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Home My WebLink AboutDocumentation_Regular_Tab 15_10/11/2007VILLAGE OF TEQUESTA MEETING AGENDA ROUTING SHEET MEETING DATE: 10/11/2007 REQUESTED ACTION/SUNIl~IARY: Abnroval to award bid to Sh ehan Turf Care to maintain ball field turf six acres of Bermuda 419 at Teauesta Park Services to be rendered a ga_rt of Monthly service Mowing )weekly mowin~_ freauencv is determined by seasonal variations) Edging (all infield and warning track areas) Fertilization and Pest Control RESOLUTION OR ORDINANCE NUMBER: Res # ~ p1 C ~ Ord # ORIGINATING DEPARTMENT: Public Works FUNDING SOURCE: 2007/2008 BUDGET ACCOUNT NUMBER: 001-210 546.306 CURRENT BUDGETED AMOUNT AVAILABLE: $70,000 AMOUNT OF THIS ITEM: $29,856.00 AMOUNT REMAINING AFTER THIS ITEM: BUDGET TRANSFER REQUIItED: ^ Yes ®No APPROPRIATE FUND BALANCE: ^ Yes ®No Piggyback Contract Name and #: Or Competitive Bid # Competitive Bid Process APPROVALS: ,/~, DEPARTMENT HEAD: ~ v _ FINANCE DIRECTOR: VILLAGE MANAGER: VILLAGE MANAGER RECOMMENDATION: APPROVE ITEM: [~ DENY ITEM: ^ VILLAGE ATTORNEY: APPROVED FOR LEGAL SUFFICIENCY ^ Yes ^ No ^ Not Applicable (n/a) viv~o~ra ~~r~s&Re~l D~t~~r~rae~ Date: 9/21/2007 To: Michael Couzzo, Village Manager Cc: Lori McWilliams, Village Clerk From: Russell White, Public Services Manager RE: Vlli ague Councd Agenda Item for October, 2007 Meeting; Consideration of award bid for Tequesta Park Ballfield(s) Bermuda 419 Turf Maintenance, with attachment, to Sheehan Turf Care, Inc., Tequesta, Florida, in the amount of $29,856.00 Having a FY 2007/08 Budget AIlocation of $70,000. This request is to award bid in the amount of $29,856.00 to Sheehan Turf Care, Inc. for Tequesta Park Ballfield(s) six acres of Bermuda 419 Turf Maintenance. Please find attached a bid from Sheehan Turf Care, Inc., Tequesta, Florida; to provide monthly maintenance service to Tequesta Park Ball field(s) six acres of Bermuda 419 Turf. Services to be rendered are the following: • Mowing: Weekly mowing of fields, frequency is determined by seasonal variations • Edging: All infield and warning track areas • Fertilization: 1. Every other month application of K Mag 0-0-22 2. Spring & Fall Application of Dylox for control of grubs and mole crickets 3. Every three months of 19-0-19 Pre-M (Weed Control) 4. Quarterly 10-4-20 applications Interoffice Memo • Pest Control: Weekly checks for pest in all turf areas will be performed with control methods to follow if present. Please place this item on the October 2007 Village Council agenda for the Council members' consideration. Attachments: 1. Sheehan Turf Care, Inc. 2. Sages & Company, Inc. 3. Terracon Services, Inc. RESOLUTION NO. 04-07/08 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AWARDING A BID PROPOSAL TO SHEEHAN TURF CARE, IN THE AMOUNT OF $29,856.00 WITH FUNDING COMING FROM ACCOUNT # 001-210 546.306 GENERAL MAINTENANCE WITH A FY 07/08 BUDGET OF $70,000.00 TO MAINTAIN THE BALL FIELDS AT TEQUESTA PARK.SEE ATTACHED EXHIBIT "A" INCORPORATED BY REFERENCE AS PART OF THIS RESOLUTION, AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE APPLICABLE PROPOSAL ON BEHALF OF THE VILLAGE. Whereas, The Village of Tequesta seeks to enter into an proposal with Sheehan Turf Care, of Tequesta Florida to maintain the ball fields at Tequesta Park as detailed in attached exhibit "A", which becomes part of this resolution and; Whereas, The Village is proposing to include this amount in the 2007- 2008 Budget as follows: Whereas, This work will be started no sooner then October 1, 2007 and is therefore proposed to be included in the 2007-2008 Budget, NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1. Consideration to award a bid proposal in the total amount of $29,856.00 to Sheehan Turf Care, for maintaining the ball Fields at Tequesta park and attached hereto as Exhibit "A" and incorporated by reference as a part of this Resolution; is hereby approved and the Village Manager of the Village of Tequesta is authorized to execute the same on behalf of the Village. The foregoing Resolution was offered by , who moved its adoption. The motion was seconded by ,and upon being put to a vote, the vote was as follows: For Adoption Against Adoption Mayor Jim Humpage Vice-Mayor Pat Watkins Council Member Dan Amero Council Member Tom Paterno Council Member Calvin Turnquest The Mayor thereupon declared the Resolution duly passed and adopted this day of , 2007. MAYOR OF TEQUESTA Jim Humpage ATTEST: Lori McWilliams, CMC Village Clerk village of Tequesta Purchase Order Requisition (Not a Purchase Order) Date: Date Purchase Order is Req'd: Department: Req. #: 9/21/2007 ASAP Public Works Quotes Received: 3 (See Attached) Vendors Bids Recommended Vendor: Sheehan Turf Care, Inc. Vendor #: 2372 1. Sheehan Turf Care, Inc. $29,856.00 Address: 43 Rid ewood Circle 2. Sa es & Com an ,Inc. $42,000.00 City: Te uesta 3. Terracon Services, Inc. $69,000.00 State & Zip: FL, 33469 Comments: General Maintenance at T uesta Park for Ball Fields Bermuda Grass. Manuf./ Item Descri lion Part# Q Unit Price General Maintenance Total Cost Account # $29,856.00 001-210546.306 Available Balance Finance Use Onl for Ball Field Bermuda Grass at Te uesta Park Total: $29,856.00 Finance/Administrative Use Only: De artment Head Si nature: Date: 9/21/2007 Finance Director Si nature: Date: Vala a Mana er royal: Date: ~Ila a Council royal: Resolution #: Date: PO#: Processed By: Date: ... ~~. . _ _ _ _ _ ., F., ` _ , ~,. f . . Proposal This service agreement between Village Of Tequesta located at Tequesta Panic, Tequesta, FL 33469 and Sheehan Turf Cane, Inc., an independent contractor will be valid October .2007 thru September , 2008 1. SERVICES TO BE RENDERED AS PART OF THE MONTHLY SERVICE: A. MOWING: Weekly mowing of fields, frequency is determined by seasonal variations. Minimum 52 cuts. B. EDGING: All infield and warning track areas will be mechanically and/or chemically treated once a month.. C. FERTILIZATION: Sheehan Turf Care will fertilize all turf as follows. a. Monthly checks on all irrigation on ball fre/ds. b. Spring and fall application of Dylox for control of grubs and mole crickets. c. Every 3 months application of 19-0-19 Pre-M (Weed control) d. Applications will be made quarterly 10-4-20 D. PEST CONTROL: Sheehan Turf Care will perform weekly checks for pest in all turf areas with control methods to follow if present. The services in the service agreement to be provided for a monthly fee of $ 2,488.00. ADDITIONAL SERVICES If requested, the following services will be perfo-med and billed on a "time and materials" basis: A. Verticutting 8. Topdressing C. Aerification D. Overseeding SEP-24-2007 08:23A FROM: 'ERRACC~~ seRV~ces, m Owners Name: Village of Tequesta Address: PO Box 3273 Tequesta, FL 33469 Phone: P.2 This contract is for a period commencing on October 1, 200 and expiring on September 30, 2008 1. This wntract is for fertilization, pest management a d trimming and detail maintenance and shall include the following attach d documents: Specification Sheet II. This contract may be canceled by either party with :thirty day written notice. Terracon Services, Inc. reserves the right to cease ervices without notice if the Owner's account becomes thirty (30) days past due. III. The yearly sum of this contract is $69,000.00. (Sixty nine thousand dollars). IV. This contract calls for a monthly billing of $5,750.00- (Five thousand seven hundred and fifty dollars). Billing for this contract will occur on the second day of the. month for that- month and will be considered past due on the tenth of the followi g month. The above services shall be pe a ond/ti s specified unl othen~v/se stipulated. We hereby ag fu ish 11 labo nd m a s it a : cordance wkh the above specifications, a abo gqsta d e. TerraconRepresentab C%c~ Date: ,- ~ `rQ~ /n acceptance of this coot ct, please s/gn below and m. Customer Signature Date T0: 5757307 September 2l, 2007 Name: Tequesta Park Ball Field Maintenance P.O. Box 2766 • Jupiter, FL 33468 • 561.74-1129 • Fax 561-743-1079 Received Fax Seo 24 2007 11.53AM Fax Station HP LASERJET FAX n 2 i • LandacapC Conhactors • Fatale Maintenance • Environmental Services September 24, 2007 Village of Tequesta Public Works Department 136 Bridge Road Tequesta, Florida 33469 RE: Tequesta Park Ball Fields We are pleased to submit our proposal for the maintenance on the above referenfxd Property. SCOPE OF WORK: In Weekly mowing of fields, frequency determined by seasonal varlptions. Minimum 52 cuts. ;3,600.00 Psr Month All infield and we~ming track areas will be mechanically and/or chemically treated once a month. (Included) FertlllsatlQn: A. Monthly checks on all irrigation on ball fields (Inctuded~. B. Spring and fall application of Dylox for ®rubs and mole cridtetta. ;66.OO/Ban C. Quarterly application of 19-0-19 Pre-M (weed control). ;66.0018ag D. Quarterly application of 10-~-20. ;30.OO/Bawg Pest CQ~: Pertorm weekly checks of all turf areas for pests with control methods to follow as needed. (Weekly checks Included) Treatments- ;100.OO/Nour 19940 Mone Road • Suite fF5 • Tequesta, FL 33489 • phone; 581.7x6,4880 • fax: 581,746.4802 Received Fax Seo 24 2007 11:53AM Fax Station HP LASERJET FAX o 3 ,A~d_ition IOntlonal3arvfces: The following additional services wlll be performed and billed on a time and material basis. A. Verticutting B. Topdresaing C. Aerificgtion D. Overseeding Ts s of At~roement: Thls agreement may be canceled by either party upon thirty (30) days written notice. Como. nsstion: The fees for the Scope of Work are as noted above. If this proposal is acceptable to you, please sign where designated and natum one copy to me. Sincerely, ~ a Acc.ptsd by By: (Signetuns) (Date) (Pint Name) z Sages 8c Company, Tnc.