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HomeMy WebLinkAboutDocumentation_Regular_Tab 02_09/08/2016 MINUTES VILLAGE OF TEQUESTA WORKSHOP Juty 21, 2016 !� _ � CALL TO ORDER AND ROLL CALL The meeting was called to order at 7:30 a.m. A roll call was taken by Village Clerk, Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Tom Paterno and Council Member Frank D'Ambra. Council Member Steve Okun was absent. APPROVAL OF AGENDA I � MOT/ON: Council Member D'Ambra moved approval of the agenda; seconded by Vice MayorArena; motion carried unanimously 4-0. 1. Discussion Regarding FDOT US Highway One Corridor Plans Mayor Brennan reminded Council that this meeting was a follow-up to the Village Council Workshop they had recently attended on July 19, 2016, regarding the proposed Florida Department of Transportation (FDOT) US Highway One corridor plans. She asked if anyone had any thoughts or questions concerning the prior meeting. Council Member Paterno stated that he had a problem with the plan as it gave the Village no dedicated turn lanes on US Highway One, which he viewed as a safety issue. Council Member D'Ambra reminded Council that the Florida Department of Transportation (FDOT) had certain limitations within the design. He felt the Florida Department of Transportation (FDOT) gave the Village as much as they were able to and believed the plan was a huge improvement from the one submitted at the June workshop meeting. Vice Mayor Arena added that the lane size reduction was a concern of his and asked about a possible speed limit change. Council Member D'Ambra recalled that the Village could request to reduce the speed limit. He understood the lane width concern, yet felt if it could not be adjusted, it was still manageable. Mayor Brennan felt the speed limit may be able to be adjusted and further revealed that the Jupiter Bridge project would be starting soon. She stated that she never envisioned maintaining the current speed limit, but imagined a plan that would capture the vision of a small village area, prompting traffic to naturally slow down. Council Member Paterno emphasized that taking the speed limit down to 40 miles per hour was unreasonable, considering five lanes would be reduced into only two lanes. He continued to state that it would be expensive to remove the concrete curbing, should the Village elect to make changes in the future. Council Member Paterno maintained that the new plan was a major safety issue because of the lack of room for making turns and the � __ _ Village Council Workshop Minutes July 21, 2016 Page 2 potential for traffic to become bottlenecked. Council Member D'Ambra reminded Council that the Florida Department of Transportation (FDOT) designed roads all the time and did the necessary safety studies. Council Member Paterno felt that Council was concentrating on the businesses instead of the safety components of the plan. Council Member D'Ambra responded by stating that his objective had always been to create a roadway that was consistent in keeping with the character of the community. He emphasized that he was not concerned about commuters that were speeding thru town, but instead was concerned with creating a friendly road for the residents of Tequesta. Council Member D'Ambra expressed that the project was about transforming the current highway into a friendly thoroughfare instead of having an express-way running through the middle of the Village. Council Member Paterno expressed that he was not against the Beall's Outlet bump-out, as it was a prime example of what should be done in certain situations. He was concerned that the bump-out would push traffic into other lanes and pointed out that a five- foot bump- out was substantial. Council Member D'Ambra suggested the Village ask the Florida Department of Transportation (FDOT) for modifications to the areas of concern instead of cancelling the entire project. Mayor Brennan revealed that she was surprised to recently learn that there had only been five accidents along the US One and Village Boulevard intersection within the past several years. She explained that it helped her to understand why the Florida Department of Transportation (FDOT) would not incorporate a turn lane in the plan. Manager Couzzo stated that the Village would be able to create a turn lane on its own as long as the Florida Department of Transportation (FDOT) gave their consent. Vice Mayor Arena conveyed that he understood Council Member Paterno's position on the bump-out affecting vehicles turning as he had witnessed a similar situation personally. Council Member D'Ambra felt Council could at least ask the Florida Department of Transportation (FDOT) about reducing the size of the bump out. Council Member Paterno relayed that he was not satisfied with the current plan but would have a clear conscience as he had repeatedly voiced his concerns on the subject. Mayor Brennan suggested Council ask the Florida Department of Transportation (FDOT) for additional reflectors and striping at the intersection of Tequesta Drive and US Highway One. She further informed Council that Father Chuck, Pastor at Saint Jude Catholic Village Council Workshop Minutes July 21, 2016 Page 3 Church, had agreed to the Florida Department of Transportation (FDOT) recommendations for the turn lane. Mayor Brennan asked Manager Couzzo to speak with the Florida Department of Transportation (FDOT) about the bump out issue. She shared with Council that the Jupiter Bridge would be closed for two years and would be increased by 12 feet in height. ADJOURNMENT: Counci/ MemberD'Ambra moved to adjoum the meeting; seconded by Vice MayorArena. The motion to adjoum carried unanimously 4-0; therefore, the meeting was adjoumed at 8:26 a.m. Respecifully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are � not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Minutes — Regular Council Meeting 08/11/16 Page 1 REGULAR MEETING AUGUST 11, 2016 :� ; _ � CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Tom Paterno and Council Member Frank D'Ambra. Council Member Steve Okun was absent. INVOCATION AND PLEDGE OF ALLEGIANCE The invocation and pledge were led by Council Member D'Ambra. APPROVAL OF AGENDA MOTION Vice Mayor Vince Arena moved approval of the agenda; seconded by Council Member D'Ambra; motion carried unanimously 4-0. PRESENTATION None CONSENT AGENDA Item seven was removed for discussion. MOTION: Vice MayorArena moved approval of the following ConsentAgenda; seconded by Council Member D'Ambra; motion carried unanimously 4-0. 1. MINUTES: June 9, 2016 Regular Council; June 27, 2016 Workshop; and July 14, 2016 Regular Council 2. Approval of Contracts Signed by Manager Under $ 25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council). 3. Approval of Fire Rescue and Police Department Letterhead 4. RESOLUTION 21-16, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, INCREASING THE 2015/2016 WATER UTILITY #401 BUDGET BY APPROPRIATING FUND BALANCE IN THE AMOUNT OF $495,000.00 TO FUND THE CONSTRUCTION OF THE JUPITER INLET COLONY NEIGHBORHOOD REHABILITATION PROJECT, SPECIFICALLY THE WATER LINE REPLACEMENT Minutes — Regular Council Meeting 08/11/16 Page 2 5. RESOLUTION 20-16, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, INCREASING THE FISCAL YEAR 2015/2016 GENERAL FUND #001 BUDGET BY APPROPRIATING FUND BALANCE IN THE AMOUNT OF $50,000.00; BUDGETING THE TRANSFER OF THOSE FUNDS TO THE SPECIAL LAW ENFORCEMENT TRUST FUND AND INCREASING THE FISCAL YEAR 2015/2016 SPECIAL LAW ENFORCEMENT TRUST FUND #605 BUDGET BY $50,000.00 TO RECOGNIZE THE TRANSFERIN OF THESE FUNDS; AUTHORIZING THE VILLAGE MANAGER TO PROCEED ON BEHALF OF THE VILLAGE PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES 6. RESOLUTION 22-16, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, DECLARING CERTAIN PROPERTY TO BE SURPLUS END OF CONSENT AGENDA 7. Approve a Kimley Horn Work Authorization to review storm water rate structure. Deputy Utilities Director Sam Heady stated that a rate study had not been conducted recently and felt it should be brought to the Council's attention for consideration. Council Member Paterno felt that management of this fund was being handled adequately by Village Manager Couuo and the Finance Department. Manager Couzzo suggested that Council Member Paterno's point was that unless there were major concerns, infrastructure improvements were a better use for the money the study would cost. MOTION: Council Member Patemo motioned to pull the Approval of Kimley Horn Work Authorization to review storm water rate structure from vote and Vice Mayor Arena seconded. Motion carried unanimously 4-0. COMMUNICATIONS FROM CITIZENS There were none. COMMUNICATIONS FROM COUNCIL Vice Mayor Arena thanked Human Resources Director, Merlene Reid and the Gehring Group on a good insurance rate. He also praised the work of Public Works Director poug Chambers for a beautiful job on current projects and Building Director Tim English as a new resident had positive comments about a recent interaction with the Permit Department. Mayor Brennan referenced a handout on the Palm Beach County Library and bragged about the free services provided to the public including research on municipal issues. Minutes — Regular Council Meeting 08/11/16 Page 3 STANDING REPORTS Villaqe Attornev Attorney Keith Davis stated that the large boat has been removed from the north entrance of the Country Club; the Thomas foreclosure hearing was set for August 17th; and the formal notice of appeal in the Luscavich issue was filed in July. He stated that he would need guidance in responding to a 5-year lease renewal received for Paradise Park. The Village previously paid one dollar per year whereas the new lease was for $3,568 per month. Discussion followed about revisiting the idea of purchasing the property and considering the new lease after which Manager Couzzo recommended a workshop for that purpose. Lastly, Attorney Davis commended Human Resources Director Reid and Village Manager Couzzo on their testimony at the Cox matter arbitration hearing. Villaqe Manaqer Village Manager Couzzo announced that the concentrate discharge permit renewal was approved and we awaited receipt of the certificate. He noted that the median landscape project was going well and he acknowledged "Bo" (Vince Chesnes) from the Public Works department and "Jay" (John Kuper) from the Utilities department for their attendance at the night's meeting. Next, Fire Department Chief Joel Medina was called upon to report on his first six weeks as Fire Chief and he detailed the following: • One on one interviews with the department employees found that all were committed and devoted to serving the Village of Tequesta • A majority requested enhanced practical training • A majority also sought improved inter-public documentation and reporting capabilities • Chief Medina conducted two courses. One certified 18 of the current staff as Florida State Fire instructors, the other qualified a large number of staff as Life Fire Training instructors. These were conducted at no additional cost to the Village and allowed future fire training and exercises to be conducted in-house, a cost saving measure for the Village • He evaluated the fire and police departments' policies and procedure in case of an emergency such as a hurricane, and found them to be in unison • He had ESO Solutions (leading software provider of Emergency Services and Public Safety professions) review their product with the Village of Tequesta Information Technology Department • Chief Medina initiated the process to designate the Village of Tequesta Fire Department as an American Heart Association Certified Training Site which would allow the Village to conduct CPR and other AHA classes internally and for residents • He continued to visit with the Village's contractual partners and surrounding agencies to introduce himself and restate the Village Fire Department's continued commitment to excellence and professionalism Minutes — Regular Council Meeting 08/11116 Page 4 Village Manager Couzzo commended Deputy Police Chief James McGrew on his ability to quickly assume the duties of Chief Elg who was on extended Coast Guard duty. When Council Member Paterno asked Manager Couzzo about boat registrations, he advised he would get an update from the Building department. REGULAR AGENDA OLD BUSINESS Prior to reading Ordinance 8-16 title into the record, Village Attorney Keith Davis mentioned that Council Member Okun had expressed concern about public perception of the Village police force if parking (and other unenforceable) violations on private property were not enforced. Village Manager Couzzo felt that the wording of the ordinance was clear regarding enforcement not resting with the Village and that it was time to proceed. 8. ORDINANCE 8-16, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING; AT ARTICLE X. OFF-STREET AND ON-STREET PARKING AND LOADING REGULATIONS, SECTION 78-697, TO REVISE OFF-STREET PARKING REGULATIONS FOR RESERVED PARKING SPACES AND PERMIT SAME UNDER CERTAIN CIRCUMSTANCES; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Ordinance 8-16 title into the record. Mayor Brennan opened the public hearing to Council for comments. Council Member Paterno expressed disapproval of the ordinance and felt it was a code enforcement issue while Mayor Brennan expressed support. Village Manager Couzzo reminded that it was up to the property owner to decide whether they wanted the spaces. The attempt was to give property owners a way to accommodate their business customers. Mayor Brennan suggested a workshop for discussion of Council Member Okun's concerns which were separate from the ordinance. MOT/ON: Vice Mayor Arena moved approval of Ordinance 8-16 on second reading; seconded by Council Member D'Ambra; motion carried 3-1 with Council Member Patemo opposed. NEW BUSINESS 9. SEU 2-16: Application from Key Estates Tequesta Senior Housing LP, for a Special Exception Use to develop and operate a 96-unit Adult Congregate Living Facility (ACLF) with adjacent grounds and site amenities as a Planned Residential Development (PRD), Minutes — Regular Council Meeting 08/11/16 Page 5 pursuant to Sec.78-174(d)(7) and (12), and Secs. 78-221 through 78-228 of the Village Code. The address of the property is 4534 & 4546 County Line Road, Tequesta, Florida 33469. The property is located in the R-2 Multiple Family Dwelling District. Attorney Davis announced the quasi-judicial nature of the item and swore in seven meeting attendees. Mayor Brennan reported ex-parte communication for over a year with the applicant and Mr. Gentile about this project. Director of Community Development, Nilsa Zacarias summarized the Special Exception after which George Gentile made a presentation of the site plan which included a general idea of the building, landscaping, traffic, parking and drainage. Attorney Davis advised that if there was a motion to approve, approval was contingent on receipt from the applicant of site remediation documentation and a plan to continue to imptement controls of continued clean-up activities until complete. MOT/ON: Council Member D'Ambra moved approval conditioned on the staff recommendation of the environmental issues. Council Member Patemo seconded; motion carried 4-0. 10. Approval of Health Insurance Renewal with Blue Cross Blue Shield (BCBS) and Dental Renewal with MetLife Human Resources Director Merlene Reid complimented The Gehring Group's work and announced that the benefits afforded the Village employees would remain the same with a renewal rate increase of 6.04%. Senior Benefit Consultant for the Gehring Group, Christian Bergstrom stated that even with the rate increase, the Village's cost of benefits was still 10% lower than what it was two years ago. MOTION: Council Member D'Ambra moved approval; Vice Mayor Arena seconded; motion carried 4-0. 11. 2016 Governmental Assemblies Representation — Appointment of Sam Heady, Deputy Utilities Director, as the Alternate on the Loxahatchee River Coordinating Council Committee MOT/ON: Council Member Patemo moved approval; Council Member D'Ambra seconded; motion carried 4-0. 12. Approval for the Renewal of a 1-Year Agreement with FMIT for Property, Liability, Automobile and Workers' Compensation MOT/ON: Council Member D'Ambra moved approval; Vice Mayor Arena seconded; motion carried 4-0. Minutes — Regular Council Meeting 08/11/16 Page 6 13. RESOLUTION NO. 17-16, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, APPROVING A ONE TIME PERFORMANCE BASED RECOGNITION COMPENSATION AMOUNT FOR THE VILLAGE MANAGER FOR FISCAL YEAR 15/16 IN ACCORDANCE WITH SECTION 4. OF THE SECOND EMPLOYMENT AGREEMENT BETWEEN THE VILLAGE MANAGER AND THE VILLAGE OF TEQUESTA DATED AUGUST 5, 2010; PROVIDING AN EFFECTIVE DATE AND FOR OTHER PURPOSES. Council Member D'Ambra requested consideration for a workshop to discuss the possibility of an achievement based incentive bonus for senior level employees which would ultimately benefit the Village. He continued by suggesting an increase of 12-14% of the base salary. Detailed discussion took place regarding an appropriate bonus amount. MOTION: Council Member D'Ambra moved approval of a$15,000.00 pre-tax performance bonus forthe Village Manager; Vice MayorArena seconded; motion carried 4-0. ANY OTHER MATTERS: Vice Mayor Arena wanted the leftover funds from his discretionary account donated to the Nautical Club, but Council Member Paterno reminded that funds from this year could not be applied to next year. Since the fiscal year began October 1 St, Vice Mayor Arena decided to redirect his leftover funds to the median landscape project that was underway and after October 1 St, donate to the Nautical Club. Council Member Paterno asked for his discretionary funds be returned to the general fund. A workshop was scheduled for August 29th regarding the 2016/2017 FY budget and Paradise Park. ADJOURNMENT: Vice Mayor Arena moved to adjoum the meeting; seconded by Council Member Patemo; fhe motion to adjoum carried unanimously 4-0; therefore, the meeting was adjourr�ed at 7:50 p.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.