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HomeMy WebLinkAboutDocumentation_Regular_Tab 03_06/09/2016 MINUTES VILLAGE OF TEQUESTA REGULAR MEETING APRIL 14, 2016 .;�.:�� ,.�:� _ CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:40 p.m. A roll call was taken by Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun, Council Member Tom Paterno and Council Member Frank D'Ambra. INVOCATION AND PLEDGE OF ALLEGIANCE The invocation and pledge had been performed during the prior meeting by Council Member D'Ambra. APPROVA� OF AGENDA MOTION: Council Member Okun moved approval of the agenda; seconded by Council Member D'Ambra; motion carried unanimously 5-0. PRESENTATION 1. Introduction of Commission on Ethics Newly Appointed Executive Director Mark Bannon (former Senior Investigator) Ms. Christy Kelley, from the Commission on Ethics, represented Mr. Mark Bannon, who was unable to attend the meeting. Ms. Kelley explained that each municipality had a liaison and that she was the appointed liaison for the Village. She remarked that the Village of Tequesta employees and officials had been very proactive in the past, in regards to asking questions before taking action, and noted this was much appreciated. 2. Proclamation Designating April as Water Conservation Month in the Village of Tequesta Mr. Sam Heady, Deputy Director of Utilities, stated that the Village was blessed with a very robust conservation plant. He accepted the proclamation on behalf of the AWWA and the Village of Tequesta. Minutes — Regular Council Meeting 04/14/16 Page 2 3. Proclamation Designating April as Florida Water Professionals Week Mr. Phil Donovan, Executive Director of Region 6, Palm Beach and Martin Counties. His goal was to keep utility workers up to date on the safest, most efficient way to make water. He added that the Florida Water and Pollution Control Operators Association (FWPCOA) wanted to send a message that water careers were extremely important. Mr. Heady added that he would like to recognize water professionals at all levels, who dedicated their lives to ensure that the water we drink is safe. He commended several water plant employees who had recently received specific upgrades to their water licenses and certifications. CONSENT AGENDA MOTION: Mayor Brennan moved approval of the fol/owing Consent Agenda with item number 6 removed; Council Member Paterno requested agenda item numbers 5 and 9 be removed; seconded by Council Member Okun; motion carried unanimously 5-0 6. Council Approval to Sponsor the 6th Annual Chili Cook-Off Scheduled for November 12, 2016 from 2:00 p.m. to 5:00 p.m. at Paradise Park Mayor Brennan passed the gavel to Vice Mayor Arena, as she had to excuse herself due to being a Friends of Public Safety (FOPS) board member. Vice Mayor Arena asked the firefighters if there would be a Rolaids and Tums booth. MOTION: Council Member Okun moved approval of item number 6; seconded by Council Member Paterno; motion carried 4-0. 5. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.): 1. Florida Department of Health EMS Matching Grant-Fire Department - $19, 577.00; 2. TAW Generator Service Proposal-Public Works -$1,465.00; 3. Trane U.S., Inc. -VillageHaIIHVACAssessmentAgreement- $ 2,635.00 Council Member Paterno stated that both items number 5 and 9 were related and he wished to comment on both. He pointed out that seventy- five percent of the grant given to the fire department was required to be paid out of appropriated funds. He also reminded Council of the fact that the Seabrook Park property would not be a source of funds as it Minutes — Regular Council Meeting 04/14/16 Page 3 was no longer on the market. He suggested that Council make up for the loss of funds by either not spending money or by appropriating more cash. He recommended a combination of both. Council Member Paterno further emphasized the idea that the Village Manager should not utilize any savings, other than for an emergency, unless it was first brought before the Council. He affirmed that he would like to see a motion that stated any new spending must first come before a workshop before Council would even consider it. Mayor Brennan acknowledged that Council had addressed this before and that she was in complete agreement. Attorney Davis stated the consent items must be approved separately. The agenda would have to be amended and the motion could then be added under New Business. MOTION: Counci! Member Paterno moved approval of consent agenda item number five; seconded by Council Member Okun; motion carried unanimously 5-0. MOTION: Council Member Paterno moved approval of consent agenda item number nine; seconded by Council Member D'Ambra; motion carried unanimously 5-0. Attorney Davis preferred to add the amended agenda item as tab 15. END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Mr. Darrell Pastuch, 391 Riverside Drive, addressed the Council and asked Village Manager Couzzo to verify if he was interviewing to hire a new vice chief. Manager Couzzo stated that he was hiring an assistant police chief. Attorney Davis advised Mr. Pastuch that communications from citizens was meant to be comments and not a question and answer session directed at Council. Mr. Pastuch continued to state his opinion in reference to the Village fleet maintenance. He questioned why the Village had switched from Tequesta Tire to Saint Lucie Battery and Tire. He would have liked to see the Village do business locally and not go to Martin County. Mrs. Pat Watkins, 167 River Drive, complimented the Village on the improved appearance of the South Gate area of Tequesta Country Club. She also thanked Council for the bollard style lighting on the pathway at Tequesta Drive near First Presbyterian Church. Mrs. Watkins was pleased with the additional lighting as it was located in an area where many people walked, rode their bikes, and strolled with their families, on their way to the Tequesta Drive Bridge. She also congratulated Council and thanked them for their continued service to the Village. COMMUNICATIONS FROM COUNCIL Council Member Paterno expressed concern over the Council's use of Robert's Rules of Order, during meetings. He felt that the Council should either chose to use the rules or refrain from using them. He reminded Council that Attorney Davis had agreed the rule he quoted was in fact, a rule within the Roberts Rules of Orders. He also commented on the PNC Bank request in which Council had voted to let contractors work on the bank Minutes — Regular Council Meeting 04/14/16 Page 4 outside of the approved Village hours. Council Member Paterno reaffirmed his belief that the Village was setting a precedent, as there was now an additional request from another bank, within the Village, looking for approval to do work during hours that were outside of the current Village ordinance. Council Member D'Ambra revealed that the new request actually preceded the decision that was made regarding PNC Bank. He opined that banks were unique businesses as they fell under federal regulations, that in turn, limited their ability to be flexible in relation to their hours. Council Member Paterno pointed out that a special meeting was called after the last Regular Council Meeting, in which the PNC Bank reconsideration was discussed. Council Member Paterno was disappointed that the meeting was scheduled during a time in which he was out of town. Vice Mayor Arena restated that there was a need to protect the Village residents who were doing business at the PNC Bank, while construction was being performed. He felt that the security of sensitive financial information was at risk, due to the close proximity of the construction crew to the customers. Vice Mayor Arena pointed out that this was the reason for the Special Meeting to be called immediately after Council had discussed this topic. Council Member Okun thanked Council, Public Works and the Village Manager for quick action in having the pathway on Tequesta Drive illuminated at night, as it had been a safety concern. STANDING REPORTS Villaqe Attornev Attorney Davis reported that an arbitrator had recently been appointed on the Cox appeal. He also informed Council that the Luscavich trial was underway. Lastly, Attorney Davis revealed that the Thomas code enforcement foreclosure matter was still in process, however the motion for summary judgement had been filed. Council Member Paterno asked Attorney Davis for a copy of the Roberts Rules of Order. Council Member D'Ambra inquired as to the value of the land on Seabrook Drive. Attorney Davis replied that he would research it and let Council know of the most updated value on that parcel. Villaqe Manaqer Village Manager Couzzo thanked Council for recognizing the staff for their hard work. He stated that the Tequesta Drive pathway lighting project was underway and included not only lights but crosswalks, sidewalks, roadway improvements and landscaping. Manager Couzzo revealed that in May the Village would submit the Concentrate Discharge Permit, which managed the discharge of concentrate left over from the reverse osmosis plant. This permit was important because of its' effect on the river and also because of its Minutes — Regular Council Meeting 04/14/16 Page 5 financial and engineering significance. He reported that Jupiter Inlet Colony infrastructure work would start soon. Manager Couzzo informed Council that he had met with the Florida Department of Transportation (FDOT) to discuss the lane elimination project. He conveyed that the FDOT would attend an upcoming workshop meeting and that the project was moving forward. Council Member D'Ambra questioned whether the resident who owned the property at the corner of Tequesta Drive and Country Club Drive, had been given notice of the proposed work to be perFormed in that area. Manager Couzzo stated that Attorney Davis had composed a letter informing the resident of the upcoming project. Mr. Doug Chambers, Public Works Supervisor, would then make arrangements to meet with the homeowner to discuss any concerns. OLD BUSINESS 10. ORDINANCE 6-16, SECOND READING, AN ORDINANCE OF THE VILLAGECOUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGECODE OF ORDINANCES AT CHAPTER 46. MOTOR VEHICLES AND TRAFFIC, ATARTICLE III. PARKING, STOPPING OR STANDING, BY AMENDING DIVISION 2. "PARKING OF COMMERCIAL VEHICLES, TRUCKS AND RECREATIONALVEHICLES" AT SECTIONS 46-73 AND 46-74 TO REVISE SCREENINGREQUIREMENTS FOR BOATS AND BOATS ON TRAILERS IN ZONING DISTRICTSR-1A, R-1, R-2 AND R-3; AND AT SECTION 46-71 TO PROVIDE DEFINITIONS FORTHE TERMS "EFFECTIVELY SCREENED ON THREE SIDES", AND "FULLYSCREENED"; AND REQUIRING A NO-FEE PERMIT FOR THE PARKING/STORAGEOF ALL SUCH BOATS; PROVIDING THAT EACH AND EVERY OTHER SECTIONAND SUBSECTION OF CHAPTER 46. SHALL REMAIN IN FULL FORCE ANDEFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, ASEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING ANEFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Ordinance title 6-16 into the record. Council Member Paterno expressed support for the ordinance for the most part, however he objected to the fact that boats up to thirty-three feet in length would be permitted to park on the side of a resident's lot. He believed that a vessel of that size was simply too large to be stored on the side of a residential property. He also objected to the boat height, stating that he felt it was also too tall. Council Member Paterno maintained that he would not be voting in favor of the ordinance as it was currently written. Vice Mayor Arena informed Council of his recent meeting with Attorney Davis regarding Minutes — Regular Council Meeting 04/14/16 Page 6 the boat ordinance. He wondered if Council was looking to require a permit for manually operated water craft or if they were only required to permit motorized boats. Council Member Paterno asked how sailboats (without a motor) would be classified. He suggested that all registered boats be required to have a permit through the Village. Attorney Davis assured Council that he could make the revision on second reading and still move it forward as it did not change the intent of the document. Council Member Paterno asked for clarification on the question that referred to the type of driveway material. Mr. Tim English, Building Department Director, answered that it was referencing the area under the boat. Vice Mayor Arena remarked that the height of the boats was somewhat dictated by the trees in the area. He explained that a boat that was too tall on a trailer would not make it through Village streets without having the trees damage it as it travelled the roads. Mayor Brennan opened the public hearing to Council for comments; there being none she opened the hearing to the public. Public Comment Mr. Jim Thursee, 104 Yacht Club Place, asked Council to explain the purpose of the permit and inquired as to the cost. Mayor Brennan answered that there was no fee for the permit and its purpose was to clarify the length of the boat. Vice Mayor Arena also added that the permit would discourage those residents storing multiple boats on their property, for the purpose of selling them. There being no further public comments, Mayor Brennan closed the public hearing. MOTION: Council Member Okun moved approval of Ordinance 6-16 subject to the following proposed revision: "prior to parking or storing any boat requiring a state vessel registration, a no- fee permit shall be obtained from the Village'; seconded by Vice Mayor Arena; motion passed 4-1 with Council Member Patemo opposed. NEW BUSINESS 11. SEU 01-16: Application of N. Corcoran Enterprises, Inc. for a fast food restaurant as a special exception in the mixed use district pursuant to section 78-180 (i) (15) of the Village of Tequesta Code of Ordinances. The application also includes an exterior modification to the existing storefront by installing new entry doors and windows. The plaza owner is SLO-ML, LLC d/b/as the Tequesta Fashion Mall. The address of the proposed special exception is 150 North US Highway 1 Unit 22, Minutes — Regular Council Meeting 04/14/16 Page 7 Tequesta, FL 33469. Attorney Davis announced that this item was quasi -judicial and read SEU 01-16 title into the record. He then swore in three people involved with the special exception and asked Council for any ex-parte communications; there were none. Nilsa C. Zacarias, Director of Community Development, summarized the proposed special exception. She passed out applicants Exhibit A for Council review. Mr. Neil Corcoran, applicant of the proposed special exception, explained that Dominoes Restaurant was moving towards a new concept of additional menu items and a sit down experience. He stated that he owned the franchise and the hours of operation were from 10 a.m. to midnight, Sunday thru Thursday, and from 10 a.m. until 1 a.m. Friday and Saturday. He stated that there would be 17 seats inside of the restaurant. Council Member Paterno pointed out that Mr. Corcoran should be aware of the strict speed limits within the Village as well as an ordinance on business hours of operation. Mayor Brennan advised Mr. Corcoran against placing marked, dedicated parking spaces in the vicinity of his proposed business. MOTION: Council Member Okun moved approval of SEU 01-16 subject to the applicant's acceptance of the Village allowed hours of operation; seconded by Council Member Paterno; motion carried unanimously 5-0. 12. SPM 04-16: Application from Lumiere Corporate Offices for a site plan modification to install new landscaping; resurFace and restripe an existing parking lot; change the exterior building color; and for additional site improvements. The property owner is White Rabbit Properties, LLC. The address of the proposed modification is 731 US Highway 1, Tequesta, Florida, 33469. Attorney Davis announced that this item was quasi judicial and read SPM 04-16 into the record. He then swore in three people involved with the site plan modification and asked Council for any ex-parte communications; there were none. Nilsa C. Zacarias, Director of Community Development noted the applicant and the proposed site plan modification. Council had received a copy of the site plan and proposed building color package. Mr. Jason Witter from Witter Landscape Architecture, represented White Rabbit Properties, LLC, addressed Council and explained that this was a resurfacing and beautification project. She revealed that the building was at least finrenty years old and Minutes — Regular Council Meeting 04/14/16 Page 8 that it would now be used for office space. The landscaping was being brought up to code as it was currently nearly non-existent and the proposed color was being changed slightly. He revealed that there would be no blood or urine tests being performed at the facility, however the samples would be brought in for testing and then disposed of via proper hazardous waste protocol. Council Member Okun asked that the proposed landscaping be ample and colorful. Mr. Jason Witter stated that the landscaping would be comparable to other similar properties along US Highway One. Council Member Paterno asked that the alleyway behind the property not be used for parking. Mr. Witter agreed that the alleyway would only be used for vehicles backing up. Council Member Paterno inquired as to whether more landscaping could be added to beautify the property. He also asked if parking could be brought up to code. Mrs. Nilsa Zacarias reminded Council that this was an older building and the spaces were currently 10-foot wide from center to center, which met the current code. Mr. Witter stated that the parking spaces would be brought up to current code in regards to striping as well as size. Council Member D'Ambra asked if the brown brick corners could be painted. Mr. Witter stated that the split face block would remain the same but would be concealed. Mrs. Zacarias pointed out that there was a condition that needed to be read. Attorney Davis reiterated the fact that the office would not have blood or urine tests performed at the facility. MOT/ON: Council Member Okun moved approva/ of SPM 04-16; seconded by Council Member Patemo; motion carried unanimous/y 5-0. 13. ORDINANCE 7-16: FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCILOF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OFORDINANCES AT CHAPTER 78. ZONING; AT ARTICLE X. OFF-STREET ANDON-STREET PARKING AND LOADING REGULATIONS, SECTION 78-705, TOPROVIDE REVISED OFF-STREET PARKING REQUIREMENTS FOR ADULTCONGREGATE LIVING FACILITIES; AND AT ARTICLE VI. SCHEDULE OFDISTRICT REGULATIONS. DIVISION 2. SCHEDULE OF USE REGULATIONS, SECTION 78-174, TO PROVIDE NEW REGULATIONS FOR ADULT CONGREGATELIVING FACILITIES IN THE R-2 ZONING DISTRICT, INCLUDING THE PROVISIONOF "INDEPENDENT LIVING", "ASSISTED CARE" AND "EXTENDED (MEMORY) CARE" COMPONENTS, AND TO CLARIFY DENSITY LIMITS FOR ALL LEVELS OFCARE IN AN ADULT CONGREGATE LIVING FACILITY; PROVIDING THAT EACHAND EVERY Minutes — Regular Council Meeting 04/14/16 Page 9 OTHER SECTION AND SUBSECTION OF CHAPTER 78. SHALLREMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Ordinance 7-16 title into the record. He explained that Village code currently allowed two levels of Adult Congregate Living Facility (ACLFs) which were independent living and memory care. He revealed that the code did not provide any language to address the mid-level range of care that would be needed to operate the proposed facility on County Line Road. Attorney Davis further clarified to Council that this ordinance would offer the components necessary for the mid- level range of care, such as number of beds per dwelling unit, off-street parking, as well as a slight increase in off street parking for independent living. Council Member Okun inquired as to how a transfer of one level of care to another would occur. Mr. George Gentile explained that moving from one level to another was dependent on the level of care needed by the individual. However, all levels were located within the same campus. Council Member Okun left the room at 8:41 pm and returned at 8:43 pm. Council Member D'Ambra pointed out that in many cases a care giver would live with a patient within an assisted living facility, as memory care would not be a suitable option for the resident. Council Member D'Ambra emphasized parking was an important aspect of the project. Mr. Gentile informed Council that the parking for additional staff that may live on premises, would need to be addressed within the site plan and would be clarified at another meeting. Council Member Paterno asked about the density and proposed changes for the proposed facility. He asked if the units per acre on a C-2 could be reduced. Attorney Davis replied that they could be reduced, although non-conformities could then become an issue. Council Member Paterno asked if the residential numbers could be brought down to 2.39. Mayor Brennan felt that the proposed facility would not want to do business within the Village if it became too difficult. Council Member Paterno left the room at 8:58 pm and returned at 8:59 pm. Minutes — Regular Council Meeting 04/14/16 Page 10 MOTION: Vice MayorArena moved approval of Ordinance 07-16; seconded by Council Member Okun; motion carried unanimously 5-0. 14. 2016 Governmental Assemblies Representation Appointments Mayor Brennan asked Council to table item number 14 until the May Council Meeting, and Council agreed. 15. Budget Cost Savings Village Manager Couzzo explained that the budget cost savings requested from Council Member Paterno, was already in place and being utilized. ANY OTHER MATTERS Attorney Davis referred back to the public comment made earlier in the meeting which referenced the procurement of fleet maintenance for Village vehicles. He reaffirmed that the process was handled correctly but if a resident had a concern the Village could contact the local Palm Beach County Office of Inspector General for an independent review. Council Member D'Ambra felt that due to the nature of the statements made and the disparaging remarks put forth, a third party examination may be in the best interest of the Village. Discussion ensued. Mayor Brennan called for a vote on having the Inspector General conduct an independent review of the recent allegations. The vote was as follows: Council Member D'Ambra No review Council Member Paterno Yes review Council Member Okun No review Vice Mayor Arena No review Mayor Brennan No review Mayor Brennan suggested Manager Couzzo review and pull all pertinent information together and examine it internally. She also noted that Council Member Paterno would look into the Inspector General guidelines. ADJOURNMENT: Council Member Okun moved to adjourn the meeting; seconded by Vice Mayor Arena; the motion to adjoum carried unanimously 5-0; therefore, the meeting was adjourned at 9:19 p, m. _ __ Minutes — Regular Council Meeting 04/14/16 Page 11 RespectFully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA SPECIAL MEETING April 14, 2016 ,, CALL TO ORDER AND ROLL CALL The meeting was cailed to order at 6:00 p.m. A roll call was taken by Village Clerk McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun, Council Member Paterno, Council Member Frank D'Ambra. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member D'Ambra led the meeting with the invocation followed by the pledge of allegiance. Mayor Brennan recognized and extended a welcome to Florida Representative Mary Lynn Magar, former Palm Beach County Commissioner Karen Marcus, Jupiter Inlet Colony Mayor, Dr. Daniel J. ComerFord III, Jupiter Inlet Colony Commissioner Chip Block, Juno Beach Council Member Ellen Andel, newly elected Palm Beach Gardens Council Member Maria Marino, former Palm Beach Shores Mayor John Workman, Palm Beach County League of Cities Executive Director Richard Radcliffe, Jupiter Inlet District Chairman George Gentile. 1. COUNCIL OATHS OF OFFICE Manager Couzzo perFormed the swearing in of Vice Mayor Arena (seat 1) Council Member Steve Okun (seat 3) and Council Member Frank Arena (seat 5). 2. VILLAGE COUCIL REORGANIZATION Attorney Davis announced the process of reorganization of the Village Council. He invited nominations or motions to be announced. Council Member D'Ambra recognized and supported Mayor Brennan as he nominated her for re-election as Mayor. Mayor Brennan accepted the nomination. Council Member Paterno offered his own nomination for Mayor of Tequesta. There were no other nominations. There was a 4-1 vote in favor of Mayor Abby Brennan to serve as Mayor for the upcoming term. Council Member Paterno then pulled his nomination request. MOTION: Council Member Okun moved approval of his nomination of Vice Mayor Arena to serve as Vice Mayor in the upcoming term; Vice Mayor Arena accepted the nomination; seconded by Council Member Patemo; motion carried unanimously 5-0. Mayor Brennan congratulated Council Member D'Ambra, Council Member Okun and Vice Mayor Arena on their re-election. She conveyed her gratitude towards being given the opportunity to serve once again. Minutes — Special Meeting 4/14/16 Page 2 3. COUNCIL REMARKS Mayor Brennan congratulated Council Member D'Ambra, Council Member Okun and Vice Mayor Arena on their re-election. She conveyed her gratitude towards being given the opportunity to serve once again. Vice Mayor Arena thanked Council for allowing him to serve for another two years. He expressed a great passion and love for the Village of Tequesta. Council Member Okun expressed his gratitude towards Manager Couzzo for his leadership within the Village. He also acknowledged Fire Chief Wienand and expressed his appreciation for all he has done for the Village and felt the Village would suffer a great loss upon his upcoming retirement. Council Member D'Ambra thanked the residents and staff who had contributed to making Tequesta the best place to live in Palm Beach County. Council Member Paterno congratulated all that had been re-elected to the Council including the Mayor and Vice Mayor. He further stated that his top priority was the residents and taxpayers, and that he would always be available to them. Mayor Brennan recognized Representative Mary Lynn Magar and thanked her for her dedication to the residents of Tequesta. She also acknowledged former Commissioner Karen Marcus and stated that her contributions to the North County were unparalleled. ADJOURNMENT: Mayor Brennan announced the meeting was adjourned at 6:26 pm. RespectFully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All reference attachments are on file in the Village Clerk's Office. nniwuTEs VILLAGE OF TEQUESTA WORKSHOP May 2, 2016 �,�: �. CALL TO ORDER AND ROLL CALL The meeting was called to order at 6:00 p.m. A roll call was taken by Clerical Assistant Mary Ann Grieser. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun, Council Member Tom Paterno and Council Member Frank D'Ambra. APPROVAL OF AGENDA There was none. 1. Presentation by the Florida Department of Transportation (FDOT) Regarding the US 1 Highway Improvements Mr. Rob Lopes, P.E. from the Florida Department of Transportation (FDOT) introduced the following project team: Mr. Jim Hughes, P.E.; Mr. Fernando Amado, P.E (Bolton, Perez and Associates) and Mr. Maikel Gonzalez (VIA Engineering Group). Mr. Lopes informed Council that the team would be dedicated to working on the US Highway One project. Mr. Lopes informed Council that there were finro primary objectives, with the first being 3R; resurface, rehabilitate and restore. The other objective was TAP; Transportation Alternatives Program. He revealed that $500,000 had thus far been committed towards design and pre-work aspects of the project. He added that approximately $2.1 million had been programmed towards mast arms at traffic signals. In addition, he conveyed that $640,000 had been programmed towards transportation alternatives. Mr. Lopes conveyed to Council that the design needed to be completed by April, 2017 so that a contract package could be advertised, and constru�tion ready to commence by September of 2017. He felt that the construction should be completed in about one year. He revealed that the project included two, 12- foot lanes in each direction, a six- foot bicycle lane with a buffer, sidewalk widening and pedestrian lighting. In addition, there would be bike lane re-striping, intersection improvements, stamped asphalt crosswalks, sidewalk widening, lighting and upgrading light fixtures to LED. All of those elements combined would total approximately $460,000. Village Council Workshop Minutes May 2, 2016 Page 2 He pointed out that the TAP funding was coming in better than expected and that it was dedicated to improvements such as pedestrian and bicycle facilities. It was not intended to replace or maintain existing infrastructure. Mr. Lopes understood the Village had some concerns regarding right turn lanes located at Saint Jude Catholic Church, as well as in front of the Tequesta Shoppes. Additionally, the Village was concerned with the lack of a directional median-opening near Village Boulevard. He continued to state that he was aware of the Village request for landscape improvements, intersection operations at A1A and Old Dixie Highway, as well as on A1A and Riverside Drive, and for the implementation of green colored bicycle lanes. Mr. Lopes said the FDOT looked into both right- turn lane locations and deemed only the Tequesta Shoppes eligible for consideration. He opined that the Saint Jude Catholic Church location would not see a noticeable improvement from an added right turn lane. He also revealed that TAP funding could not be used to pay for the right turn lane because the FDOT felt it would not improve bicycle or pedestrian facilities. He suggested the best way to pay for this would be through local funding from the Village. Mr. Lopes addressed the Village Boulevard directional opening and stated that the FDOT examined crash history reports from 2012 to 2014, in relation to this location. He claimed that there was one crash that could have been mitigated with a directional opening. However, he indicated that since there was not an injury or a fatality, it did not qualify for highway safety funds, even though the FDOT cited the new design would be an improvement. Mr. Lopes went on to reveal that without a safety justification, the FDOT must hold a public meeting regarding the proposed opening. He further revealed, that if anyone opposed the change, the proposal would be void and it would remain unimproved. He stated an alternative was to have the Village pursue the project on its own. Mr. Lopes communicated to Council that any landscaping improvements that the Village was planning on would not be forthcoming. He stated that the FDOT did not allow landscape improvements on any FDOT projects unless specifically designated as such. He suggested that the Village pursue this project at a later date on its own. Ms. Kim DeLaney, Strategic Development Coordinator of the Treasure Coast Regional Planning Council, asked if the landscape material was eligible under TAP. Mr. Lopes expressed that landscape material was eligible under TAP, however, not for a DOT project. He cautioned that there were many limitations within the TAP landscaping program. Village Council Workshop Minutes May 2, 2016 Page 3 Mr. Lopes continued to reveal that the A1A and Old Dixie Highway area was not within the project limits, and would not be covered. He suggested acquiring funding from another source. Council Member D'Ambra recalled that the FDOT was supposed to address both the Beach Road and Alternate A1A intersection, and the US Highway One and Alternate A1A intersections in an upcoming project. He was disappointed to hear that the FDOT did not have them in any plans now or for the future, as had previously been discussed. Ms. Kim DeLaney added that there was a safety study performed recently, that indicated a left- turn conflict. She advised the FDOT project team to contact Mr. Tom Driscoll, Public Works Director for the Town of Jupiter, in order to gain insight from some alternative designs. Mr. Lopes observed that this area was eligible for Highway Safety funds due to the lack of lighting. However, he opined that it would be of low priority in comparison to other areas within the state because of its' safety rating. Mr. Lopes advised Council that green bicycle lanes would be accommodated in certain areas; mainly the Beach Road intersection. Council Member D'Ambra requested the green lanes run the entire length of the project, due to the speed and intensity of the traffic on the US Highway One corridor. Mr. Lopes countered that green bicycle lanes were designed for conflict areas only. If they were placed in incorrect or additional areas, they would lose their effectiveness and would not be worth pursuing. Council Member D'Ambra assured the project team that he understood the constraints of dealing with a bureaucracy, but felt there was a huge safety conflict that existed in this area. Mr. Lopes informed Council that the Village would be responsible for the following: A letter of intent to enter into Patterned Pavement Maintenance Agreement, a maintenance agreement, landscape coordination (DOT to tie into), right turn lanes, a directional opening at Village Blvd, and resolution by June, 2016. Council Member D'Ambra reminded the project team of the Village's request to have an extensive landscape project implemented along the US Highway One corridor. Kim Delaney informed Council that there was a unique aspect to the project because of the location of the Jupiter Inlet Lighthouse Outstanding Natural Area. She revealed that it was one of only a few areas comparable to this in the United States and that it may be eligible to receive special funds. Village Council Workshop Minutes May 2, 2016 Page 4 Mr. Hughes answered that it was possible to do a separate FDOT landscape project. Council Member Okun asked about traffic lane restrictions during holiday shopping season. The project team revealed that one lane would be open in both directions, at all times. During the hours of 7 p.m. and 9 a.m. there could be possible closures. Mayor Brennan reminded Council that the repaving project was something that was going to occur with or without the Village being involved. Mr. Lopes felt it would only be a minor traffic impact. Council Member D'Ambra asked if the speed limit could be brought down to below 40 miles per hour. He felt that if it was lowered during construction and then left at the same lower rate after the project was completed, the transition would be easier for drivers. Mr. Lopes agreed that a traffic study could be performed to see if the reduction was a possibility. Council Member Paterno inquired about the shared bike lane that the FDOT had spoken about previously in other correspondence. Council Member D'Ambra agreed that there was nothing in the current plan that addressed the shared bike lane. Council Member Paterno further cautioned that the FDOT and their current plan, would create a dangerous situation for drivers because of the absence of a right turn lane. He felt that there would be more opportunity for vehicles to be rear-ended due to going from three down to two lanes, having mostly thru (commuter) traffic and no consideration for turning traffic. He also felt that it was outrageous for the FDOT to necessitate a fatality statistic as consideration to incorporate a safe traffic design. Lively Discussion ensued. Kim Delaney supported the Village in stating that turn lanes were part of the original request to the FDOT. She added that there were 13 or 14 driveways on the east side of the road and the current plan would train drivers to use the bike lane which seemed defeatist in her view. The original plan had suggested a skip stripe to alert drivers and bicyclists in areas of conflict. In addition, she revealed that there were other standards and guidelines already in place that could address this condition, as it seemed the FDOT was not yet cognizant of these alternative resolutions. Village of Tequesta resident, Darell Pastuch interjected with a statement regarding the US Highway One project and was informed by Attorney Davis and Mayor Brennan that a Council Workshop did not offer speaking opportunities to residents. Village Council Workshop Minutes May 2, 2016 Page 5 Council Member D'Ambra requested a common sense approach to the turn lane design. He reiterated that standards had been in transition and should be recognized by the traffic designers. He asked for a change instead of continuing to work within the existing framework that was presented at the meeting. Mayor Brennan asked the project team to get creative with their concepts and design. More lively discussion continued. Mayor Brennan recommended the project team not attend the Council Meeting scheduled for May 12, 2016. Instead she suggested the Village Manager, Kim Delaney and the FDOT get together to come up with a new solution. Council Member Paterno reiterated that he could not live with the current plan and would be against it. 2. Discussion regarding Mailbox Enforcement Manager Couzzo informed Council of recent mailbox construction projects throughout the Village. Mr. Tim English, Village Building Department Director, presented a power point demonstration regarding mailboxes throughout the country. He maintained that mailboxes could be within the right of way and should conform to the United States Postal Service regulations. He further stated that a mailbox could not be composed of masonry material and that it must be a"break-away" style structure. He felt the current ordinance did not refer to anything other than cell towers and utilities. He proposed a right of way utilization permit, issued by the public works department to authorize mailboxes. Manager Couzzo recommended Council take a look at the power point presentation that would be emailed to them, and asked that they consider the existing mailboxes in their decision going forward. Council Member Okun asked for clarification on the word "structure". Manager Couzzo cautioned that some residents may seek legal counsel in order to maintain their existing structure. He agreed that enforcement could not be arbitrary in nature and must apply to all residents. Attorney Davis reminded Council that the mailbox code for the Village was new as of 2014. He maintained that the issue was how to proceed with the retroactive component of the topic. Attorney Davis revealed that there was also an issue regarding the failure to act, which could be construed as affirmative action. Council Member D'Ambra proposed re-educating residents to the code and the effective Village Councii Workshop Minutes May 2, 2016 Page 6 date, and remind them of the safety issues that were involved. Manager Couzzo suggested either remove or enforce the code. Discussion ensued. Mayor Brennan opined that a letter be sent out that would point out several different problematic violations within the Village of Tequesta, including the mailboxes. The purpose of the letter would be awareness and education. It would also serve as a backup for any legal issues that may arise later. Council was in agreement of sending the letter. 3. Item number 3 was removed from the agenda. 4. 2016 Governmental Assemblies Representation Appointments Council went over the upcoming governmental meetings, and re-confirmed the designated attendees amongst each other. Mayor Brennan asked if Debra Telfrin, Village Manager's Executive Assistant, would be able to call some of the assemblies to double check the dates and confirm if they were still active. Council Member Paterno informed Council of a meeting he attended with Martin County where he discussed fire services and the possibility of servicing the Turtle Creek Community. He further advised that there would be a cell tower being installed in the area of Little Club, in Martin County, off of Country Club Drive. Council Member Paterno further informed Council of discussion concerning police presence in Tequesta Park and also of the Tequesta Bridge traffic situation. He revealed that there was a traffic study done on traffic thru Little Club and he had learned that nearly 2600 cars used that road daily. Manager Couzzo announced that he met with the top fire chief candidate and was planning a meet and greet for him, next Tuesday. Mayor Brennan revealed that Fire Captain Mark Fives announced his resignation today, as his wife received a new career opportunity in Oregon. She further revealed that Mr. Billy Newbern would be promoted to Captain and Mr. Raymond Giblin would be promoted to Lieutenant. There was also an interim firefighter returning to the Village of Tequesta. Mayor Brennan also mentioned that she would like to discuss the "reserved parking" signage within the Village. ADJOURNMENT: Meeting was adjourned at 8:48 p.m. Village Council Workshop Minutes May 2, 2016 Page 7 RespectFully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA REGULAR MEETING MAY 12, 2016 �. �� �;�N CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun, and Council Member Frank D'Ambra. Council Member Tom Paterno was absent. INVOCATION AND PLEDGE OF ALLEGIANCE The invocation and pledge had been performed during the prior meeting by Vice-Mayor Arena. APPROVAL OF AGENDA MOTION: Council Member Okun moved approval of the agenda; seconded by Council Member D'Ambra; motion carried unanimously 4-0. PRESENTATION 1. Item 1 removed from agenda. 2. Proclamation Designating the Week of May 15-21 as Water ReUse Month in the Village of Tequesta. CONSENT AGENDA MOT/ON: Council Member D'Ambra moved approval of the following Consent Agenda; seconded by Vice Mayor Arena; motion carried unanimousty 4-0. 3. MINUTES: March 10, 2016 Regular, April 4, 2016 Workshop: and Village Clerk McWilliams removed the April 14, 2016 minutes. 4. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council. Minutes — Regular Council Meeting 05/12/16 Page 2 5. Mock Roos Engineering Contract 6. Kimley Horn Engineering Contract 7. Budget Amendments END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Mr. Jeff Sabin, Director of Government Affairs for Waste Management, Inc. of Florida, extended greetings on behalf of the Green Team and asked to attend a Council Workshop to discuss updates to their equipment and processes. Council Member D'Ambra inquired about using single- stream recycling. Mr. Sabin noted that it was dictated by Palm Beach County Waste Management and revealed that Waste Management must follow their policy. Mr. Sabin continued to discuss potential reasons Palm Beach County did not implement single- stream. COMMUNICATIONS FROM COUNCIL Council Member Okun commented on the hiring of the new fire chief and outgoing chief. Vice Mayor Arena thanked Council Member Okun for his perseverance on the lighting improvements on Tequesta Drive. He noted the volunteer program was missing out as a lot of people would like to help but were not given the opportunity. STANDING REPORTS Villaqe Attornev Attorney Davis provided updates on the Luscovich (now post-trial) Cox and Thomas cases. Villaqe Manaqer Manager Couzzo noted he had a productive meeting with the FDOT (Florida Department of Transportation) delegation and had discussed options and creative alternatives to move forward with the US Highway One project. He explained that the FDOT needed to know if the Village wished to move forward with the turn lanes at the church and Tequesta Shoppes, and explained that the traffic counts did not call for the turn lanes. Mr. Couzzo recommended the Village move forward with the turn lanes in both locations, and Consensus of Council (Brenna, Arena, D'Ambra and Okun) were in favor of leaving the turn lanes in the plan. Manager Couzzo asked Attorney Davis to let the FDOT know where someone had recently hit a fire hydrant, as the Village planned on invoicing the suspect. Additionally, Chief Weinand agreed to continue his employment for one or two days a week to Minutes — Regular Council Meeting 05/12/16 Page 3 accommodate fire inspections and plan reviews. Manager Couzio discussed budget cost savings, and stated that Mrs. Merlene Reid, Village Director of Human Resources, was designated to handle general administrative functions while he was on vacation. Manager Couzzo asked Doug Chambers, Village Public Works Supervisor, for an update on upcoming projects. Mr. Chambers reported that on Monday, May16th sidewalk work would commence on Seabrook Road. In addition, work at Tequesta Drive and Country Club Drive would start, which included demolition of hindrances within the Village right of way. This project included hedge removal, as well as curb and sidewalk formation. Mr. Chambers also stated that in June, milling and resurfacing would be perFormed on Tequesta Drive. REGULAR AGENDA OLD BUSINESS 8. ORDINANCE 7-16:, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING; AT ARTICLE X. OFF-STREET AND ON-STREET PARKING AND LOADING REGULATIONS, SECTION 78-705, TO PROVIDE REVISED OFF-STREET PARKING REQUIREMENTS FOR ADULT CONGREGATE LIVING FACILITIES; AND AT ARTICLE VI. SCHEDULE OF DISTRICT REGULATIONS. DIVISION 2. SCHEDULE OF USE REGULATIONS, SECTION 78-174, TO PROVIDE NEW REGULATIONS FOR ADULT CONGREGATE LIVING FACILITIES IN THE R-2 ZONING DISTRICT, INCLUDING THE PROVISION OF "INDEPENDENT LIVING', "ASSISTED CARE" AND "EXTENDED (MEMORY) CARE" COMPONENTS, AND TO CLARIFY DENSITY LIMITS FOR ALL LEVELS OF CARE IN AN ADULT CONGREGATE LIVING FACILITY; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Ordinance 7-16 title into the record. Mayor Brennan opened the public hearing to Council for comments; there being none she opened the hearing to the public. There being no public comment, the public hearing was closed. MOTION: Counci! Member D'Ambra moved approval of Ordinance 7-16; seconded by Vice Mayor Arena; motion carried unanimously 4-0 NEW BUSINESS 9. Resolution 11-16, Florida Inland Navigation District Grant Application Minutes — Regular Council Meeting 05/12/16 Page 4 Attorney Davis read Resolution 11-16 into the title. He stated that this was part of the grant application for the $60,000 towards the purchase of the marine unit. Manager Couzzo stated that this resolution did not mean the Village was obligated to the boat purchase in any way. He felt the boat would need to be modified and that the Vilfage would look for supplemental grants to make up the difference. Chief Weinand expressed to Council that the grant application process was a time sensitive matter and that the price of the boat would come down. He revealed that the boat had fire pumps and would be modified. Council Member D'Ambra asked where the balance of the funds would be drawn from. Manager Couzzo stated the funds would be drawn from the ForFeiture Asset Funds. MOTION; Council Member Okun moved approval of Resolution 11-16; seconded by Council Member D'Ambra; motion carried unanimousty 4-0. 10. PROVIDING FOR THE ANNUAL BOARDS AND COMMITTEE APPOINTMENTS AND REAPPOINTMENTS MOTION: Council Member Okun moved approval of item number ten; seconded by Vice MayorArena; motion carried unanimously 4-0. 11. Discussion and Direction Regarding "Reserved" Parking Spaces Karen Boyle, 135 River Drive, owner of Mail and News Plus for over 25 years expressed her concern over "reserved parking' near her business. Ms. Boyle asked Council to preserve the 15- minute parking spaces that have been in existence for many years. For her business, she felt it was imperative to have dedicated, close parking, as many people were juggling large or numerous packages. She maintained that she was only looking for permission to have "time sensitive" parking spots, and she emphasized that this type of signage would allow any business patron to utilize the space. Council Member Okun suggested an extension on the topic in order to not exclude Council Member Paterno from the decision making process. Mayor Brennan suggested this topic be discussed further at a workshop, and that this business be allowed to leave the current signage up, until a resolution was reached. Council Member D'Ambra observed that Code Enforcement had done their job and agreed with forgoing any further violations until a decision had been made. Minutes — Regular Council Meeting 05/12/16 Page 5 There was a Consensus of Council to workshop the item and to stop assessing any further violations until a decision was made. ANY OTHER MATTERS Mayor Brennan referenced a document that Attorney Davis created three years ago, which addressed order of speaking at Council meetings. Vice Mayor Arena requested that Council consider obtaining estimates for new sidewalks and a bike path in the area leading from the Tequesta Bridge to US Highway One. Manager Couzzo revealed there were already plans that addressed this type of project, which would be completed in a time segmented manner. Mayor Brennan believed that there might be public funding available for a sidewalk and bicycle project within the Village. ADJOURNMENT: Council Member Okun moved to adjoum the meeting; seconded by Vice Mayor Arena; the motion to adjoum carried unanimously 4-0; therefore, the meeting was adjourned at 6:50 p.m. RespectFully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Minutes — Regular Council Meeting 05/12/16 Page 6 MINUTES VILLAGE OF TEQUESTA SPECIAL MEETING May 23, 2016 CALL TO ORDER AND ROLL CALL The meeting was called to order at 6:00 p.m. A roll call was taken by Village Clerk McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun; Council Members Paterno and D'Ambra were absent. 1. RESOLUTION 14-16, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, REQUESTING THE FLORIDA DEPARTMENT OF TRANSPORTATION TO INC�UDE THE TWO (2) RIGHT- TURN LANES LOCATED ADJACENT TO ST. JUDE CHURCH AND ADJACENT TO TEQUESTA SHOPPES IN THE CURRENT U.S. HIGHWAY ONE RECONFIGURATION PROJECT BETWEEN ALTERNATE A1A/BEACH ROAD AND COUNTY LINE ROAD; FURTHER EXPRESSING ITS INTENT TO PARTICIPATE IN LOCAL FUNDING AGREEMENTS FOR INCLUSION OF SUCH RIGHT TURN LANES; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Mayor Brennan stated that the resolution was necessary in order to have the FDOT move forward with the previously agreed upon plan. MOTION: Counci/ Member Okun moved approval of Resolution 14-16; seconded by Vice MayorArena; motion carried unanimously 3-0. ADJOURNMENT Council Member Okun moved to adjourn the meeting; seconded by Vice MayorArena. The motion to adjourn carried unanimously 3-0; therefore, the meeting was adjourr�ed at 6:01 p. m. RespectFully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All reference attachments are on file in the Village Clerk's Office. MINUTES VILLAGE OF TEQUESTA WORKSHOP May 23, 2016 CALL TO ORDER AND ROLL CALL The meeting was called to order at 6:02 p.m. A roll cail was taken Village Clerk, Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun; Council Member Paterno was absent and Council Member D'Ambra arrived at 6:04 p.m. APPROVAL OF AGENDA MOT/ON: Council Member Okun moved approval of the agenda; seconded by Vice Mayor Arena; motion carried unanimously 3-0. 1. Discuss Practices and Protocols for Citizen Participation During Workshops and Special Council Meetings. Consensus of Council agreed to remove this item as it had already been addressed and handled at the May Council Meeting. 2. Update on FDOT US Highway 1 Corridor Improvements Manager Couzzo reported that he and Ms. Kim De�aney, Strategic Development Coordinator of the Treasure Coast Regional Planning Council, had met with the FDOT and discussed several ideas for the project. He felt that the FDOT team was flexible and while they could not accommodate all of the Village's requests, they had come up with some alternatives that were worth further discussion. He revealed that there were some new concepts regarding shared bicycle lanes, pavement markers and striping. Council Member Okun inquired about the Saint Jude Catholic Church right of way issue. Mayor Brennan revealed that she had reached out to Father Chuck, Pastor at Saint Jude, and he was amenable to releasing the additional five feet of land. Council Member D'Ambra arrived at 6:04 p.m. Vice Mayor Arena remarked that Tequesta Drive would look beautiful after all of the planned improvements were completed. ADJOURNMENT: Vice MayorArena moved to adjoum the meeting; seconded by Council Member Okun. The motion to adjoum carried unanimously 4-0; therefore, the meeting was adjoumed at 6:06 p.m. Village Council Workshop Minutes April 4, 2016 Page 2 Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.