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Comprehensive Analysis
To: Michaei R. Couzzo, Village Manager
From: Debra Telfrin, Executive Assistance
Date: 6/24/2016
Re: FDG Flagler and Village of Tequesta Real Estate Lease
Renewal (File#281-1-2a)
I respectfully present the following memorandum to the Village Manager.
Real Estate Leave (File#281-1-2a) between the Village of Tequesta and FDG Flagler
Station II LLC will renew for an additional 12 month period effective July 11, 2016.
The rental rate for the item will increase by 5% therefore the annual rental rate for the
renewal term will be $10,639.00 plus all sales or use taxes levied by an
governmental body for the use or occupancy of the lease premise.
Thank you.
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May 31, 2016
Michael R. Couzzo, Jr.
Village of Tequesta
345 Tequesta Drive
Tequesta, FL 33469
Re: Real Estate Lease (File#i281-1-2b) dated 7/11/2006 by and between FDG Flagler Station II LLC,
as Lessor ("Lessor") and Village of Tequesta, as Lessee ("Lessee")
Dear Sir or Madam:
We are writing to inform you that the terms of the referenced Lease provide you the option to renew the Lease for an additional
12-month period (the "Renewal Term"�, provided you notify the Lessor prior to the end of the current term. To expedite your
exercise of this option, we have provided below a place for you to acknowledge exercising this option by returning a signed copy
of this letter.
If you choose to exercise your option, your Lease will be renewed effective luly il, 2016 and extend through July 10, 2017. Also,
in accordance with Section 2, the rental rate for the term immediately preceding the Renewal Term will be increased by 5%;
therefore your new annual rental rate for the Renewal Term will be $10,639.00, plus all sales or use taxes levied by any
governmental body for the use or occupancy of the Leased Premises. All other terms and conditions of the Lease shall continue
to be in effect during the Renewa� Term. In anticipation of your renewal, you will be receiving an invoice for the Renewal Term.
If you do not intend to exercise your option to renew this Lease, please do not return a copy of this letter and instead please refer
to the provisions of Paragraphs 13 and 14 of your Lease which advise you of your obligations and requirements for cancellation.
Please return a copy of this letter signed and dated below, acknowledging and exercising your option to renew the Lease, to my
attention at the address written below.
If you have any questions, please contact me at 904-565-4135.
Sincer
�------ —_
�
Erich Smith
Land Lease Manager
ACKNOWLEDGED AND ACCEPTED:
Village of Tequesta
This p b � ��ay of ���' 2016
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By: �,._ _ : � �.e.._., "^--�,,,�..
Print Name and Title l�dlace � - �'v u� Zc
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ADDENDUM
Public Records: In accordance with Sec. 119.07Q1, Florida Statutes, the Contractor
must keep and maintain this Agreement and any other records associated therewith and that are
associated with the performance of the work described in the Scope af Services. Upon request,
the Contractor must provide the public with access to such records in accordance with access and
cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any
exempt or confidential records associated with this Agreement or associated with the
performance of the work described in the Scope of Services are not disclosed except as
authorized by law. Finally, the Contractor shall retain the records described in this paragraph
throughout the performance of the work described in the Scope of Seroices, and at the conclusion
of said work, transfer to the Village, at no cost to the Village, all such records in the possession
of the Contractor and destroy any duplicates thereof. Records that are stored electronically must
be transferred to the Village in a format that is compatible with the Village's information
technology systems.
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DATE: JUNE 28, 2016
TO: MICHAEL R. COUZZO, VILLAGE MANAGER
FROM: JOANN FORSYTHE, FINANCE DIRECTOR
RE: APPROVING A CONTRACT WITH GABRIEL ROEDER, SMITH &
COMPANY FOR SERVICES RELATING TO OPEB
Attached is a copy of the contract with Gabriel, Roeder, Smith and Company to perform the
"Alternative Measurement Method" calculations necessary for the Village to comply with
GASB Statement No 45, Other Post-Employment Benefits (OPEB) for fiscal year ending
September 30, 2016. The fee for this service is $4,OOQ.00.
6/30J1611:14 AM
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�T [� G1bric1 Roeder Smith & CompAny One East Broward Blvd. 954.327.1616 phane
i` Consultaots tSt Actunries $uite 505 9�4.325_0083 fax
Ft.Lauderdale,rL33301•1872 rvwwgabrielroeder.cam
June 6, 2016
Mr. Michael Couz7.o, Jr.
V illage Manager
The Village of Tequesta
345 Tequesta Dr.
Tequesta, FL 33469-0273
Re; GASB 45 OPEB Engagement Lettertorthe Village ofTequesta
Dear Mr. Couzzo:
We are writing to provide an engagement letter for services relating to GASB 45 Other Post-Employment
Benefits ("OPEB"). By signing and datmg this engagement letter, we and the Village of Tequesta (the
"Village") agree ta the scope, work product and tenns descnbed herein. This engagement letter is fashioned
after those cornmonly provided for audrting services.
We will perform the "Alternative Measurement Method" ca�ulations necessary for the Village to compty
with GASB Statement No. 45 for the fiscal year ending September 30, 2016. The report will include
numbers applicable to 2016 and 2017 as welL However, if there are signif'icant changes made to your OPEB
program after your valuation date, the numbers presented for 2016-2Q17 will not be useable and will need to
be recalculated. The year end'mg 2018 will fafl under a new accounting standard (GASB Statement No. 75),
requiring a new report.
We wil! provitle actuarial advice concerning assumptions and a fmal Report reviewed and signed by an
actuary. This service includes fult telephone access to our actuaries and analysts during and after the
process. It should be understood thak this is not an actuarial valuation because the calculations will fail
various actuarial standards of practice on account of following the GASB's Alternarive Measurement
Methad.
The Report will provicie figures necessary for compliance with GASB Statement No. 4S for all OPEBs,
presented 'm tota}, without any breakouts by union or employee groupings and no breakouts by enterprise
fund ar function. The Village will be respons�ble for deterc�►uvng any such breakouts and for the narrative
material required for the Notes.
The wark papers for this engagement are the property of Gabriel, Raeder, Smith & Company (GRS). W'h�7e
we may be requested to make certain work papers available to auditors or to regulators pursuant to authority
given by law or regutation, access to the requested work papers will be provided under supervision of GRS
personneL Furthermore, upon request, we may provide photocopies of selected work papers to regulatory
agencies. These reguiatory agencies may intend or decide to distrbute the photocopies or information
contained therein to others, including other governmental agencies.
The Village's management has responsbility for the fmancial statements and aIl representations contained
therein. Management also has respansibility for preventing and detecting fraud, for adoptff►g sound
accounting policies and establishing and maintainmg effective internal control to mamtain the reliability af
the financiat statemerrts and to pravide reasonable assurances agauist the poss�bility of misstatements that are
material to the financial statements. This respansibility extends to the use or misuse of the results of our
, ,
Mr. Michael Couao, Jr.
June 6, 2016
Page 2
OPEB Repnrt, presentarions at on-site meetmgs and d� telephone conferences. The Report and
presentation materials may be provided to parties other than the Village onty in their entirety.
Upon execution of this engagement letter, we will conduct a teleghone conference to gather mare
mformation and send the data request to you or to the Village to complete on an Excel Sheet. T'he Village
will compile and transmit all employee and retiree census data and other msurance data �n the Excet file
provided.
The Village agrees that all infonnarion, documents and data we request in connecdon with our Report wiI1 be
made available to us, that all such information, d�uments and data provided to us and witl be complete and
accurate, that we will have the full cooperation of the Village's personnel and vendors, that the Vitlage w�
issue a representation letter from management concerning these matters, and that GR5 may rely upon such
information, documents and data with no duty to inquire or audit such.
Because of the vnportance of management's representations as to the completeness and accuracy of the
informarion, documents and data it provides to GRS, the Village agrees to release GRS and its personnel
from any ctaims, liabilities, costs and expenses relatmg to our services under this letter attrbutable to any
misrepresentations in the representation letter referenced above. Furthermore, GRS agrees to maintain the
empioyee data secwe and conf'ulentiaL Any dispute concerning this engagement will be resolved a�ternally
and, if not, then by arbitration and with waiver of any jury triaL Except for gcoss negligence or willful
misconduct, GRS liability hereunder will be limited to our fees.
Our fee for this Report is $4,000; payment i� due u�n completion of the Report. There is no separate fee fa
telephone conferences or other expenses. No other surveys or other projects are contemplated in the scope of
this engagement, Additional studies, on-site meet�gs, comparisons with other Cities, or other services will
be performed upon request with, whenever poss�ble, fixed fee quotes provided � advance.
We stand behind these results and are available to assist management in other strategic areas for controlling
the OPEB liabiGties.
Please return this signed agreerr�nt and retain a copy for your records. Should you have any questions
regarding these matters, please do not hesitate to contact us. We thank you and the other �illage officials for
your confidence in our fu and �ok forward to working with you ia the years ahead.
If you have any questions regarding this engagement letter, please do not hesitate to contact us.
Sincerety, For the Village of Te uesta "
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James J. Rizzo, ASA, MAAA Prmt me
Senior Consuhant and Actuary , ,.�_.._.,_..__._.,,�,�
Gabriel, Roeder, Smith & Company �...�"'-
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$ig171tuTC D
ADDENDUM
Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor
must keep and maintain this Agreement and any other records associated therewith and that are
associated with the performance of the work described in the Scope of Services. Upon request,
the Contractor must provide the public with access to such records in accordance with access and
cost requirements of Chapter I19, Florida Statutes. Further, the Contractor shall ensure that any
exempt or confidential records associated with this Agreement or associated with the
performance of the work described in the Scope of Services are not disclosed except as
authorized by law. Finally, the Contractor shall retain the records described in this paragraph
throughout the performance of the work described in the Scope of Services, and at the conclusion
of said work, transfer to the Village, at no cost to the Village, all such records in the possession
of the Contractor and destroy any duplicates thereof. Records that are stored electronically must
be transferred to the Village in a format that is compatible with the Village's information
technology systems.
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COMPREHENSIVE ANALYSIS
Villa e Manager's Office - Administration
To: Michael Couzzo, Village Manager
From: Debra Telfrin, Executive Assistance
Date: 6/24/16
Subject: Southeastern Printing — Summer 5moke Signals Newsletter #74934
I respectfully present the following memorandum to the Village Manager.
Southeastern Printing is the selected vendor who has printeci the 2016 Summer Edition of the
Village's Newsletter, The Smoke Signals. Quote #74934 is to print & fold the newsletter.
Quantity prepared to inail is 4,700 pieces al a cost of $1,673.00
Thank you.
QUOTATION
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complexity made simpte
Estimate: 74934
Date: 2/11/16
Cust-[D: 2833
Phone: 561-768-0443
Village of Tequesta Fax: 561-768-0697
345 Tequesta Drive E-Mail: Imcwilliams@tequesta.org
Tequesta FL 33469 Rep: Tony Ellison
Description:
2016 Newsletter
Fiat size - 22 x 17, folds to 11 x 17 and soft-folds to 8.5 x 11 masthead out.
Printing - 4cp/4cp, bleeds
Stock - 80# MacGregor Gloss Text
Trim, fold. send 4300 to SEP Mailing Dept, balance delivers to client
Additional for inserts:
OPT. A: 1-2pp insert 11 x 17, postitianed inside newsletter $676.00
OPT. B: 1-4 pg insert 22 x 17, foid to 11 x 17 and
1-2pp insert 11 x 17, postitioned inside newsletter $2262.00
We understand that you will be providing:
Files on Dropbox forwarded to Helen
Quantity q�700
Price $1,673.00
Thank you for the opportunity to provide you with this estimate, based on the specifications submitted. We look
forward to exceeding your expectations. Please contact us if you need additional information.
Payment Terms: Due in 30 days
Supplied files/speciflcations/material will be reviewed and compared to the estimate upon receipt of job. Differences will be
re-quoted which may result in a price change. EMAIL ! FAX TRANSMISSION: This document includes our Standard
Terms of Sale. If you did not receive, or if illegible, please call for a copy before signing.
PLEASE READ, SIGN AND RETURN TO PLACE YOUR ORDER
1 his quotation is subject to the ferms and conditions set forth on the back side hereof and which are, by reference, made a part hereof. Prices quoted
are based on details furnished to our estimating department and are subject to revisfon if, upon receipl of copy it is deiermined that the material
deviates from original specfications.
Any such price revision will be confirmed before the order is processed. We reserve the right to reject any order upon receipt without liability on our part .
The iiem(s) ordered are for resale and not subject to sales tax.
Please Initial The item(s) ordered are for internal use. Piease charge sales tax.
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Accepted by customer �� Date ��` ``� d�
Soietheoster�r Page 1 of 3
36(1/ SE Di.cie kliglnvny. Sluan. Floriila 34997 � 17?-?87-ZI4/ -800.2Z6-�S??/ � Fru' 77?-3N8-398H
SOUTHEASTERN STANDARD TERMS OF SALE
1. This proposal ia made and, 'rf accepted Dy 5outheast�m ('Printer'), order wlif be entered suh)ect to the following irade cu$tom$ � any
other conditions expressed herein, whicfi are hereby unders600d to � bioding on hoth perUes. Tertns of ihis prupo�l shaq be I{m�d to
thirty {�) days from date af proposal. It Is fi be o�arly understood thffi such terms c�nstilute the er�ire agreement of the part�s, csn be
amended or aRered only pursuant to miting signed by bdh partles, and in arry event not 6y any sdpulatbn, repreea�etion or agreement
not contained in lhis contract, or by pard evidence, ar� Ihat these �ertns shaA govem the order contrary to prlor or subseq�nt writings by
Cus�r notwithstan�np.
2. Orders regulazly entered cannot be cancelied except upon tertns that wNl Compe�ate Printer against laas. All or�is are subJect to tinal
acceptance by Printer, and 'R aheil not 6e 6able for any bss or damage resuldng from its reesanebie fallure to atxept orders, sh� Rroduds
ordered or noiify Cuslomer of its nonacceptence of ort�B.
3. Experimentel work perfortned at the Guatomer's request, such as, 6ut not Ilmfted to skatches, drewings, compositlon, p��, ��
and materials shaU be charged fir at current rates.
4. Art work, sketches, copy, �mmies, and ail prepara�ry wprlc including negative and pasitMe tllms, pletes, engravings and other
menufaehiring tcols or items creaied or fumiahed by Printer shell remain its exGusive properry, and na use of seme shall be made nor
maY anY ide� ob�ined therdrom be u�d, except bY written pe�m�eion of PriMer and lroon oarrpensation to t� determined by Printer.
5. Art vra14 trer�parenaias, Photos, odgi�als, computer disks. negative and positive fitms, ple�es, engravings and other manut�pr�ing Items
when supplied by Customer are a�epted at the Cu�mer's rlek antl PHnter shap not be liable for damage or loss in excesa of
aut-of-pocket cost for raw meterl�s or value agr+sad b In writinp beiwean PriMer and Custaner.
8. Autlior's alterati�ns: Ail chgnges irom orlgMal apecHicadons or Copy made by Cus4omer shali ar�� Prirter t� ad�tioaal chergea, et the
cxirtaM retes for tlte eddition� wak performed.
7. Ertors: PdMer ahae not be N�aWe fw erras If pri�ked mattet conforms to oopy tumfshed by Custamer. Proofs will ba aubmkted if reque�ed
by Cusiomer. Correctlons� if any. are to be mede thereon and retumed wiTh Proof/PriM Authurizatfon form marked "O.K.• w'O.K with
cort�tions", and signed by duly authorized represetrtative of Customer. If tevised proofs are desired, request m�t be mads whan proof is
retinned. Printer shall not be respor�Ibie tor ertnrs if wak is perforn�ed as per CusWmers "O.K."
8. Press: An extra charge wlll be mada for pre�ss proofs, printer shall charge for edtNtlonal pr�s time aMsing from Customer delay during
make-ready press check ar for change adeB received after Job � pteted. $eCause of the difference In equipmerrt and co�gions beiween
cdor proofing and the pressroom opewtlons, a reasoneble vaziation in cobr behveen oolor proois and tlie oompieted job shall constilute
an acceptable delivery.
9. CustomaPs Property: AN CustomePs property that is stored with Printer is at the Customer's risk, and PriMer shall not be liable for any lass
or damages thereto caused by flre, theft, wat� leakage, rodents, insects, or arry other ceuse beyond Printer's control. ft is understood that
the storaAe of Customars properly is solely for tt�e benetit of the Customer.
10. Terms: Unlese o�ervvise arranged ior, a dapos� of W% fs reques4ed upo� the signing of ih� propoael, 259G upon delivery of the job proof,
and the bafance upon campletion of this order or upon delivery of tl�e firat copy w copies. All accouMS rat pald for within foriy -fivs (45)
daye of invoice shell be charged interest at the rate of elghteen per ceM (18%) per annun. If such rate shall be preduded by local law, thts
such rate shall6e the hiphest rate allowable pureuant to such law.
11. Warrenty: Printer warranis that its work wlil maet appik;eble specificatians a�d other s�dflc praduct and wotk requlrements, if any, of this
order and will be of good qualiiy and free from def�ts in msterial and warkmanship. Alt clafms must be made wtthin five (5) days ot
receipt of goods. Defective Items must he held for PrinMr's inspedlon and ratumed to the origina! F.O.B, polrrt upon request The
foregei� is expressiy in Ifeu of all olher warranties whataoever, expressed, impied, and statutory, including, wittrout limitatlnn, the implied
warreMles of inerchanfiability and fltness. Upon Customer's submission of s claim and ihs substentlatlon, Prfnter sheB at Its optiai either
(t) replec� Its product or xrork at either the wiginal F.O.B_ point of delivery or (2) refund an equitable pottion of fhe ��egg p�e as
determined by Printer. All work perfortned wi11 be done during normal wo�iting hou�s of rrormet wrorking days. The foregoing is prinier's only
obligatlon and Customer's only remady for breach of wartanty, and eucept for gross negUge��s and willtul misoaiduct, q� {oregoing is
Customers oniy temedy hereunder by way of breach of contract, tort, or othervuise. In no everN shaY Customcv be entitle�y ip inddentai or
consequential damagea. Any actbn for lxeach of lhis proposal must be commencetl within two (2) years after ihe cause � acUon has
occurred.
12. Titte and Riak of Loss: Tide to producis which printer sells W Customer ehall pass to Customer upon deii�rery of lhe protluds 1p Customer ,
or to a caMer oonsigned to Customer, arM Printer ahali rrot be Ilable for bss af, delay in shipme�, ar damage to arry p�� �� }���
thereto has pasaed. Prirrter, howev�, retdins title fa� secu�ity purppses orNy �o all products until paid for In full In cash and may, at PriMer's
aptiun. repossess the same from Customer's defauk in peyment hereunder end charge Custamer with ary defiaency, ft is ax{xessly
ag�eed that Prinber shall not be held liable for loss or damage on acCOUM of delays due to strikes, wars, fires, floods, acxi�deMs,
gavemmerdel or munidpal laws, rulea or reguletions, ects of providence, its inabiqty to secure spedfied materiels, or other causes �yorxi
Printer's reasonable anticipetion or cor�ttd.
13. Wo ohscene or iilegal titerature will ba printed by Printer under this contract, nor shall Pdt�r be liab� fw any damages arising out of
vviolation af copyrigM laws nr Ulegal use of hade names or siogans. The Custaner guarantees the I�ai proprieiy of all matter submitted to
PAMer for printing and/or puh��cation; a� will defend end indemni(y Printer irom and sgainst all claima and respansiWqty �fsing {�wn the
printlnp andlor publicatlon of sudi matter, inclucAnp the lepal expens� and d�bursements incumad bY Printer in oonnectlon therew�th.
74, Unless othenMse speclfled, Printer shall use such Sry1e, type, size and comp�f�on es, in its �scretion, seems to be tp the 6est interest of
Cuatomer.
15. My and ail mailing �te incurred by PrinNr in the performance of the apecficador�s heretna6ove eet forth sfiall ba in addition to the
contract pnce herelnabove set forth �d shall be at the Ihen current rates of the United States Posfal Service arxllor common certier.
18. Ta�ces: Customer ahall pay all excise or other taxes, if any, that may be levied on the products sold under the eoMract or upon or In
connectlon with the sale or shfpmeM thereof.
17. Delivery Dates: Promised delivery dgte is contingeM upan Customer's mee8ng Its estabNshad schedWe responsil�ities. pd�te� shall not
be respor�sib� for c.onsequentlal demapea for la� defiverles.
18• Prices qtwted ara b�ed on stralght time work. Overtlme work pused by Customer's tafkire to meet deadli�e, delay i� tuming in copy,
plates, proofs, or othar ma�rfel neoessary to eomplete the work wRhin the tlrt�e �cified, shaN be charged tor at Curtent avertime rates ,
o� and above tlie prlce quoted f�rein.
19. Unlese othenvise stated in writlng, overtuns or underruns, not to exceed ten (10%) per eent of the amount ordered, shall mnstRute an
accepTable delivery and ttre excess or deficiency shall be charged or credited to the customer pmportionately.
20. Customer Furnished AAateriais; My work requked on materials fumished by the Custamer, Induding but not Iimtted to sopy, �a�ca�8,
negat{ve and posHive fiim, electrotypes, paper and plates, sh�l 6e performed at Cus�mer's risk snd bllled at curt�t market rates,
Responsi6ility for quality of material supplied w�l n� be assumed by Printer when Customer fumished auCi material used a� praductiw� of
the P�ed order.
27. If it �mes necessary to institute sud in any oouR of Iaw to enforce any of 1he provisbns of the quotation, induding a� action for
colbdion ar to enforce any of the stantlard tertns of sak, customer agrees to pay all legal e�enses and disbursemeMs incurred by
Printer in connedinn the2wilh.
22. In the event actual delivery extends beyond tlie date set forttr � Printers �Icnowledgment of ortier entry, Printer �fall have ihe funryer
rigM to revise pric�a u�n the appiicatlon of a fraction, Uie numerator of wMch shell be the Conaumer Prlce Iridex at the tirr�e � actuai
delivery and the denaninatot ot which shatl be such index at the proposed tlme of delivery set forlh by tlie Printer in hfs adcnowledgment
� customer of order e�rtry.
Based on Trade Customs Adopted by Printlng I�ustry of America, Inc. Page 3 Of 3
ADDENDUM
Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor
must keep and mai.ntain this Agreement and any other records associated therewith and that are
associated with the performance of the work described in the Scope of Services. U�n request,
the Contractor must provide the public with access to such records in accordance with access and
cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any
exempt or conf'idential records associated with this Agreement or associated with the
performance of the work described in the Scope of Services are not disclosed except as
authorized by law. Finally, the Contractor shall retain the records described in this paragraph
throughout the performance of the work described in the Scope of Services, and at the conclusion
of said work, transfer to the Village, at no cost to the Village, ail such records in the possession
of the Contractor and destroy any duplicates thereof. Records that are stored electronically must
be transferred to the Village in a forniat that is compatible with the Village's information
technology systems.
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C0111PREHENSIVE ANALYSIS
�illage Manager's Of�ce - Administration
To: Michael Couzzo, V illage Manager
From: Debra Telfrin, Executive Assistance
Date: 6/24/16
Subject: Southeastern Printing — Summer Smoke Signals Newsletter #74937
I respectfully present the following memorandum to the Village Manager.
Southeastern Printing is the selected vendor who has printed the 2016 Summer Edition of the
Village's Newsletter, The Smoke Signals. Quote #74937 is to prepare the newsletter for mailing.
Quantity prepared to mail is 4,300 pieces at a cost of $508.00
Thank you.
C�IIOTe4TION
� �� �
complexity made simple
Estimate: 74937
Date: 2/11/16
Cust-[D: 2833
Lori McWilliams Phone: 561-768-Q443
Village of Tequesta Fax: 561-768-0697
345 Tequesta Drive E-Mail: Imcwilliams@tequesta.org
Tequesta FL 33469 Rep: Tony Ellison
Description;
2016 Newsletter - Mailing
Process file including address standardization, NCOA update, CASS ce�tify, presort, inkjet address,
sort, sack/tray tags, deliver to post office.
Please Note: Price does not include additional services such as indicia use, wafer sealing, foreign mail
processing etc. Postage is additional.
Approx. pre-sort standard $.569 each
We understand that you will be providing:
Pick up list from previous #158695-M
Quantity 4,300
Price $508.00
Thank you for the opportunity to provide you with this estimate, based on the specifications submitted. We look
forward to exceeding your expectations. Please contact us if you need additional information.
Payment Terms: Due in 30 days
Supplied files/specificationslmaterial will be reviewed and compared to the estimate upon receipt of job. Differences will be
re-quoted which may result in a price change. EMAIL / FAX TRANSMISSION: This document includes our Standard
Terms of Sale. If you did not receive, or if illegible, please call for a copy before signing.
PLEASE READ, SIGN AND RETURN TO PLACE YOUR ORDER
This quotation is subject to the terms and conditions sel forth on the back side hereof and which are, by reference, made a part hereof. Prices quoted
ere based on details furnished to our estimafing department and are subject to revision if, upon receipt of wpy it is determined lhat ihe material
deviates From original specifications.
Any such price revision will be confirmed before the order is processed. We reserve the right to reject any order upon receipt withoul liability on our part .
The item(s) ordered are for resale and not subject to sales tax.
Please Initial The item(s) brdered are for internal use. Please charge sales x.
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Accepted by customer �,.-- � ��' � Date �✓ � s'
Southeastcr�rr Page 1 of 3
3601 SF Di.rie Higlr�.�ar. Sn�arr. Flnrida 34997 77?-?N7-?Id! 80p-??6-b7?1 � Fn.r 71L28R-398d
SOUTHEASTERN STANDARD SERMS OF SALE
1. This proposal Is made and, if accepted by Southeastem {'Printe�'�, order will be errtered subject to the following trade customs end any
other condiUo� expressed herei�, which are hereby understoad lo be binding on both parties. Terms of this proposal shall be Iimited to
thirty {30) days from da� ef proposal. tt is to be ciearly urxieratood that such temis oonstitute the enGre agreement oi the �rties, can be
amended or aitered only pursuant to writing signed by bolh partfes, arM in any event not by any stipuletlon, representafion or agreeme�
noi cantalned In thfs �ntract, or by parol evid�ce, and that thexe terms shall govem the orcler �Mrary to priw or subsequent wridngs by
Customer rmtwi[hstendinQ.
2. Ordere regularty entered cannot be cancelled ezcept upon terms that wiN compenaate Ptinter against loss. AII aders are subJect to flnal
acceptance by Primer, and ft shall not be Ileble (or any bss or damage res�ting fiom its reasonable failure to eccept orders, ship produds
ordered or rwtify Cusiomer of its nonaccepter�ce of orders.
3. Experimental work performed at the Custamer's requeat, such as, but not limited to ske�hes, ckewings, composidon, plates, presswork
and materials shell be cha�Ied tor at curreM rates.
4. Art work, sketc6es, copy, dummies, and ali preparatory work induding negeWe and paitive films, plates, engravings and other
manufacdntng toola or Items cmated or turtdahed by Prirder shall remain Its exd�sive property, and no use of same sfiall be made nor
may any ideas obtained thereirom he used, except by writ�en permiasron of Printer and upon compensetlon to be d�ermined bv Rinter.
5. Art woric, hanspanancies, photos, o�ls, computer d�ks, negafive and positive 81ms, plates, engraWngs and oihar man�tactu�ing items
when supplied by Customer are accepted at the Customer's risk and Pdnter st�tl nat be Ilable tor t�mege or loss i� excess of
out-nf-pocket c�st tor rew meteriais or value apreed io in artitln,q beMreen Printer and Customer.
6. Aultiora alterdtions: All chenges from original spedfiCatio�s or copy made by Cus�ner shall entitle Printer to edditional charges, at the
current rates �r the additbnal work perfortned.
7. Errars: Printer shaq rrot be liable tor ertors lf printed matter confortns to copy fumished by Customer, Proois will be submitted if requeated
by Custome�, Corrections, N any, are to be made theteun and retumed wilh Proof/Pdrd Authorizallon fortn marited 'O.K." or 'O.K. wlth
cor�etXions", antl signetl by duly authorized rept�entative of Customer. If reviced proofs are de�, requeat must bs m�le wheo proof is
retumed. PrlMer shell not be responsible for erroB H work is pertormed as per Cuatomer's "O.K."
8. Press: An exVS charge will be made for preas prooFs. Prirrter shall charge tor additional press tlme arfsing from Customer dehay Auring
make-ready press dreck or far change ordeis received after job is plated. Becau� of the dHference In eq�ipmeM and conditior�s between
color prooflng end the pressroom operations, a re�onable vatiadon in cobr betNSen color proots and the completed job shaii const{tute
an acxeptaWe detivery.
9. Customers Property: All Customer's property that is staed with Printer is at the Customer's risk, arnf PAr�ter shall not be Uable for any loss
or damages there�o caused by fire, theft, vva�r leakage, mdenfs, insects, or any other cause beyond PciMer's conlrol. It is u�derstood thet
ihe staaqe af CusMmers properly is so�N for the benafN of the Customer.
10. Terms: UMess oMrerr�vise erranged for, a depasit of 5096 is requested upon the signk�g of this proposal, 2596 upon dellvery of the )ob proof,
and the balance upon complatlon of thls order or upon delivery � iFre i�st oopy or copies. Ali accounte not paid for within torty -five (45)
days of inv�ce shall be cherged interest at the rate of ei�teen per eent (18%) per annum. {f such rate shall be preduded by tocal law, �is
5�h rate shall be ihe highest rate allowable pursuar�t to SuCh Iaw.
11. Warranty. Prirder warrants that Its work will meet appl'roeble apedflcations and otlrer specilic product and work requirecnents, If any, of this
ader a�d wi�l be of good qualiry and free from defects in materlal and workma�h7p. All claims must be mada wkhln five {5) days of
reCelpt pf gooda. Defective items must ba held for PriMer's InspecHon and �atumed b the origMal F.O.B. pant upon requast. Tha
foregoing Is expressiy tn Ifeu oE all other warranties whatsoever, e�ressed, implled, and ataiutory, includi�g, wNhout Ifrtatalfo�, tl�e implled
warrandes of inerchantabiliry and Tihress. Upo� Customer's suhmission of a ciaim and its a�stantiatiwi, Printer shall at its option either
(1) repMace its p�duct or work at either the original F.O.B. point of delivery or {2} refund an equRable porlbn of the purchase priae as
detertnined by Prinicv. AI1 work perfotmed wiN 6e doae duruig norn�al woildng haus of noimal working days. Tfie foregdng is Prir�r's only
obligation and CustomePS only remedy for breach of wananiy, aod excspt fw gross negNgences and wiflful miscar�ct, the {oregoing ie
Customers only remedy hereunder by way of breach of corKract, toR, or otherwise. In no event shali Customer be e�rtitled to incidentel a
consequenUal demeges. My acMion for �reach of this pioposal must 6e commer�d wlihin two {2) y�rs after the cau� of acdon has
occurred.
12. Tdle and Risk of Loss: Title to products whtch Printer selis to Customer shafl paes to Customer upon delNeery of the �xoducts to Customer ,
or to a carrier consigned to Customer, and P�irder shail not be fiabfe for loss of, delay � shipment, or damage to any praiucts a(ter titte
�ereto has passetl. Printer, houaever, reisins tNle for seauity purposes only to all products uMN paid tor fn full in cash and may, at PriMer's
opHon, repos�s the same from Customer's defauR in paymerri her�urrder and charge Customer with arry de8aiency. tt is expressly
agreed that Printer ehall not be held liable tor loss or damage on aa:ouM of delays due to SWkes, wars, flres, �$, acadeMS,
govemmernal or municipel laws, rules or regulatlons, ac�s of providence, ifs inabNity to secure spedfled materials, or other causes beyorrc!
Printers reasonable anticipatlon or control.
13. No obscerie or INagal Iiterature will be prN�ted by Printer under this contr�i, rar shall PriM�r_ be yabte , for ar�! damaggs $rLfing out. of
vblaUon of copyright taws or IHegai use of trade names or slogans. The Customer guarant�s the legal proprlety of aN matte� submitted to
Printer tor printiog andtor publication; and win defend a�d indamnity Printer from and against a{I claims and respons�ilRy arising from the
printlnq and/or publicatbn aE auch matter, indudinq the lagel e�e�ses end dieburaem�ts incurted by Prir�ter � camectia� iherewith.
44. tfilees oihenuise specifled, Prir� shali use such style, type, size and composiGon as, in its discrNion, seema to be to the tiest i�rest of
Gustaner.
15. My a�d all meiling wsis incurred by Prirder v� the perfortnence of th8 specific�tions herenabwe set forth shaH be in additfon to ihe
wnlract price hereinabove set forfh and shall be at the tl�en current rates of the Uniled Sffitea Postal SeMce andlor common carrt�.
16. Taxes: Customer shall �y all Bxcise or other taxes, If arry, that may be levied on the products sold under the coMract pr upon or In
connection with the sale or ahipment ihweof,
17. Delivery Dates: Promised deUvery date is contlngent upon Cu�er's meedrp its eshablished sd�edule responsibilities. Printer shall �
be respotre,ibb for wnsequential dama�es for late delive�ies_
'18. Prices quoted are l�sed on stralght Gme work. Overtima worlc ca�ed by Cus�mer's failure to meet deadline, delay in tuming in copy,
plates, proo€s, or other maffirial necessary to compleie tha work wRhin the time specifled, shail be char�d for � wrtsnf avertime rates ,
over and above the price quoted hereln.
i9. Unless othetwise stated in writing, overruns or undeRUns, not to exceed ten (10%) per oeM of the amount ordered, shall constiWta an
acceptable delivery and the excess or �ciency shall be cherped or credited to the custaner proportionat8lY.
20. Customer Furniehed Meterials: Arry work required on materiais furnished by the Customer, Includfng but not Nmited b copy, mechanicels,
ne�tive and p�itive fltm, etectrotypes, peper and plates, shall be performed at Customer's dsk and billed at c�urent market rates.
Responsibility for quality af material suppl�d wiil not � assumed by Prmter when Customer furnished suCh material used in production of
the pdnted oMer.
21. If it becomes r�ecessary to insUtute suit In any court of lew to eniorce any of ihe provisions of the quotatbn, triciuding an action for
callection or to enfo�e any of the standard terms of sale, customer agrees to pay aN le�l expenses and �sbuwemer�ts incurted by
P�ir�ter tn connectian therewith.
22. In fhe eveM actual delivery e�nds 6eyond the date set fath on Prin�s adcnrnvledgment of order �iry, Printer shall have the further
�igM to revise prices upon the application oF a fracNon, the numerator of whfch sheN be ihe Consumer Price Index at the time of actuel
delivery and the denominabor of whfch shall be auch indez at the propos� time of delivery set forth by the Prin�r in hle �knowledgment
to customer oF ader enW.
Based on Trade Gustoms Adopted by Printing fndustry of America, Ina Pege 3 of 3
ADDENDUM
Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor
must keep and maintain this Agreement and any other records associated therewith and that are
associated with the performance of the work described in the Scape of Services. Upon request,
the Contractor must provide the public with access to such records in accordance with access and
cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any
exempt or confidential records associated with this Agreement or associated with the
performance of the work described in the Scope of Services are not disclosed except as
authorized by law. Finally, the Contractor shall retain the records described in this paragraph
throughout the gerformance of the work described in the Scope of Services, and at the conclusion
of said work, transfer to the Village, at no cost to the Village, all such records in the possession
of the Contractor and destroy any duplicates thereof. Records that are stored electronically must
be transferred to the Village in a format that is compatible with the Village's information
technalogy systems.