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Home My WebLink AboutAgenda_Regular_09/08/2016 V ��a e of Te uesta Tequesta Village Hall g q 345 Tequesta Drive �. 7 Meeting Agenda Village Council - Regular Council Meeting MayorAbby Brennan Vice-Mayor Vince Arena Council Member Steve Okun Council Member Tom Paterno Council Member Frank D Ambra Thursday, September 8, 2016 6:00 PM Council Chambers CALL TO ORDER ROLL CALL INVOCATION AND PLEDGE OF ALLEGIANCE - Vice-Chair Arena APPROVAL OF AGENDA PRESENTATION 1. Public Safety Pension Board Presentation by Pension Board Chair Ed Sabin CONSENT AGENDA All items listed under the Consent Agenda are considered routine and will be enacted by one motion . There will be no separate discussion of these items unless a Village Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. 2. MINUTES: 7/21/16 Workshop and 8/11/16 Regular Council Meeting Sponsors: Village Clerk McWilliams 3. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.): 1. EAP 2 Year Agreement - Human Resources -$3,069.36 Per Year 2. Phillips 8� Jordan Hurricane Disaster Debris Commitment/Agreement-Public Works - N/A 3. Southeastern Mailing Quote-Initiative Letter-Village Clerk -$ 507.00 4. Southeastern Printing Quote-Initiative Letter-Village Clerk -$2,036.00 5. Totalcaring, Inc. Training Agreement-Fire Department -$ 500.00 6. TVEyes Renewal Annual Agreement-Village Clerk -$1,200.00 Sponsors: Village Manager Couzzo �llage of Tequesta Page 1 Village Council - Regular Council Meeting Agenda September 8, 2016 Meeting 4. Approval of a Contract with Sheehan Turf Care for Tequesta Park Ball Fields Landscape Maintenance Sponsors: Public Works Supervisor Chambers 5. Approval of a contract with Shrieve Chemical Contract for the purchase of sulfuric acid. Sponsors: Deputy Utilities Director Heady 6. Approval of Locally Funded Agreement between the Village of Tequesta and the State of Florida Department of Transportation Sponsors: Village Manager Couzzo 7. RESOLUTION 23-16, OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING THE MAYOR OF TEQUESTA TO EXECUTE THE DISTRICT FOUR MAINTENANCE MEMORANDUM OF AGREEMENT WITH THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION REGARDING MAINTENANCE OF CERTAIN DECORATIVE FEATURES CONSISTING OF PEDESTRIAN LIGHTING WITH BANNER MOUNT ARMS TO BE INSTALLED ALONG U.S. 11N CONJUNCTION WITH THE CURRENT U.S. HIGHWAY ONE RECONFIGURATION PROJECT, BEGINNING JUST NORTH OF BRIDGE ROAD TO JUST NORTH OF WATERWAY ROAD, AS MORE PARTICULARLY DESCRIBED THEREIN; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Sponsors: Village Manager Couzzo 8. Appointment of Kevin Cassidy as a Regular Member on the Historic Preservation Committee Replacing Bob Jacks - Term Expires 5/10/18 Saonsors: Village Clerk McWilliams 9. Approve Human Resources Sick Leave Policy Revision - Standardization of 1-Year Look Back Period Sponsors: Human Resources Director Reid 10. Approval to Allow JTAA (Jupiter Tequesta Athletic Association) to: 1. Hold the 40th Annual Holiday Parade on Sunday, December 11, 2016 Starting at 11:00 a.m., 2. Utilize a Portion of Old Dixie Highway in Tequesta, and 3. Village of Tequesta to Provide the Necessary Police Coverage for the Event Sponsors: Mayor Brennan Village of Tequesta Page 2 Village Council - Regular Council Meeting Agenda September 8, 2016 Meeting 11. RESOLUTION 25-16, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, INCREASING THE FISCAL YEAR 2015/2016 GENERAL FUND #001 BUDGET BY APPROPRIATING FUND BALANCE IN THE AMOUNT OF $63,108.52 TO FUND ADDITIONAL EXPENDITURES IN THE PUBLIC WORKS DEPARTMENT PROVIDING FOR SEVERABILITY -(This item has not been reviewed by Finance in order to get the agenda to you in a timely manner as per the Manager's direction) Sponsors: Public Works Supervisor Chambers END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Public comments / communications from citizens are limited to 3(three) minutes. Anyone wishing to address Counci/ should complete a"Comments by the Public" card and present it to the Village Clerk prior to the Communications from Citizens. When you are called to speak, please go to the podium and state your name and address for the record prior to addressing Council. Council wiI! not discuss this item this evening; however, Council may choose to have the item placed on a future agenda for discussion. Reference Resolution 25-13 regarding public participation. COMMUNICATIOIdS FROM COUNCIL STANDING REPORTS Villaae Attornev Villaae Manaaer REGULAR AGENDA OLD BUSINESS NEW BUSINESS 12. Appointment of Alternate 2 Member to the Planning and Zoning Board Replacing Mary Inglima Sponsors: Village Clerk McWilliams 13. SE 2-16: Special Event Application from Palm Beach County Roadrunners for the 16th Annual Run 4 the Pies four (4) mile road race and kid's one-hundred (100) yard dash. The event will take place on November 24, 2016, from 6:OOam to 10:OOam. The event will start and finish at Constitution Park. The projected number of attendees is 2,200 people. No alcohol will be served. Sponsors: Community Development Director Zacarias �Itage of Tequesta Page 3 Village Council - Regular Council Meeting Agenda September 8, 2016 Meeting 14. Renewal of Park Lease (Paradise Park) with JMZ Properties Sponsors: Village Attorney Davis 15. RESOLUTION 24-16, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, APPOINTING A PLAN COMMITTEE TO ADMINISTER AND MONITOR OPERATION OF THE VILLAGE'S 457(B) PLAN AND 401 (A) PLAN, SPECIFYING THE DUTIES AND RESPONSIBILITIES OF THE COMMITTEE, ITS AUTHORITY TO ACT ON BEHALF OF THE VILLAGE IN CERTAIN TASKS, AND ITS AUTHORITY TO EXECUTE CERTAIN DOCUMENTS ON BEHALF OF THE VILLAGE Saonsors: Village Attorney Davis, Village Clerk McWilliams and Human Resources Director Reid ANY OTHER MATTERS ADJOURNMENT PLEASE TAKE NOTICE AND BE ADVISED: If any person decides to appeal any decision made by this Council with respect to any matter considered at this meeting or hearing he/she will need a record of the proceedings, and that, for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. COMMUNICATIONS FROM CITIZENS: Public comments / communications from citizens are limited to 3(three) minutes. Anyone wishing to address Council should complete a"Comments by the Public" card and present it to the Village Clerk prior to the Communications from Citizens. When you are called to speak, please go to the podium and state your name and address for the record prior to addressing Council. Council will not discuss this item this evening; however, Council may choose to have the item placed on a future agenda for discussion. Reference Resolution 25-13 regarding public participation. OTHER AGENDA ITEMS: Any citizen is entitled to be heard on any official agenda item when the Village Council calls for public comments subject to the three-minute limitation. Village Council Meetings are public business meetings, and as such, the Village Council retains the right to limit discussion on any issue. NOTE: Disabled persons who need an accommodation in order to participate in this Village Council Meeting are requested to contact the Village Clerk's O�ce at 768-0440 at least three working days before this meeting. Hearing impaired persons please note wireless hearing system receivers are available by requesting the same from the Village Clerk. SCHEDULE OF MEETINGS AND EVENTS 345 Tequesta Drive unless otherwise indicated Special Council Meeting to Approve Final Budget - September 15, 2016 - 6:00 p.m. Village of Tequesfa Page 4 Village Council - Regular Council Meeting Agenda September 8, 2016 Meeting Workshop - October 3, 2016 - 6:00 p.m. Regular Council Meeting - October 13, 2016 - 6:00 p.m. �/lage of Tequesta Page 5