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HomeMy WebLinkAboutMinutes_Historic_08/24/2016 MINUTES VILLAGE OF TEQUESTA HISTORIC PRESERVATION �. ' COMMITTEE August 24, 2016 CALL TO ORDER AND ROLL CALL The meeting was called to order at 10:06 a.m. A roll call was taken by Historic Preservation Committee-Chair Pat Watkins. Present were: Committee Vice-Chair Marcia Nielson, Alternate-Member Kevin Cassidy, Alternate-Member Jimmy Newman, Village Clerk Lori McWilliams, Assistant to the Clerk Mary Ann Grieser and Clerical Assistant Kathy Hannon APPROVAL OF AGENDA MOTION: Vice-Chair Marcia Nielson moved approval of the agenda; seconded by Altemate Member Kevin Cassidy; motion carried unanimously 4-0. 1. Approval of May 24, 2016 Minutes MOTION: Vice-Chair Member Marcia Nielson moved approval of minutes; seconded by Altemate Commitfee Member Kevin Cassidy; motion carried unanimously 4-0. 2. Re�stablish Committee Mission and Goals Village Clerk McWilliams encouraged the Historic Preservation Committee Members to come up with their own goals, missions and objectives. She reminded them that Ms. Betty Laur started the archival catalog system and Clerk McWilliams hoped the new committee members would continue to add to the archives. 3. Review Historical Catalog of Archived Items Clerk McWilliams revealed that the archives would be moved from the storage unit at the Village Public Works Facility to Village Hall within the next several weeks. She also indicated that there was $2500 in the annual budget and that part of the money could be used for specialized storage boxes for the archives. Clerk McWilliams informed the Committee that a short history should be included in each box, so that people would be able to review and understand the contents of each box. She felt that this was a wonderful resource for schools, universities and other groups with an interest in our local history. Committee-Chair Pat Watkins suggested the group pay special attention to current articles in the news and media and to make sure those articles were being preserved. Clerk McWilliams agreed and added that there were also photos being stored on the Village Computers that would be available for printing. Vice-Chair Marcia Nielson asked about the sunshine law and how it would affect the group working together. Clerk McWilliams assured the committee that she would check with the Village Attorney for clarification. Minutes — Historic Committee Meeting 8/24/16 Page 2 Clerk McWilliams suggested the group conduct audio and/or video type interviews with key members of the local community. She felt this type of historical archive would be invaluable in the future. Clerk McWilliams believed she could have the room and computer set up, if given two weeks' notice. Committee-Chair Pat Watkins shared an idea of the group creating four or five questions to ask people during their interview. Alternate member Kevin Cassidy mentioned that Dan Snyder may be a person to contact and offered to do so for the group. Clerk McWilliams recommended Kathy Greene as a good contact as well as her mother, Jan Davisson. Committee-Chair Pat Watkins suggested asking for information on local social media sites such as Facebook, in Jupiter and Tequesta. Clerk McWilliams agreed and mentioned that when she placed local vintage photos on Facebook, they seemed to garner a lot of interest and comments. She reiterated the importance of the committee creating a statement of their ideas, missions and goals going forward. 4. Schedule Next Meeting Clerk McWilliams informed the Committee that she would check with Legal and then schedule the next meeting. ANY OTHER MATTERS Clerk McWilliams informed the Committee that there was a vacancy as Committee Member Bob Jacks had recently stepped down. She added that there was a possibility for one of the Alternate Members to move up. Alternate Committee Member Kevin Cassidy offered to take the position as a regular Historic Preservation Committee Member. Clerk McWilliams stated that Council would have to approve the change at the next Village Council Meeting in September. ADJOURNMENT: Clerk McWilliams announced the meeting was adjourned at 10:31 a.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All reference attachments are on file in the Village Clerk's Office.