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Home My WebLink AboutDocumentation_Regular_Tab 12_10/11/2007VILLAGE OF TEQUESTA MEETING AGENDA ROUTING SHEET MEETING DATE: October 11, 2007 REQUESTED ACTION/SUMMARY: Purchase of a Ford F250 4X4 3/4 Ton Pickup Truck for the Tequesta Water Treatment Plant. RESOLUTION OR ORDINANCE NUMBER: 01-07/08 ORIGINATING DEPARTMENT: Utilities (Water Treatment Plant) FUNDING SOURCE: 2007/2008 BUDGET ACCOUNT NUMBER: 401-411- 664.600 CURRENT BUDGETED AMOUNT AVAILABLE: $23,500.00 AMOUNT OF THIS ITEM: $ 23,273.00 AMOUNT REMAINING AFTER THIS ITEM: $227.00 BUDGET TRANSFER REQUIRED: ^ Y@S X NO APPROPRIATE FUND BALANCE: ^YeS X NO Piggyback Contract Name and #: Florida Sheriff's Association/Florida Association of Counties Contract No. 07-15-0827 Specification# 36. Or Competitive Bid # APPROVALS: DEPARTMENT HEAD: FINANCE DIRECTOR: VILLAGE MANAGER: ~• VILLAGE MANAGER RECOMMENDATION: APPROVE ITEM: ~ DENY ITEM: ^ VILLAGE ATTORNEY: APPROVED FOR LEGAL SUFFICIENCY ^ Yes ^ No ^ Not Applicable (n/a) 9 O fY` O ~ + v Tequesta Water Treatment Plant 901 N. Old Dixie Highway Tequesta, FL 33469 MEMO DATE: September 21, 2007 TO: MICHAEL R. COUZZO, VILLAGE MANAGER FROM: ROY FALCON, CHIEF PLANT OPERATOR ~~ RE: Village Council Agenda Item for October 11, 2007 for purchase of a Ford F250 3/4 ton Pickup for the Water Treatment Plant Please find attached a Purchase Order Requisition for $23,273.00 to purchase a Ford F250 4X4 3/4 ton Pickup Truck from Duval Ford/Government Sales for the Water Treatment Plant. This price is based on the Florida Sheriff's Association/Florida Association of Counties contract pricing, Contract # 07-15-0827 Specification # 36. $23,273.00 has been approved in the Budget for FY 2007/2008. This truck is necessary for Water Plant personnel to conduct fieldwork, well inspections and to tow the portable emergency generator to well sites. Please place this item on the October 11, 2007 Village Council agenda for Councilmember's consideration. Enclosures Agenda Item Memo -Ford Pickup 9-21-07 RESOLUTIC31~ IriO. Q~-Q7/i3$ A RESC}L~TIt)I~I C?F THE VILLAGE DOi~I~CIL C)F TI'~IE i/ILLAGE OF TE~,3UESTA, PALS! BEA~I-I ~Ot!l~ITY, t=LORIDA TO PURCHASE A FORD F 4x4 3f. TON PICKtSP TRUCK FOR THE WATER TREATl~lE[~!T PLAT FGR ~23,273.QQ. WHEREAS, the 1Jillage of Tequesta 1Nater Treatment Facility needs a Ford F25Q 4X4 ~f4 Ton t=it~cup Truck for the Flar~t personnel fio cotlecfi field samples, inspect weft sites, and to tow the port~bte emergency generator to the weft sites. ~~hh WHEREAS, the cost of the~+Ford~pF250 4X4 3l Ton Pictc~utp Trucalc is +~ ~VL~,~7~,QQ price firorr~i tt1~ Ftor~da +7tlel~ll S A~oci+t~i~~}n Lon~rai,~i # Q~-~tJ-i~~L~, Specification # 36. YYHEREAS, funds have been approved for purchase in the FY 2QQ7/2UQ8 Budget in the Water Fund Amount # 401-411 fi~4.fiQi~. !-lOW, THEREFORE, BE IT ORt?AIl~lED BY THE VILLAGE CO!#NCIL OF THE VILLAGE OF TEQUESTA, PALIV! BEACIi COUI~ITY, FLORIDA, AS FOLLOiiI-S: Section i Resolution too. 01-Gi/c~8 is hereby granted for the Purchase of a Ford F25Q ~X4 pickup Truck fio be purchased under Florida Sheriffs Association Confiracfi # 07-1 ~-t}827, Specification # 3a with fiun~iing coming firom fine i+'Vater Fund Account # 441-411 ~f4.~aQQ. Section ~ This Resolution shaft lime effective immediately upon passage. The foregoing Resolution was offered by wl;o moved its adoptioiz. The motion was seconded by fiotlo;rvsr s: and upon being put to a uote: the vote was as For Adoption Against Adoption l4llayor aim Humpage `,ice-t4ilayor Pafi'~,ilfatkii~s Council Member Dan Amero Council Mern~r Tom Paterr~o Co~cncil Merr:her Calvin Tur.;q~;°s; The Mayor ther}e~{upon declared the R~e/s/o~lution duly passed and adopted this day Vi f LV~I~_ l~'I~YrJ' F ~F TEC~UE$Tf~ Jim I-iumpage e4TT1=ST: Lod I`JleWilliams, C~tiC \tillac~e Clerk 2 Village of Tequesta Purchase Order Requisition (Not a Purchase Order) Date: 9/21/07 Date Purchase Order is Req'd: 10/12/07 Department: W.T.P. Req. #: 265 Quotes Received: 1 (See Attached) Vendors Bids 1 Duval 23,273.00 Recommended Vendor: Vendor # 0486 Duval Ford/Government Sales Address: P.O. Box 7687, 5201 Waterside Drive 2 City: Jacksonville 3 State & Zip: FL 32210 Comments: For Ford F250 3/4 ton pickup truck 4X4 To Be purchased under Florida Sheriff's Association/Florida Association of Counties Contract # 07-15-0827 Specification # 36 Manuf./ Item Description Part# Qt . Unit Price Available Balance Total Cost Account # (Finance Use Only) Ford F250 1 23,273.00 $23,273.00 401-411 664.600 Total: $23,273.00 Finance/Administrative Use Only: De artment Head Si nature: ,~ Date: - ~(-~' Finance Director Si nature: Date: Villa a Mana er A royal: Date: Villa e Council A royal: Resolution #: Date: PO#: Processed By: Date: rage i or i John Collings From: "Self, Christy" <Christy.Self~duvalford.com> To: <jcollings~tequesta.org> Sent: Tuesday, September 18, 2007 10:03 AM Attach: image001.jpg Sut~ject: Tequesta.xls I _ .. ~....__._..__ _. _ GOVERNMENT SALES Contact John Collings Org Village of Tequesta Phone 561-575-6235 Fax 561-575-6241 email jcollings@tequesta.org ~ ~ Duval Ford Christy Self 904-388-2144 Fax: 904-387-6816 cselfCa7duvalford. co m Contract # 07-15-0827 quote # 9170 e appreciate your interest in the 2008 Florida Sheri~'"s Associatiord Florida Association of ounties Purchasing Contract. Listed below are the items we discussed. Item Price pec# 36 Ford F250 (3/4 pickup truck) 4X4 $0.00 $0.00 Base Price $17,951.00 Limited Slip Axle 4.1 O $0.00 9001b. GVWR $1,128.00 Power Windows and Locks $530.00 Floor Mats $80.00 railer tow mirrors $220.00 Bedliner $245.00 kid Plates $100.00 railer Tow Package $489.00 1200 # Liftgate $2,280.00 Upgrade to Class V Hitch $250.00 $0.00 otal $23,273.00 ~ttcntic-sZ This message may contain confidential and/or privileged information. If you are not the addressee or authorized to receive this for the addressee, you must not use, copy, disclose, or take any action based on this message or any information herein. If you have received this message in error, please advise the sender immediately by reply a-mail and delete this message. Thank you for your cooperation." *** eSafe scanned this email for malicious content *** *** IMPORTANT: Do not open attachments from unrecognized senders *** 9/18/2007 FA • , ' FLORIDA ./1'`.^~()~I i_S 11 IBC 1~\~t 3~ 1.0V 1~1 1 iLS All About Florida FLORIDA SHERIFFS ASSOCIATION, FLORIDA ASSOCIATION OF COUNTIES & FLORIDA FIRE CHIEFS' ASSOCIATION 3/4 TON PICKUP TRUCK - 4X4 SPECIFICATION #36 2007 Ford F-250 SD (F21) 2007 Chevrolet Silverado 2500 HD (CK20903) 2007 GMC Sierra 2500 HD (TK20903) 2007 Dodge Ram 2500 (DH7L62) 2007 Toyota Tundra (7032) ALL ITEMS FACTORY INSTALLED UNLESS OTHERWISE INDICATED Listed above, you will find the model numbers of the vehicles that will be included in this year's contract. 1. F1`L~~ a. Manufacturer's standard V8 gasoline engine, alternator, battery and cooling package. 2. TRANSMISSION/AXLES: a. Manufacturer's standard automatic transmission b. Manufacturer's standard drive axle ratio for engine a~ transmission combination c. Limited slip differential on 4-wheel drive. 3. PERFORMANCE ITEMS: a. Manufacturer's standard power steering. b. Manufacturer's standard gauges. 4. COMFORT ITEMS: a. Manufacturer's standard air conditioning with 134A system. b. Manufacturer's standard timed glass all around. c. Manufacurer's standard AM/FM stereo. d. Heavy duty rubber floor covering instead of carpet. e. Manufacturer's standard production seats. Purchaser will select color at time of order. f. Keys: two (2) per vehicle, single key locking system, (each vehicle keyed differently). 5. SAFETY ITEMS: a. Dual outside mirrors and inside rearview mirror. b. Interior dome lights with left and right door activated switches. c. Manufacturer's standard air bags. d. Daytime nzm~ing lights, if available. 6. ~$~,~; a. Four wheel anti-lock brake ABS system. 7. TIRES AND WHEELS: a. Manufacturer's standard tires and wheels. Bid Award Announcement (06-14-0821) 1062 ~ `~, . rr~~^^ryry~~~~.."~ C bs 'oF}.rG~Y~F 1t r1 -~t ~ ~.~ ~i a~ `~ ~ `f r~ y~T r^~ -y 1 A.I,.J~~T~ l~~ ~ ~AS '~ ' `~ l t I' t,;tJl'~ a ,~ r't.t~ : k~a:u- Z~ grid<a FLORIDA SHERIFFS ASSOCIATION, FLORIDA ASSOCIATION OF COUNTIES & FLORIDA FIRE CHIEFS' ASSOCIATION 3/4 TON PICKUP TRUCK - 4X4 SPECIFICATION #36 2007 Ford F-250 SD (F21) f ~! i~' The Ford F-250 SD (F21) purchased through this contract comes with all the standard equipment as specified by the manufacturer for this model and FSA's base vehicle specification(s) requirements which are included and made a part of this contract's vehicle base price as awarded by specification by zone. ZONE: ~ Western *Northern * Central * Southern BASE PRICE: $18,060.00 $17,869.00 $17,924.00 $17,951.00 While the Florida Sheriffs Association, Florida Association of Counties and Florida Fire Chiefs' Association have attempted to identify and include those equipment items most often requested by participating agencies for full size vehicles, we realize equipment needs and preferences are going to vary from agency to agency. In an effort to incorporate flexibility into our program, we have created specific add/delete options which allow the purchaser to tailor the vehicle to their particular wants or needs. The following equipment delete and add options and their related cost are provided here to assist you in approximating the total cost of the type vehicle(s) you wish to order through this program. Simply deduct the cost of any of the following equipment items you wish deleted from the base unit cost and/or add the cost of any equipment items you wish added to the base unit cost to determine the approximate cost of the type vehicle(s) you wish to order. NOTE: An official listing of all add/delete options and their prices should be obtained from the appropriate dealer in your zone when preparing your order. Additional add/delete options other than those listed here may be available through the dealers, however, those listed here must be honored by the dealers in your zone at the stated prices. =Specification Low Bid Bid Award Announcement (06-14-0821) 1064 VEHICLE: F-250 SD (F21) F-250 SD (F21) F-250 SD (F21) F-250 SD (F21) DEALER: Orville Beckford Duval Ford Duval Ford Duval Ford Ford-Mercury ZONE: * Western * Northern ~' Central '~ Southern BASE PRICE: $18,060.00 $17,869.00 $17,924.00 $17,951.00 Northern & Central Order Code Delete Options Western & Southern 445 ~ 5-speed manual transmission with overdrive in lieu of automatic overdrive $800.001 $937.00 445 ~ X21-142 1 Short bed in lieu of long bed $100.001 NCZ SWB 2 SUPERCAB 1 EXT CAB & CREW CAB ONLY 2 66A-512 1 ~ Cargo box and rear bumper NC1 NCB 66D/512 ~ 156 1 ' 6' cargo box on crew cab $100.001 ' NC2 SWB2 ~ 572 1 Air conditioning $400.001 $506.00 D572 ` 58Y 1 AM/FM stereo radio $40.001 ' NA2 NA2 g42 1 Daytime running lights $20.001 NC2 D942 ~ S 1 Y ` Full size spare tiro and rim Std $, x.002' NA ~ ABS brakes Std NA2, X3L 1 :Limited slip differential on 4-wheel drive $100.001 $149.002` DX3L 2 Northern & Central Order Code Add Options Western & Southern 99Y ~ :Engine upgrade $600.001. . $700.00 6S GAS ` 99P 1 `Engine upgrade $5,650.001 $5,648.002 DIESEL 2 NA 2 ~ Battery, auxiliary HD NA NA2 X21 1 increase to 9,900 lbs. GVWR ~ NC1 ; $1,128.002' F3~U SRW 2 , 91 `l 1 Electric brake controller $51.0.001 ~ $365.00` 52B/66S ~ ' INCL. UPFITTER SWITCHES i RE~7UIRF.S TRIILER TOId' PKG 2 NA 2 .Traction control NA NA2. 607A ~ ~ Manufacturer's model upgrade package (specify pkg. bid) $3,170.001 $4 323.00 XLT` , 9D3 1 Power windows/door locks $530.001 $530.002 903 2 Bid Award Announcement (06-14-0821) 1065 VEHICLE: F-250 SD (F21) DEALER: Orville Beckford Ford-Mercury ZONE: * Western BASE PRICE: $18,060.00 525-524 1 525 ` G-J 1 MBS 2 fi07A 1 NAB DFM 1 DFM 2 .924 ~ DDT` 433 1 433 2 585 ~ -, 585 ` 3K 1 3K 2 NA 2 .X21 1 X21 2 W21 1 ~TJ21 2 NA ` 18L ~ 18L 2 TCE 1 TCE 2 DVV 1 DVV`' DRV 1 DRS 2 DBS1 DBS2 54D 1 54K 2 WGG1 WGG2 DHDA 1 DTB 2 D$L i DBL `' F-250 SD (F21) Duval Ford * Northern $17,869.00 Speed control/tilt steering wheel ' Bucket seats in lieu of bench seat ~G-CLOTHOItJ-FY;1'1Z ~ Carpet in lieu of rubber floor covering REOUIRESXLT ~ Floor mats Deep tinted glass DEALER kVS7:9LLED ~ Sliding rear window AM/FM radio with single CD Third key Side air bags Extended cab model (4 door) Crew cab (4 door) Mega cab Cab steps !:All terrain tread tires Vent visors -stick-on style Raulshields -flange style Bug shield Trailer tow mirrors Wrap-around grille guard Heavy duty aluminum tool box Bedliner r~h~ [ !C-UNDER RAlL 2 F-250 SD (F21) F-250 SD (F21) Duval Ford Duval Ford Central * Southern $17,924.00 $17,951.00 $385.00 $235.002 5390.001 5360.002 NC1 $ 120.00 ~ $390.00 ~ $125.001 $275.001 $140.00 i NA 52,330.001 $3,705.001 NA $370.00 ~ $320.001 $120.001 $140.001 $168.001 $220.001 $1,695.001 $695.001 $395.001 NA2 $80.002 $365.00 $125.002 $275.00 $89.002 NA2 $2,884.002 $3,997.00` NA2 -` $320.00 $320.002' $89.00'... $89.002I' $185.002' $220.002 $795.002 $3 86.002 ,,, $245.002 ~~ Bid Award Announcement (06-14-0821) 1066 VEHICLE: F-250 SD (F21) F-250 SD (F21) F-250 SD (F21) F-250 SD (F21) DEALER: Orville Beckford Duval Ford Duval Ford Duval Ford Ford-Mercury ZONE: * Western * Northern * Central * Southern BASE PRICE: $18,060.00 $17,869.00 $17,924.00 $17,951.00 DSOL 1 2 Spray-on bedliner (Rhino or approved equivalent) ' $695.001 $495.002 LINEX SERVICE BODY $895 1 SERVICE BODY $595 2 413 ~ Skid plates $100.001 $100.00 413 ~ STD ~ .Tow hooks Std . Std` DLG ~ 1,200 lb. lift gate ~ $3,295.00 ~ ~ $2 280.00 12TOM ~ , D8W 1 8,000 lb. winch with remote $1,69>.00 ~ S 1 634.002- 8KW 2 , 531 -CIVH ~ Trailer towing package, to include heavy duty flashers,' wiring for trailer plug (7 $690.00 ~ $489.00 531-86T-HD W ~ ~ prong round), and class IV frame mounted trailer hitch with 2" square removable receiver, 1'" shank with 2" ball. Does not includetrailer tow mirrors. May be dealer installed. DSSB 1 _~.: _ ;Standard service body equal to Knapheide, Reading, Omaha, or RKI. May be dealer $4 995.001 ; $4 300 00` SSB 2 installed. (NOTE: If you are ordering a service body, we are advising you to contact , , . your awarded vendor.) ' KNAPKEIDE OR READING 1 SPRAY IN $ 595 /BOX TOPS ADD $50 2 DFTC 1 ~ Fiberglass tonneau cover (painted to match) $1 695.00 $1 224 002 FTC 2 , , . DFCH 1 Fiberglass cab high topper with front, side and rear «~indows (painted to match) $1,895.001 $1 375.00; FCH 2 , DBA 1 Backup alarm $120.00 ~ $95 002 DBA ` . BUC 1 'Backup camera with 3.5' LCD (rear mounted camera to provide wide angle field of $695.00 ~ $450 00` BUC 2 !vision at rear of vehicle) . RDH ~ Rear deck halogen warning lights -red and or blue hashing NA $198.002 DW-RDS 1 Rear deck strobe warning lights -red and or blue flashing $390 001 $273 002 RDSZ . . DW-RDL 1 Rear deck LED, GEN 3 minimum, warning lights -LED lights may be blue red $498 001 $333 002 RDL ~ , , amber or any combination -specify color . . DLHPM 1 2 Left-hand pillar mounted 6" spotlight with clear halogen bulb 1 $420.001 $295.002 DSL :DOOR MOUNTED DEALER INSTALLED Z DLRHP 1 Left & right-hand pillar mounted 6" spotlight with clear halogen bulb $690 001 $395 002 GO-L ~ DOOR MOUNTED 1 . . SINGLE REMOTE CO LIGHT ~' DW-GS 1 GLS Z ,Strobe grille lights, 2 minimum (Whelen, Federal, Code 3 or approved equivalent) $398.001 $325.002 Bid Award Announcement (06-14-0821) 1067 VEHICLE DEALER: ZONE: BASE PRICE: DW-GL 1 GLL ` DW-RMS 1 RMSZ DW-RML ~ RMLZ DW-DRS 1 DASZ DW-TLS ~ NAZ DW-TLL 1 TLL 2 NA IDS 2 1DL ~ IDH TDL ` RLS ` FSS ~ WCU 2 CHFZ FHF ` DW-SSFCV 1 WHF Z CLC 2 DW660SYS 1 W60 Z DW690SYS 1 W90 2 F-250 SD (F21) F-250 SD (F21) F-250 SD (F21) Orville Beckford Duval Ford Duval Ford Ford-Mercury '~ Western * Northern ~` Central $18,060.00 $17,869.00 $17,924.00 LED, GEN 3 munimum, grille lights, 2 minimum -LED lights may be blue, red, amber or any combination -specify color (Whelen, Federal, Code 3 or approved equivalent) Rearview mirror strobes (Whelen, Federal, Code 3 or approved equivalent) LED, GEN 3 minimum, rear view mirror flashing liglrts -LED lights may be blue, red, amber or any combination -specify color (Whelen, Federal, Code 3 or approved `; equivalent) Roof-mount amber strobe beacon (Whelen, Federal, Code 3 or approved equivalent) DUAL AMBER STROBE 2 Strobe trunk lights, 2 minimiun (Whelen, Federal, Code 3or approved equivalent) LED, GEN 3 minimum, trunk lights, 2 minimum -LED lights may be blue, red, `,, amber or any combination -specify color (Whelen, Federal, Code 3 or approved '; equivalent) !: (2) FLUSH MOUNT LEDS 2 Halogen trunk lights, 2 minimum (Whelen, Federal, Code 3 or approved equivalent) Strobe integral directional arrow activated in lightbar (with controller if required). ''', Requires purchase of lightbar. LED, GEN 3 minimum, integral directional arrow activated in lightbar (with controllers if required) -LED lights may be blue, red, amber or any combination - specify color. Requires purchase of lightbar.. Halogen integral directional arrow added to lightbar (with controller if required) Traffic directional LED, GEN 3 minimum, arrow with 6 modules (with controller if required). Code 3 RLS -upgrade, deluxe siren, microprocessor controlled Federal Signal Smart Siren -upgrade, de~lnxe siren; microprocessor controlled Whelen Cencom -upgrade, deluxe siren, microprocessor controlled 'r INCL. SIREN & SPEAKER 2 Code 3 -Headlight dashers, solid state Federal Signal -Headlight flashers, solid state Whelen -Headlight flashers, solidstate Upgrade basic (6) switch controller and siren to combination light controller/siren I>vCL SIREN & SPEAKER 2 Corner Strobe Kits -Whelen Kit with 4 clear tubes, 6 outlet CSP 60w power supply, 2-15' cables,2-30' cables ADDITION"AL X35 FOR SERi~ICE BODY' ~ F-250 SD (F21) Duval Ford Southern $17,951.00 $469.00 $335.OOZ $590.001 ' $355.002 $573.00 ~ $345.00 $390.001 $3>4.002 $420.00 ~ NAZ $520.001 $355.002 NA NAZ NA NAZ` NA NA` NA NA2 NA $588.00? NA NAZ'` NA NA2 NA $795.0021 NA NAZ NA NA2 $187.001 $123.002 NA $420.001 $09.002;. ,': $390.00`. $410.002 1068 Corner Strobe Kits -Whelen Kit with 4 clear tubes, 6 outlet CSP 90w power supply, $460.001 2-15' cables, 2-30' cables ADDITIONAL $35 FOR SERVICE BODY 2 Bid Award Announcement (06-14-0821)