pages).
Cheryl B. Harris - Customer Service Representative
I t Wican Signs
z
Office 1800.633.6845
Fax 1 251.472.1541
Vulcan, Inc. Websit
Read our Blog: The Blacksmith's Hammer
Find us on Face book
Check us out on YouTube
Connect with us on Linkedln
Take a Virtual Tour of Vulcan, Inc.
Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a
public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.
2
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Purchasing Department Form L
50 South Military Trail, Suite 110 Februar 26, 2015
West Palm Beach, FL 33415 -3199
(561) 616 -6800 Vulcan Inc
FAX. (561) 616 - 6811 dtb /a VULCAN SIGNS, Vulcan Aluminum,
www.pbcgovconVpurchasing Vulcan Metal Stampings, Vulcan
P.O. Box 1850,408 1 East Berry Avenue
Foley, AL 36536 -180
TERM CONTRACT # 30049 5 5'
� Dear Vendor:
This is to inform you that Palm Beach County Board of County Commissioners is
Palm Beach County entering Into a Term Contract with your company for Suns. Traffic Control.
Board of County Purchase and Delivery of. Term Contract based on:
Commissioners
Shelley Yana, Mayor Pq SOLICITATION # 3004951JS
Mary Lou Berger, Viet Mayor The term of this contract Is 04/15/2015 through 0411412016 and has an estimated
dollar value of $ 14.600, inclusive of all vendors awarded.
Hal R- Valeche
If applicable, Vendor shall maintain all Insurance coverage(s) throughout the entire
Paulette Burdick term of the contract, Including any renewals or extensions thereof.
Steven 1. Abrams
The obligations of Palm Beach County under this contract are subject to the
Melissa McKlnlay availability of funds lawfully appropriated for Its purpose by the State of Florida and
Priscilla A. Taylor the Board of County Commissioners.
Palm Beach County Departments will Issue individual hard copy orders against this
contract as your authorization to deliver. All invoices must reference a unique
document number (e.g., CPO I DO 680 XY030305000000001119 or CPO I DO 680
XY030305 *1111). Failure to provide an order number with each invoice will result in
County Administrator a delay in processing payment.
Robert Weisman
If you have any questions, please contact Jasmin Sundar. Buyer at
sundar@pbcgov.org or {5611616 -6823
f Se4ni
r
r Buy e
c: Paul Purdin, Traffic
File
An Equal Opportunity
Affirmative Action Employer'
printed on recycled paper
ACII C , December 22, 2015
Form H
VULCAN INC
DBA VULCAN SIGNS, Vulcan Aluminum, Vulcan Metal Stampings, Vulcan
Matthew Maurin
lORm4` P.O. Box 1850
Foley, AL 36536
TERM CONTRACT # 30
Purchasing Department Dear Vendor:
50 S. Military Trail, Suite 110 In accordance with Solicitation # 300495/JS , Palm Beach County Board of County
Commissioners requires vendor compliance and / or commitment due to the
West Palm Beach, FL 334 15 County's anticipated participation in one of the following:
3199
(561) 616 -8800 [X] PER TERM AND CONDITION # 9 "RENEWAL OPTION" SHALL BE FOR THE
ERl OF 04/15/2016 THROUGH 04/14/2017 FOR SIGNS, TRAFFIC CONTROL
FAX: (581) 816 -8811 PURCHASE AND DELIVERY OF TERM CONTRACT The option for renewal will only
be exercised upon written agreement and with all original terms, conditions, specifications and
vrww.pbcgov.com /purchasing prices adhered to with no deviations unless specified otherwise by the renewal option term and
condition. For sole source renewals, the vendor shall notify Purchasing Immediately if
the sole source status changes. This renewal shall be revoked If a vendor Is suspended by the
Purchasing Department prior to the commencement of the renewal period.
1
If applicable, Vendor shall maintain all Insurance coverage(s) throughout the entire term of the contract,
Palm Beach County including any renewals or extensions thereof.
i
Board of County Pursuant to Ordinance No. 2009 -049, as amended, Palm Beach County's Office of Inspector General Is
Commissioners authorized to review past, present and proposed County contracts, transactions, accounts, and
records. The Inspector General's authority includes, but is not limited to, the power to audit,
Shelley Vana, Mayor investigate, monitor, and inspect the activities of entities contracting with the County, or anyone acting
on their behalf, in order to ensure compliance with contract requirements and to detect corruption and
Mary Lou Berger, Vice Mayor fraud.
Hal R. Valeche Please return completed document via FAX (561) 242 -6723 or E -Mail
Paulette Burdick asinclair(&Dbegov.org no later than December 30, 2015 This is NOT an order. You
will be notified in written form of any individual order created from the above. If
Steven L. Abrams you have any questions, please contact Anika Sinclair, Buyer at (561) 616 -6823.
Melissa McKlnlay
Priscilla A. Taylor PLEASE CHECK ONE OF THE FOLLOWING:
Da THE UNDERSIGNED AGREES TO THE ABOVE.
[ ] THE UNDERSIGNED DOES NOT AGREE FOR THE FOLLOWING REASON(S):
County Administrator
Verdenia G Baker
FIRM NAME: Vulcan Signs
An Equal Opportunity
Affirmative Aruon Employer' AUTHORIZED INDIVIDUAL: D Beviaawa-
f TYPE)
AUTHORIZED SIGNATURE:
TITLE: Sales Manager E 12/30/15
e
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o>�><�
Purchasing Department
Form L
50 South MWtary Trail. Suite 110 January 21, 2016
West Palm Beach, FL 33415 -3199
(561) 616 -6800
FAX: (561) 616 -681I VULCAN INC
DBA VULCAN SIGNS, Vulcan Aluminum, Vulcan Metal Stampings, Vulcan
wwwpbcgcv.corn1Vurchasing Matthew Maurin
P.O. Box 1850
Foley, AL 36536
® TERM CONTRACT # 300495A
Dear Vendor:
Palm Beach County This is to inform you that Palm Beach County Board of County Commissioners is
Board of Country entering into a Term Contract with your company for SIGNS, TRAFFIC CONTROL,
Commissioners PURCHASE & DELIVERY OF based on:
Mary Lou Berger, Mayor
[X] RENEWAL OF CONTRACT based on SOLICITATION # 3004951JS in
Hal R Vaieche, vice Mayor accordance with all original terms, conditions, specifications and prices with
Paulette Burdick no deviation
Shelley Vana
The term of this contract is 04/1512016 through 04!1412017 and has an estimated
Steven L Abrams dollar value of $ 15,800 , inclusive of all vendors awarded.
Melissa 4lcliinlay
If applicable, Vendor shall maintain all insurance coverage(s) throughout the entire
Priscilla A. Taylo term of the contract, including any renewals or extensions thereof.
The obligations of Palm Beach County under this contract are subject to the
availability of funds lawfully appropriated for its purpose by the State of Florida and
the Board of County Commissioners.
County Administrator
Palm Beach County Departments will issue individual hard copy orders against this
VerdeniaC_Baker contract as your authorization to deliver. All Invoices must reference a unique
document number (e.g., CPO 1 DO 680 XY030305000000001111 or CPO 1 DO 680
XY030306 "1111). Failure to provide a document number with each Invoice will result
In a delay In processing payment.
If you have any questions, please contact Anika Sinclair, Buyer at
asinclair0abcoov.org or 1,5611616 -6823
Si eerel
Krlst Monne
+4n Equdt Oppdrmnity Senior Buyer
VrmairvaAc *n EMloyer" c: Chuck Michael, Airport
Paul Purdin, Traffic Division
Vernetha Green, Water Utilities
ZZE File
printed m maydad paper