HomeMy WebLinkAboutHandouts_Selection Review_06/15/2016 Fiduciary Investment Committee Charter - SAMPLE
FIDUCIARY INVESTMENT COMMITTEE CHARTER
1. The Fiduciary Investment Committee shall be composed of individuals appointed by the Plan Sponsor,
�Ilage of Tequesta. The Fiduciary Investment Committee shall act pursuant to authoriry delegated by the
Plan Sponsor subject at all times to the right of the Plan Sponsor to withdraw such delegation and undertake
the responsibilities previously delegated to the Fiduciary Investment Committee directly.
2. The purposes of the Fiduciary Investment Committee are to act pursuant to delegated authority by the Plan
Sponsor to satisfy the obligations of the Plan Sponsor as follows:
a. Establishing and maintaining the Investment Policy statement;
b. Selecting investment options,
c. Selecting investment managers;
d. Periodically evaluating the Plan's investment performance and recommending investment option
changes; and
e. Providing Plan participant investment education and communication.
3. The Fiduciary Investment Committee shall follow all the policies and procedures set forth in the Investment
Policy statement (the "Investment Policies") of the Plan, as from time to time amended by the Committee
subject to approval by the Plan Sponsor. In case of any conflict between the terms of this Charter and the
terms of the Investment Policies, the terms of the Investment Policies shall take precedence over the terms
of this Charter and shall govern the activities of the Fiduciary Investment Committee.
4. The Fiduciary Investment Committee shall consist of no less than one member as the Plan Sponsor may
from time to time designate.
5. At any time that the Fiduciary Investment Committee is required to act pursuant to the Investment Policies,
the chair or its designee shall convene a meeting of the Fiduciary Investment Committee.
6. A simple majority of the members of the Fiduciary Investment Committee shall constitute a quorum for any
action to be taken by the Fiduciary Investment Committee at a meeting. A majority of the members
participating in the meeting may take any action or make any determination at a meeting of the Fiduciary
Investment Committee. Members of the Fiduciary Investment Committee may participate in a meeting of
such Committee by means of a conference telephone or similar communications equipment by means of
which all persons participating in the meeting can hear each other at the same time and partiapation by
such means shall constitute presence in person at a meeting.
7. The Fiduciary Investment Committee shall provide information to our Service Provider to assist our Service
Provider in preparing all necessary documents.
8. The Fiduciary Investment Committee shall have the resources and authority appropriate to discharge its
responsibilities, including the authority to consult counsel to the Plan and other experts or consultants at
the expense of the Plan.
9. This Charter may be amended by action of a majority of the members of the Fiduciary Investment
Committee at a meeting or by the Plan Sponsor; providing that, if amended by the Fiduciary Investment
Committee, the Fiduciary Investment Committee shall present such Charter, as amended, to the Plan
Sponsor at its next regularly scheduled meeting.
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Fiduciary Investment Committee Charter (continued)
The following r�presents a potential listing of suggested additional duties which could be included to convert an lnvestment
Committee into an inclusive Retiremenf Plan Steering Committee. Fee! free to choose from the following duties orcustomize
to suit the needs of your Plan (change prior verbiage accordingly).
ADMINISTRATIVE DUTIES:
- Confirm that all Plan operations, administrative and otherwise, are being carried out as prescribed by the
Plan Document, and related documents, consistent with current regulations.
- The Committee or their representative will approve or reject and document any appropriate transaction
requests (i.e., loans, hardships, withdrawals, distributions).
- Confirm and maintain timely remittance of participant contributions.
- Maintain reports from each service provider associated with the Plan (Investment Advisor/consultant,
recordkeeper, custodian/corporate trustee, actuary, legal counsel).
- Adopt any necessary amendments or restatements to the Plan Document.
- Review general plan provisions annually and implement appropriate changes (with Plan Sponsor
Approval).
- Review applicable legislative updates and significant pending legislation.
- Confirm that all necessary reporting to participants, vendors and appropriate governmental agencies is
accomplished and documented on a timely basis.
- Review and confirm current regulatory compliance status and initiate any appropriate corrections to
ensure compliance.
- Plan and document all participant education/communications activities.
- Review, confirm and document competitiveness of plan expenses and services for each plan vendor.
- Provide for Committee fiduciary training as necessary.
- Review and confirm maintenance of all fiduciary practice standards.
INITIAL COMMITTEE MEMBERS:
The following individuals are hereby appointed to serve as the Fiduciary Investment Committee until further
action of the Plan Sponsor:
AUTHORIZED SIGNATORY
Name Signature Name Signature
Name Signature Name Signature
Name Signature Name Signature
(s� -I 1� � 2
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Village of Tequesta
457 Governmental Deferred Compensation Pian
401 Governmental Money Purchase Plan
Investment Policy Statement
Part 1. THE PLAN
The Company sponsors a defined contribution plan (the "Plan") for the benefit of its employees and their
designated beneficiaries. The Company will appoint a Committee to serve as the Plan fiduciary. The Plan is
intended to provide participating employees long-term accumulation of savings through contributions to individual
participant accounts and the earnings thereon.
The Plan is a qualified employee benefit plan intended to comply with all applicable federal laws and State of
Ftorida laws and regulations, including sections 457 and 401 of the Internal Revenue Code of 1986, as amended.
The Plan's participants and beneficiaries are expected to have different investment objectives, time horizons and
risk tolerances. To meet these varying investment needs, participants and beneficiaries will be able to direct their
account balances among a range of investment aptions to construct diversified portfolios that reasonably span the
risk/return spectrum. Participants and beneficiaries alone bear the risk of investment results from the options and
their asset allocation.
Part 11. THE PURPOSE OF THE INVESTMENT POLICY STATEMENT
This Investment Policy Statement is intended to assist the Plan's fiduciaries by establishing guidelines for making
investment-related decisions in a prudent manner. It outlines the underlying philosophies and processes for the
selection, monitoring and evaluation of the investment options offered by the Plan.
Specifically, this Investment Policy Statement:
• Defines the Plan's investment objectives.
• Defines the roles of those responsible for the Plan's investments.
• Describes the criteria and procedures for selecting the investment options.
• Establishes investment procedures, measurement standards and monitoring procedures.
• Describes corrective actions the committee can take should investment options and investment managers
fail to satisfy established objectives.
• Describes the types of educational materials to be provided to Plan participants and beneficiaries.
• Describes ways to comply with fiduciary obligations and applicable laws and regulations.
This Investment Poticy Statement will be reviewed periodically, and, if appropriate, may be amended to reflect
changes in the capital markets, plan objectives, or other factors relevant to the Plan.
This Investment Policy Statement (including the criteria for the selection and monitoring of investment options
under the Plan) does not apply to employer securities (also known as Company stock) if offered under the Plan.
Part II1. INVESTMENT OBJECTIVES
The Committee will select the Plan's investment options based on criteria deemed relevant, from time to time, by
the Committee. These criteria may include, but are not limited to, the following:
• Maximization of return within reasonable and prudent levels of risk.
• Provision of returns comparable to returns for similar investment options.
• Provision of exposure to a wide range of investment opportunities in various asset classes and vehicles.
• Control administrative and management costs.
• Provision of appropriate diversification within investment vehicles.
• Investment manager's adherence to stated investment objectives and style.
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P'�rfi ii/. ��.ES �1�1� RES�Otvla�il�9L.t'6°I��
Subject to the terms of the Plan document, the Committee is responsible for selecting the trustee(s); hiring the
recordkeeper; hiring the investment consultant; selecting the investment options(s), and selecting an
investment(s) for default(s) when a participant or beneficiary fails to provide investment direction. The Committee
is also responsible for:
• Establishing and maintaining the Investment Policy Statement.
• Periodically evaluating the Plan's investment performance and recommending investment option
changes.
• Periodically monitoring the service providers and investment consultant.
• Periodically monitoring Plan costs.
• Providing for Plan participant investment education and communication.
In executing its responsibilities, the Committee will make decisions solely in the interest of P1an participants and
beneficiaries, for the exclusive purpose of providing Plan benefits and defraying reasonable administrative costs.
Part V. MONITORING OF SERVICE PROVIDERS
Service providers should be monitored on a regular basis or more frequently if applicable. Administrative and/or
recordkeeping service providers may be benchmarked against, but not limited to, industry averages and/or other
provider quotes. Monitoring for these service providers should include, but not be limited to, the provider's:
• Investment offerings and services
• Recordkeeping technology and services
• Compliance services and support
• Technology
• Participant access and communications
• Total Plan costs
The monitoring of the plan provider(s) is to ensure that total plan costs and services are competitive and
reasonable.
Investment consultant service providers (plan and participant level) should be monitored regularly and should
include, but not be timited to, the provider's:
• investment Due Diligence processes
• Fiduciary guidance and services
• RFP/Benchmarking scope and services
• Technology
• Participant level access, communications and advice (if applicable)
• Cost
Part VI. SELECTION OF INVESTMENT OPTIONS
The selection of investment options offered under the Plan is among the Committee's most important
responsibilities. Set forth below are the considerations and guidelines employed in fulfilling this fiduciary
responsibility.
The Ptan intends to provide an appropriate range of investment options that may span the risk/return spectrum.
Further, the Plan's investment options are intended to allow Plan participants to construct portfolios consistent
with their unique individual circumstances, goals, time horizons and tolerance for risk. Major asset classes to be
considered may include, but are not limited to:
Conservative Investments
Cash and liquid investments including, but not limited to, money market, stable value, and guaranteed interest
accounts.
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Income Investments
Income oriented investments including, but not limited to, low, medium, and high quality bond funds, with short,
intermediate, and/or long term duration. Management styles may be indexed and actively managed international,
global, and domestic styles.
Equitv Investments
Funds that invest in equity securities, both domestic and foreign, including, but not limited to, small, medium, and
large market capitalization, with value, blend, and growth investment objectives, which may be actively managed
or indexed.
Asset Allocation Investments
Funds or accounts that invest in a combination of conservative, income, and equity investments, "fund of funds"
accounts combining several of the above investments into one or a series of investments, and "manager of
managers" accounts combining several different investment styles and fund managers into one account or a
series of accounts.
Other Investments
Other appropriate investments in other styles or asset classes offered through vehicles such as commingled
trusts, insurance company separate accounts through a group annuity contract, and mutual funds.
Nofinrithstanding the foregoing, the Committee may consider, but is not required, to include in the investment
menu any specific investment asset class, option, or style.
Default Investment(s1
The Investment Committee will evaluate and choose an investment or set of investments to serve as the default
investment(s) for the Plan. The default investment(s) will be the designated investment for dollars contributed to
the Plan by participants and/or the employer for which the Plan has not received investment direction.
After determining the desired asset classes, the Committee will evaluate and choose the desired investment
option(s) for the Plan's investment menu. If an investment manager (responsible for the management of the
underlying investment vehicle, such as a mutuat fund, commingled account or separate account) is chosen as the
investment option, the following minimum criteria should be considered:
1. The investment manager should be a bank, insurance company, investment management, mutual fund
company or an investment advisor under the Registered Investment Advisors Act of 1940;
2. The investment manager should operate in good standing with regulators and clients, with no material
pending or concluded legal actions against it; and
3. All relevant quantitative and qualitative information on the fund manager and fund should be made
available by the manager and/or vendor.
In addition to the minimum criteria above, all investments under consideration should meet the following
standards for selection:
1. Investment performance should be competitive with an appropriate styte-specific benchmark and the
median return for an appropriate, style-specific peer group (where appropriate and available, long-term
perfo�rnance of an investment manager may be inferred through the performance of another investment
with similar style attributes managed by such investment manager);
2. Specific risk and risk-adjusted return measures should be reviewed by the Committee and be within a
reasonable range relative to appropriate, style-specific benchmark and peer group;
3. The investment manager should demonstrate adherence to the stated investment objective, without
excess style drift over trailing pertormance periods;
4. Fees and fee structures should be competitive compared with similar investments reasonably available to
the Plan;
5. The investment manager should exhibit attractive qualitative characteristics, including, but not limited to,
acceptable manager tenure; and
6. The investment manager should be able to provide performance, holdings, and other relevant information
in a timely fashion with specified frequency.
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Furthermore, investment managers (to be used interchangeably with the term "fund" throughout the Investment
Policy Statement) will be evaluated and selected utilizing an investment manager "score card," detailed in Part VII
(Investment Monitoring and Reporting).
Finally, any fiduciary warranty or guarantee offered by the service provider will be considered in the investment
selection process, but will not supersede the provisions of this Investment Policy Statement.
Part VIf. INVESTMENT MONITORING AND REPORTING
The ongoing monitoring of investments is a regular and disciplined process. Monitoring confirms that the criteria
remain satisfied and that an investment option continues to be appropriate. The process of monitoring investment
performance relative to specified guidelines will be consistently applied. Frequent change of investments is
neither expected nor desired.
The Committee will bear in mind any and all political, sociat, economic or other changes that may potentially
require more frequent review and consideration of investments. The following are some, but not all, general
factors that may be considered in ongoing monitoring:
• Current regulatory environment,
• Current state of capital markets,
• Performance of investment alternatives,
• Utilization of accounts by Plan demographic,
• The prudent applicability of this Investment Policy Statement as written, in light of prevailing facts and
circumstances.
Monitoring will utilize the same investment selection criteria used in the original setection analysis. Unusual,
notable, or extraordinary events will be communicated by the investment manager and/or vendor on a timely
basis to the Committee. Examples of such events include portfolio manager or team departure, violation of
investment guidelines, material litigation against the investment management firm, or material changes in firm
ownership structure and announcements thereof.
If overall satisfaction with the investment option is acceptable, no further action is required. If areas of
dissatisfaction exist, the investment manager must take steps to remedy the deficiency. If over a reasonable
period the manager is unable to resolve the issue, removal of the investment option may result.
For supported asset classes, an investment manager "score card" will be maintained and documented (see
addendum) to substantiate acceptable levels of manager performance and appropriate style characteristics.
Based upon objective criteria, derived from Modern Portfolio Theory concepts, each fund will receive a score
reflecting its overall performance.
If a fund fails to meet the criteria standards, as determined by its score, it will be placed on a"watch list." (In the
event a fund receives a score which is below that of "watch list" status, or experiences extraordinary
circumstances which may render it inappropriate to maintain, it may be considered for removal at the earliest
administratively reasonable date.) If this fund continues to remain on "watch IisY' for the following three quarters,
or four of the following seven quarters, the fund should be considered for possible removal.
If the fund meets criteria standards for four consecutive quarters, it may be removed from the watch list.
Asset Allocation funds and/or accounts (risk-based or age-based) will be scored and monitored using the
previously described guidelines. Unlike other funds which are monitored and scored individually, these funds
should be evaluated as a group. Due to the unique importance of these professionally managed and diversified
vehicles for participants in the plan, funds or accounts failing to achieve criteria standards will be carefully
reviewed before removal from the plan (in the absence of a reasonable alternative). In addition, funds with short
time history should be evaluated qualitatively.
Target-Date (age-based) funds or accounts will have strategies that allow the funds or accounts to grow more
conservative over time until a certain retirement date or life expectancy date. This roll down process is commonly
referred to as a"glide path". The glide path associated with a set of target-date funds should be reviewed to
make sure it is appropriate, and continues to be appropriate, for the Plan and Plan's participants.
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Investments where no score is applied due to specialty focus, short time history or other unique circumstances
should be reviewed using a qualitative framework.
The foregoing investment monitoring criteria shall not, under any circumstances, be taken as definitive,
conclusive, or controlling for removal, termination, or continuation of an investment option. All determinations
should be made by the Committee, in its sole discretion, taking into consideration all relevant facts and
circumstances.
The Company retains full responsibility for the offering and monitoring of any self-directed brokerage account(s)
and/or company stock offered as an investment option, which will be reviewed periodically as determined by the
Company based on criteria determined by the Company. Speciat considerations should be contemplated and
discussed before allowing either as an investment option.
Part VI11. MANAGER REMOVAL
An investment manager (i.e., fund) may be removed when the Committee has lost confidence in the manager's
ability to:
• Achieve pertormance, style, allocation, and/or risk objectives.
• Maintain acceptable qualitative standards (e.g., stable organization, compliance guidelines).
If the investment manager has failed to adhere to and/or remedy one or both of the above conditions, the fund
should be considered for removal from the plan.
Any decision by the Committee to remove such a fund will be made on an individual basis, and will be made
based on all the known facts and circumstances, including, but not limited to:
• The objective analysis (described above)
� Administrative impact on the plan
• Timing
• Employee communication issues
• The availability of other (potential replacement) managers
• Underwriting and plan provider limitations
• Financial considerations (hard and soft dollar fees)
• Professional or client turnover
• A material change in the investment process
• Other relevant factors
Considerabte judgment should be exercised in the manager removal decision-making process. A manager should
be removed using one of the following approaches:
• Remove and replace (map assets) with an alternative manager.
• Freeze the assets managed by the removed manager and direct new assets to an alternative manager.
• Phase out the manager over a specific time period.
• Remove the manager and do not provide a replacement manager.
Replacement of a removed manager foltows the criteria outlined in Part VI (Selection of Investment Options).
Part IX. PARTiCIPANT EDUCATION AND COMMUNICATION
The Plan should communicate to employees that they can direct their own investments and investment changes.
Investment communications materials, educational materials, and enrollment support should be available to help
Plan participants make educated and informed choices, including:
1. Periodic enrollment and investment education, through one or more of the following: on-site meetings,
phone conference, web conference, Internet, phone (voice-response and live representatives), and
written materials;
2. Summary plan description made available to all participants;
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3. General information regarding investment risk, inflation, potential taxation impact, investment earnings,
and asset classes;
4. Other investment tools (e.g., investment risk profile questionnaire) to assist participants and beneficiaries
in making educated and informed investment decisions; and
5. All additional information required for disclosure by the Internal Revenue Code of 1986, and all other
Federal and state statutes and all regulations promulgated hereunder, and all regulatory guidance
provided thereto; and
Notwithstanding the foregoing, all investment education provided by the Plan and/or Committee, and all
communications connected thereto, is not intended, nor shall it be construed, as investment advice to Plan
participants.
Part X. COORDINATION WITH THE PLAN DOCUMENT
Notwithstanding the foregoing, if any term or condition of this Investment Policy Statement conflicts with any
section of the Internal Revenue Code, or regulations promulgated hereunder, or any term or condition in the Plan
document, the terms and conditions of the Internal Revenue Code, and the Plan document shall control.
Part XI1. INVESTMENT INFORMATION AND ADMINISTRATIVE SUPPORT
The Committee should require the investment manager and/or service provider (administrator, recordkeeper) to
offer the following administrative information and support:
1. Daily valuation of all investments;
2. Daily access to account information via toll-free number and Internet access;
3. The ability to make investment transfers for both existing and future individual account balances on a
daily basis (non-business days and holidays excluded}. Certain trading practices may be limited to
comply with market timing, excess trading, liquidity driven and/or related policies and procedures of the
service provider and/or specific investment options;
4. Participant account investment reports produced no less frequently than annually, with similar information
available via the Internet at least quarterly; and
5. Quarterly investment performance updates available for participant review via the Internet.
Part XI11. REVIEW PROCEDURES
This Investment Policy Statement will be periodically reviewed and amended, if appropriate, at any time and
without notice, by action of the Committee.
It is not expected that this Investment Policy Statement will change frequently. In particular, short-term changes in
the financial markets should not require amendments to this Investment Policy Statement.
r�IC7T�: 7'his dtactrtraent pa SANIPLE wQrding artd sEat�uld b� review�d by leg�P courtset prior t�
�igr���rg arrd �xecc�tin�,
Name of Plan Fiduciary Signature Date
Name of Plan Fiduciary Signature Date
Name of Plan Fiduciary Signature Date
Page 6 of 12
ADDENDUM TO PART VII: INVESTMENT MONITORING AND REPORTING
Scorecard System MethodologyT""
The Scorecard System methodology incorporates both quantitative and qualitative factors in evaluating fund
managers and their investment strategies. The Scorecard System is built around pass/fail criteria, on a
scale of 0 to 10 (with 10 being the best) and has the ability to measure Active, Passive and Asset Allocation
investing strategies. Active and Asset Allocation strategies are evaluated over a five year time period, and
Passive strategies are evaluated over a three year time period.
Eighty percent of the fund's score is quantitative (made up of eight unique factors), incorporating modern
portfolio theory statistics, quadratic optimization analysis, and peer group rankings (among a few of the
quantitative factors). The other 20% of the score is qualitative, taking into account things such as manager
tenure, the fund's expense ratio relative to the average fund expense ratio in that asset class category, and
the fund's strength of statistics (statistical significance). Other criteria that may be considered in the
qualitative score includes the viability of the firm managing the assets, management or personnel issues at
the firm, and/or whether there has been a change in direction of the fund's stated investment strategy. The
following pages detail the specific factors for each type of investing strategies.
Combined, these factors are a way of ineasuring the relative performance, characteristics, behavior and
overall appropriateness of a fund for inclusion into a plan as an investment option. General fund guidelines
are shown in the "Scorecard Point System" table below. The Scorecard Point System is meant to be used in
conjunction with our sample Investment Policy Statement, in order to help identify what strategies need to be
discussed as a"watch-list" or removal candidate; what strategies continue to meet some minimum standards
and continue to be appropriate; and/or identify new top-ranked strategies for inclusion into a plan.
� • '•
Good: 9-10 Points
Acceptable: 7-8 Points
Watch List: 5-6 Points
Poor: 0-4 Points
Page 7 of 12
Scorecard System Methodology
Asset allocation strategies are investment strategies that invest in a broad array of asset classes that may
include U.S. equity, international equity, emerging markets, real estate, fixed income, high yield bonds and
cash (to name a few asset classes). These strategies are typically structured in either a �isk-based format
(the strategies are managed to a level of risk, e.g., conservative or aggressive) or, in an age-based format
(these strategies are managed to a retirement date or life expectancy date, typically growing more
conservative as that date is approached). For this type of investment
strategy, the Scorecard System is focused on how well these managers can add value from both asset
allocation and manager selection.
Multisector Bond (MSB) asset class follows the same evaluation criteria with some slightly different tolerance
levels where noted. These managers are also evaluated on both their asset allocation and security
selection.
--— -- -- _
__ _ __ — - -- _ _ _. _
Maximum �
Weightings Asset Allocation Strategies Points �
- _.:� ..,. ..;: _ -- -- - __ -- ;
�
- --
Risk Level: The fund's standard deviation is measured against the category it �"'
is being analyzed in. The fund passes if it falls within the range for that
category.
` Style Diversity: Fund passes if it reflects appropriate styfe diversity (retums
based) among the four major asset classes (Cash, Fixed Income, U.S. & ��'
' Intemational Equity) for the given category. MSB funds pass if reflect some
f �, level of diversity among fixed income asset classes (Cash, U.S. Fixed Income
:;: Non-U.S. Fixed Income and High Yield/Emerging Markets).
` R-Squared: Measures the percentage of a fund's returns that are explained by
the benchmark. Fund passes with an R-squared greater than 90%. This statistic
measures whether the benchmark used in the analysis is appropriate.
RisklReturn: Fund passes if its risk is less than the benchmark or its return is
greater than the benchmark. Favorable risk/retum characteristics are desired. '
UplDown Capture Analysis: Measures the behavior of a fund in up and down ,
markets. Fund passes with an up capture greater than its down capture. This
analysis measures the relative value by the manager in up and down markets. '
Information Ratio: Measures a fund's relative risk and retum. Fund passes if I ,
ratio is greater than 0. This statistic measures the value added above the
benchmark, adjusted for risk. �
Returns Peer Group Ranking: Fund passes if its median rank is above the
" ' � 50t'' percentile.
<;x ; Q�
�_� s�, Sharpe Ratio Peer Group Ranking: Fund passes if its median rank is above
; � the 50th percentile. This ranking ranks risk adjusted excess retum.
� � ��..�s�' � ;:
__., : _ , _— . : __.
Two points may be awarded based on qualitative characteristics of the fund. v� `��� ����
, � 5 �'
" Primary considerations are given to manager tenure, fund expenses and -:�'` ' �
strength of statistics, however, other significant factors may be considered. It is
important to take into account non-quantitative factors, which may impact future
�: .
performance. � , � �,;,
Total 10
_ _ _ _ _ ___ - _ _ - -- — — - — --- — -- —_ _ . _ __ 1
Page 8 of 12
Scorecard System Methodology
Active strategies are investment strategies where the fund manager is trying to add value and out-perform
the market averages (for that style of investing). Typically, these investment strategies have higher
associated costs due to the active involvement in the portfolio management process by the
fund manager(s). For this type of investment strategy, the Scorecard System is trying to identify those
managers who can add value on a consistent basis within their own style of investing.
Maximum
Weightings Active Strategies Points
, . _..___ _ : _ _ _ _ -- —�-.
Style Analysis: Returns-based analysis to determine the style characteristics of
a fund over a period of time. Fund passes if it reflects the appropriate style
characteristics. Style analysis helps ensure proper diversification in the plan.
Style Drift: Retums-based analysis to determine the behavior of the �
fund/manager over multiple (rolling) time periods. Fund passes if the fund -
exhibits a consistent style pattern. Style consistency is desired so that funds can _
be effectively monitored within their designated asset class. '
�-i
R-Squared: Measures the percentage of a fund's returns that are explained by
the benchmark. Fund passes with an R-squared greater than 80%. This statistic >;.
measures whether the benchmark used in the analysis is appropriate. � A
� ._. _ � . _-.- _-- - - _ :- - - ,- -- - -_ --
RisklReturn: Fund passes if its risk is less than the benchmark or its retum is r �_ =�
greater than the benchmark. Favorable risk/return characteristics are desired. � �
;;;
UplDown Capture Analysis: Measures the behavior of a fund in up and down
markets. Fund passes with an up capture greater than its down capture. This
analysis measures the relative value by the manager in up and down markets.
Information Ratio: Measures a fund's relative risk and return. Fund passes if
ratio is greater than 0. This statistic measures the value added above the -
benchmark, adjusted for risk. ->>
Returns Peer Group Ranking: Fund passes if its median rank is above the 50'n
�
• � percentile.
���, Information Ratio Peer Group Ranking: Fund passes if its median rank is
above the 50th percentile. This ranking ranks risk adjusted excess return.
- -- _ ._ _ _
,��,�. _ . _ : __ .� ,;
„� �" "' �" Two points may be awarded based on qualitative characteristics of the fund.
kz �
"� Primary considerations are given to manager tenure, fund expenses and
strength of statistics, however, other significant factors may be considered. It is
important to take into account non-quantitative factors, which may impact future - �
performance. �
n. .
-_ -- � _ - - - = =--- --�
Total 10 �
Page 9 of 12
Scorecard System Methodology
Passive strategies are investment strategies where the fund manager is trying to track or replicate some
area of the market. These types of strategies may be broad-based in nature (e.g., the fund manager is trying
to track/replicate the entire U.S. equity market like the S&P 500) or may be more specific to a particular area
of the market (e.g., the fund manager may be trying to track/replicate the technology sector). These
investment strategies typically have lower costs than active investment strategies due to their passive nature
of investing and are commonly referred to as index funds. For this type of investment strategy, the
Scorecard System is focused on how well these managers track and/or replicate a particular area of the
market with an emphasis on how they compare against their peers.
_ _ - --- ---___ __- —_ _ __ --�
Maximum I
Weightings Passive Strategies Points ',
_ _ _ ______
- --- ,
Style Analysis: Returns-based analysis to determine the style characteristics of '
a fund over a period of time. Fund passes if it reflects the appropriate style �
characteristics. Style analysis helps ensure proper diversification in the plan. i
Style Drift: Retums-based analysis to determine the behavior of the
fund/manager over multiple (rolling) time periods. Fund passes if the fund
exhibits a consistent style pattern. Style consistency is desired so that funds can
be effectively monitored within their designated asset class.
� � ';
R-Squared: Measures the percentage of a fund's returns that are explained by �
; the benchmark. Fund passes with an R-squared greater than 95%. This statistic
measures whether the benchmark used in the analysis is appropriate.
Tracking Error: Measures the percentage of a fund's excess return volatility '
relative to the benchmark. Fund passes with a tracking error less than 4. This �
� statistic measures how well the fund tracks the benchmark.
� } .-� - __-_ _ ___ _ - -_ - - . _-_ _ _— --. :_- _._ �
� , _�
__ _ _
�� �' �- Tracking Error Peer Group Ranking: Fund passes if its median rank is above
;4�'�
the 75th percentile.
Expense Ratio Peer Group Ranking: Fund passes if its median rank is above
fi�, �, � the 75t'' percentile.
y m . . + _
;'il�; � Returns Peer Group Ranking: Fund passes if its median rank is above the 75th
� percentile.
a ;�
��
Sharpe Ratio Peer Group Ranking: Fund passes if its median rank is above
,%:
the 75th percentile.
;�:_
- - _= - - - _ _ - � ,
��� ' _ : - ._-
r��,�� ��� S �; Two points may be awarded based on qualitative characteristics of the fund.
�����,��,�°� ?: Primary considerations are given to fund expenses and strength of statistics,
�� h o w e v e r o t h e r s i n i f i n f
ca t actors ma be co�sidered.
�' i
� 9 Y
`'�*���*'� :' It is important to take into account non-quantitative factors, which may impact ;
� ' ��,� ; � future performance. � �� {
� ��� __---- _ _.._�
--__ ,- ,. - ,--. _ ,-,-.- —,
: _: -- _ :.:- ---
' Total 10 ;
_ .__ __ _ _ _
Page 10 of 12
Manager Research Methodology
The investment due diligence process incorporates qualitative investment due diligence to help
identify skillful managers that will drive future investment performance. The three primary factors
include people, process and philosophy.
; _. ._ - . - - .,_ _ ... , .
r
. ,'
•�
The feam's ex erience and abilit . to drive the rocess and
P Y P
philosophy, which ultimately drives performance.
Organizational Structure
Portfolio Manager(s)
Ex,��ri�n�� ar�d �4bi�it�
� .
The implementafion of a strategy may be just as, if not, more
important than the ideas and research supporting it.
Saund and Established
Clearly Defined
Consi�ter�tly Applied
- '' � ii °� , - -
The research and ideas must be caherent and persuasive
with a strong rationale supporting pasf results and future
performance expectations.
Coherent
Persuasive
Strong Rationale
The Scorecard System uses an institutional approach which is comprehensive, independent, and utilizes a
process and methodology that creates successful outcomes for plan sponsors and participants.
Page 11 of 12
�� ��
Scorecard Disclosures
Investment objectives and strategies vary among fund, and may not be similar for funds included in the same asset
class.
All definitions are typical category representations. The specific share Gasses or accounts identified above may not be
available or chosen by the plan. Share class and account availabiliry is unique to the GienYs specific circumstances.
There may be multiple share classes or accounts available to the client from which to choose. All recommendations are
subject to vendor/provider approval before implementation into the plan. The performance data quoted may not reflect
the deduction of additional fees, if applicable. If reflected, additional fees would reduce the perFormance quoted.
Performance data is subject to change without prior notice.
Performance of indexes reflects the unmanaged result for the market segment the selected stocks represent. Indexes
are unmanaged and not available for direct investment.
The information used in the anafysis has been taken from sources deemed to be reliable, including, third-party providers
such as Markov Processes Intemational, Momingstar, firms who manage the investments, and/or the retirement plan
providers who offer the funds.
Every reasonable effort has been made to ensure completeness and accuracy; however, the final accuracy of the
numbers and information is the responsibiliry of the investment manager(s) of each fund and/or the retirement plan
providers offering these funds. Discrepancies between the figures reported in this analysis, and those reported by the
actual investment managers and/or retirement plan providers, may be caused by a variety of factors, including:
Inaccurate reporting by the manager/provider; Changes in reporting by the manager/provider from the time this report
was prepared to a subsequent retro-active audit and corrected reporting; Differences in fees and share-classes impacting
net investment retum; and, Scriveners error by your advisor in preparing this report.
The enclosed Investment Due Diligence report, including the Scorecard System, is intended for plan sponsor and/or
institutional use only. The materials are not intended for participant use.
The purpose of this report is to assist fiduciaries in selecting and monitoring investment options. A fund's score is meant
to be used by the plan sponsor and/or fiduciaries as a tool for selecting the most appropriate fund.
Fund scores will change as the performance of the funds change and as certain factors measured in the qualitative
category change (e.g., manager tenure}. Fund scores are not expected to change dramatically from each measured
period, however, there is no guarantee this will be the case. Scores will change depending on the changes in the
underlying pre-specified Scorecard factors.
Neither past performance nor statistics calculated using past performance are guarantees of a fund's future performance.
Likewise, a fund's score using the Scorecard System does not guarantee the future performance or style consistency of
a fund.
This report was prepared with the belief that this information is relevant to the plan sponsor as the plan sponsor makes
investment selections.
Fund selection is at the discretion of the investment fiduciaries, which are either the plan sponsor or the committee
appointed to perform that function.
Cash Equivalents (e.g., money market fund) and some specialty funds are not scored by the Scorecard System.
The enclosed Investment Due Diligence report and Scorecard is not an offer to sell mutual funds. An offer to sell may be
made only after the client has received and read the appropriate prospectus.
For the most current month-end performance, please contact your advisor.
The Strategy Review notes section is for informational purposes only. The views expressed here are those of your
advisor and do not constitute an offer to sell an investment. An offer to sell may be made only after the client has
received and read the appropriate prospectus.
Carefully consider the investrnent objectives, risk factors and charges and expenses of the investment company
before investing. This and other information can be found in the fund's prospectus, which may be obtained by
contacting your Investment AdvisorlConsultant or Vendor/Provider. Read the prospectus carefully before
investing.
For a copy of the most recent prospectus, please contact your Investment Advisor/Consultant or
Vendor/Provider. 401 k-2013-169 ACR#134547 12/14
Page 12 of 12