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Home My WebLink AboutDocumentation_Regular_Tab 16_10/11/2007VILLAGE OF TEQUESTA lO~IEETING AGENDA ROUTING SHEET MEETING DATE: 10/11/2007 REQUESTED ACTION/SUMMARY: Park. RESOLUTION OR ORDINANCE NUMBER: Res # Ord # ORIGINATING DEPARTMENT: Leisure Services FUNDING SOURCE: 2007/2008 BUDGET ACCOUNT NUMBER: 001-231 534.303 CURRENT BUDGETED AMOUNT AVAILABLE: X42,000 AMOUNT OF THIS ITEM: $26,350.00 AMOUNT REMAINING AFTER THIS ITEM: BUDGET TRANSFER REQUHtED: ^ Yes ®No APPROPRIATE FUND BALANCE: ^ Yes ®No Piggyback Contract Name anal #: Or Competitive Bid # Competitive Bid Process APPROVALS: DEPARTMENT HEAD: FINANCE DIRECTOR: VILLAGE MANAGER: ~r'~- ---~-,-_~, VILLAGE MANAGER RECOMMENDATION: APPROVE ITEM: I~ DENY ITEM: ^ VILLAGE ATTORNEY: APPROVED FOR LEGAL SUFFICIENCY ^ Yes ^ No ^ Not Applicable (n/a) Village Of Teques~ Pis&~eranlnm~t Date: 9/18/2007 To: Michael Couzzo, Village Manager Cc: Lori McWilliams, Village Clerk From: Greg Corbin, Director of Leisure Services RE: Village Council Agenda Item for October, 2007 Meeting; Approval to award bid to Island Time Productions, Inc. to provide amusement rides, convection treat trailer & staffing for the Fourth Annual Harvest Festival at ViDage Green Park from 1:30 am to fi:30 pm on November 10, 2007. Approval to award bid to Island Time Productions, Inc. to provide amusement rides, convection treat trailer and staffing for the Fourth Annual Harvest Festival at Village Green Park from 1:30 am - 6:30 pm on November 10, 2007. Services to be provided are the following: • Mechanical Thrill Ride #1 with full staffing • Mechanical Thrill Ride #2 with full staffing • Super Hard Slide with full staffing • Track Style Train with full staffing • Spinning Kiddie mechanical ride with full staff • Bounce House with full staffing • Bungi Jump Station with full staffing • He-man Hammer with full staffing lt~terot~ice Memo t • Water Gun Race Game with full staffing, i44 quality prizes • Roll-A-Ball Race Game with full staffing, 144 quality prizes • Confection Treat Trailer with full staff, 375 Carmel Apples, 150 Carmel Corn, 100 Bags of Peanuts, Cotton Candy, Popcorn, Snow Cones • SQ Quiet Pak Generator with wire & Distributors Vllage of Tequesta Purchase Order Requisition (Not a Purchase Order) Date: 9/18/2007 Date Purchase Order is Req'd: ASAP Department: Leisure Services Req. #: Quotes Received: 1 (See Attached) Vendors Bids Recommended Vendor: Vendor #: Island Time Productions, Inc. 1.Island Time Productions, Inc. $26,350.00 Address: P.O. Box 14968 2 City: N.P.B. 3 State 8~ Zip: FL, 33408 Comments: Sole Source: To rovide entertainment ames, rides, staff and convection trailer for 4th Annual Harvest Festival. This vendor is insured and rovide ualified staff. This vendor is the oni vendor that rovides this of amusemen# entertainment. Manuf./ Available Balance Item Descri lion Part# Q Unit Price Total Cost Account # Finance Use Onl Thrill Ride #1 w/ full staff 001-231 534.303 Thrill Ride #2 w/ full staff Su er Hard Slide w/ full staff Track S e Train w/ full staff S innin Kiddie Ride w/ full staff Bounce House w/ full staff Bun i Jum w/ full staff He-man w/ full staff Water Gun Race Game w! full staff ~ rues Roll-A-Ball Race Game w/ full staff & rues Confection Treat Trailer wl full staff 225 Quiet-PAK Generator Total: $26,350.00 Finance/Administrative Use Onl De artment Head Si nature: Da#e: 9/18/2007 Finance Director Si nature: Date: Villa a Mana er royal: Date: Villa a Council royal: Resolution #: Date: PO#: Processed By: Date: RESOLUTION N0.05-07108 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AWARDING A BID PROPOSAL TO ISLAND TIMES PRODUCTION, INC., OF NORTH PALM BEACH, FLORIDA, IN THE AMOUNT OF $26,350.00 FOR AMUSEMENT RIDES 8< SERVICES FOR FOURTH ANNUAL HARVEST FESTIVAL FROM BUDGETED ACCOUNT #001-231 534.303 AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE APPLICABLE PROPOSAL ON BEHALF OF THE VILLAGE. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1. Consideration to award a bid proposal to Island Times Productions, Inc., of North Palm Beach, Florida, in the amount of $26,350.00 for the Amusement Rides & Services for Fourth Annual Harvest Festival, attached hereto as Exhibit "A" and incorporated by reference as a part of this Resolution is hereby approved and the Village Manager of the Village of Tequesta is authorized to execute the same on behalf of the Village. The foregoing Resolution was offered by moved its adoption. The motion was seconded by _ and upon being put to a vote, the vote was as follows: who For Adoption Against Adoption Mayor Jim Humpage Vice-Mayor Pat Watkins Council Member Dan Amero Council Member Tom Paterno Council Member Calvin Turnquest The Mayor thereupon declared the Resolution duly passed and adopted this day of , 2007. MAYOR OF TEQUESTA Jim Humpage ATTEST: Lori McWilliams, CMC Village Clerk -. -. ~~ Sep 11 07 05:58a ~ 5618636390 "~- p•2 ISLAND TIME PRODUCTIONS, INC AN AMUSEMENT COORDINATING & REFERRAL AGENCY PO BOX 14968 N.P.B., FL. 33408 PHONE X61-801-1617 FAX 561-863-6390 SERVICE /PROPOSAL AGREEMENT /INVOICE AGREEMENT DATE: 7 / 07,E 07 CONTRACTED PARTY: VILLAGE OF TEQUESTA PARKS & RECREATION ADDRESS: 399 SEABROOK RD TEQUESTA FL. PHONE:561-575-6247 FAX:56J-575-7307 DATE AND TIME OF EVENT: SATURDAY NOV. 10~"' , 2007 1;30 PM TO 6:30 PM ADDRESS OF EVENT: VILLAGE GREEN PARK 357 TEQUESTA DR. CONTACT PERSON: GREG CORBIT PHONE NUMBER AT EVENT: ENTERTAMMENT/SERVICE 70 BE PROVIDED: 1) THRILL RIDE (CLIFF HANGER OR COMPARABLE) W /FULL STAFF , P&D, E&S 1) THRILL RIDE (ZERO GRAVITY OR COMPARABLE) W !FULL STAFF, P&D, E&S 1) SUPER SLIDE (HARD 3 LANE) W /FULL STAFF , P&D, E&S 1) TRACK STYLE TRAIN W /FULL STAFF , P&D, E&S 1) SPINNING KIDDIE RIDE W /FULL STAFF , P&D, E&S 1) BOUNCE HOUSE W !FULL STAFF, P&D , E&S 1) BUNGI SUMP / HE-MAN W /FULL STAFF , P&D, E&S 1) WATER GUN RACE GAME W /FULL STAFF, UP TO 144 QLALITY PRIZES, P&D, E&S 1) ROLL-A-BALL RACE GAME W /FULL STAFF, UP TO 144 QUALITY PRIZES, P&D, E&S 1) CONFECTION TRAILER W /FULL STAFF, P&D, E&S, 375 CARMEL APPLES , I50 CARMEL CORN, 100 BAGS PEANUTS ,COTTON CANDY, POPCORN, SNOW CONES MADE TO ORDER 1) SQ 225 QUIET-PAK GENSET W /WIRE & DISTROS ,ALL FUELS & OILS, PBaD , E&S TOTAL REVENUES DUE: $26,350.00 50% DEPOSIT DUE: $ 13,175.00 ~ ' v . 1 ~~ BALANCE DUE: $ 3,175.00 ISLAND TIM PR .INC. DATE: ~ ~ ~ ~ ~~ BY: OCT l OT", 2007 BY: PRIOR TO OPENING OF EVENT AT l2NOON ON NOV. 10T'', 2007 CONTRACTED PARTY DATE: