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HomeMy WebLinkAboutAgreement_General_06/03/2016 (2) QUOTATION southeastern complexity made simple Estimate: 74937 Date: 2/11/16 Cust -ID: 2833 Lori McWilliams Phone: 561 - 768 -0443 Village of Tequesta Fax: 561 - 768 -0697 345 Tequesta Drive E -Mail: Imcwilliams @tequesta.org Tequesta FL 33469 Rep: Tony Ellison Description: 2016 Newsletter - Mailing Process file including address standardization, NCOA update, CASS certify, presort, inkjet address, sort, sack/tray tags, deliver to post office. Please Note: Price does not include additional services such as indicia use, wafer sealing, foreign mail processing etc. Postage is additional. Approx. pre -sort standard $.569 each We understand that you will be providing: Pick up list from previous #158695 -M Quantity 4,300 Price $508.00 Thank you for the opportunity to provide you with this estimate, based on the specifications submitted. We look forward to exceeding your expectations. Please contact us if you need additional information. Payment Terms: Due in 30 days Supplied tiles /specifications /material will be reviewed and compared to the estimate upon receipt of job. Differences will be re- quoted which may result in a price change. EMAIL / FAX TRANSMISSION: This document includes our Standard Terms of Sale. If you did not receive, or if illegible, please call for a copy before signing. PLEASE READ, SIGN AND RETURN TO PLACE YOUR ORDER This quotation is subject to the terms and conditions set forth on the back side hereof and which are, by reference, made a part hereof. Prices quoted are based on details furnished to our estimating department and are subject to revision if, upon receipt of copy it is determined that the material deviates from original specifications. Any such price revision will be confirmed before the order is processed. We reserve the right to reject any order upon receipt without liability on our part . The item(s) ordered are for resale and not subject to sales tax. Please Initial' The item(s) ordered are for internal use. Please charge sales x. Accepted by customer •- Date s' -- Southeastern Page 1 of 3 3601 SE Dixie Highwgv. Stuart, Florida 34997 • 772 - 287 -2141 -800- 226 -8221 - Fay 772 -288 -3988 SOUTHEASTERN STANDARD TERMS OF SALE 1. This proposal Is made and, if accepted by Southeastern ('Printer"), order will be entered subject to the following trade customs and any other conditions expressed herein, which are hereby understood to be binding on both parties. Terms of this proposal shall be limited to thirty (30) days from date of proposal. It is to be clearly understood that such terms constitute the entire agreement of the parties, can be amended or altered only pursuant to writing signed by both parties, and in any event not by any stipulation, representation or agreement not contained In this contract, or by parol evidence, and that these terms shall govern the order contrary to prior or subsequent writings by Customer notwithstanding. 2. Orders regularly entered cannot be cancelled except upon terms that will compensate Printer against loss. All orders are subject to final acceptance by Printer, and it shall not be liable for any loss or damage resulting from its reasonable failure to accept orders, ship products ordered or notary Customer of its nonacceptance of orders. 3. Experimental work performed at the Customer's request, such as, but not grrltad to sketches. drawings, composition, plates, presswork and materials shall be charged for at current rates. 4. Art work, sketches, copy, dummies, and all preparatory work including negative and positive films, plates, engravings and other manufacturing tools or Items created or furnished by Printer shall remain its exckaive property, and no use of same shall be made nor may env ideas obtained therefrom be used, except by written permission of Printer and upon compensation to be determined by Printer. 5. Art work, transparencies, photos, originals, computer disks, negative and positive films, plates, engravings and other manufacturing items when supplied by Customer are accepted at the Customer's risk and Printer shall not be gable for damage or loss in excess of out -of -pocket cast for raw materials or value agreed to in writing between Printer and Customer. 6. Author's alterations: All changes from original specifications or copy made by Customer shalt entitle Printer to additional charges, at the current rates for the additional work performed. 7_ Emors: Printer shall not be liable for errors if printed matter conforms to copy fumished by Customer. Proofs will be submitted if requested by Customer. Corrections. if any, are to be made thereon and returned with Proof/Pdnt Authorization form marked 'O.K' or 'OX with corrections', and signed by duly authorized representative of Customer. H revised proofs are desired, request must be made when proof is returned. Printer shah not be responsible for errors if work Is performed as per Customer's "OK" 8. Press: An extra charge will be made for press proofs. Printer shag charge for additional press time arising from Customer delay during make -ready press check or for change orders received after job is plated. Because of the difference in equipment and conditions between color proofing and the pressroom operations, a reasonable variation in color between color proofs and the completed job shall constitute an acceptable delivery. 9. Customer's Property: All Customer's property that is stored with Printer is at the Customer's risk, and Printer shall not be Rable for any loss or damages thereto caused by fire, theft, water leakage, rodents, insects, or any other cause beyond Printer's control. it is understood that the storage of Customers property is solely for the benefit of the Customer. 10, Terms: Unless otherwise arranged for, a deposit of 50% is requested upon the signing of this proposal, 25% upon delivery of the job proof, and the balance upon completion of this order or upon delivery of the first copy or copies. All accounts not paid for within forty -five (45) days of Invoice shall be charged interest at the rate of eighteen per cent (18 %) per annum. If such rate shall be precluded by local law, this such rate shall be the highest rate allowable pursuant to such law. 11. Warranty: Printer warrants that its work will meet applicable specifications and other specific product and work requirements, If any, of this order and will be of good quality and free from defects in material and workmanship. All claims must be made within five (5) days of reoelpt of goods. Defective Remo must be held for Printer's Inspection and returned to the original F.O.B. point upon request. The foregoing is expressly in lieu of all other warranties whatsoever, expressed, Implied, and statutory, including, without limitaROn, the implied warranties of merchantability and fitness. Upon Customer's submission of a claim and its substantiation, Printer shall at Its option either (1) replace Its product or work at either the original F.O.B. point of delivery or (2) refund an equitable portion of the purchase price as determined by Printer. All work performed will be done during normal working hours of normal working days. The foregoing Is Printer's only obligation and Customer's only remedy for breach of warranty, and except for gross negligences and wfi ful misconduct, the foregoing Is Customer's only remedy hereunder by way of breach of contract, tort, or otherwise. In no event shah Customer be entitled to incidental or consequential damages. Any action for breach of this proposal must be commenced within two (2) years after the cause of action has occurred. 12. Title and Risk of loss: Tile to products which Printer sells to Customer shall pass to Customer upon delivery of the products to Customer, or to a carrier consigned to Customer, and Printer shall not be liable for loss of, delay in shipment, or damage to any products after title thereto has passed. Printer, however, retains tide for security purposes only to all products until paid for in full In cash and may, at Printer's option, repossess the same from Customer's default in payment hereunder and charge Customer with any deficiency. R is expressly agreed that Printer shall not be held liable for loss or damage on account of delays due to strikes, wars, fires, floods, accidents, governmental or municipal laws, rules or regulations, acts of providence, its inability to secure specified materials, or other causes beyond Printer's reasonable anticipation or control. 13. No obscene or Illegal literature will be printed by Printer under this contract, nor shall Printer- be liable for any arlaing out. of violation of copyright laws or illegal use of trade names or slogans. The Customer guarantees the legal propriety of all matter submitted to Printer for printing and/or publication; and will defend and indemnify Printer iron and against all claims and responsloility arising from the printing and/or publication of such matter, Including the legal expenses and disbursements incurred by Printer In commection therewith. 14. Unless otherwise specified, Printer shall use such style, type, size and composition as, in its discretion, seems to be to the best interest of Customer. 15. Any and all mailing costs Incurred by Printer In the performance of the specifications heremnabove set forth shall be in addition to the contract price hereinabove set forth and shall be at the then current rates of the United States Postal Service and/or common carrier. 16. Taxes: Customer shall pay all excise or other taxes, If any, that may be levied on the products sold under the contract or upon or In connection with the sale or shipment thereof. 17. Delivery Dates: Promised delivery date is contingent upon Customer's meeting its established schedule responsibilities, Printer shall rot be responsible for consequential damages for late deliveries. 18. Prices quoted are based on straight time work. Overtime work caused by Cuslomer% failure to meet deadline, delay in turning in copy, plates, proofs, or other material necessary to complete the work within the time specfied, shall be charged for at current overtime rates , over and above the price quoted herein. 19. Unless otherwise stated in writing, overruns or underruns, not to exceed ten (10%) per cent of the amount ordered, shall constitute an acceptable delivery and the excess or deficiency shall be charged or credited to the customer proportionately. 20. Customer Furnished Materials: Any work required on materials furnished by the Customer, including but not limned to copy, mechanicals. negative and positive flim, electrotypes, paper and plates, shall be performed at Customer's risk and billed at current market rates. Responsibility for quality of material supplied will not be assumed by Printer when Customer furnished such material used in production of the printed order. 21. If it becomes necessary to institute suit In any court of law to enforce any of the provisions of the quotation, including an action for collection or to enforce any of the standard terns of sale, customer agrees to pay all legal expenses and disbursemerrts Incurred by Printer In connection therewith. 22. In the event actual delivery extends beyond the date set forth on Printers acknoMedgment of order entry, Printer shall have the further right to revise prices upon the application of a fraction, the numerator of which shag be the Consumer Price Index at the time of actual delivery and the denominator of which shag be such index at the proposed time of delivery set forth by the Printer in his acknowledgment to customer of order entry. Based on Trade Customs Adopted by Printing Industry of America, Inc. Page 3 of 3 ADDENDUM Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Scope of Services. Upon request, the Contractor must provide the public with access to such records in accordance with access and cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Scope of Services are not disclosed except as authorized by law. Finally, the Contractor shall retain the records described in this paragraph throughout the performance of the work described in the Scope of Services, and at the conclusion of said work, transfer to the Village, at no cost to the Village, all such records in the possession of the Contractor and destroy any duplicates thereof. Records that are stored electronically must be transferred to the Village in a format that is compatible with the Village's information technology systems.