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Home My WebLink AboutAgreement_General_05/31/2016 FDOT Florida Department of Transportation RICK SCOTT 3400 West Commercial Boulevard JIM BOXOLD GOVERNOR Fort Lauderdale, FL 33309 SECRETARY LETTER OF INTENT TO ENTER INTO A PATTERNED PAVEMENT MAINTENANCE AGREEMENT This letter is to confirm the intent of the Village of Tequesta, Florida (Maintaining Agency) to maintain the patterned pavement crosswalks furnished by the Department of Transportation (FDOT) located within the Right of Way of SR -5 (US -1) from South of Beach Road to North of County Line Road, for project FM # 428718- 1- 52 -01. The patterned pavement crosswalk maintenance is limited to the intersections of SR-5/Beach Road, SR -5 /Tequesta Drive, and SR- 5 /County Line Road. A District 4 Patterned Pavement Maintenance Agreement will be formalized between FDOT and the Village of Tequesta four months prior to the Project's Production Complete Phase, which is scheduled for April 3, 2017. For the purpose of this commitment, Patterned Pavement Maintenance, as set forth in the FDOT Plans Preparation Manual, Volume 1, Section 2.1.6.2, is defined as: 1. Periodic skid testing (60 days of project acceptance, one year following acceptance, and every two years thereafter and for the life of the patterned pavement crosswalks) by a qualified firm. 2. Sending results of friction tests to the District's Warranty Coordinator with a cover letter either certifying that the crosswalks comply with the minimum friction criteria, or stating what remedial action will be taken to restore the friction. 3. Removing deficient areas to the full extent (lane by lane) and replaced with the same product installed initially. If the Department determines that more than 50% of the lanes in the intersection require replacement, the entire intersection installation may be reconstructed with a different product on the APL or replaced with conventional pavement. www.dot.state.fl.us 4. When remedial action is required in accordance with the above requirements, the Maintaining Agency must complete all necessary repairs at its own expense within 90 days of the date when the deficiency was identified. No more than two full depth patterned pavement repairs can be made to an area without first resurfacing the underlying pavement to 1" minimum depth. 5. The Department will not be responsible for replacing the treatment following any construction activities in the vicinity of the treatment. 6. Should the local agency fail to satisfactorily perforin any required remedial work in accordance with this agreement, the Department reserves the right to replace the patterned pavement with conventional pavement (matching the adjacent pavement) and bill the local agency for this cost. Based upon the intent of the Maintaining Agency to maintain the patterned pavement crosswalks, the Department will develop roadway plans and details to include the areas described above. This Commitment of Patterned Asphalt Maintenance directed to FDOT is contingent upon review and acceptance of the Design Plans and Final Construction Documents by the Village of Tequesta, prior to Final Engineering Phase Submittal. The Plans and Documents for this effort will conform to FDOT standards and specifications. The Village of Tequesta will verify community support for the aesthetic enhancements along project. If the Maintaining Agency fails to execute an Agreement, the patterned asphalt crosswalks will be withdraw ois p . ct. Ae re Z9 0 , Z ' z "'I'l Maintaining Agency Repre entaf e (Print) D l� / .' Si ure Title FDOT District Landscape Architect (Print) Date Signature www.dot.state.fl.us 4. When remedial action is required in accordance with the above requirements, the Maintaining Agency must complete all necessary repairs at its own expense within 90 days of the date when the deficiency was identified. No mare than two full depth patterned pavement repairs can be made to an area without first resurfacing the underlying pavement to 1"minimum depth. 5. The Department will not be responsible for replacing the treatment following any construction activities in the vicinity of the treatment. 6. Should the local agency fail to satisfactorily perform any required remedial work in accordance with this agreement, the Department reserves the right to replace the patterned pavement with conventional pavement (matching the adjacent pavement) and bill the local agency for this cost. Based upon the intent of the Maintaining Agency to maintain the patterned pavement crosswalks, the Department will develop roadway plans and details to include the areas described above. This Commitment of Patterned Asphalt Maintenance directed to FDOT is contingent upon review and acceptance of the Design Plans and Final Construction Documents by the Village of Tequesta, prior to Final Engineering Phase Submittal. The Plans and Documents for this effort will conform to FDOT standards and specifications. The Village of Tequesta will verify community support for the aesthetic enhancements along project. If the Maintaining Agency fails to execute an Agreement, the patterned asphalt crosswalks will be withdraw o is pr ' ct. ,.�✓.C:w+� p .� �J� �,O/ Maintaining Agency Repre entat� e(Print) D t vl . r Si ure Title ��.�. �r. , ,`n�s �erna<<� a�� FDOT District Lan �-W�' Date �iS �aQJ (/lo�' ��a" S�',�y�{.[ Signature v� �� ` �� Keith Davis From: Lopes, Robert <Robert.Lopes@dot.state.fl.us> Sent: Tuesday, September 13, 2016 11:39 AM To: Keith Davis Subject: RE: Village of Tequesta Letters of intent Not the letters of intent the formal agreements will be signed by the District Secretary. Robert Lopes, PE Project Management Engineer 3400 West Commercial Blvd Fort Lauderdale, FI 33309 (954) 777-4425 From: Keith Davis [mailto:Keith@cwda-legal.com] Sent:Tuesday, September 13, 2016 11:38 AM To: Lopes, Robert Subject: RE: Village of Tequesta Letters of intent Do they not get signed off by the FDOT representative too? Keith W. Davis, Esquire Attorney '`4�''`III�j3 ,� r .s �� x +.' ��"�r�r�a;''�. '�� . ��►�;�31 l_J; '��l 1l1 I , �� l 1�,�°��;�'1:� �� ,a'�:�I I ��.�(�, i��, 701 Northpoint Parkway,Suite 205 West Palm Beach, Florida 33407 Tel: (561) 586-7116 Fax: (561)586-9611 Email: Keith@CWDA-le�al.com Please make a note of our new business address Incoming e-mails are filtered which may delay receipt. This e-mail is personal to the named recipient(s)and may be privi�eged and confidential. If you are not the intended recipient,you received this in error. If so,any review,dissemination,or copying of this e-mail is prohibited. Please notify us immediately by e-mail and delete the original message. From: Lopes, Robert [mailto:Robert.Lopes@dot.state.fl.us] Sent:Tuesday, September 13, 2016 11:26 AM 1 To: Keith Davis<Keith@cwda-le�al.com> Subject: RE: Village of Tequesta Letters of intent FY I... Robert Lopes, PE Project Management Engineer 3400 West Commercial Blvd Fort Lauderdale, FI 33309 (954) 777-4425 From: Keith Davis [mailto:Keith@cwda-le�al.com] Sent:Tuesday, September 13, 201611:10 AM To: Lopes, Robert Subject: RE:Village of Tequesta Letters of intent Can you provide me copies of the fully executed letters? My clerk is asking for her files. Thanks. Keith W. Davis, Esquire Attorney ��,�triya� �.' �, `{ �. f�_�-:x ;, ,;�w: 'fiy>r,t='�', .. �� t. '��'a�.�� . �°�'�> >> > � , �� [ _.�::°��,�� i;, ?'�:�� ► [��'�ti� r�. 701 Northpoint Parkway,Suite 205 West Palm Beach, Florida 33407 Tel: (561) 586-7116 Fax: (561)586-9611 Email: Keith@CWDA-le�al.com �lease make a note of our new business address Incoming e-mails are filtered which may delay receipt. This e-mail is personal to the named recipient(s)and may be privileged and confidential. If you are not the intended recipient,you received this in error. If so,any review,dissemination,or copying of this e-mail is prohibited. Please notify us immediately by e-mail and delete the original message. From: Lopes, Robert [mailto:Robert.Lopes@dot.state.fl.us] Sent:Tuesday, September 13, 2016 10:42 AM To: Keith Davis<Keith@cwda-le�al.com> Subject: RE:Village of Tequesta Letters of intent The letters of intent for patterned pavement and the landscape mast agreement are complete. I believe the item that needed to be added was about relocation of existing landscaping. Let me check on this, it has been a while since I looked at the list. z Robert Lopes, PE Project Management Engineer 3400 West Commerciai Blvd Fort Lauderdale, FI 33309 (954) 777-4425 From: Keith Davis [mailto:l<eith@cwda-le�al.com] Sent: Monday, September 12, 2016 5:52 PM To: Lopes, Robert Subject:Village of Tequesta Letters of intent Rob: I was given original executed letters of intent regarding the landscaping maintenance agreement and regarding the patterned pavement maintenance agreement.The other day. I thought that we handled these already though. Please confirm that you have these fuily executed (can you send me a PDF copy of each?). if in fact these never got transmitted to you, please let me know how you want to proceed at this time. I can mail you the paper originals or emaii you PDF copies if needed. Keith W. Davis, Esquire Attorney 1,�t.rr� r,. : � �; ,� f '�.��;.� � *w� ��r'r�K;4� R �� t ��8:l'�l l l, '��'11 l 1 I , Q� [ �-�,'��1� ��i�, !�'�,:�I I [i�''�., i/�. 701 Northpoint Parkway,Suite 205 West Palm Beach, Florida 33407 Tel: (561)586-7116 Fax: (561)586-9611 Email:Keith@CWDA-le�al.com e�l�as� rrBak� �s �c�t� od�ur �c+� buspr��s ��:tr��. Incoming e-mails are fi�tered which may delay receipt. This e-mail is personal to the named recipient(s)and may be privileged and confidential. If you are not the intended recipient,you received this in error. If so,any review,dissemination,or copying of this e-mail is prohibited. Please notify us immediately by e-mail and delete the original message. 3