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DATE MAY 26, 2016
TO: MICHAEL R. COUZZO, VILLAGE MANAGER
FROM: JOANN FORSYTI�E, FINANCE DIRECTOR
RE: REQUEST TO SURPLUS CAPITAL ASSETS
The attached are Exhibits from multiple departments requesting to surplus the assets that
have no value, damaged and/or no longer in service.
6/1/163:06 PM
RESOLUTION NO. 15-16
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, DECLARING CERTAIN PROPERTY TO BE
SURPLUS AND DIRECTING THE VILLAGE MANAGER TO DISPOSE OF
SURPLUS PROPERTY IN ACCORDANCE WITH THE VILLAGE'S
ADOPTED PROCEDURES; PROVIDING FOR SEVERABILITY; PROVIDING
AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
WHEREAS, the Village Council of the Village of Tequesta, Florida, established
procedures for disposing of surplus Village property; and
WHEREAS, the Village of Tequesta owns property as described in Exhibits "A", "B",
"C", "D", `B" and "F" attached hereto; and the property is no longer in use;
WHEREAS, the Village Council declares the property to be surplus and directs the
Village Manager to dispose of the surplus property in accordance with the Village's adopted
procedures; and
WHEREAS, the Village finds that this Resolution will promote the health, safety and
welfare of the Village
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1: The Village Council of the Village of Tequesta, Florida, hereby declares
property as described in E�ibits "A", "B", "C", "D", "E" and "F" to be surplus and directs
the Village Manager to dispose of the surplus property in a manner consistent with the
Village's adopted procedures.
Section 2: All resolutions or parts of resolutions in conflict herewith shall be and
hereby are repealed.
Section 3: This Resolution shall take effect immediately upon passage.
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Administrative Policies and Procedures
PROCEDURES FOR DISPOSING OF SURPLUS VILLAGE PROPERTY
1. PURPOSE
The purpose of these Administrative Policies and Procedures ("APP") is to establish an effective Village surplus property
disposal program. This program is established in the interest of efficiency and economy.
These Administrative Policies and Procedures are promulgated under the authority of the Village Charter, Section 3.03.
2. AUTHORITY
As established in the Village Charter Section 3.03 (8), the Village Manager shall conduct all sales of personal property which
the Council may authorize to be sold as having become unnecessary or unflt for Village use. All purchases and sales shall
conform to such regulations as the Village Council may from time to time prescribe.
3. DEFINITION OF SURPLUS PROPERTY
A. Personal property not needed for Village service or not fit for its intended purpose.
B. Usable material, equipment, or parts, including capitalized equipment, that exceed the normal maintenance,
repair, and operating requirements of a department/division.
C. Obsolete material and equipment that rannot be used in the service for which it was purchased and cannot
be utilized safely or economically for any other purpose.
D. Scrap metal and waste material such as paper, rags, rubber, and wood.
E. Property recovered, found, and unclaimed by the Village Police Department in compliance with Florida Statutes.
4. METHODS
A. Transfer to Another Department
• Only property, which is in workable, safe, and satisfactory condition, may be transferred to another
department.
B. Trade-in
• Surplus, property may be exchanged as trade-in value on the acquisition of new property.
C. Return to the Manufacturer
• Surplus items may be returned to the manufacturer for buy-back or credit.
D. Auctions
• Village surplus property may be sold at auction.
E. Competitive Sealed Bids/Proposals
• Per Village current sealed bid procedures.
F. Sell for Scrap
• Scrap sales shall be made by the most efficient and economic means available.
G. Dispose as Junk
• When Village surplus property is damaged or unsafe, andlor when the cost of locating a buyer is
estimated to exceed the projected revenue of the item, the property may be destroyed or disposed of as
junk.
H. Gift
• �Ilage surplus property may be given away to any organization in compliance with Florida Statutes and
local ethics rules.
I. Negotiated Sale
• Surplus property may be negotiated and sold outright if no more than one buyer is available and/or if
negotiated sale is in the best interest of the Village.
5. "As Is"
Surplus property shall be sold "as is" and 'where is" The Village does not make any warranty, guarantee, or representation of
a�y kind, expressed or implied, as to the condition, utility, or usability of the property offered for sale.
6. REVENUES FROM THE SALE OF SURPLUS PROPERTY
Revenue from the sale of surplus property will be returned to the appropriate revenue fund.
7. PROCEDURES FOR DISPOSING OF SURPLUS PROPERTY
Once a determination is made by a department head/director to purge surplus property, a"Request to TransferlRetire Surplus
Property" form is to be completed and forwarded to the finance department. The finance department will prepare a resolution
requesting the Village Council to approve the surplus of property. After approval of the Village Council, the surplus property will
be disposed of by the Village Manager in accordance with the above procedures.
8.EMPLOYEES PARTICIPATING IN THE PURCHASE OF SURP�US PROPERN
The Village Manager, Village Attorney, and members of the Vllage Council shall not participate in the purchase of Village
surplus property. Village employees may purchase surplus property either through auction or by submittal of sealed bids only if
they were not involved in declaring such property surplus or in decisions regarding such property being declared surplus.
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