HomeMy WebLinkAboutDocumentation_Regular_Tab 15_06/12/20081. VILLAGE COUNCIL MEETING:
VILLAGE OF TEQUESTA
AGENDA ITEM TRANSMITTAL FORM
Meeting Date:
June 12, 2008 Meeting Type: Regular Ordinance
Consent Agenda: Yes Resolution #: N/A
Originating Department: Finance
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
Approve revised "Assignment of Computer Data" Form with the PBC Property Appraiser's Office.
3. BUDGET /FINANCIAL IMPACT:
N/A Amount of this item: $0
Current Budgeted Amount Available:
N/A Amount Remaining after item:
N/A
Budget Transfer Required: No Appropriate Fund Balance: No
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
Approve revised "Assignment of Computer Data" form. This agreement allows PBC Information
system services to accept property information on behalf of the Village to provide the non-ad valorem
assessments for the Notice of Proposed Property Taxes to the PBC Property Appraiser and certify the
non-ad valorem assessment roll on compatible electronic medium to the PBC Tax Collector
5
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Dept. Head: ~~~; Finance Director: i ~%~`
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Attorney: (for legal sufficiency)
Village Manager:
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SUBMIT FOR COUNCIL DISCUSSION: [~
APPROVE ITEM:
Yes ^ No ^
DENY ITEM: ^
FINANCE DEP.~IRTMENT
DATE: JUNE 4, 2008, 2008
TO: MICHAEL R COUZZO, VILLAGE MANAGER
FROM: JOANN FORSYTHE, FINANCE DIRECTOR
RE: APPROVAL OF "ASSIGNMENT OF COMPUTER DATA" RELATED TO
NON-AD VALOREM ASSESSMENTS
Palm Beach County Information System Services (ISS) is requesting the Village of Tequesta to approve
and sign a revised "Assignment of Computer Data". This agreement allows ISS to accept property
information on behalf of the Village to provide the non-ad valorem assessments for the Notice of
Proposed Property Taxes to the PBC Property Appraiser and certify the non-ad valorem assessment roll
on compatible electronic medium to the PBC Tax Collector.
According to the PBC Property Appraiser's office, this is a revision to the former agreement (attached)
that adds a new paragraph 5 and replaces the old paragraph 5 with paragraph 6. According to Dino
Maniotis with the PBC Property Appraiser's office the new agreement revises the dates when the data is
returned back to ISS to give them enough time to process the data.
6/4/0811:19 AM
ASSIGNMENT OF COMPUTER DATA
THIS AGREEMENT made and entered into this 1st day of January , 2008, by and between Palm Beach
County Information System Services, hereinafter "ISS", and Village Tequesta, hereinafter "Local Government", and
Gary R. Nikolits, as Palrn Beach County Property Appraiser, hereinafter the "Appraiser",
WHEREAS, Local Government has entered into a contract with the Appraiser to receive the list of properties
in Local Government's jurisdiction by compatible electronic medium pursuant to the provisions of Section 197.3632
(3)(b), Florida Statutes; and
WHEREAS, Local Government has entered into a contract with ISS. to take said compatible electronic
medium and provide the computer services necessary for Local Government both (a) to provide the non-ad valorem
assessments for the Notice of Proposed Property Taxes on compatible electronic medium to the Property Appraiser and
(b) to certify the non-ad valorem assessment roll on compatible electronic medium to the Tax Collector; and
WHEREAS, Local Government, in order to expedite the services to be performed by ISS, wishes the
Appraiser to deliver its property information in compatible electronic medium directly to ISS, and the Appraiser has
agreed to do so and ISS has agreed to accept such;
NOW, THEREFORE, in consideration of the foregoing, the parties agree as follows:
1. The above representations are true and correct.
2. Local Government hereby assigns to ISS the property information in compatible electronic
medium it is to receive from the Appraiser pursuant to the provisions of Section 197.3632 (3)(b), Florida Statutes.
3. The Appraiser agrees to deliver said property information on compatible electronic medium
directly to ISS.
4. ISS hereby agrees to accept said property information in compatible electronic medium on behalf
of Local Government for use in providing the computer services necessary for Local Government both (a) to provide
the non-ad valorem assessments for the Notice of Proposed Property Taxes on compatible electronic medium to the
Property Appraiser and (b) to certify the non-ad valorem assessment roll on compatible electronic medium to the Tax
Collector.
5. Local Government agrees to provide final approval to ISS no later than July 28th for the Notice of
Proposed Property Taxes and September 12th for the Actual Property Taxes. Should the above date fall upon a
Holiday, Saturday or Sunday the Local Government will agree to provide ISS final approval by the last business day
prior to the Holiday, Saturday or Sunday. If the approval is not received by ISS by 5:00 p.m. on the appropriate date,
the Local Government agrees that it will have to take the necessary actions at its sole expense, to notify its non-ad
valorem parcel owners of the Notice of Proposed Property Taxes and/or Actual Property Taxes for that year.
6. This agreement shall be automatically extended hereafter, from year to year, unless and until
terminated by either of the parties. This agreement may be terminated at any time by the Local Government upon
written notice to the Appraiser or by the Appraiser upon written notice to the Local Government; however, notice given
by the Appraiser after January 1 and prior to October 1, shall be effective only following completion of the certification
of that year's non-ad valorem tax roll.
IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals the day and year above first
written.
Local Government:
By:
By:
Gary R. Nikolits
Palm Beach County Property Appraiser
Attest:
By:
Director, Palm Beach County
Information System Services
F:\_TaxRoll\ TA\NAVWgreementsWgreements,Extensions for new NAV Dist\NAV_Agreement.doc
Rev. 11 / 07 / 07
ASSIGNMENT OF COMPUTER DATA
THIS AGREEMENT made and entered into this 1st day of Janua , 2008, by and between Palm Beach
County Information System Services, hereinafter "ISS", and Village Tequesta, hereinafter "Local Government", and
Gary R. Nikolits, as Palm Beach County Property Appraiser, hereinafter the "Appraiser",
WHEREAS, Local Government has entered into a contract with the Appraiser to receive the list of properties
in Local Government's jurisdiction by compatible electronic medium pursuant to the provisions of Section 197.3632
(3)(b), Florida Statutes; and
WHEREAS, Local Government has entered into a contract with ISS to take said compatible electronic
medium and provide the computer services necessary for Local Government both (a) to provide the non-ad valorem
assessments for the Notice of Proposed Property Taxes on compatible electronic medium to the Property Appraiser and
(b) to certify the non-ad valorem assessment roll on compatible electronic medium to the Tax Collector; and
WHEREAS, Local Government, in order to expedite the services to be performed by ISS, wishes the
Appraiser to deliver its property information in compatible electronic medium directly to ISS, and the Appraiser has
agreed to do so and ISS has agreed to accept such;
NOW, THEREFORE, in consideration of the foregoing, the parties agree as follows:
1. The above representations are true and correct.
2. Local Government hereby assigns to ISS the property information in compatible electronic
medium it is to receive from the Appraiser pursuant to the provisions of Section 197.3632 (3)(b), Florida Statutes.
3. The Appraiser agrees to deliver said property information on compatible electronic medium
directly to ISS.
4. ISS hereby agrees to accept said property information in compatible electronic medium on behalf
of Local Government for use in providing the computer services necessary for Local Government both (a) to provide
the non-ad valorem assessments for the Notice of Proposed Property Taxes on compatible electronic medium to the
Property Appraiser and (b) to certify the non-ad valorem assessment roll on compatible electronic medium to the Tax
Collector.
5. Local Government agrees to provide final approval to ISS no later than July 28th for the Notice of
Proposed Property Taxes and September 12th for the Actual Property Taxes. Should the above date fall upon a
Holiday, Saturday or Sunday the Local Government will agree to provide ISS final approval by the last business day
prior to the Holiday, Saturday or Sunday. If the approval is not received by ISS by 5:00 p.m. on the appropriate date,
the Local Government agrees that it will have to take the necessary actions at its sole expense, to notify its non-ad
valorem parcel owners of the Notice of Proposed Property Taxes and/or Actual Property Taxes for that year.
6. This agreement shall be automatically extended hereafter, from year to year, unless and until
terminated by either of the parties. This agreement may be terminated at any time by the Local Government upon
written notice to the Appraiser or by the Appraiser upon written notice to the Local Government; however, notice given
by the Appraiser after January 1 and prior to October 1, shall be effective only following completion of the certification
of that year's non-ad valorem tax roll.
IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals the day and year above first
written.
Local Government:
By:
By:
Gary R. Nikolits
Palm Beach County Property Appraiser
Attest:
By:
Director, Palm Beach County
Information System Services
F:\_TaxRoll\_TA\NAVWgreementsWgreements,Extensions for new NAV Dist\NAV_Agreement.doc
Rev. 11 / 07/ 07
t-i-°
ASSIGNME Q ~
NT OF COMPUTER DATA
THIS AGREEMENT made and entered into this 21st day of December , 2006 , by an
between Palm Beach County Information System Services, hereinafter "ISS", an
Nilcolits, as Palm Beach Coun pro e A hereinafter "Local Government", and Gary
u~LEREAS, Local Government has entered into a ontract w ~ ~e ser",
the list of properties in Local Governrnent's jurisdiction by compatible electropnicrosedi tum eceive
pursuant to the provisions of Section 197.3632 (3)(b), Florida Statutes; and
WHEREAS, Local Government has entered into a contract with ISS t take said
compatible electronic medium and provide the computer services necess or Local
Government both (a) to provide the non-ad valorem assessments for the otice of Proposed
Property Taxes on compatible electronic medium to the Pro e A
non-ad valorem assessment roll on compatible electronic m d~um tpp a Tax Collectors and the
WHEREAS, Local Government, in order to expedite the s ices to be performed by ISS,
wishes the Appraiser to deliver its property information in com tible electronic medium directly
to ISS, and the Appraiser has agreed to do so and ISS has a ed to accept such;
NOW, THEREFORE, in consideration of the fore ing, the parties agree as follows:
1. The above representations are true an correct.
2. Local Government hereby assigns t SS the property information in
compatible electronic medium it is to receive from e Appraiser pursuant to the provisions of
Section 197.3632 (3)(b), Florida Statutes.
3. The Appraiser agrees to deli er said property information on compatible
electroivc medium directly to ISS.
4. ISS hereby agrees to ac pt said property information in compatible electronic
medium on behalf of Local Governme for use in providing the computer services necessary for
Local Government both (a) to provid the non-ad valorem assessments for the Notice of
Proposed Property Taxes on comp ible electronic medium to the Property Appraiser and (b} to
certify the non-ad valorem asse lent roll on compatible electronic medium to the Tax
Collector.
5. This agre ment shall be automatically extended hereafter, from year to year,
unless and until tetrninat by either of the parties. The agreement may be terminated at any time
by the Local Governor t upon written notice to the Appraiser, or by the Appraiser upon written
notice to the Local veimment; however, notice given by the Appraiser after January 1 and prior
to October 1, sha e effective only following completion of certification of that year's non-ad
valorem tax rol .
~ SS WHEREOF, the parties hereto have hereunto set their hands and seals the
day and y above first written.
Attest:
By:
Director, Pahn Beach County
Information System Services