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Home My WebLink AboutDocumentation_Regular_Tab 06_06/09/2016 � � CORBETT, WH1TE, 00 L7AVIS �N� ASHTON, ��. KEITH W. DAVIS ATTORNEY AT LAW Bonrd Certifiec! in Cihj, County m�d Local Goz�erun��ext Lau� MEMORANDUM TO: Mayor Brennan, Vice Mayor Arena, Council Members D'Ambra, Okun and Paterno CC: Manager Couzzo, Clerk McWilliams FROM: Attorney Davis DATE: May 30, 2016 RE: Agenda Item — FDOT Letters of Intent to Enter Into Maintenance Agreements The following describes in detail the above referenced agenda item: As part of the U.S.1 redesign project, FDOT will require the Village to enter into maintenance agreements for the following two (2) items: 1. "Landscape Maintenance" which specifically is comprised of maintenance of pedestrian scale lighting, banners, etc. at the intersection of US1 and Tequesta Drive. 2. "Patterned Pavement Maintenance" which specifically is comprised of patterned pavement crosswalk maintenance at the intersections of US1 and Beach Road; US1 and Tequesta Drive; and US1 and County Line Road. The attached letters of intent are prerequisites to FDOT preparing the lighting plans and roadway detail plans for the crosswalks at the above referenced intersections, as well as the actual maintenance agreements, which would be slated for execution approximately April, 2017. In the event that the Village ultimately decides to NOT execute the final agreements, these features would be eliminated from the overall US1 redesign project. ��: ' �� ,� �� .� ��_, �� f •• �'��o�°ic�a �3e,�artment of T�°urzs��ytcz�i�� C21CK:�CI)'C'l� 3�100 \Vcsl COnlnlerCial ROU�I'v27rd J1A7 BO�.O�L,il (;Ol'?�:itV�OR tik CRb;TAidl� 1=�,i� l,.u�l�r�1�.1�•. F! ??, ��t1 LETTER OF INTENT TO ENTER INTO A LANDSCAPE MAINTENANCE AGREEMENT This letter is to confiirm the intent of tlle Village of Tequesta, Flot (Maintaining Agency) to maintain all pedestrian scale lighting fuimished by the Department of Ti (FDOT) located in the Right of Way of SR-5 (US-1) from South of Beach Road to Norlh of County Line Road, for project FM # 4287 1 8-1-52-01. The landscape maintenance is limited to the pedestrian scale lighting at the intersection of SR-S//US-1 and Tequesta Drive/Waterway Road. A District 4 Landseape Maintenance Agreement will be forinalized between FDOT and t.he Village of Tequesta four months prior to tl�e Project's Production Complete Phase, which is seheduled for April 3, 2017. For the puiposc of this commit�ncnt, Landscape Maintenance sl�all mean maintaining the pedestrian scale lighting, banners, etc. Based upon the intent of d�e Maintaining Agency to maintain the pedestrian scale lighting, tl�e Dcpartment will dcvelop thc lighting plans for the areas described abovc. This Commitment of Landseape Maintenance directed to F�DOT is contingent upon review and acceptance of the Design Plans and Final Construction Documents by the Village of Tcquesta, prior to Final Engineering Phase Submittal. The Plans and Documents for this effort will confol�tn to FDOT standards and specifications. The Village of Tequesta will verify community support for the pedestrian scale improvements. if the Maintaining Agency fails to execute an Agreement, the landscape plans will be withdrawn fi this projcct. % � � �/ �...,"'� L .r'� 4�M�'O r � („/ � ! Maintaining Ageney Representative� (Print) te �_� -`''� --•–�--°–..� �_ -�'-�"�.-. O' v� ='.'°F,� � � 1 �..�;�`' � ... � .. —" � �, ' � "�.,.,...� 5ignatm'c TiNc Elisabeth Hassett P.L.A. FT�O'f DistricL L.indscape Archi[ect (Print) I�auc Signaturc `�:��\l�\�'.[itlL;lr`+.�Q'_t�.115 �. ;'� . . � .. � f'�Me � .. �``�''��►�°ic�� epaYtment of T�ayis�u�°trztir�JP IztCh_ �ct)"f'C �4(1(J �l%cst (`ommercial R�,alet•ard J131 BOXC)L.D C�UVERNO:� � 4I�:Cl2E'f�+�€2l' I�urL i_,�utiit_rrt�•.c. t�L ;i;Oc} LETTER OF INTENT TO ENTER INTO A PATTERNED PAVEMENT MAINTENANCE AGREEMENT This letler is to con�rm Che intent of the Village of Tequesta, Florida (Maintaining Agency) to maintain the patterned pavement crosswalks fiirnished by the Department of Transportation (FDOT) located witl�in the Right� of Way of SR-5 (US-1) fi South of Beach Road to Nortli of County Line Road, for project FM # 428718-1-52-01. The patkerned pavement crosswalk maintenance is limited to the intei:sections of SR-5/Beach Road, SR-5/Tequesta Drive, and SR- 5/County Line Road. A District 4 Patterned Pavement Maintenance Agreement will be forinalized between FDOT and the Village of Tequesta four nlonths priar to the Project's Production Complete Phase, which is scheduled for April 3, 2017. For the purpose of tl�is commitment, Patterned Pavement Maintenance, as set forth in the FDO"l' Plans Preparation Manual, Volume 1, Section 2.1.6.2, is defined as: 1. Periodic skid testing (60 days of project acceptance, one year fiol(owing acceptance, and every two ycars thercaftcr and for the life of the pltterned pavement crosswalks) by a qualified firm. 2. Sending results of fiiction tests to the Disl� Warranty Coordinator wiCh a cover letter e�ither certifying that� the crosswalks comply with NZe mini�nuin friction criCeria, or stating what remedial action will be taken to T�estore the fi 3. Removin� de.ficient areas to t}�e full extent (I�ne by lane) and replaced wit�h the same product installed initially. lf the Department deterinines that more than 50% of tlle lanes in the intersecCion r replacement, the entire intersection installation �nay be reconstructed with a differcnt pT•oduct on the APL or replaced with conventional pavement. �.,� ��,.cl��tsiai� .fl.tR:; 4. When remedial action is required in accordance with the above requirements, the Maintaining Agency rnust complete all ncccssa�y i at its own expense within 90 days of the date when the deficiency was identified. No more than two tull depth patterned pavement repairs can be made to an area without first resurfacing the ui�derlying pav�ment to 1" minimum depth. 5. The Department will not be responsiblc for replaci�lg the treatment following any construction activities in the vicinity of the treat�ment. 6. ShouLd tl�e local agency fail to satisiactorily perform any required remedial worl< in accordance with this agreement, the Department reserves the right to replace the patterned pavernent with conventional pavement (matching the adjacent pavement) and bill the local agency for this cost. Based upon the intent of the Maintaining Agency to maintain the patterned pavement crosswalks, the Department will develop roadway plans and details to include the areas described above. This Commitment of Patterned Asphalt Maintenance directed to FDOT is contingent upon review and acceptance of the Design Plans and Final Construction Documents by the Village of Tequesta, prior to Final Engineering Phase Submittal. The Plans and Documents for this effort will conform to FDOT standards and specifications. The Village of Tequesta will verify community support for the aesthetic enhancements along project. If the Maintaining Agency fails to execute an Agreement, the patterned asphalt crosswalks will be withdraw xo is pr ' ct. �.---,�+-�`� p r �°' +d/ ��"` �- Maintainin� Agency Repre entat� e(Print) Da t �..�_-:-�-��'� �� . r ��-�~� —.a � � , __ _.� �_ s��nr�� T;ti� ' a� FDOT Disu ict Landscape Architect (Print) Dxtc Signature ,`,� A�4'lV�.C�+JC.til3li�. i I.l'15