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Home My WebLink AboutDocumentation_Regular_Tab 05D_12/13/2007VILLAGE OF TEQUESTA AGENDA ITEM TRANSMITTAL FORM Meeting Date: 12/13/07 Meeting Type: Regular Ordinance #: Cii~;lt here tc~ er,tel~ t~;~a:~: Consent Agenda: No Resolution #: Click here to easier text. Originating Department: Finance 2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report) Rolling of unspent funds for outstanding purchase orders as of 09/30/07. 3_ BUDGET /FINANCIAL IMPACT: Account #: Multi-See attached schedule A Amount of this item: $82,582.73 Current Budgeted Amount Available: $0.00 Amount Remaining after item: $82,582.73 Budget Transfer Required: Yes Appropriate Fund Balance: Yes 4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item) Request to appropriate funding for purchase orders budgeted for in Fiscal Year 2007 but not expected to be completed until Fiscal Year 2008. 5. APPROVALS: Dept. Head: 'Hance Attorney: (for legal sufficiency) ., ~ _ Yes ^ Village Manager: ~~~~ SUBMIT FOR COUNCIL DISCUSSION: [[]~ APPROVE ITEM: 0' No DENY ITEM: ^ RESOLUTION NO. 19-07/08 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROPRIATING ADDITIONAL FUND BALANCE OF: $19,646.83 FROM THE GENERAL FUND #001; $55,435.90 FROM CAPITAL PROJECTS FUND #303; $7,500.00 FROM WATER UTILITY FUND #401; AND INCREASING THE BUDGETS OF ACCOUNTS DESCRIBED IN THE ATTACHED "SCHEDULE A" WHICH BECOMES A PART OF THIS RESOLUTION; TO FUND THE COMPLETION OF PURCHASE ORDERS THAT WERE APPROVED AND FUNDED BUT NOT COMPLETED IN BUDGET YEAR ENDING 9/30/2007 AND EXPECT TO BE COMPLETED IN BUDGET YEAR ENDING 9/30/2008. WHEREAS, funds were allocated in budget year 2006-2007 to fund specific projects and; WHEREAS, specific projects were not completed and funds were not used and; WHEREAS, these projects are scheduled to be completed in budget year 2007-2008 and WHEREAS, the unused funds need to be appropriated into budget year 2007-2008 to fund completion of these projects; NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE COUNCIL OF THEVILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1 The appropriation of additional fund balance from General Fund #001, Capital Projects Fund #303, Water Utility Fund #401 and authorization to increase budgeted accounts as specified in "Schedule A" is hereby approved. The foregoing Resolution was offered by ,who moved its adoption. The motion was seconded by , and upon being put to a vote, the vote was as follows: For Adoption Against Adoption Mayor Jim Humpage Vice-Mayor Pat Watkins Council Member Dan Amero Council Member Tom Paterno Council Member Calvin Turnquest The Mayor thereupon declared the Resolution duly passed and adopted this day of , 2007. MAYOR OF TEQUESTA Jim Humpage ATTEST: Lori McWilliams, CMC Village Clerk The Village of Teguesta Schedule of Department Requested Roll Forward Funding for Fiscal Year 2008 "Schedule A" count # PO # tAL FUND # 001 Un-Adiusted Adiusted Funds Outstanding Outstanding Forw~ Encumbrances Encumbrances Regu Vendor Description as of 09/30/07 as of 09/30/07 by Depa •549.300 1806 PATE ENGINEERING STRUCTURAL ANALYSIS JUPITER TOWER $ 4,020.00 $ 4,020.00 $ •549.300 1807 RCC CONSULTANTS INTERMOD STUDY OF JUPITER TOWER $ 4,540.00 $ 4,540.00 $ •552.305 1723 FISHER SCIENTIFIC BUNKER GEAR $ 1,278.97 $ 1,278.97 $ •552.305 1723 FISHER SCIENTIFIC BUNKER GEAR $ 3,836.91 $ 3,836.91 $ •664.600 1821 CONSUMERS MARINE SAFETY ITEMS FOR MARINE 85 $ 5,970.95 $ 5,970.95 $ General Fund Total: $ 1! 4L PROJECTS FUND # 303 •663.675 1620 PBC BD OF COUNTY COMM 20% CONTINGENCY FOR MAST ARMS $ 55,435.90 $ 55,435.90 $ 5! __ Capital Projects Fund Total: $ 5! 2 FUND # 401 665.632 1626 REESE MACON WATER PLANT EXPANSION $ 15,000.00 $ 7,500.00 $ Water Fund Total: $ Total Roll Forward Amount: $ 82, FISCAL YEAR 2007 BA # Village of Teguesta Budget Amendment Request JE # Increase: ~ ... , Department: POLICE OPERATIONS Account: OTHER MISC CHARGES Account #: 001-175-549.300 Original Budget Balance Available Transfer Amount New Balance Available $ 1,750.00 $ -6,899.00 $ 8,560.00 $ 1,661.00 Justification /Comments: SEE BELOW Department: FIRE CONTROL Account: UNIFORMS Account#: 001-192-552.305 Original Budget Balance Available Transfer Amount New Balance Available $ 17,170.00 $ 15,891.00 $ 1,279.00 $ 17,170.00 Justification /Comments: SEE BELOW Department: EMS Account: UNIFORMS Account #: 001-193-552.305 Original Budget Balance Available Transfer Amount New Balance Available $ 4,320.00 $ 483.00 $ 3,837.00 $ 4,320.00 Justification /Comments: SEE BELOW Department: EMS Account: MACH/EQUIPMENT Account #: 001-193-664.600 Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ -5,971.00 $ 5,971.00 $ 0.00 Justification /Comments: SEE BELOW Inarease:~ . _ ., ., _. .. , .- , ~~ . Department: RESERVES Account: APPROPRIATE FNDBLNCE Account #: 001-990-399.999 Original Budget Appropriated to Date Appropriation Request New Appropriation to Date $ 0.00 $ 0.00 $ 29,244.00 $ 29,244.00 Justification /Comments: APPROPRIATING FUNDS FOR PURCHASE ORDERS BUDGETED IN FISCAL YEAR 2007 BUT NOT SPENT UNTIL FISCAL YEAR 2008 Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department Head: Date: Finance Approval: Date: Village Manager Approval: Date: Village Council Approval: Resolution Number Date: FISCAL YEAR Zoo? Village of Teguesta BA # Budget Amendment Request JE # Increase: ....: ,r,;...;_ ~ , Department: MISC PROJ-GENERAL Account: FEC PROJECT Account #: 303-399-663.675 Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ -55,436.00 $ 55,436.00 $ 0.00 Justification /Comments: SEE BELOW Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Increase: Department: RESERVES Account: APPROPRIATE FNDBLNCE Account #: 303-990-399.999 Original Budget Appropriated to Date Appropriation Request New Appropriation to Date $ 0.00 $ 0.00 $ 55,436.00 $ 55,436.00 Justification /Comments: APPROPRIATING FUNDS FOR PURCHASE ORDERS BUDGETED IN FISCAL YEAR 2007 BUT NOT SPENT UNTIL FISCAL YEAR 2008 Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Approvals• Department Head: Date: Finance Approval: Date: Village Manager Approval: Date: Village Council Approval: Resolution Number Date: FISCAL YEAR 2007 Village of Teg uesta BA # Budget Amendment Request JE # Increase: Department: CAPITAL EXPANSION PROJS Account: ENGINEE RING-PLANT EXP Account#: 401-414-665.632 Original Budget Balance Available Transfer Amount New Balance Available $ 150,000.00 $ 127,500.00 $ 7,500.00 $ 135,000.00 Justification /Comments: SEE BELOW Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Increase• ._ Department: RESERVES Account: APPROPRIATE FNDBLNCE Account #: 401-990-399.999 Original Budget Appropriated to Date Appropriation Request New Appropriation to Date $ 0.00 $ 0.00 $ 7,500.00 $ 7,500.00 Justification /Comments: APPROPRIATING FUNDS FOR PURCHASE ORDERS BUDGETED IN FISCAL YEAR 2007 BUT NOT SPENT UNTIL FISCAL YEAR 2008 Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Approvals: r. , , . Department Head: Date: Finance Approval: Date: Village Manager Approval: Date: Village Council Approval: Resolution Number Date: