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HomeMy WebLinkAboutDocumentation_Regular_Tab 01_08/11/2016 MINUTES VILLAGE OF TEQUESTA REGULAR MEETING JUNE 9, 2016 �A �� o �S _ CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun, Council Member Tom Paterno and Council Member Frank D'Ambra. INVOCATION AND PLEDGE OF ALLEGIANCE Mayor Brennan led the meeting with the invocation followed by the pledge of allegiance. APPROVAL OF AGENDA MOTION: Vice MayorArena moved approva/ of the agenda; seconded by Council Member Okun; motion carried unanimously 5-0. PRESENTATION 1. General Employee Pension Board Presentation by Chairman Michael Rhodes. Council Member Paterno asked for Mr. Rhodes opinion on changing to mutual or index funds as a means to avoid excessive expenses. Mr. Rhodes answered that the fund was currently lower cost than most mutual funds. Council Member D'Ambra inquired as to the assumed rate of return having been lowered, as was previously recommended. Mr. Rhodes assured him that it had been lowered to seven percent recently. He added that the annual contribution required by the Village was increased to 2.44% or $67,000. Mr. Rhodes revealed that the Village remained in a fully funded position. Council Member Paterno inquired as to the liquidity of the fund. Mr. Rhodes informed Council that the fund the Village was involved with required call and notice periods, which necessitated an approximate 6 to 9-month time period. 2. Proclamation Recognizing Fire Chief James Weinand on 23 Years of Dedicated Service to the Village of Tequesta. Clerk McWilliams read the proclamation recognizing Fire Chief James Weinand for his 23 years of service to the Village. Mayor Brennan thanked The Chief for his unending Minutes — Regular Council Meeting 06/09/16 Page 2 commitment to excellence throughout his career. She acknowledged Chief Weinand as a true leader and conveyed her gratitude to him, for being an inspiration to so many. Vice Mayor Arena also congratulated Chief Weinand for his many accomplishments over the years. 14. Proclamation Declaring June as Alzheimer's and Brain Awareness Month Clerk McWilliams read the proclamation declaring June as Alzheimer's and Brain Awareness Month. Ms. Karen Kenneth-Schmid, Outreach Director of Tequesta Terrace Assisted Living, gave an update on the statistics involving Alzheimer's Disease revealing that it now affects one person in every family. She thanked Council for their continued support in raising awareness of this devastating disease. Mayor Brennan noticed that Mrs. Carmen Weinand had arrived and thanked her for her unending dedication to the Village Fire Department over the past 23 years. 15. Proclamation Declaring July 1, 2016 — July 7, 2016 Independents Week Clerk McWilliams read the proclamation declaring July 1— July 7, 2016 as Independents Week. Mayor Brennan recognized Amy and Scott Angelo, owners of Oceana Coffee, a small, independent business with 2 locations in Tequesta. She opined that the Angelo's business was outstanding in both product and success level. Mayor Brennan offered her congratulations and revealed that Amy and Scott had just recently won the Small Business of the Year Award, from the Northern Palm Beach County Chamber of Commerce. Mayor Brennan praised them on their success and thanked them for their involvement in "Think Local". Amy Angelo thanked Mayor Brennan and the Council for their support of "Think Local" and all independent businesses throughout the Village. CONSENT AGENDA MOTION: Council Member Okun moved approval of the following Consent Agenda; seconded by Council Member D'Ambra; motion carried unanimously 5-0. 3. MINUTES: April 14, 2016 Regular Council; April 14, 2016 Special Meeting; May 2, 2016 Workshop, and May 12, 2016 Regular Council 4. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, Minutes — Regular Council Meeting 06/09/16 Page 3 commitments and memorandum of understanding to Council.) 5. 2016 Governmental Assemblies Representation Appointments 6. Approval of: 1) Letter of Intent to enter into a Landscape Maintenance Agreement with the Florida Department of Transportation; and 2) Letter of Intent to Enter into a Patterned Pavement Maintenance Agreement with the Florida Department of Transportation 7. Approve a One Year Contract between Odyssey Manufacturing Company and the Village of Tequesta for the Purchase of Sodium Hypochlorite 8. RESOLUTION 13-16 OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AWARDING A CONTRACT TO PHYSIO-CONTROL, INC. OF REDMOND, WASHINGTON, FOR THE PURCHASE OF TWO (2) LUCAS CHEST COMPRESSION SYSTEMS IN THE AMOUNT OF $31,274.00 PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. 9. RESOLUTION 15-16, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, DECLARING CERTAIN PROPERTY TO BE SURPLUS AND DIRECTING THE VILLAGE MANAGER TO DISPOSE OF SURPLUS PROPERTY IN ACCORDANCE WITH THE VILLAGE'S ADOPTED PROCEDURES; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. 10. RESOLUTION 16-16, A RESOLUTION OF THE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING THE MAYOR OF THE VILLLAGE OF TEQUESTA TO APPROVE AND ADOPT THE SECOND AMENDED AND RESTATED INTERLOCAL AGREEMENT EXECUTED BY THE TOWNS OF LANTANA AND MANGONIA PARK WHICH FURTHER UPDATES THE BOARD OF SUPERVISORS'STRUCTURE FOR THE FLORIDA GREEN FINANCE AUTHORITY; PROVIDES FORMORE FLEXIBILITY IN OBTAINING A QUORUM OF THE BOARD; CHANGES THEPROGRAM NAME; PROVIDES AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS There were none. Minutes — Regular Council Meeting 06/09/16 Page 4 COMMUNICATIONS FROM COUNCIL Council Member D'Ambra praised the Village Public Works Department for the excellent work on the improvements at the intersection of Tequesta Drive and Country Club Drive. He felt that these safety enhancements were especially important to the children of Tequesta. Council Member D'Ambra commended the Village Water Department on their annual report and thanked them for continually maintaining an excellent product. He extended his very best wishes to Fire Chief Wienand, and his family, in their future endeavors. Council Member D'Ambra praised The Tequesta Police Department for increased traffic enforcement. He further commented on the fact that "Local First" benefited all residents in The Village. Council Member Okun related that he was proud of all of the Departments in the Village of Tequesta. He felt that Fire Chief Wienand had set the bar extremely high in regard to the skills and high-quality level of the members of the Tequesta Fire Department. Vice Mayor Arena asked Mr. Doug Chambers, Public Works Supervisor, if landscape hedges would be installed on the corner of Tequesta Drive and Country Club Drive. Mr. Chambers indicated that Village Manager Couzzo and he had discussed the issue. STANDING REPORTS Villaqe Attornev Attorney Davis reported on the Thomas foreclosure litigation case and stated that there were default judgements in place against all parties with the exception of one. He further stated that there would be a hearing scheduled for later this month with the expectation of final judgements, which would enable the Village to move forward on the sale of the property. Villaqe Manaqer Manager Couzzo referred to the drawings displayed on an easel depicting the US Highway One project, and explained that the Village was still in a conceptual stage but making headway. He revealed that the Florida Department of Transportation (FDOT) had been cooperative and helpful in working with the Village. Manager Couzzo e�ctended his gratitude towards Chief Weinand for all of his assistance over the past 16 years. Village Manager Couzzo asked Ms. Joanne Forsythe, Village Finance Director, to present an update on the financial position of the Village. Ms. Forsythe revealed that there were substantial and complex changes in the pension accounting framework. The pension liability, preferred inflows and outFlows, and net position were adjusted down 1.8 million dollars. She emphasized that this was only an accounting number and that the Village fund balance actually increased by $385,000 and felt that from a business standpoint, the Village was doing a very good job. She also revealed that the debt ratios had gone down from 6.5% in 2005 to a current 2.3% Ms. Forsythe reported that the 2016-2017 budget had been under development for the past Minutes — Regular Council Meeting 06/09/16 Page 5 six to eight weeks, and that the Village Manager had met with each department in order to meet the Village Council's outlined financial parameters. She indicated that some costs were still unknown, such as health insurance and pension plans. Lastly, Ms. Forsyth noted that there was an appropriation in the general fund of $260,000; with $250,000 of that cost due to the decision of keeping the Seabrook Road property. The Village was now in a position to pay off that cost due to the budget cost savings project. Council Member Paterno conveyed his gratitude to all the staff involved in putting the budget together. Council Member D'Ambra asked for the estimated Ad-Valorum for the upcoming year. Ms. Forsythe stated that approximately $75,000 was in the budget. Manager Couzzo added that there were no health care cost estimates that could be offered at this time due to timing restraints. Council Member Paterno asked if the Teladoc program had been successful in reducing costs for the Village. Manager Couzzo confirmed that it had helped to reduce costs even though health care costs were continually rising. Mayor Brennan was delighted to hear the good news in regards to the financial status of the Village and commended all involved with bringing it to fruition. Mayor Brennan further related that the FDOT was responding to the Village's needs after a challenging workshop in June. REGULAR AGENDA OLD BUSINESS There was none. NEW BUSINESS Attorney Davis announced the next item was quasi-judicial and swore in three people involved with the SPM. He then asked Council for any ex-parte communications; there were none. 11. SPM 06-16: Application from Amour Manor Homeowners Association, Inc. for a site plan modification to replace the existing concrete driveways with pavers and install additional pavers (664 square feet in area) along the eastern edge of the existing driveway. The address of the properiy is 479 Tequesta Drive, Tequesta, Florida 33469. Ms. Nilsa Zacarias, Director of Community Development, gave details on the proposed site-plan modification. Council Member Paterno asked if there would be a swale area incorporated into the plan. Ms. Zacarias stated that it would be discussed when the Minutes — Regular Council Meeting 06/09/16 Page 6 Armour Manor Homeowners Association met with the Village Building Department. Mr. Sam Heady, Deputy Utility Director, mentioned that a swale would be required for drainage purposes. Council Member Okun inquired as to the paving on Tequesta Drive having an impact on the storm water drainage at this property. Mr. Heady informed Council that it most likely would not have any impact. MOTION: Council Member Okun moved approval of SPM 06-16; seconded by Vice MayorArena; motion carried unanimously 5-0. 12. Appointment of an Alternate Member to the Planning and Zoning Board Replacing Board Member Sebastian Loaiza. Alternate Member Candidate, Theresa Maggio, introduced herself to Council and revealed that she had moved to Tequesta about five years ago and had a background in healthcare. Alternate Member Candidate, Mary Inglima, introduced herself and revealed that she was raised in Tequesta and had a background in marketing and real estate, but was not active in sales. Clerk McWilliams clarified that Ms. Leslie Dasher was currently Alternate #2, on the Planning and Zoning Board and was requesting to move to the Alternate #1 position for the Planning and Zoning Board. MOT/ON: Council Member D'Ambra moved approval of appointment of Altemate Member #2, Ms. Leslie Dasher, to position of Altemate Member #1; seconded by Council Member Paterr►o; motion carried unanimous/y 5-0. MOT/ON: Council Member Okun moved approval of the appointment of Mary Inglima as Altemate Member #2, Planning and Zoning Board; seconded by Council Member D'Ambra; motion carried unanimously 5-0. 13. Appointment of Florida League of Cities Voting Delegate for the 90th Annual Florida League of Cities Annual Business Session Mayor Brennan revealed that she enjoyed this event and would be happy to attend. MOT/ON: Vice Mayor Arena moved approval of Mayor Brennan as Voting Delegate for the League of Cities Annua! Business Session; seconded by Council Member D'Ambra; motion carried unanimously 5-0. Minutes — Regular Council Meeting 06/09/16 Page 7 ANY OTHER MATTERS There were none. ADJOURNMENT: Council Member Okun moved to adjoum the meeting; seconded by Council Member D'Ambra; the motion to adjoum carried unanimously 5-0; therefore, the meeting was adjourned at 7: 06 p. m. Respectfuily submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA WORKSHOP June 27, 2016 CALL TO ORDER AND ROLL CALL The meeting was called to order at 6:00 p.m. A roll call was taken by Assistant to the Village Clerk, Mary Ann Grieser. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun, Council Member Paterno and Council Member D'Ambra. APPROVAL OF AGENDA MOTION: Council Member Okun moved approval of the agenda; seconded by Vice Mayor Arena; motion carried unanimously 5-0. Mayor Brennan suggested Council discuss item number two first, as the presenter for item number one had not yet arrived. 2. Presentation and Discussion of the Tequesta Drive Median Curbing and Landscaping Manager Couzzo referred to a handout which illustrated a proposed median located on Tequesta Drive, just west of the railroad crossing. He asked Mr. Doug Chambers, Village Public Works Supervisor, to explain the proposed changes to the roadway. Mr. Chambers described an opportunity to make some modifications to the striped- out area on Tequesta Drive, noting that he could provide a curb, landscaping, and beautification to the 200 linear feet of roadway. He revealed that using in-house resources would save approximately $10,000 and mentioned funding was available. Mr. Chambers felt that the proposed improvements would enhance the appearance of this portion of Tequesta Drive. Council Member Paterno asked for the cost of the proposed project. Mr. Chambers informed Council that he would have numbers available by the end of the week. Manager Couzzo added that the Village had researched local similar medians and had some very good ideas to transfer over to this project. Mr. Chambers further reported that the new LED lighting for welcome signage and for the Tequesta Drive Bridge had arrived and would be installed soon. In addition, the new stop signs and speed limit signs had arrived this week, while the new street signs were expected next week. Mayor Brennan asked if this work was all part of the existing budget. Manager Couzzo acknowledged that it was already in the budget. Council Member Paterno asked if the turn radius off of Tequesta Drive would be part of the plan, and Mr. Chambers assured him that it would also be paved appropriately. Council Member Paterno voiced his concern in regards to having the funds available for this project in the budget. Manager Couzzo explained that there was some flexibility in the budget, adding Village Council Workshop Minutes June 27, 2016 Page 2 that the worst case scenario would be to slightly postpone some other projects, if necessary. 1. Presentation by the American Red Cross Requesting a Host Shelter Agreement Michelene Holland, Regional Manager of Mass Care Logistics for the American Red Cross, introduced herself and informed Council that she would be representing Mr. Robbie Sofaly, Disaster Services, American Red Cross, this evening, as he had been deployed for an emergency. Ms. Holland understood that Council may have some questions for her regarding the possibility of the Village becoming a Host Shelter. Mayor Brennan asked for clarification on the requirements and terminology. Ms. Holland stated that there were two types of shelters, one being a risk shelter and the other being a host shelter. She further explained that the host was used for post-impact services. She mentioned disasters such as tornados and fires were examples of when a host shelter would be needed. The Red Cross was evaluating their pool of potential shelter sites and Tequesta was on their list. Council Member D'Ambra asked for the geographic radius of where the disaster victims might come from. Ms. Holland revealed that the Red Cross would open a shelter as close to the incident as was safe. If anything happened in Tequesta, there would be a facility opened in the area for the residents. Once the facility reached approximately 60% capacity, the Red Cross would begin to look for another facility to open. Ms. Holland asked Council for a recommendation on which site, within Tequesta, would best suit the residents' needs. She mentioned a large space would be preferable. Council Member Okun mentioned that the Village was limited in its' facilities and asked if the Red Cross would provide a generator. He suggested the churches within Tequesta might be a good match as far as capacity. Ms. Holland remarked that the Red Cross could not provide a generator, however if the Village had any resources, those could be utilized. Mayor Brennan reiterated that an area church would be a good resource. Ms. Holland suggested contacting the county regarding funding for a generator. Council Member D'Ambra agreed that the Village Recreation Center may be the best choice for sleeping quarters during an emergency if a generator could be utilized at the site. Manager Couzzo pointed out that the Village Hall building could accommodate approximately 50 people for a very short time, as it had a kitchen and was in close proximity to the Village Public Safety headquarters. Ms. Holland revealed that a representative from the Red Cross would do a walk thru before a facility was opened during an emergency, to determine the condition prior to clients utilizing the facility. She also mentioned that any damages caused by clients, would be reimbursed to the Village. Ms. Holland left a Red Cross Shelter Agreement with Manager Couzzo for his review. Council further discussed the options regarding locations within the Village that might be able to accommodate residents in the event of an emergency. Village Council Workshop Minutes June 27, 2016 Page 3 Kathy Hannon was introduced to Council as the new part- time clerical assistant in the Clerk's Office. ADJOURNMENT: Council Member Okun moved to adjoum the meeting; seconded by Vice MayorArena. The motion to adjourn carried unanimously 5-0; therefore, the meeting was adjoumed at 7:01 p.m. RespectFully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA REGULAR MEETING JULY 14, 2016 �.��� ._��: CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun, Council Member Tom Paterno and Council Member Frank D'Ambra. INVOCATION AND PLEDGE OF ALLEGIANCE The invocation and pledge were led by Council Member Paterno. APPROVAL OF AGENDA MOTION: Council Member D'Ambra moved approval of the agenda; seconded by Vice Mayor Vince Arena; motion carried unanimously 5-0. PRESENTATION 1. Status Report of the Concentrate Discharge Permit. Deputy Utilities Director Sam Heady announced that they were nearing the end of the Discharge Permit process; remaining was to advertise in the newspaper. This was the third renewal and other options cost millions of dollars so care has been taken to ensure that the plant has been run at an optimal level. Bill Reese of the Engineering Firm of Kimley Horn briefly explained how salt was removed from water enabling the discharge and stated that the alternative would cost about eight million dollars. The Village of Tequesta's permit was the first one in the state and the plant has done a good job of monitoring and maintaining it. Village Manager Mike Couzzo restated the extensiveness of the permit process and the significance of the permit to the plant. Council Member Paterno inquired about having the permit extended ahead of time based on the Village's past performance, however Mr. Reese informed that the maximum time for the discharge part of the permit was five years. Vice Mayor Vince Arena briefly summarized the discharge process and supported the shorter permit time due to changes that could take place in just one year. Mr. Reese clarified that a permit length beyond five years does not exist. Council Member Paterno added that the discharged water goes under the U.S. 1 Bridge and is actually of better quality than what is in the river at this time. Bill Reese confirmed that the water was of lower salinity than the natural salt water. Council Member Okun credited the staff for their tremendous job in this regard. Minutes — Regular Council Meeting 07/14/16 Page 2 2. Presentation of the Comprehensive Annual Financial Report (CAFR) for FY Ended September 20, 2015 Copies of the Comprehensive Annual Financial Report (CAFR) were distributed to Council. Director of Finance, JoAnn Forsythe stated that independent auditors found no material deficiencies in internal controls and no recommendations to improve financial management. Director Forsythe pointed out that the report was later than usual due to new CAFR GASB 68 compliance requirements, having had to wait for information from Florida Retirement System and auditing time. This was the first time in 15 years (since she has been finance director) that the report was late. Council Member Okun questioned when the last time was a management comment was made in the report. Manager Couzzo answered that an audit was conducted 16 years ago when he and Ms. Forsythe first started working for the Village and which resulted in multiple pages of comments. In contrast there have been zero management comments in the past 15 years. Council Member Okun reiterated his appreciation for the Village staff. Ms. Forsythe lamented that the new reporting requirements have been a drain on the finance department, she thanked Tatiana Racanati for her hard work, and announced that a more comprehensive software solution was being considered for the future. Government activities increased net position to $978,000.00 while business-type activities reduced due to repairs and maintenance that have not been done over a period of time. Ms. Forsythe referenced several pages and summarized that this was the first year since 2006 that the Village's taxable value went up; levies increased to 2006 levels; and outstanding debt went from $12 million in 2006 to $7.7 million in 2015, thus the Village operated on less money without increased debt. When asked by Vice Mayor Arena about any awards that JoAnn's department had won JoAnn replied that each year, they received the CAFR award after which Vice Mayor Arena echoed Council Member Okun's prior compliments of Village staff. Mayor Abby Brennan noted the various reports and how, regardless of the size of the budget, the requirements were the same and the Village of Tequesta did outstanding work with far less staff than in larger organizations. CONSENT AGENDA MOTION: Council Member D'Ambra moved approval of the following Consent Agenda; seconded by Vice Mayor Arena; motion carried unanimously 5-0. 3. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council) 1. FDG Flager & Village of Tequesta Real Estate Lease Renewal #281-1-2b - $10,639.00; 2. GRS GASB 45 OPEB Engagement Agreement-Finance Dept. — $4,000.00; 3. Southeastern Printing-Summer Smoke Signals Newsletter #74934 - $1,673.00; 4. Southeastern Printing-Summer Smoke Signals Newsletter #74937 - Minutes — Regular Council Meeting 07/14/16 Page 3 $508.00 4. Approve Setting the Proposed Ad Valorem Millage Rate for the Village of Tequesta forFiscal Year 2016/2017 at a rate of 6.2920 Miis per $1,000.00 of assessed value and setting the Budget Public Hearings as follows: September 8, 2016 - 6:00 p.m. - Approve Tentative Budget; and September 15, 2016 6:00 p.m. - Approve Final Budget 5. RESOLUTION 18-16, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING THE STORMWATER RATES FOR FISCAL YEAR ENDING SEPTEMBER 30, 2017 6. RESOLUTION 19-16, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING THE REFUSE, RECYCLING AND YARD WASTE COLLECTION RATES FOR FISCAL YEAR ENDING SEPTEMBER 30, 2017 7. Approval to Surplus and Present to Retired Fire Chief James Weinand his Bunker Jacket, Helmet, and Badge in Recognition of his 23 Years of Service with the Village of Tequesta END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Barbara McQuinn of 118 Magnolia Way stated that she intended to run for the vacant District one schoolboard seat which included Tequesta. She has lived here since 1968 and has worked and volunteered for the district for over 30 years. COMMUNICATIONS FROM COUNCIL Vice Mayor Vince Arena announced that it was National Hot Dog day and jokingly suggested a proclamation to make a National Scooter McGee Day due to Village Clerk Lori McWilliams' mobility device. He then welcomed back Pastor Paul. Mayor Brennan updated Council on a new group of local officials to which she belongs that was formed as a preemptive measure to discourage the algae problems to our north from reaching us as the Loxahatchee River is being discussed as a repository for "clean" water. The focus was on protecting the Loxahatchee River, Jupiter Inlet, and Intracoastal Waterway. STANDING REPORTS Villaqe Attornev Attorney Davis worked with Parks and Recreation to close out the FRDAP grant requirements; amended an ordinance for discussion at this Council Meeting and stated that the Manager's performance and compensation was up for review at the next Council Meeting. Council Member D'Ambra asked whether the necessary steps were taken to Minutes — Regular Council Meeting 07/14/16 Page 4 implement a sales tax reduction to 3% at the time the water rate adjustment was made. Attorney Davis answered that they had. Villaqe ManaQer Manager Couzzo introduced the new Fire Rescue Chief Joel Medina and suggested that since he was new, he may have something to report next month. He called on Jeff Sabin of Waste Management who announced lower rates. Manager Couzzo announced that he signed the authorization for landscape work on Tequesta Drive which would begin in the near future. Council Member D'Ambra asked for details on where the landscape work would take place. In reply, Manager Couzzo invited Village Public Works Supervisor, Doug Chambers to elaborate. Mr. Chambers advised that the yellow striped area would be dug out, curbed and landscaped befinreen Fiesta and South Cypress; and the road milled from Venus to the railroad tracks. Mayor Brennan said that she has received many compliments on the walkway lighting. REGULAR AGENDA OLD BUSINESS There was no old business. NEW BUSINESS 8. ORDINANCE 8-16, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING; AT ARTICLE X_ OFF-STREET AND ON-STREET PARKING AND LOADING REGULATIONS, SECTION 78-697, TO REVISE OFF-STREET PARKING REGULATIONS FOR RESERVED PARKING SPACES AND PERMIT SAME UNDER CERTAIN CIRCUMSTANCES; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Ordinance 8-16 title into the record and explained that it repealed the prohibition of reserved parking spaces and allowed them, subject to a maximum amount of five percent of the total number of required off street parking at a particular site. Regarding enforcement and administration, spaces would have to be designated on an approved site plan (clearly depicting the number and location of spaces) for review. He recommended adding language that would allow approval through the Community Development Department by the end of the calendar year for businesses that already held approved site plans so they would not be subject to a full site plan modification process. He suggested adding details about where copy for the spaces could be placed, proposed signage guidelines and stressed that no advertising content or business name would be allowed. There was a provision which gave the ability, not obligation, to the Minutes — Regular Council Meeting 07/14/16 Page 5 Village that would allow the Village to rescind, modify, or reduce the number of spaces in the event of a future lack of adequate parking. After inquiry by Vice Mayor Arena, Attorney Davis outlined the steps a new business would take to obtain approval for such spaces and offered to consider making a form for residents to use. Additionally, Vice Mayor Arena inquired about the cost to which Attorney Davis replied and Mayor Brennan clarified that there was no fee until after the end of the year when a business would have to go through the site plan process. Manager Couzzo added that this would be administratively approved, and not handled by the Building Department. Council Member Okun expressed concern over interference with a landowner's rights and that the Village not become involved in enforcement. He was reassured by Attorney Davis and Mayor Brennan that the Ordinance would only state the requirements under the zoning code, that currently no reserved parking spaces were allowed (although some businesses have had such spaces for 20 years where they made sense) and that the actual use of the spaces is not something the Village would enforce. Council Member Paterno felt that only handicapped spaces should be designated, and asked why this came up now if spaces had existed for 20 years. Manager Couzzo responded. Council Member D'Ambra cautioned that the actions of the Village should balance the best interests of the public with businesses and that there should be a time limit as well as consistent, specific signage regarding height and material. Manager Couzzo stated that there was no way to enforce a time limit and Council Member D'Ambra agreed that the burden of enforcement would be on the property owner. When Council Member Paterno voiced concern that the Village had too many signs, Council Member Arena remarked that existing signage came about by requests from residents. He suggested removal of the word "reserved" and instead use "drop off/pick up". Mayor Brennan recapped prior discussion regarding business owner needs and no enforcement by the Village. Upon further concern by Council Member Okun regarding enforcement, Mayor Brennan invited Village of Tequesta Police Officer Raymond Korkowski to the podium who reiterated that the police would enforce handicapped parking, fire lanes and crashes on private property but not parking spaces. MOTION: Council Member Arena moved approval of Ordinance 8-16 on first reading adding the administrative approval wording, ensuring Council would not be involved, specifying standardized wording and sign design; seconded by Council Member Okin; motion carried 4-1 with Council Member Patemo opposed. ANY OTHER MATTERS Vice Mayor Arena asked Director of Parks and Recreation Greg Corbitt why there were only three movies this year and not four. Director Corbitt explained that movie selection Minutes — Regular Council Meeting 07l14/16 Page 6 was based on a movie's release and weather. For these reasons the number of movies vary from year to year. ADJOURNMENT: Vice MayorArena moved to adjourn the meeting; seconded by Council Member Okun; the motion to adjoum carried unanimously 5-0; therefore, the meeting was adjourned at 7: 04 p. m. RespectFully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.