HomeMy WebLinkAboutDocumentation_Regular_Tab 04_06/09/2016 • • ` • ' � �
Memo
To: M�hael R Couzzo, Jr., vllage Manager
,
From: Merlene Reid, HR Director
Date: May 21, 2016
Re: Background Screening Agreement — Gleason & Associates
Per the terms of the attach�l agreement, Gkeason & Associates was contracted to
canduct a backgrou�d check for the top Fre-Rescue candidate, Joel Medina, at a
cost of $1,7�. This cost includes:
1. Academic and degree cor�firmation
2. Professional employment verification
3. Four professional reference interviews
4. Nationwide media, news and public data search
5. National criminal, civil and financial record search
As di�ssed, it is pragmat�c to conduct checks extemally for the top public safety
positions and the Village used this company before for the current Police Chief, with
excellent resu�s.
Letter of �qreement
This shalf serve as a Letter aF Agreement between
Village of Tequesta, Florida (Client)
and
Gleason and Associates, Inc. (Provider)
At the request of, and acting on behalf of the Client, Gleason and Associates, Inc. agrees to
provide the following:
• Ading in the capaaty of a Sesrch Firm wi{I canduct one (1) Fire Chief pre-employment
Bacl�qround. The purpase of this background wifl be to gain inforrnation regarding the
idendfied Finalist and his/her related professional experience.
• Seek out and obtain any perfinent, job related ir�formati� regarding the Fin�ist
, and his/her hackground which, if hir�d, may have an effect on the Client. The informaa�ion
saught will be that which relates to the bona fide, occupational qualifications of the Candidate
as they pertain to this position. Any private data reviewed shall be in a manner consistent
with state and federal laws. The Finalist will be asked ta review and sign a release
waiver allowing the representative from Gleason & Associates to obtain inforrnation and
contact those person(s) who may have kn�vledge of the Candidate's past work history.
� Conduct one (1) Background Profile at Level # 2 as requested by the Client:
Items induded with this Option
1. 4 Professional Reference Intecviews with written synopsis
2. Professional em�oyment verification (current & up to six previous)
3. Natiornvide Media, News, and Public Data search
4. Academic and/or Degree confirmation
5. Nationwide Criminal, Civit, Financial Record Search (does not inciude credit score)
Page 1 of 3
Procedure. fime requirements. and miscellaneous
The client has requested the background be perfoRned by phone and through on-{ine research.
Completion time shall be no later tl�an twenty-0ne days frorn the date aff'oced to this Agreement.
Conditions regarding termination of Project prior to completion of this background.
The Client shall be charged one-haif of the proFessio�al fee if:
• The Fina{ist withdraws from consideration at any point once the background has begun, or
• The Client cancels the background once it has begun.
Conditions regarding termination of Project after completion of background.
The full professional fee shall be paid if:
• The Finalist withdraws from consideration, or
• The Clierrt terminates the project, or
• The Client dces not make an affer of employment to thg Finalist.
ff the Client requests additional Badcgrounds beyond the number of Candidates identified on
page 1 and 3 of this document, a mutual agreement shall be reached and an Addendum shali be
signed by both parties.
It is agreed that Gleason & Associates, Inc. shall be acting in the capacity of an Independent
Contractor for the Client, and shall be saved harmless from any suits, actions, damages, andJar
any Gability and expense, including attorney fees, arising from any a�tion not directly related to
the specific duties & responsibilities in this Agreement.
Exoense Policv
NIA
Paae2of3
Pra�essional Fee
We, the Vllage of Tequesta, Florida agree to pay Gleason & Associates, Inc.,
the foll�ving professional fee for completion aF this project
One (1) Background - $1,7d0.OQ
Gleason and Associates, Inc. requi�es no payment prior to the beginning of this project.
However, the professional fee shatl be paid in full no late� than 14 days of receipt a� Invoice by
the Client.
Sianature{s) af authorized �ciais
We have read, and agree to honor all pr�isions in this P�qreement.
Client — Village of Tequesta, Florid�
/ ...__......_ �
. �� =t...----� �• .... ..... ..........�j�jf�' Ilt� . �('
Authorized signature Title
Provider- Gleason & Associafes, !nc
"`�� ��� Senioc Associate
Authorized signature Title
Date Agreement enfer+ed and signafures attached
May 1. 2016
• For the purpases of facsimile or electronic transmission needs, all signatures whether
original or duplicate shall be considered binding
Paae 3 of 3
ADDENDUM
Public Records: In accordance with 5ec. 119.0701, Florida Statutes, the Contractor
must keep and maintain this Agreement and any other records associated therewith and that are
associated with the performance of the work described in the Scope of Services. Upon request,
the Contractor must provide the public with access to such records in accordance with access and
cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any
exempt or confidential records associated with this Agreement or associated with the
performance of the work described in the Scope of Services are not disclosed except as
authorized by law. Finally, the Contractor shall retain the records described in this paragraph
throughout the performance of the work described in the Scope of Services, and at the conclusion
of said work, transfer to the Village, at no cost to the Village, all such records in the possession
of the Contractor and destroy any duplicates thereof. Records that are stored electronically must
be transfened to the Village in a format that is compatible with the Village's information
technology systems.
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Memorandum Utilities Department
To: Michael Couzzo, Village Manager
From: Sam Heady, Deputy Director of Utilities
Date: 5/9/15
Subject: Shenandoah Change Order for Cedarhill Lane Storm Water Repair
I respectfuily present the following Comprehensive Anaiysis to the Village Manager.
We have an existing contract with Shenandoah Construction to repair Storm Water pipe at
Cedarhill Lane, as well as other areas.
The slip lining project on Cedarhill Lane experienced difficu{ty instal{ing the new pipe.
Shenandoah had to open cut the asphalt and dig up the old pipe. The old pipe had collapsed
and was blocking the new pipe from being set up.
The cost of the change arder is: $5,075.00
The cost of the Cedarhiil Project: $27,20Q.00
Shenandaah Generai Construction
Chanqe Order
CHANGE ORDER No.1
Project :Miscellaneous Drainage improvements
�wner ; Village of Tequesta
Subcontractor : Shenandoah General Const�uction
Job # : 1916
Additional charges for Slip lining open cut method under asphalt.
Net Increase /(Decrease) of this Change �rder...... ...... $5,075.00
Change Order Descri tp ion Change Order Amount
#107 Foreman SO.00x10 hrs= 500.00 '` - �;� ����
#110 Vac Truck 19Q.00xlOhrs=1900 �� `
#101 Track Excavator 125 x 10hrs= 1250.00 '' �,�,�
#108 Labor 35AOx 40=140Q.00 x �° , : �},��
#1Q9 Air Compressor 25.00x1=25.00 �:� { �#� :
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_:.,, ... -.- ...:... ... ..: :......
Totat...................................................................... $5,075.00
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All other Terms and Conditions of the Original Subcontract Remain Unchan.qed
It is further understood and agreed that aii terms and conditions of said Contract as it may herebefore have been modified shall be
and remain the same.
This writing comprises the full and entire agreement between tfie parties affecting the wo�ic provided for herein. No other agreement
or understanding of any nature conceming the same has been entered into or will be recognized. Contractor has made no
inducements or representations to SubconVactor whatsoever except as expressely herein stated . No oral mod�cation of this
Chartge Order has any force of effect.
This Change Order authorization inciudes not only ali direCt costs of the subCOntractor such as iabar, material, job overhead, and
profit marked but also inciudes all costs for modifications or changes in sequence of work to be perforrned, delays, rescheduling,
disruptions, extended direct overhead and general overhead, acceleratian, material or other escalation which includes wages,
and other impact costs.
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Shenandoah Construction lfillage O# Tequesta
By :�_ f��.« �� f.�„�� Date : 4/29/16 gX� ������ � P�L� `� /
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.
Title : Project Manager Title :
SI..�Eli AN�oAH p$��of2
CONSTRUCTION
1 R88 N.W . 22" Street • Pompano Beach, FL 330b9
(954) 975-OQ98 Faa: (954) 975-47t$
DATE: February O1, 2016 PROPOSAL #P1916
SUBMITTED TO: Tequesta, Willage of
STREET: 136 Bridge Rd
CITY, STATE & ZIP: Tec{uesta, FL 33469
PHONE: (561)575-6233
FAX: (561) 575-6245
EMAll.: sheady@tequesta.org
JOB NAME: Miscellaneous Drainage
Improvements
A7`TENTION: Sam Heady
We propose to furnish a crew and all necessary equipment to provide the following services, at the above mentianed job
location. This work will be performed at our following hourly and/or unit prices:
56 Stip L'using 3U". �pe (A� l) (at $85 #1b:LF} 320 I.:F �2'�:209:(�}
81 C1PP 24" Pipe (19" x 30") (Area 5) (at $98.70 LF) 40 LF $3,948.00
81 CIPP 24" Pipe (20° x 26") (Area 6} (at $98.70 LF) 50 LF $4,935.00
20 Light Clean 30" Pipe (Area 1) (at $3.50 LF) 320 LF $1,120.00
17 Light Clean 24" Pipe (Area 5& 6) (at $2.25 LF) 90 LF $202.50
1 Storm Drain Video 0-48" (Area l, 5, & 6 pre and (at $4.00 LF) 820 LF $3,280.U0
post}
83 CIPP 30" Pipe (Area 2) (at $120.75 LF) SS LF $6,641.25
77 C1PP IS" Pipe (Area 2) (at $68.25 LF) l 10 LF $7,507.50
20 Light Clean 30" Pipe (Area 2) (at $3.50 LF) 55 LF $192.50
11 Light Clean I S" Pipe (Area 2} (at $2.Ofl LF) 110 LF $220.00
1 Stocm Urain Video 0-48° (Area 2 pre and post) (at $4.00 LF) 220 LF $880.00
&3 CiPP 30° Pipe (Area 3) (at $120.75 LF) 255 LF $30,791.25
79 CIPP 18" Pipe (Area 3) (at $78.75 LF) 50 LF $3,937.54
20 Light Clean 30" Pipe (Area 3) (at $3.50 LF) 255 LF $892.50
14 LigMt Clean 18" Pipe (Area 3) (at $2.25 LF} 50 LF $112.50
1 Storm Drain Video 0-48" (Area 3 pre and post)) (at $4.00 LF) 610 LF $2,440.00
76 C1PP IS" (12") (Area 4) {at $63.00 LF) 35 LF $2,205A4
83 C1PP 30" Pipe (Area4) (at $120.75 LF) 175 LF $21,131.25
11 Light Clean 15" Pipe (12") (Area 4) (at $2.00 LF) 35 LF $70.00
20 Light Clean 30" Pipe (Area 4) (at $3.50 LF) 175 LF $612.50
1 Storm Drain Video 0-48" (Area 4 Pre and Post)) (at $4.00 LF) 210 LF $840.Q0
Estimated Totai: $l � 9,l S9.2S
This Proposal offers the piggy back of our current City of Wellington Contract No. 003-15/DZ
This proposal may be withdrawn if not accepted within 30 days. Payment terms net 30 days.
All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard
practices. Price above is only an estimate of foreseen conditions. Unforeseen conditions can affect the amount of tnme to compleYe
the work, therefore increasing or decreasing estimate. All agreements are contingent upon strikes, accidents or delays beyond our
control. Unless noted above engineering, permits, testing and bonds are not included in the pricing. Owner is to carry fire, tornado
and other necessary insurance. Our workers are fully covered by Workman\'s Compensation Cnsurance. Parties to this
proposaUcontract expressly waive all tort claims against each other and limit their remedies to breach of contract.
1J1�1.:1���� \.l C7�� Pa9e 2of2
C4N5TRUCTIt)N
l A88 N.W. 22 Street • Pompano Beach, FL 33064
(954) 975-0098 Faz: (954) 975-9718
SIGNATUEZE:
SHENANDOAH GENERAL CONSTRUCTION CO. TITLE DATE
Danny DiMura Estimator Q2/O1/2016
THE VILLAGE OF TEQUESTA
PIGGYBACKING CHECKLIST
Instructions: This form is to be completed for any purchase of goods, or contract for services where the Village
will utilize a contract competitively bid by another governmental agency (i.e. "Piggyback").
Department: Stormwater Utilities Date: 1/29/2016
Item/Service Maintenance and repair services for storm drainage Infrastructure
Vendor/Service Provider Shenandoah Generaf Construction Company
� State Contract # �X Other Governmental Agency
*Chapter 287, F.S.
If piggybacking a State Contract please stop here.
Narne of 6overnmental
1 Agency Village of Wellington
YES NO
Is the contract current? Effective date: 3/24/2015 Expiration � �
2 Date: 03/24/2018
� �
3 Was itemJservice bid out in compliance with the Village's Purchasing Policies & Procedures?
Is the price that the Village will receive by piggybacking equal to the price obtained by the agency � �
4 named above?
� �
5 Does the contract contain an assignability clause?
If the answer to question # 5 is no, has the governmental agency given the Village permission to � �
6 piggyback on the contract?
� �
7 Has the vendor/service given the Village permission to piggyback on the contract?
Department Head Signature Date
Shenandoah Construction, Inc.
Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Scope of Services. Upon request, the Contractar
must provide the public with access to such records in accordance with access and cost
requirements of Chapter 119, Flarida Statutes. Further, the Contractor shall ensure that any
exempt or confidential records associated with this Agreement or associated with the performance
of the work described in the Scope of Services are not disclosed except as authorized by law.
Finally, the Contractor shali retain the records described in this paragraph throughout the
performance of the work described in the Scope of Services, and at the conclusion of said work,
transfer to the Village, at no cost to the Village, all such records in the possession of the Contractor
and destroy any duplicates thereof. Records that are stored electronically must be transferred to
the Village in a format that is compatible with the Village's information technology systems.
Village of Tequesta
345 Tequesta Drive .. • 5G1-768-0700
'?: �.�
Tequesta,FL 334G9 '� '��= www.tequesta.org
: 4:
TEQUESTA PUBLIC WORKS DEPr1RT'NIENT MENiQRt1NDUNi
To: Michael R. Cauzzq Village Manager
From: Douglas 11�1. Chambers, Public Wotks Superintendenc
Subject: Indemnification Document
Date: Ma� 26, 2016
The Village of Tequesta was approached by �Uinfree Contracting �vith a
request to overlay a portion of ��lleyway east of the property located at 731
U.S High�vay 1 at no cost to the Village. The alleyway is in the Village
Right of Way. The cantractor will be responsible for obtaining all permits
and responsible fox maintaining existing drainage flow to the e�sting catch
basins. The Contractor will resurface the alleyway with a layer of S-III
asphalt to a thickness of 1". An agreement for indemnificatian related to
the alleyway resurfacing has been signed by all parties and is included with
this request.
Douglas M. Chambers
Public Works Superintendant
Village of Tequesta
��ice- ZIa}°or �`uice rlrena 11a}'or r�bb} $zennan Counc�l �Iember Tom Patemo
Council �Iember Steve Okun Council Atember Frank D'.�lmbra
�'illage �tanager Dlichael C�ouzza
VILLAGE OF TEQUE3TA
AGREEMENT FOR INDEMlYIFICATIQN RELATED TC}
ALLEYWAY RESIJRFACING
THIS AGREEMENT FC)R INDEMNIFICATION RELATED TO ALLEYWAY
IZESURFACING, hereinafier "Agreement", is entered inta and effective this _ day of May
2016, by and between the VILLAGE QF TEQUESTA, a Florida municipal carporation with
offices locat�d at 345 Tequesia Drive, Tequesta, Ftorida 33469-0273, hereinafter "the Village";
�nd WINFREE CONTRACT]NG, 1NC., a Flarida corparation �vhose princigal address is
3�4 Cypress Drive, Suite 6, Tequesta, Fiorida 33469, hereinafter "the Contractor" and
collectively with the Village, "the Parti�s".
WITNESSET'H
'The Village and the Contractor, in consideration of the mutual covenants cantained herein
and for other good and valuabie consideration, the receipt and sufficiency of which is hereby
acknowledged by both Parties, hereby agree as follows:
i. ALLEYWAY ItESLTRrACING: The Village hereby autharizes #he Contractor to overiay a
porlion of the alleyway directly east of properky Dacated at 731 U.S. Highway #l, Tequesta,
Fiorida 33469 with a layer of S-III asphalt ta an approximate thickness of one inch
(Resurfacing Worlc). The Gantractor shall be fuliy responsible for obtaining all necessary
permits prior ta commencing any Resurfacing Work. The Contractor shall be fully
responsib(e for maintaining existing drainage flow to existing catch basins during and as a
result of completion af all Resurfacing Work. The Contraetor sha11 complete the Resurfacing
Work pursuant to the pracedures and practices attached hereta as Exhibit "A", which shal( be
a�proved �y the Village's Public ViTorlcs 5uperintendeni prior to the commencement af the
Resurfacing Work. The iocation af the Resurfacing Work is mare particularly described and
tlepicted on the survey document attached hereta as Exhibit "B". It is acknawledged and
agreed that the Resurfacing Work is being performed by the Contractor as part af site plan
work on the property located at 731 U.S. Highway #1, Tequesta, Florida 33469.
2. COMPENSATION: Compensation owed ta the Contractor for performing the Resurfacing
Work, if any, shall be pravided by the owner af the propert}r located at 731 U.S. Highway #1,
Tequesta, Fiorida 33469, or said owner's authorized agent. The Viltage is in no way
CONTRACT FOR GENERAL EtOAOWAY & M4SCELLANEQUS CONSTRUCTION
respansible for providing any compensation of any sort to the Cantractor for the Resurfacing
Work.
3. INSURANCE AND INDEiVINIFICATION: The Contractor shall maintain workman's
compensation insurance and commercia! general liability insurance in amounts deemed
satisfactory to the Village's Pubtic Works Superintendent, and shall name the Viliage as an
additional insured on all liability insurance palicies that apply to the ResurFacing Work. The
Contractor shall at all times indemnify, defend and hold harmless the Village, its agents,
servants, and employees, from and againsi any claim, demand or cause of action of
whatsoever kinti or nature, arising out of any errar, Umission, nealigent act, conduct, or
misconduct of the Cantractor, its agents, servants, or employees in the performance of the
Resurfacing Work.
4. TERMINATION; NOTICE: This Agreement may be terminated Uy the Village or the
Contractor upon thirty (3Q) days written natice to the either the Viilage or Gontracfor. Notice
shall be considered sufficient when sent by certified mail or hand dclivered to the Parties
during regular business hours at the Fotlawing addresses:
As to THE VTLLAGC As to TH� CONTRACTOR
Viliage af Tequesta Winfree Contracting, Inc.,
345 Tequesta Drive 354 Cypress Drive, Suite 6
Tenuesta, T'larida 33469 Tec�uesta, FL 33459
Attn: Patblic YVQrks Super�ntendent ,4ttn: Wl�it Winfree, President
5. INDEPENDENT CC?NTRACTUR: It is specifically understaod that the Contractor is an
independent cantractar and not an empioyee of the Village. Both the Village and the
Cantractar agrees that this Agreement is nat a contract for employment and that no
relationship of employee—emptoyer or principal—agent is ar shat! be creaTed hereby, nor shalI
hereafter exist by reason af the performance af the services herein provided. Rather, this
Agreement is solely for the pttrpase of authorizing tha Contractar ta perform the Resurfacing
Work as specified herein, including Exhibits "A" and "B", and for the provision of
indernnification by the Contractor to thc Village as rclated to said Resurfaeing Work.
6. ATTORNEY'S rEES: I❑ the event a dispute arises concerning this Agreement, the
prevailing party shall be awarded attorney's fees, including fees on appeal.
Page 2 of 4
CONTRACT FOR GGNERAL ROADWAY & N1tSCELLANCOUS CONSTRUCTION
7. CHOICE OF LAl�4'; V�N[JE: This Agreement shall be governed and construed in
accordance with the laws of the State of Florida, and venue shall be in Palm Beach County
shouid any dispute arise with regard to this Contract.
'�. AMENDMENTS & ASSIGNMENTS: This Agreement, all Exhibits attached hereto, and
rec�uired insurance eertificates constihite the entice agreement and understanding between
both Parties; no modificatiofis sha11 be made to this Agreement unless in writing, agreed to
by both Parties, and attached hereto as an addendum to this Agreement. The Contractor shatl
not transfer or assign the services and provision of goods called for in this Agreement
without pnor written consent of the Viilage.
1N WITNCSS WIiEREOF, the parties hereto llave execuled this Contract the date and year
first above ��+ritten.
WITNESSES: WINFREE CON1'itACTING, INC.
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._ s�
W it Winfree, P sident ����
�-, _
r . � , F , �r ��,.1' ��.._ }_. _, (Corporate Seal)
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VTLLAGE OF TEQUESTA
ATTEST: Michpel Couzzo, Vill�ge Manager� �
. ,l�i„h�,�iKUN�����hU/,�,,,,,,,,
.�°'' � Q F T
i�t. ���•C�.t�l.�� � y�G (�Q�}� Q�,°�.
Lori McWi1liams, MMC � � � T �'���
Viltage Clerk ,' S •�--�
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� ': INC ORPpRATEp : �
£ 4ry �� 4' � ;:
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Page 3 of 4
�UNTRACT FOR GENERAL ROADWAY & MISCELLANEaUS CONSTRUCTIQN
,
Pa�;e 4 of 4
Winfree Contracting, Inc.
Public Records: In accordance with Sec. 119.0701, Floricicc Statutes, the Contractor must
keep and maintain this Agreement and any other records associated therewith and that are
assaciated with the performance of the work described in the Scope of Services. Upon request,
the Contractor must provide the public with access to such records in accordance with access and
cost requirements of Chapter 119, Flo��zc�a Statutes. Further, the Contractor shall ensuxe that any
exempt or confidential recards associated with this Agreement or associated with the performance
of #he work described in the Scope of Services are not disclosed except as autharized by law.
Finally, the Cantractor shall retain the records described in this paragraph throughout the
performance of the wark described in the Scope of Services, and at the canclusion of said work,
transfer to the Village, at no cost to the Village, all such recards in the possession af the Cantractor
and destroy any duplicates thereof. Records that are stored electronicaily must be transferred to
the Village in a farmat that is compatible with the Village's information technology systems.
-