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HomeMy WebLinkAboutMinutes_Workshop_06/27/2016 MINUTES VILLAGE OF TEQUESTA WORKSHOP June 27, 2016 � i,�,� r CALL TO ORDER AND ROLL CALL The meeting was called to order at 6:00 p.m. A roii call was taken by Assistant to the Village Clerk, Mary Ann Grieser. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun, Council Member Paterno and Council Member D'Ambra. APPROVAL OF AGENDA MOTION: Council Member Okun moved approval of the agenda; seconded by Vice Mayor Arena; motion carried unanimously 5-0. Mayor Brennan suggested Council discuss item number two first, as the presenter for item number one had not yet arrived. 2. Presentation and Discussion of the Tequesta Drive Median Curbing and Landscaping Manager Couzzo referred to a handout which illustrated a proposed median located on Tequesta Drive, just west of the railroad crossing. He asked Mr. Doug Chambers, Village Public Works Supervisor, to explain the proposed changes to the roadway. Mr. Chambers described an opportunity to make some modifications to the striped- out area on Tequesta Drive, noting that he could provide a curb, landscaping, and beautification to the 200 linear feet of roadway. He revealed that using in-house resources would save approximately $10,000 and mentioned funding was available. Mr. Chambers felt that the proposed improvements would enhance the appearance of this portion of Tequesta Drive. Council Member Paterno asked for the cost of the proposed project. Mr. Chambers informed Council that he would have numbers available by the end of the week. Manager Couzzo added that the Village had researched local similar medians and had some very good ideas to transfer over to this project. Mr. Chambers further reported that the new LED lighting for welcome signage and for the Tequesta Drive Bridge had arrived and would be installed soon. In addition, the new stop signs and speed limit signs had arrived this week, while the new street signs were expected next week. Mayor Brennan asked if this work was all part of the existing budget. Manager Couzzo acknowledged that it was already in the budget. Council Member Paterno asked if the turn radius off of Tequesta Drive would be part of the plan, and Mr. Chambers assured him that it would also be paved appropriately. Council Member Paterno voiced his concern in re ards to havin the funds available for this pro'ect in the 9 9 J budget. Manager Couzzo explained that there was some flexibility in the budget, adding I Village Council Workshop Minutes June 27, 2016 Page 2 that the worst case scenario would be to slightly postpone some other projects, if necessary. 1. Presentation by the American Red Cross Requesting a Host Shelter Agreement Michelene Holland, Regional Manager of Mass Care Logistics for the American Red Cross, introduced herself and informed Council that she would be representing Mr. Robbie Sofaly, Disaster Services, American Red Cross, this evening, as he had been deployed for an emergency. Ms. Holland understood that Council may have some questions for her regarding the possibility of the Village becoming a Host Shelter. Mayor Brennan asked for clarification on the requirements and terminology. Ms. Holland stated that there were two types of shelters, one being a risk shelter and the other being a host shelter. She further explained that the host was used for post-impact services. She mentioned disasters such as tornados and fires were examples of when a host shelter would be needed. The Red Cross was evaluating their pool of potential shelter sites and Tequesta was on their list. Council Member D'Ambra asked for the geographic radius of where the disaster victims might come from. Ms. Holland revealed that the Red Cross would open a shelter as close to the incident as was safe. If anything happened in Tequesta, there would be a facility opened in the area for the residents. Once the facility reached approximately 60% capacity, the Red Cross would begin to look for another facility to open. Ms. Holland asked Council for a recommendation on which site, within Tequesta, would best suit the residents' needs. She mentioned a large space would be preferable. Council Member Okun mentioned that the Village was limited in its' facilities and asked if the Red Cross would provide a generator. He suggested the churches within Tequesta might be a good match as far as capacity. Ms. Holland remarked that the Red Cross could not provide a generator, however if the Village had any resources, those could be utilized. Mayor Brennan reiterated that an area church would be a good resource. Ms. Holland suggested contacting the county regarding funding for a generator. Council Member D'Ambra agreed that the Village Recreation Center may be the best choice for sleeping quarters during an emergency if a generator could be utilized at the site. Manager Couzzo pointed out that the Village Hall building could accommodate approximately 50 people for a very short time, as it had a kitchen and was in close proximity to the Village Public Safety headquarters. Ms. Holland revealed that a representative from the Red Cross would do a walk thru before a facility was opened during an emergency, to determine the condition prior to clients utilizing the facility. She also mentioned that any damages caused by clients, would be reimbursed to the Village. Ms. Holland left a Red Cross Shelter Agreement with Manager Couzzo for his review. Council further discussed the options regarding locations within the Village that might be able to accommodate residents in the event of an emergency. Village Council Workshop Minutes , June 27, 2016 Page 3 Kathy Hannon was introduced to Council as the new part- time clerical assistant in the Clerk's Office. ADJOURNMENT: Council Member Okun moved to adjourn the meeting; seconded by Vice MayorArena. The motion to adjourn carried unanimously 5-0; therefore, the meeting was adjourned at 7: 01 p. m. Respectfully submitted, � (11.� �'U-c� tQ ��Glr•�._ Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.