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Home My WebLink AboutDocumentation_Regular_Tab 03_09/08/2016 Village of Tequesta 345 Tequesta Drive 5G1-7G8-0700 �" Tec�ucsta, FL 33469 �v�vw.tequesta.org 4 �_ ;� ;,¢. _ .,� , � : ,� '1'1�?�L?CS1':1 PUT3I,IC �VORItti DL:P�1R"1'1TL:NT t1�[l�?\�[ORrANllUII "l�c�: \Iichael R. Couzzo, �`illage �Iana�cr From: Douglas �I. Chambers, Public �Vorks Su��ecintendent s��v��:�r: e_o�7tt;��t: Pl�t�p� ��..J oidan Hurricane/L�isaster I�ebris Reinot-al Reducric�n �� Disi�osal Datc: _1ti�ust 22, 2016 The attached agenda item addresses the expired Hurricane/Disaster Debris Removal, Reduction and Disposal Contract with Phillips and lordan. The Village is piggybacking the contract Phillips & Jordan has with the Palm Beach County Solid Waste Authority. Phillips & Jordan's Contract (07-740) with the SWA expired on August 20, 2016. Phillips and Jordan is working to extend the contract with the SWA. During this lapse Phillips & Jordan has stated in writing they will honor their commitment and be available to provide debris management services under the lapsed contract terms should the need arise. The Solid Waste Authority is in the process of soliciting new bids for Hurricane/Disaster Debris Removal, Reduction & Disposal. The Village wi�l seek to piggyback the new contract when it is executed. Please see the additional documents that support this extension. Doi��las M. C'halnbei•s Public• �Vorks SL►��erint�nclaiit Villa�r of Tequcsta �'icc-\f:i�'or �`incc _\rc�ia \Ia��or .\hb�• I3rcnnan C:c�uncil \Icmbcr't'om 1'atcrn�� Counci] \fember Stc��r Okun Cotincil \(eml�er f�r:ink ll'r\mbr;i \'ill;�t;e \Isina�cr \Iichacl (;ouzzo �� ORBETT WHIT , �, �D DAVIS nNU ASHTC�N, ��. ATTORNEYS AT LAW r�rrH w . DAVIS' jENNIFER C. ASHTON AMITY R BARNARD jOI�W CORB�TI+ '9aard CatlJtrd in CJt'y Cou�ty and lnad C'.aarrnnr�tt lau� TREilA j_ WHfTE+ '•AKP. uED AA ERll�i L. DEADY, P.A.+ tOf Cm�asrl ERiTTL OEADY" August 5, 2016 Dudfey Orr, Voe President Phitlips and Jordan, inc. 102Q1 Parkside Dri�e, Suite 300 Knoxvilte, TN 37922 Re: Pa/m Beach Coun#y So/+fd Wa4t+e Aa�orfty Pi+s�-Po.sitioned Conbact for HurrJcan�✓Dlaaster Debrls R�novat, Reductlon and Disposal; Ptggybac�r Agr+eement wl#h VN/age of Tequesta Dear Mr. Orr. f have been provided with you� August 1, 2016 correspondence regarding the impending August 2Q, 201fi lapse of the abave referenced contract betvu�een Phillips and Jordan. Inc., and the Palm Beach County Solid Vltas� Authority. As you acknawledge in your August 1, 20161etter, the Village af T�uesta has entered into its own agreemer�t writh Philiips and Jordan, Inc. i�sed on tl�e terms and conditions of tl�e Sotid Wasi� Autho�r contract. I have enclosed a copy of the Vllage of Tequesta agreement, as weil as yourAugust 1, 2016 letter. for your convenience. On behalf of the Vfllage of Tequesta, as its Generai Counsel, I am ac�CCnowledging your assert'son and pramise to honor the temns af Phillips and Jordan inc.'s �reement with the VIlage of Tequesta through the 2016 Atta�fic HuRicane Season (which runs through November 30, 20'!6) under the lapsed Salid Waste Authority terms, and am advising you that the Vil(age of Tequesta intends to reasonably rely upon this assertian and pram�e, shou� the need arise. We loofc forward to being advised onoe Phillips and Jot�an, Inc. has executed a new conhat�x (a� contract extension) with the Palm Beach CouMy Solid Waste Authonty, so that the Village of Tequesta can cansider the oppartunity to piggybadc int+o a new agreemerrt with Phillips and Jordan, Inc. uxvw.CWDA-legal.c�n 702 rMrtlr�int Psrktvmy, Suibe 205 {Nest Patm &acL. FI�i�(a 33407 ?ELEPHON�: {562) 586-7IIG FAX: (561) 386-96� 2 August 5 2016 Palm Beach County Solid Waste Authorrty Pre-Positioned Confract for Nurricane/Disasfer Debris Removal, F2eduction and Disposal; Piggyback Agreement with Vi!lage of Tequesta Page 2 Shauid you disagree with any of the statements I have made in this letter, or have any follow up comments or questians, please let me know immediately so that we can resoive any ambiguity or uncertainty regarding the relationship between Phillips and Jordan, Inc., and the Viilage of Tequesta, pending execution of a new agreement, and during the period of lapse as discussed herein. Sincerely, i . , , ; Keith W. Davis;° Esq. � �� General Counsel Village of Tequesta Enclosures cc: Michael Couzzo, Village Manager Doug Chambers, Village Publrc Works Superintendent � �� ac��2o>> V i I lage of Tequesta 34� Tequesta Drive Tequesta, FL 33469 RE: Mutual Aid A�eement for HurricanelDisaster Dehris Removal, Reduction and Disposal 5crvices Agreement No. 13-249 beiwecn the Solid Waste Authority of Palm Beach County and Phillips and .(ordan, Inc. Phillips and Jordan, Inc. (P&J) has been a+varded a contract f'or Hurricane/Disaster Debris Removal, Reduction and Disposal Services from The Solid Waste Authority of Palm Beach Counry for the term of 3 years commencing August 21, ?013 until August 20, 2016. Article 39 (A�reements with other Government Entities) of the agreement (No. I 3-249) states: The CONTRAC'I'OR agrees that this Agreement constitutes an offer to all State Agencies and Political Subdivisions of the State of Florida under the same tern�s and conditions, for the same prices and for the same effective period as specified in this Agreernent; should the CONTi�ACTOR deem it in the best interest of their business to do so. The A��reement in no way restricts or interfcres �vith any State Agency or Political Subdivisian of the State of Florida from re-salicitation. I�aould like to extend an ofter to the Village of Tequesta, Florida to enter into an exclusive abreernent �vith P&J as allowed under the aforementioned Article 39 of said contract. This of�er is made at the same terms and conditions stated in the referenced agreement. f'lease return one fully executed original letter upon accePtance. Sincerely, PE#I1,l.IPS AND JURDAN, INC. ACCEYTED: VILLAGE OF' "I'EQUESTA � �� ' � l _�...�.*� "a"sa� �� C � l / .l /; %�t , !�` , b.ui Signature ignature � � Dud1c� Urr !. Vice_ Presider�i _�IQIrJ� _�Y�Y}�1_ __�__._.�....__.. Printed Name ! Title Printed , ame / Title _ _._ �-�. 2�� 2� �°?, �� -_l_5_=1� -- - - --__----___.___ . Date Date _ �'�,t��i?�i � ��t��'�� 41tK=� ��4��- 1i�i��tb�AtlC� t'z� , ,,�� f' (m(sli4� � l��axt.,�"t F# t s.�?:a #�rA, ��t��; � }� � 4"t?i - -- - i ,� v ? ;�'o�rR��cio74P} ! �i . , . . . . . . . . . .. , � & � � � ; .��►,e i2, Zai 3 R�: I2rNt?WA�, of Cuntract for I?�aier�;ency I)eb►•is aud llisastcr itccoveiy 5crvices Dear• Client, Phillips and .lordan, Ine,'s Contract for F;merbency [)ebris Ntanaeement and Disaster Ctecovery �lssistancc �vith thc Solitl Waste ,�uthority of Palm Ileadi Couiity h<is been e�tended uiitil sucli time a replacement Agreement is tiilly ex�cutecl. Phillips and Jortlan, (nc. would (ilce Co extend lhe oFtcr as a mutu<�I aid agreeitient to provicfc debris managemenf scrvices in [hc evcnt of an cmergency undcr thc samc terins �nd conditions statcd in thc rcfcrcnced C'ontract. Please sign belo�v if you 1re in agrecmcnt ancl return to I�9ikc itar�vood via t:ax at 828-479-301U or emaii al mhanvood@pandj.con�. lf we can be of fur[her assistance please contacl Nlilce Har�voad via email, mharwoodtn'�,pand_j.com, or phone �►t R28-'-179-3371. Sincerely, PNILLIPS AND JOItD�N, ZNC. ,r:r. ..-- ...�— � . . . � � �� <��.�--_----_--- — - - , F,dd SalterPicld Assistant Vice 1'reside:nt 4 '1 — `, � � - i' . l ! t-' S Accepted: � V ��Gl (..; ::'t' f et . Name ��fTown, illa c or I�1un •i�alit�. t / ( � ; / �; :,' / _._ � 4'�.�'7�`.1`�C...`— � _,L % � _�.� S i gnat�u•e Uatc _-- � i ? / ; �/i / l /i �,L' ,�� /��. �i �'�� __...,--- (`-'( cc. y C, (?,. i'rinted Naine •�•iC�� ' P.O. Flox 604 � Robbinsvillc, NC 2II77'I • office 82E1.47�.3371 �(ax 82� 479.3Q1(1 • pantlj,com .�,�;� � ''r _�� •` � � - `4- ,r � �harch 30� 201Z RusseIl K Wlute Village of Tegues�a 136 Bridg� Road Tequesta, FL 33469 RE: .:_. .: ._ `��- �� of Contraet for Emergency Debris and Disa�ter Recovery Serv�ces Dear Mr. White, Phillips and Jordan, Incorparated is pleased to renew fihe SWA Cantract No. 07-240 for Emergency Debris and Disaster RecQVery Ssrv f�nr the Village of Tequesta. Under �ie same terms and conditions of SWA �ontract, v��e would like to e.xtend our contract with tha �Iillage af Tequesta until june 1�, 20�3> Please sign below if you are in agreem�nt and a�eturn via fax or email. if we can be of further assistance please contact me �sria email, � __. .:, or phone at 828-479-3371. Sincerely, P�IILLIPS AND JORDAN, INCORPpRA'TED Dudlep Orr, Vice President Accepfied: "fJ"iltage of Teques�a FI., . �` � :-_ ~' - - . ` + f-/� � .�... ��' � 7 � �� , . Signature t Date _--� 1 u m 1�G��-�n o r� �G� Printed Name Ti�te ' ' �9+�� A��nent t�o�zaRe�r �o�t �s�r u� wr� � �oc�r�t ss�nr�c:s T�8 aa�tA,CF. bet�t t�e wl� ot Te� .�a ao�po� of ae Sb�e a�'Floeida io�oa�ed td 3431 Dld�v� Teque� Pkuids 33�69. (bse�ec re6bt�ei to �e ffie w�1�d') aod Pi�ip� aN J�hs, I�, s� oo�pow�ioo,wLora p� a�Laas � 661�1 � �orl, � ?eNOS�ee 3Tl1Z-1314 (6e�e�er �ea�ed �o o �e �'j. � �• � � � � � s� � � � �di�aMet debrf� �amd a►�AS, �e �7oa�eo�or repue�a� it � ap�b�e aud p�ep�ed m p�o�vide aoh 's�vi�; a�d � ie Oao�e�ot b�r aMm�al nilu s aaebd� aoa�tr�at � ffie So�id �iTa� ; �! l'�A"1 �' � savlod, t7ost�ct No. tY1'-�i40 d� Jme 14,� 'OOrI ("�WA Com�aC�: srd �B�!!S, Go�not l�. �1-�1 wiW �a SWA �s cmpet�iraty�d a� We V� deBrs to e�r � s aaa�et al� �e Ooa�oa�o� mder �s e�me te� �ed coa�oae ae tlra SWA Qaateaot, 1�i01N TLF��, m�da�o� ��e p000i�a� �mtd�ed i�t�, �e pal�es 6et� ag� as �: ' AR�'lQ.B 1-B�CT�D�!►'lFl�[ � T�e�ect�sdMea�"�a��beJoe�1,�. 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A �'� � '� • . � .� 8�� M � � � �! � � � �. � � � �� - � � �� e� �1 � g � � � ~ � � �M � �� i�i p � . � � � � .A ��' �$ ��g q �► � � , � � S' � a � . � � p �! � � � � � �, � �, � �� ,� t A .� � , q , �. � � �� . � � � � �� a �� a � � � � g' �� .�� .� � . � � �� $ �� ,�$� �� ,� �� . � � ��.� .� � � � � . � � �'� ,�. � � � � b '�� p' 'ffi �� . � � � � �• I � � B � ,� � � � f � � � � � � b ` �• � $ �� ,� a � � � � � � ,� �� ,�. ��, � � . � .Q � , a � � � m � � � � �� ti . � e � , �� . � � , �� ti ,� �� ,� � g� � �� .� �""'� .�� •�� . �� . � .�.� . � � � � �,� ��$ . � . � � . � � � � .� � �� . � � � �� .� , � , � � � �� ! , � � . .� � � � � � � �� . � � �� . . � R � �� e � � �. �. � �. g � . � . � �, � � � � � � � � � � � . � �` � � �. , � �,,,, � � � g� � � � � � �'�` �'�� g � � � '8 � � � �, �, .� � � � � . � � �� _ � � �� , a �� . � � • � � g � � �' � �' � � � g . � � � � �. I� ' � � �r �' � � s � �' � � � �a �� s � � � � �� . � � � � ��r . .... � �� s . � g � �� e � � �' g � .� � �� . � � �� ' �' � g . �� a � � � p�r��. ��. � � � . � � �. � � � � � � � � � �� . ,�� , � �� : � � . � s � � � �' � . �' a � � � � � � � � � � ,� �� '� �� ,� �� '. Io �f/'i�s Wfrere�o� dn Vill�pe a�od � Ca� ha�ro eacaubod ffiis Co�at. ATT�?: VII.LAt� Ol� TB�QUEBTA � ��' ,�LQLIBir�- � . . . L�ri I�+�cWil C�C. ve�e Clm�c !at WaBdru, M�,yor � D�tal: to —1 l — � N �� ,� � ATTESI: �LL�'8 AND i�DAi�i, II�'''C. � . • •. Comro H. N Oo�poaa�e Sea�tary ��jr per, � n�a: Mn�s Z1��-.�1 , (co�ronn� sr�.� . x �...�.�..,.� ia . „�.� , . . . • •— . � ��,� � o b � � ~ � . a , . � � 4 S� �► �' . $� "� , � � � � � � � � • � ' �' �' � � � � � �. e � � � � E � �. � � � �' � � � H . � �r g � � � � � � p � rr M � . � � . � � � � � � � , � � � � g � � � " � � � � � �� . �� • � � � � «� '� «+ • �"� � � � e � 1� � . � s N , �. � � � � � . � � a � � � � � � „ "� . � �'� �' � �� : � � �► '�. , «.. � ' `° .� 'O �� Q � 8'�,.� � �� . �� wl � wy �rl M M� A�1 � � � � � � � � � � � � � � � � � � � � � � � , �� wl� �� M .. � wy � � � � � � � � � � � � � � � � y . � ,� � g �� q � b� � �� ,. ��. �� $� �� s ��. �. � ��s� � � . �� . �� a � • I, � _ � I PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Stafutes, C4NTRACTOR must keep and maintain this Agreement and any other rec:ords associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public recarcls, CONTRACTQR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with acc:�ss and cost requirements of Chapter 119, F/orida Statutes. A CONTRACTOR who #ails to provide the public reoords to the Village, or fails to make them avallable for inspection or copying, within a reasonable time may be subject to attomey's fees and casts pursuant to Sec. 119.0701 � Florida Statutes, and other penalties under Sec. 119.10, Flaida Statutes. Further, C4NTRACTOR shali ensure that any exempt or confidential rec�rds associated with this Agreement or associated with the pertomnance af the virork described in the Proposa! or Bid are not disclosed except as autl�rized by law for the duration of the Agreement temn, and following completion of the Agreement if the CONI'RACTOR does not transfer the recorads to the Village. Finally, upan comp(etion of the Agreement, CONTRACTOR shail transfer, a# no cost to the �Ilage, all public records in �ssession of the CONTRACTOR, or keep and maintain public records required by the Viliage. If the CONTRACTOR transfers all pubtic recorcis to the �liage upon completion of the Agreement, the C4NTRACTOR shail destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all appl�cable requirements for retaining public records. Records that are stored electronicany must be provided to the VILLAGE, upon request firom the Viliage's custodian of public records, in a format that is compatible with the Village's informa�on technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY T� PROVIDE PUBLlC RECORDS RELATING TO TH1S AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS - CUSTODIAN FOR THE VILLAGE, AT (561} 768-0685, OR AT ImcwilliamsCa�teauesta.orq, OR AT 345 TEQUESTA DRiVE, TEQUESTA, FLORIDA 33469. VILLAGE OF TEQUESTA � MEMORANDUM - Village Clerk's Office ; _.��:: TO: Village Manager Couzzo FROM: Lori McWilliams, Village Clerk DATE: August 29, 2016 SUBJECT: Southeastern Printing — State of the Village Initiatives Highlight Letter The attached quotations are for mailing and printing services for the "State of the Village Initiatives Highlight" letter to be mailed to residents and businesses on 9/1/16. PRINTING SERVICES COST - $2,036 MAILING SERVICES COST - $507.00 ACCOUNTS: N/A QUOTATION soutY�eastern complexity made simple Estimate: 78822 _ � Date: 8/9/16 Cust-1D: 2R33 Phone: 561-768-0700 Village of Tequesta Fax: 561-768-0697 345 Tequesta Drive E-Mail: media@tequesta.org Tequesta FL 33469 Rep: Tony Ellison Descrintion: Initiatives Update Letter and Envelope: MAILING SERVICES Supplied Collated and Folded Letters Supplied #10 Regular Envelopes Insert Letters into #10 Envelope and Seal. Ink-Jet, Sort and Maii. Process file including address standardization, NCOA update, CASS certify, presort, inkjet address, sort, sack/tray tags, deliver to post office. Please Note: Price does not include additional services such as indicia use, merge purge, wafer sealing, foreign mail processing etc. Postage is additional. We understand that you will be providing: Mail List Quantity 4,300 Price $507.00 Thank you for the opportunity to provide you with this estimate, based on the specifications submitted. We look forward to exceeding your expectations. Please contact us if you need additional information. Payment Terms: Due in 30 days Supplied files/specifications/material will be reviewed and compared to the estimate upon receipt of job. Differences will be re-quoted which may result in a price change. EMAIL / FAX TRANSMISSION: This document includes our Standard Terms of Sale. If you did not receive, or if illegible, please cail for a copy before signing. PLEASE READ, SIGN AND RETURN TO PLACE YOUR ORDER This quota6on is subJect to lhe terms and condltions set forth on the back side hereof and whidi are, by reterence, made a part hereof. Pnces quoled are based on details fumished to our estlma6ng department and are subject to revision i(, upon receipt of copy it is detemiined that 1he malerial deaates from original specificalions. Any such price revision will be confirmed before Ihe order is prucessed. We reserve the nght lo reject any order upon receipl wilhout liablity on our part. The item(s) ordered are for resale and not subject to sales tax. Please Initial The item(s) ordered are for internal use. Please charge sal tax Accepted by customer �'� ~` �,~��"� Date �'G` f`>" Southeustern Page 1 of 2 3601 SF,' Di.rie Ni�hi�vn�. Shmrl. Flm�idn 3d))7 • 772-?87-2141 • R00-?26-R221 • Fns 772-?XN-3988 � � S�UTHEASTERN STANDARD TERMS OF SALE t, ihis pmposal is made and� � aocepted by Sau�em ('Pd�, wdr.r wil be ente�ed su6�ect ta the tdbwfng trade ast� and �y mher oand�iats expressed h�ein. x4dch aze hae0y u�M�stood bo be hi�6�g ai botli P�lies. Teims af ihis prapo� sh� be Wrt�ed Bo ihuty f3� daY� Tran date of praposal N � to be cl�iy urleratoad tf� such 6erms cons� �e enWe ag�eem� of U�e per�ies. caa be anended ar akered ady p�naueM to wri4ng � yY p� pa�ies, and in any eveM not b1' �Y $�W�� RP�elbn or �manaM trot confeinad m tlbs ca�trad a bY De�d evidence, and tlwt 0�e t�ns shall nnvam tiw rvrl w mNnw M irLv n edwm��wd wrif'vYre hv t:udmmor nr�trilhcp�vlinn 2 Orders �ulafir ente�ed cannot be canoetlad e�xeM Wai te�ms �et wif canpens�e Prif�er ep�st bss. M orders are suEjed ro finel acoeptenee by PriFte�, �d R aF�aU not 6e fiable for any loss or damage resul8rg hom ds ressonahle faiure to �cepf orders. sldp produds ardered or ndify Q�mer of Bc noMm wntamm �t mianc 3� 6cpmisrentel wak per(amed at tle Cus�amei's request, such as, but nat �rni�d m sketches, drawings. m�itlon, �S, Press�xdk and ma�rials sAatl be r1a�e�M k�r at nrerrd rafac 4. Art xak. skeS�hes� ooPY, dwmdas, ard � preperebry work i�dtrig negative and posWve AYns, P�es. ergraNngs and dher ma�uFacduing Wois w items aealad n f�unished by Pririer sl�al re�rrefn Ns exdusive P�oPm►Y� and iw usa of seme sheA 6e ma� nar �y airy id� o6le6�ed thereirom 6e used, except hu u��fnn nwmiFeinn ni RiN.r and urcn mmnnrtanlim M hn �lataimimvi hv PrYknr 5. Art wark, trar�parendes, Phobs, od9i�is. oompt�ar disks� negative end p�ve ii9�, P�etes. enA�av4i9s a�! dher men�Aectu[i� itams when siqpl'bd by Cu�aner are aaepled at Ihe CusWmar's risk end PriMer shali nd he liade �r dam�e a loss in e�cceu ot aAafpodcet o�t fa taw m�aiais a value arvaaA M in uMinq� Mfiwp� priMnr mxf f]inhimw 6. AUHIOr3 B�tBf8110flS: /1� d1811QC5 ffqll 011�118� � Ot OOpy rt�dB by Qi�q11Bf ShB� 81�8 Pfi111Cf f0 8dd'I�INIHI d181gE5, � 1118 WRBM f�93 fW 71B said�7MnAI uwvie earkvmnrl 7. Emas Pri�er �atl not be Ifa61e far errois H pisiad m� mName to oopy fumisl� by Custaner. Proofs vr� be �d if reQt�ed by Cu�. Cme�ons. if any. ete M be made �e�eon and �eWmeB w�lt Prooifl�iM Autlwi¢atlon Tam ma�red 'O.K.' or 'O.K w� aarac�ais , and si9�� bY �Y authaiaed reprasen�tive ot Customer. lf ieiAsed proots are dasi�. iequest m�t be made wha� praot is re�r�d. Prirter shaA no[ be �ons�le for ertas if wxr iR wr6,mu,n Aa �w. raiRnu,wrR •n K• 8. Press: M�c�a chei9e wil 6e made far pmss proofs. Printer aF�all d�aige ta a�iuon� �aess time arisng trom Cusiqma► delay ��g make.reedy S�esg check a fa chenge oNers reaewed afler �ab � p�ted. 8et�e ot the dd(erence in aqdpnent and aa�lpns belvreen oolor proofing eod the psssroom 11111YSI�IM¢ A IaACfl/1f1�1�9 YRI1i�Y91111 fY�fif FIp�IYNAI) M�f1f riIfY1�Q AlY� �IR MIIIII�HI� �11�I 4i�tli0 MIIC�II�N AII AMJV1�FNN f�P��WIV 9. Q�tane�'s Prape�ty: AR ��a pioperty tlrt is s� wdh Printer is at It�e Customets �6 and Rinier ahaA not be liahle for �y fo�s ar dam�ee thareto caused MI frte, tlretl. xater I�Iraga rodeMs. �eus, m�p o�er nuse beyaid Pdn1e�'s cantroL N is tmde�od Uret the slwage of C�omers property is xrJalv5r9iw hn�wkr ed mn Ca�hvnar 10. r� un�ess anmwiae artanged ror. a aeposit d sn% is �qu�a upon n�e signYg d u� p�osal, 2596 upon delNery �f n�e jon prtwr, ena ure balance upm a�on of tas wder a upon delivery �f 4re &st capy a copies A1 accanis not p�d ta witldn faty�flve (45) deys of inwice ahal be cfbrged �terest at tlie rate d eighteen per cent (18%) �r annum {f �d� rate a1�eM be precluded by local law. �is sudi rate shall be the highest rate aYoweWe purauaM to such � 11. Wartanly: Printer wartanfs tlwt �a xrotk wi maet appiceMe sp�firatiars and �er spedAc praduct and wo�k requG+emems, if any, � dds order aM w81 be of 9� W�Y and hee kom deteda in mefe�isl and woAana�hq. Ail cl� miat be mede withn five (� �ys d �pt d goods Dafea4re dema rtwsl be held fp Prl�rs inspecUon and retwned to tl�a aig'ina{ F.09. point upon requ�t The foregd� is expressly e� Ileu ot aN olher warrantles whelsaerar, e�ressed, Implied, mid statWag induding, wNhad li�, 9ie imp6� waman6es of m�hema6lity �d fltrie.as Upon Customer's submission afi a dai�n and ks �ls�otiatim. Rrin� shaq � its apUon �(1) r�lace ds produd or wak al ekhe� the aigi+el F.O.B. poiM af del'rve�p or (� reiund an eq�itable patlon of tl�e Q�ase P�e as determined by Primes. All wak D��ed wid be dwu dur�g nomrel �Idn9 hou�s of namal waki� daps. Tha foregdng ts Piinters adY oe�panan ana euswmers ady rem�y ror n�, d werra�ry, and except ra gross n�c� ana wfNul rri�nauci. nie toregoing � c�an�s oayr reanedy hareuader by way oi bread� of contra�, ta4 ur otltenase. In no � sh� C� be �litled to inddent� ar cunsequentiei dameges. My adlon fnr hrnarh � thin nrtnn¢al mucl M rnmm�ww�1 wflhin Nm t71 wwn atar MA r�uiwe r6 aNhm hx mymwl 12 Tile �d f5sk of Loss: Title b pro�e� whidi P� as0s to (�Stomer sl�l pass to Cus6omer upon de�y ot tl�e produds to Customar. or bo a cmtkr consiprred b Cuatom� a�d Pri� shall nut be ieahia for lo� of, deleY in shipnent, a damage ta arry products aRer tiYe tliereb has psssed. Pri�, howev�, rele&is Htle for securily purposea o�y ro ail produds ur�til peid for In ful in cash �d may, at Prinlers opUon. repos�ss �e aame fiom t�stome�'s defauR in paymau he�eundx and chuge Cusbmer r�h �ry daAdency. It Is exptesdy a�eed q�t P�er si�alf nat be hetd �e ta loss a damepe on acxoiml ul ael�s �e to strikea, waa, k�. naods, acdd�. go�MN or mmfdpat �aws, mles a regulatians. eds d pmviae�fl. i�s irab�ity to seaxe spec�ea m�A�@ (1f IIWIM fAIIRXC �IPWYM� �PI�C IPACMIANR M11��fY1HM M fNl�l/1� 13. No �e m i�egal P�aWre wi be print� 6y PriMer umler tlris �� nar sh� P�r he lie6k �r ary deme8es a�in9 out of vidatlon ot copydght Mws � Rega� use of o-aae ns�s or s�ans_ rne cximmer guaraMees tlnre �gal vropiehr ��I me�er s�findttea a Prino� i� �ti� andPor pu�caua,; ana win defend and irdeamihr Pmte► fmm and agein� all d�ns and ►espabib�ty arising Gom ihe prir�og andla pubiica�on oE such matter� induding the leg� arroncoe anrl rAd�u��le kinmwl hv PdMar in rmntrJim lhamwHh 14. Unbss � soedGed. Prnder ahell uae auch sNie. Noe. s¢e and comoal�n es. � i1a �saeiim. seems tohe b the besl i�are�ot Cu�ar�r. 15. My and atl maiCmg eos� inoumed b�r Rint� in �e perfaimanaa of Ihe specik�tia�s her�naha� s� �rtl� st�al be in addili�on b the cantrad p�e h�eine6ove aM GrH� wn�i dui M at fhn Mm numnF raMe Alhn { kiAaA Alatac W�clal Caiuirs� wnAhr mmmrm rartiar 46. Taxea: Customer shal {rey aA e�e or otlbr tax�� if �p� that may be ta� on Ifie produ� saYl under 1he w� w� or in camedon wNh tl�e sate re �hvnnnt Hwxyrf 17. Dellve�y Daks: Prumised deBvery da� is mming�t upon G�slam�s meeli� 1s �fabiehed sd�e�e re�onsi6lGGes. Pmrter s1�a11 rot be respone�le ta rnnamixmHsd rlmmanAa hrc Iab rbPe�adx 18. Prk�es quoted ere based an stralghc mne wak. Ovenime wak caused by Cusbmers faYue lo meat deadline. d�ay in dxni�g in apy, pl�s, P�, a other muMrial �arne¢nrv In rnn�dw fhw uxvlr wlihfn Nw lierw snn�lfial el�dl M'hixrw+rl hual nmaM nvnrlina mtwu mmr a� ahmm Ma nrira rwrdwrl hnmin 19. Wiess dhe�wlse ste� in writmp, ovemms a unde�runs, not 6u rxceed ten (10%) per wnt af Ihe amouM orde�ed, shall wn�e � aa�� delivery end 6�w nvrwaa rr ��a.w sM9 M riamwl rc rn�ilfwl fi Nw nt�nmw mrrwrlirrwtd� 20. (�aiomer Fleriislred Naterfals= My Mwrk required on mateials fumished by tice Wsta�, incNding hut nol lim'ted b capy� medi�imla, ne�ve and Posltive f�rn, decBatypes, p�er and plates. shaA be partaimed et Cus�omers risk end �led at c�erdd � ra�as. f�onsl6ilily far quaNty of r�terial mimial will nM fm aeci�nwl Au RriNx wha� fi�eMwwr fi�midmrl aa� maMrial �ieM in mmr6wiim r�fUH. nrirAM �wbr 21. If R 6aomes neceasary b insUkde � in �+ ooul d�w to enface any af �e provtsans ot ihe quofa�� indu�g an acffia� for caYectiai a lo entorce aoy of tM ctanrk�vl fw�r�e nf cob nMnmr amw� M rwv aN Infql wrronaea anA �Iklaueamanta imm�nrl hv Pr'udor im m�mrtinn ihamunlh 22. in tha eveM acWe9 delivery e�dends beyord Ihe dMa set fath on R�nte�s ackrrowledgment ot order entry. P�hder sh� I�ave �e fiaiher rigM b revise prioes upm tl�e appUcatlon d a trad�n, Il�e nurtreralor of whld� �ra6 be �e Consumer Pdce hM� at Ihe firt�e d ad�l deivery and tl�e dmiari�ot d wpldi �1 be e��141 inAwt AT Ihn nrmnm�l Yinu. �da6vnrv W(nAh hv tha PriMw in hia arkn�arLsnpnf Mi nie6rwr � nnlw mtrv Based on Trade Customs Adopted by Printlng Industry of America, 1nc. Page 2 of 2 PUBLIC REC�RDS. In accordance with Sec. 119.07Q1, Florida Statutes, CONTRACTOR must keep and mainfiain this Agreement and any other records associated therewith and that are assaciated with the performance of the work described in the Proposat or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the ViNage with capies of requested records, or allaw such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Ftorida Statutes. A CORITRACTOR who fails ta provide the public records to the Vi{iage, or fails to make them available far inspection or copying, within a reasona6le time may be subject to attorney's fees and costs pursuant ta Sec. 119.07Q1, F�orfda Statutes, and other penaities under Sec.119.10, Florida Statutes. Further, CONTRACTC?R shall ensure that any exempt or confidential records associated with this Agreement or associated with the perFormance of the wark described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and foliowing completion of the Agreement if the CONTRACT�R does nat transfer the records to the Village. Finally, upon comptetion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, atl public records in possession of the CONTRACT�R, or keep and maintain public records required by the Viilage. If the CONTRACTOR transfers all public records to the Village upon campletion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTGIR keeps and maintains public records upon completian of fihe Agreement, the CONTRACi'OR sha{I meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the ViLLAGE, upon request from the Village's custodian of public records, in a farmat that is compatible with the Village's informatian technology systems. {F CONTRA,�TOR HAS QUEST{ONS REGARDING 1'HE APPtICAT10� UF CHAPTER 119, FLORIDA STA7'UTES, TO CONTRACTOR'� dUTY 70 PROVIDE PUBtIC REC�RDS RELATING TO THIS AGREEMEiVI', PLERSE CONTACT THE VILIAGE CLERK, RECORDS CUSTODII�N �OR THE VILLAGE, AT (S61) 768- Q685, �R AT Ir9nncwrilli�ms�fequesta.or�. OR �'T 345 TEQUESTA DRIVE, TEQUESTA, FIOFtIDA 3�469. VILLAGE OF TEQUESTA � � �Y. MEMORANDUM ';`` = � Village Clerk's Office �. TO: Village Manager Couzzo FROM: Lori McWilliams, Village Clerk DATE: August 29, 2016 SUBJECT: Southeastern Printing — State of the Village Initiatives Highlight Letter The attached quotations are for mailing and printing services for the "State of the Village Initiatives Highlight" letter to be mailed to residents and businesses on 9/1/16. PRINTING SERVICES COST - $2,036 MAILING SERVICES COST - $507.00 ACCOUNTS: N/A QUOTATION ��iC��r� complexity made sirnple Estimate: 7gg21. � Date: S/9/16 Cust-ID: 2833 Phone: 561-768-0700 Village of Tequesta Fax: 561-768-0697 345 Tequesta Drive E-Mail: media@tequesta.org Tequesta FL 33469 Rep: Tony Eliison Description: Initiatives Update Letter and Envelope: PRINTING SERVICES Letter size - 2 diff 8.5 x 1 i sheets nested Envelope size - 4.125 x 9.5 commercial style regular envelope Letter inks - 1 sheet 4cp/black, no bleeds + 1 sheet 1/0 black, no bleeds Envelope inks - 4cp10 on face, no bleeds Letter stock - 70# offset, smooth - white Envetope stock - ready made #10/24# White Wove Regular Bindery - Trim letter sheets, fold to collate and nest letter sheets into sets tri-folded to #10. Deliver to SEP mailing department We understand that you wiil be providing: PDFs via E-mail Quantity 4,400 Price $2,036.00 Thank you for the opportunity to provide you with this estimate, based on the specifications submitted. We look forward to exceeding your expectations. Please contact us if you need additional information. Payment Terms: Due in 30 days Suppiied files/specificationsimateriai will be reviewed and compared to the estimate upon receipt of job. Differences will be re-quoted which may result in a price change. EMAIL / FAX TRANSM�SSION: This document includes our Standard Terms of Sale. If you did not receive, or if illegible, please call for a copy before signing. PLEASE READ, SIGN AND RETURN TO PLACE YOUR ORDER This quotation is subject lo Ihe terms and condiGons set fotih on lhe back side hereoC and which are, by reference, made a part hereof. Pricas quoted are based on detaiis (umished to our eslima6ng depadment and are subject to revision if, upon recei{N of copy i1 is determined thai Ihe malerial deviates from odginal specificalions. Any such price revision wiN be confirmed before lhe order is processed, We reserve the right lo reject any order upon receipt without liabdity on our pad. The item(s) ordered are for resale and not subject to sales tax. Please Initial The item(s) ordered are for internal use. Please charge s�s tax r�= � �7`_ - -N �.. Accepted by customer C-�'�'� Date ��/ Southeustern Page 1 of 2 36(1! SE.' Dlxie //i�h�rm�. Shmr(. /�7nridn 3dJJ7 � 771-2R7-?f41 � 800-236-XZZ/ � Fac 773-2R8-39R�1 I � SOUTHEASTERN STANDARD TERMS OF SALE 1. nds p�al ts made ana� if a� 6y sa,theastern CPri�l, aaa wu� ee enterea sutyea w aie ro� asae cvnroms ana any �er oonditlms ex�esaed herein, whkh �e hereby unde�sWod b be �nd'mg a� b�t paNes. Terms a� Ihis P�P�i sh� be limited Bo lMY I30) days Tram de�a d�oposal. R is to be cleaAy u�derataod O�et such terms anstit� Ihe m�6re ag�eement d�e pa�ties� cen be an�ert�d or �tered ady pursuat� Go vxil�g sigr�d yy yoyi PeNes, and in any eveM not by any stipulatim. representatlon or agreanant �rot caMained i� Ihis oor�ad� ar bY Dard evdence� amd �t �ese tems sh�i �wram Hn nrMr rminw M �airvrn aihwnwM w�im�c Iw fS�chvna� nnAYithckmALn 2. Orders regulmly eideied c�nat he canoetled exc�t u�n terms tl�at wi1 c�np�sa� Prirder egee�st I�s. !d arders a�e wqect ta fnel ac�ep��ce b�' Pdnter, erd it sh�l not be iede �r any bss or damage �Heg fran tls reasona6le hallure to accept orders, shiP Pmduds adered or tro�ity Cus�mer af its mnairsM�mm � nr�la�c 3. E.�i� work perrom�ed at me cusPomera �, sucn as. but ad rnet� m sketdres, drawkfes. campositla�. Wetes, ►�� ana matedals sna(� be rinnwA fnr at nurnM rake 4. Nt xwck, sl�u�es. copY� dummks, and a9 properatory wak indu�ng negativa and pos�ve �, Pia�s, engra+dngs ancl aMer �renu�urirtg uok a i�ms aeated or fumi�ed by i§�Eer shaA remain ds ma�aave �xoperty. and eo use of same shaA be made nar mey arry i�es obteir�ed therefrom be used. except iw wXfroi mrmkafm �Rintar and umn rfnra�catinn tn M datxrmbaA hv PrinMr s. a,c work, vansv�cndes, qiotos. piginak, C�uter a�eks� nageqve ena poslave mms, deUes, ensravings ana �her menufee�ins itens when auv�d by Custaner are accepted at the tUstomer's dak eod Pri�dder sh� rwt 6e NaNe for damage a lo�s in excess oi ouFof-podcet oost (rn raw r�Aeria� a vslue anraaA tn in wifinn hMuwnn prinMtmd (]�anmar & Auffwts akerations: All changea irom orqinal speafications ar copg made by Cuslomer sha� entitle Pri�r to addilional charpes, � ihe curtent rates �r ihe srl�firo�ai u�nk �,wFom,on �. Eff01& P1111$f 5�18� Ild 66 �I8�8 �flf BIIOfS � pllid8d 11�81@f 00t1F0ilI11S k! t71�1y ft9[iBYtBd � CU5�OR1Bf. PIW�S W� b8 SI�IIIY�l84 � rCQlt� � L'UB�RICf. CarecUa�s� H eny. ara lo be made tl�eon �fd �edmed wiU� ProdIPAM Au�ari�ian tam markad 'O.K.' a'O.K wilh �rectiore". and ��ed by duly authorized represeMative d Custrnne�, IF revised praofs are desked, request must be made MAien praof is �urred. Printer g�aA nnt be [espon�bte for �rors it umrlc in na�hurnwS sh nxlStdnnn�'x "(i K' 8. Ptex: M extra dia�ge wdl ba made tor prass punts. Printer shall diaige for addiionel pess time ari�� kum Custamer d�y during m�e�dY P� dredc a for change ad�s received a{ter job is qat�. Because d Uie diiference � equlpmem and �o� batween mior pmofing and Ne pres�oom rnarnl'r+nc a maerxqhh �n�i�iinn'vn rn4r hAu�r� rnirc mm�te �rl thw rnm�dMwl k�h aha9 rmdNeAa an amxdnNn �lafiwrv 9. Cualomers Propary: AA CusAmefs properly tliat � stored wilh Pri�er is al the (�m�s �idc, er�d Pm�ter sh�l rmt be liahla far any foss or d tl�ero� caus� ey tue. meft, wamr leakage, radeMS, i�, or airy aner cause neyona Pfi,cer's can,d. k is u�ersroad tl�st tl�e starage d cu�s�p�ery is s„Wu tn+hn honoRt � tn. nidmqr 10. Tems UNeas o�erwise arta�qed 1nr, a c4�wsit o1 SOYe is requesled u�n tl�e si�ing d tlie �xoposal, 25% upon delivery of It�e �Ob proof, and ihe ba��e upan cana� o� mis aaer ar upon aeivery m me rx� +wpy or copiea. A1 axounts �t p�a ior wAhin ro�ly-r�ve (as) aays of nvace snaA ee c�a+ged Imeresi at n�e rate d eighteen per oent {19%� per amn.+,. �t sucn ra� snan be pedueed by I�st I�v� this such rafe shai� ne ure fignest rafe abwab►e p�rsuaM ro sucn � f9. Wartanry: Printar war�an� Il�t tIS arork wi! meet eppBcaWe spedflr�Uans and ather spedfic podud and wuk requlrementa, ff any+, at tl�is ader and w� be d yaod que8ty �d 6ee from dateds in materiei and walm�s�hqt. A1 daims must be made uuithin fwe (5� days of reaeipt d gooda. Detective items muat ba I�d far Prinosr's inspedian a� re4aned to tlie ori� F.0.8. pont upon requ�t. The toregoing ��cpre�dy in tl� ot aA dher wa�ntles whats�er, exp��1, impiied, aiM stapM�o�Y� indudirq�, wi�ait lirre�adon, tl�e implied vsRa�es � mewha�ab�ity and filness. Upon (�a suh�saion d a daim and �s �uta��a�a,. a�� S�p a� i� �,ua, �u,e� ��a �ace �s p�oaua o, w� �� me ai� F.o.a. �M ot da�y o� �� reruna an equdabie portlan ot tl�e purd�asa prke as de�amined by P�ter. All worlt De�tormed wi be done �ping notmal wqidtt9 haxe d namat wml��ng days. The faregoa�g is Prit�ar's ady oalgauon ana cus6omers ony remedy ro► hr�cn of waart�riy, ard �cce� for gross n�ces and waGr �� me raeyoing � a�ort�ers oniy r�nedY he�eund� bY waY of he�h � aonYsd. tat ar o�vrise. In no eve� sh� Customer be en�led � i�idenf� or consequer�l damsgea Any � f�r fwarh ri lhic nrnnnsd m��t M rmrnanrn�l wllhln q�m 191 vaam afir Ha raua. nf arHm hac ma�m�l 12. Title �d i�sk of Lose: Title W produds which Fhinler selis � GLalomer sh� psss to Cu� �on detivery of the praducla b C�s4omer, ar ta a cartier oonsigr�ed to Cusromer, aiM Ptinter shafl not be 6ehla � loss d. delaq In sAipmeM, ar demape to airy producte aR� �e thereFo t�s �ssed. Printer, however, retai� title Tor seCU�y puryoses a�ly to s11 pro�ds ur�i paid for in fi�l in eash and may, at Printers oDtion, reposse� Uie seme kan Customets de#auh In �enc n�,n�r �a d�ye cusan� v�n �y dena�,cy. n �s e�ressh �a n� �r �,ae �► ne n�a �ade ro� ross « dama� on a�mt a aela�a aue b st�Aces. wars. Gres, flooas. �rds. ga�nmenlsl « mu�cfpel laws. ndes a regu�a6ons, aas of amridmice, its fiabi�y to secure sp�Ged mafnk�k n ntlry rmiaw fwumA PrinMe'a mar.nmdJw anilArrolkm n rmtml 18. No obsoene or itlegal (�tetalwe wiN bs prirded 6y Prin�er urd� itis contrac�, ror shaA Pmdw be IiatYe � arry denreges erising out d videNan a� copyright leNs or iegat use af trade n�nes a skgans. The Custat� gaerantees tl�e lega� P�P�f' oi � matter submitled to RiMer far prin�g andbt pubwcalion; amd w� detend and hdemr�fy Printar irom and agafast aA dairt�s end responsiW�y �ising Gom Uie p�lnting ar�Or publication of such mgtter, induding the �gai arn+r�eae arui dtalv uwmwde innmaxl hv Pri�� in rmnwiinn IlwrwMh 14. Untess dh�wi� meafled. Printer ahel uae sw.h si+Ae, Nae. si� and canoosilion es. in its disaeflan. seems ro be to the 6est �te►est af Customer. 15. ENy and a! maiing co�s inained by PriMer in �e patoimer�ce of the spadficaii�ons hereina6ove set tar� � be in �dition W the ca�tract �ice t�anebove . mf fi�rlh am1 d�tJl kw af Ihw Nwn �nmad ralwe nf ihn 4lrvtal FMtaa PnMol Ra�Arn andLr rnmmrx� mmnr 16. Taxe� Customer shaA pay aq exase ar oM� taxes. if �y. tl�at may be lea�d on �he produds sald under Ute contract or upon a in wnrrv� w�fh the s�e rr dJ�mant Hux�nf 17. De�y Dahs: Ramised deiveiy date is camingent uport Custa�'s meaUng its estab�hed sd�edule reapaiaibildfes. PriMer shal not 6e r�le fa rnvrumMial �Lxranae frr lafn dnBwriPc 18. Prices c�oted are based on �aigM dme xrotk Wertime wak ceused 6y Custaners imlure to meet deadNne� delaY in Wming in �PY� P�e�s. Moofs� or otlter mnMNal ron+ccarv M rmrAata iha uxvlr w�hin Mw fima w+ 'r�io11 dwll hn rlwmwl fnr a1 rnm�} �wadi�nn'aten mmr anrl alxwa tlw nrirn mnind harwn 1B. U�ss dhen�e stated in wri�ng, ovemms a undemns, not �o exceed ten {tOX� {rer cent d tice emouni orderetl, shell �le an acoeqabte deiive�y and Hw wna rc Anfr7wu:v nhidl M r}wrtwi Iv narPtwl fn IM rnetmur nnmrBmaf«Ar 2(1. Cu�r Fiamsh� Meterials: My vrork required a� mamilals Mniahed by ihe Qulo�� n�dng buc nol 6rNted to copy� mecharo�a�, ne�6ve and positive film, ele�otlTes. PaPer and plates, shal be peifamed et Cua�rners risk a� 6ied � aerenf maiket ►ates. Respmsib�ty for quai[ry of matenal a�mdbd uiil nnt M wecumai Mr Prirrtar uAinn f:ircfnmor firtnid�wl amh motarlal a¢arf in nmr6u9im iJ iha nrinfai nMm 21. If R becomes necessery m in�� suit in arry court of law � e�oroe arry of ti�e p�ovisfons ot ihe qudaUon. �cludng en as�iai fa cdlec�on a M entace arry ot ihw dan�iwrl fanne nf aab n�hv�wr anrnne M nav afl Innd avmnaae anii �Iteki�mnnlc innmael hv prinfwr in riwiarlinn Nw1wurith 22. In the eveM eduei de6rery e�dends beyond y�e date s� tath an Pr&�ders admnwiedgment of ord� erdry, Printer shall fia� the iietlier rigM b revise prices upan �e app9catlan of a hactian, the �xmerator of wtdch shaA be iha C.o�r Price Ndeu ec tl�e GAne af ac�sd deiv�y and U�e deno�natw af �kh shal be ei�rh mrbv at Nw ro�nnaPA fima nt Adivarv ca? freM hv dia PriMw in hic nrLrrwdorinmaN M n idMmr � nnta�aMrv Based on Trade Customs Adopted by Printing IndusVy � America, Inc. Page 2 of 2 PUBLIC RECORDS. in accordance with Sec. 119.0701, Florida Stafiutes, CONTRACTOR must keep and mainfiain this Agreement and any ather records associated therewith and that are associated with the performance of the work described in fihe Praposai or Bid. Upan request from the Village's custodian of public records, CONTRACTOR must pravide the Viliage with copies of requested records, or aliow such records ta be inspected or copied, within a reasonable time in accordance with aecess and cost requirements of Chapter 119, Flarida Statutes. A COf�TRACTC?R who fails to provide the public records to the Vitlage, or fails to make them available for inspection or copying, within a reasonabie time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, florida Statutes, and other penalties under Sec.119.10, Ftorida Statutes. Further, CONTRACTOR shali ensure that any exempfi or con�dential records assaciated with this Agreement or associated with the performance of the work descrilaed in the Proposal or Bid are not disciosed except as authorized by law for the duration of the Agreement term, and foUawing completion of fihe Agreement if the CONTRACTQR does nat transfer the records to the Viilage. Finally, upon compie#ian of the Agreement, CONTRACTOR shatl transfer, at na cost to the Viilage, aii public records in possession of the CONTRACTOR, or keep and maintain pubtic records required by the Village. tf the CONTRACTOR transfers all public recards to the Village upon completion of the Agreement, the CONTRACTOR shail desfiroy any duplicate public records that are exempt or confidential and exempt fram public records disciosure requirements. if the CONTRACTOR keeps and maintains public records upon co�mpletion of the Agreement, the CONTRACTOR shall meet all appiicable requirements far retaining public records. Records that are stored electronicalty must be provided to the VtILAGE, upon request from the Viilage's custodian of public records, in a format that is compatibie with the Viilage`s information techr�oiogy systems. tF CONTRACTOR HAS QUESTlOIVS REGARDiIVG THE APPlICATOOM OF CHAPTER 119, FLORIDA Sl'ATUTES, TO CONI'RACTQR`S DUTY TO PRt�VIDE PUBLIC RECORD� RELi4TING TO THIS AGREENiENT, PLEASE CONTA�T THE VILL�GE CLERK, RECORDS CUSTODiAN FOR THE VILLAGE, AT (561) 768- 0685, OR AT Imewil{ia�vrs�a teques�a.or�, OR AT 34S TEQUESTA DRIVE, TEQlfES7A, FLORIDA 33469. Mernorandum Ta: Michael Couzzo and Village Counc�l From: Joel Medina, �'ire Chief � -. /t,��S(.i�'�"'� � Date: 7/26f2Q16 �-- Re: TotalCaring, Inc. ��-- TotalCaring ftealth, Education and Staffing, Inc. is an American Heart Association certified training organization which provides Emerqency Cardiovascular Gare training under the guidelines and cu.rriculum of the AHA. On Saturday, July 23, 2016 we passed inspection done by TotalCaring, Inc, The inspection was positive and without any deficiencies. The execution of the Training Agreement will enable us to become a Certified American Heart Association Training Site, thereby being able to offer the CPR course to our residents each month, as well as keep our Firefighters trained ta the hiqhest standards of the AHA. There is no fee charged by TotalCaring, Inc. to participate as a training site. The only fee involved is the cost of consumables such as AHA cards, and education materials. It is anticipated these fees will be less than Five Hundred Dollars ($500) per year and will come out of our CPR Program Supplies account no. 001-192-552.311 and our Personnel Training account number 001-192-594.301. Your approval to enter into this Agreement is respectfully requested. 1 TotalCaring Health Education & Staffing, Inc. Training Site A.greement This is an agreement between TotalCaring Healt6 Education & Staffing, Inc. with its principal place of business at 2021 Crown Drive, St. Augustine, FL 32092 and The Vitlage of Tequesta Fire Rescue with its principal place of business at 357 Tequesta Drive, Tequesta, FL 33469. WHEREAS, the American Heart Association is a nonprofit organization dedicated to fighting heart disease and stroke and sets guidelines for emergency cardiovascular care (`BCC") and ECC training; WHEREAS, Certified Training Center (TotalCaring, Inc.) provides and manages ECC training under the guidelines and curriculum of the AHA; and Training Site (Village of Tequesta Fire Rescue) would like to provide ECC training under same guidelines and curriculum of AHA: NOW TI�REFORE, in consideration of the mutual promises set out herein, the parties hereby agree as follows: 1. DEFINITIONS: 11 AHA Materials: "AHA Materials" shall mean all ECC materials published by the AHA, including, but not limited to, textbooks, instructors manuals, tests, keys, evaluation forms, newsletters, course compietion cards, and course participation cards. 1.2 Courses: "Course" or "Courses" shall mean the approved ECC courses listed below in which course cards will be distributed. A. Basic Life Support (BLS) Provider Course(s) Instructor Course{s) B. Advanced Cardiac Life Support (ACLS) Provider Course(s) Instructar Course(s) C. Pediatric Advanced Lafe Support (PALS) Provider Course(s) Instructor Course(s) 1.3 Course Cards: "Course Cards" shall mean thase cards bearing the AHA Servicemarks and ECC logo which TS may distribute to students pursuant to Program Guidelines to indicate that the student participated in or successfully completed a course. 1.4 Geographic Territory: The "Geographic Territory" shall mean the State af Florida. 1.5 Training Site: "Training Site" shall mean persons or organiza.tions engaged or authorized by CTC to teach courses and for whom CTC will process course rosters. 1.6 Instrnctors: "Instructors" shall mean persons engaged or authorized by CTC or TS to teach courses. I.7 Program Guidelines: "Program Guidelines" shall mean the then current Guidelines for Cardiopulmonary Resuscitation and Emergency Cardiac Care, and most recent version of the CTC Program Administration Manual, as they tnay be amended and/or supplemented by the AHA from time to time. The Program Guidelines are incorporated herein by reference as if fully set forth at length. 2. RESPONSIBILITIES OF TRAINING SITE: 2.1 Coarses: TS shall conduct courses only within geographic territory. TS shall ensure that all courses taught by TS ancVor Instructors conform to requirements of AHA. 2.2 The TS will support the Chain of Survival initiatives in cooperation with the AHA in their region andior community, within available resources as outlined in Program Guidelines. 2.3 Rosters & Course Completion Cards: 2.3.1 TS shall safeguard Course Cards from unauthorized distribution. It � shall limit the distribution of course cards only to persons who are students of the TS and/or Instructors who have met the reyuirernents for receipt of course cards in accordance with Program Guidelines. Only the approved TS Coordinator may receive course cards from the CTC and will be solely responsible for control and security of card issuance. This respansibility may not be assigned or transferred to any other organization or individual, including Training Sites or Instructors. TS shall insure that only the appropriate type of course card, as set out in the Program Guidelines, is issued to each student. T'he fee for basic life support (BLS) Provider cards for TS, payable to CTC is $5.00 per card, and the fee for advanced cardiac life support (ACLS), pediatric advanced life support (PALS) Provider Cards and ALL instructar cards (BLS, ACLS, PALS) for TS, payable to CTC is $7.00 per card. (fees do not generate income to the American Heart Association). 2.3.2 TS shall maintain rosters and records for all courses conducted by TS for at least 3 years after the date the course was conducted. 2.3.3 TS shall submit statistical data andior reports to the CTC as required under the Program Guidelines. 3. Reviews: The CTC may monitor and/or review the TS performance and compliance with Program guidelines and AHA curriculum at least once each year through a review of course records, site reviews, and course audits. This shall be in addition to the monitoring of Insixuctors as part of their review. 4. Costs and Fees: All costs of providing courses and fees charged to students shail be the responsibility of the TS. The AHA or CTC shall not have any responsibility for any costs incurred, or fees charged by TS. The AHA is paid no fees by the CTC or TS or instructors, and the AHA has no financial interest in the business of the CTC or TS. 5. Relationship of Parties: The parties acknowledge and agree that the relationship created by this agreement is that of independent contractors, each is an independent business entity, and such, neither party may represent itself as an employee, agent or representative of the other; nor may it incur any obligations on behalf of the other party; nor are the parties joint ventures or partners; nor does the relationship created under this agreement constitute a franchise. 6. Term and Termination: The term of this agreement shall be for a SIX MONTHS (usually a one year period), beginning on July 23, 2016 and ending on January 31, 2016 (renewable annually in January). It may only be extended by mutual written agreement of the parties. Each party is free to decline to renew or extend the term of this agreement. Agreements are renewable annually. This agreernent may be terminated by either party if the other party breaches any term or condition of the Agreement and fails to cure the breach within ten business days after receipt of written notice describing the breach. TS acknowledges and agrees that breach includes, but is not limited to, failure by TS to comply with program and/or curriculum guidelines , and that neither the CTC nor its affiliates or officers, employees volunteers or agents shall have any liability for any resulting termination under this agreement. This agreement may also be terminated by either party, without cause, upon thirty (30) days' prior written notice. AGREEI3: TatalCaring Health Education & Staffing, Inc. Mich �' "' e BY: _ BY: _ /�,�,�� `"�.zw /' Title: Title:_ �i��'"' e Date: _ Date:_ �! �,� � � 1� Last revised: 7/16 Dr. Deborah Fisher Terry, DNP, ARNP, ANP-BC PUBLIC RECORQS. in accordance with 5ec. 119.0701, Ftorida Statu�es, CONTRACTOR must keep and maintain this Agreement and any other recnrds associated therewith and that are assaciated with the performance of the work described in the Proposal ar Sid. Upon request from the Vilfage's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or capied, within a reasonable time in accardance with access and cost requirements of Chapter 119, F/orida Statuies. A CONTRACTOR who fails to provide the public records ta the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject ta attorney's fees and costs pursuant ta Sec. 119.0701, F/orida Stcrtutes, and other penalties under Sec.1Z9.10, Florida Stcrtutes. further, CONTRACTOR shafl ensure that any exempt or confidentiai records associated with this Agreement ar associated with the performance of the work described in the Propasal ar Bid are not disclased except as authorized by (aw for the duration of the Agreement term, and foilowing completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTt?R shall transfer, at no cost ta the Village, af{ pubtic records in possessian of the C�NTRACTOR, or keep and maintain pubfie records required by the Viilage. tf the CONTRACTOR transfers all pubiic records to the Viliage upon compfetion of the Agreement, the COhITRACTOR shall destroy any dupiicate public records that are exempt or confidentiat and exempt from public records disclosure requirements. lf the CQNTRACTOR keeps and maintains pubiic records upon completion of the A�reement, the CONTRACTOR shall meet ali applicab{e requirements for retaining public records. Records that are stored etectronicaily must be provided to the VILLAGE, upon request from the Viilage's custodian of pubiic recards, in a format thafi is compatible with the Vifiage's information technology systems. IF CONTRACTOR H� QUESTIONS REGA►RDING THE APPLICATIQN OF CHAPTER 119, FLORIDA STATUTES, TO COiVTRACTOR'S DUTY TO PRfJViDE PUBLIG RECORDS RELATING T�1 THI� AGREEMEIVT, PLEASE CQNTACT THE VILLAGE CIERK, RECORDS CUSTODIAN FOR THE VlLLAGE, p►T (561) 768- 0685, OR AT Imcwilliams@��auesta.or�, OR AT 345 TEQUESTA DRIVE, TECZUESi'A, fIORIDA 33469. VILLAGE AIF 1�'EQUESTA � `� MEMORANDUM 4 �f�� =' �� ,� Village Clerk's Office _ � TO: Village Manager Couzzo FROM: Lori McWilliams, Village Clerk DATE: July 18, 2016 SUBJECT: TVEyes Renewal The attached is a renewal agreement for public information office software NEyes. TVEyes monitors state, local, federal and world newscasts for specific terms (as set by the user) and sends a copy of the newscast with noted terms. 6/16/2016 — 6/15/2017 COST -$1,200 (no increase from last year) ACCOUNTS: • 001-120-548.110 — Marketing and Public Relations -$1,200.00 ,.� �� I�`I:��cs fa�c. ��`/��ie � 1 I St} Post Rc�aci �� C�1� ()6$?�1 Date Invoice# � �(13-?�-J�-3fi()4} �'? ` ..^ ?Ulfi A�42� ,..,.� (3iil To ` Ship To \`ill ��.;c ut"l c�u��ta I ViIL•igc ��E ;\itn: I.ori Mc1��illi;�mr �:4tqi: l.uri h1c�1'illi�un; �-1� Tty�u��sln (hi�c t ;�}5 l f)ri�� 1 Ct�ttcsta, f' L. i j-169 ';1"a��ttc,L1. 1 �3-1h9 i a � Purchase Qrcier# ; Uescript+on Qty Rate Amount CV'i�p��. hi di�3 :��1cntiturin�: [Jitliiniic-d U�zi�c Ibr ikrtc ti'ear: b, l6'2016 - I I?Oi1111t I?00.(1f} �,4� iti�?01? � � � � � 9 i 3 f . � � ) a a � Tota! usI_� �.'_�,+�.t>t� ._ i �:i�::, t�c,-��5�;:�, _�.��.�_�.,_.,�v.,� PayrnQntstCredits �.:s��o.�� i 1 �' ts1�e� Cia�taci: Fax �i � ��rieic �Sti:�il�iarr ext. '2?�:; ��a�C� �� IISI) {.'_Ofl.�kp '+.�IEnin ��4u�r,igl�r ?113-;?5�-2bllti F :L�l��)�kiilli�i�11 CV24.C(lI11 "f�tEyes, 4nc. Lic�nsing Agreement Proprietary & Confide�tial { .., , `'�� pate: luly 1, 2016 I.icensing Agreement (�rganization or Institution: Vill�ge of �eyuesta �vt 3iiing Address: 34S T'Pqueska Qri�e Tequesta, fL 3346 ( Contact Namc: Lc�ri MCWiliiams, MMC Contact's Tekephone Number: �>�-� $ Confact's Email Address� r �c� , I �s�;�;, �t , ,,,,, � � c, :, LICENSE FEES: Servite Optian: Optian Number of 7aYal Cost (al! subscriptions come with unlimited Chosen: Licenses/ Monthx: searches, unlimited watrh terms �nd logins: unlimited results TV£yes Media Monitorin� 5uite (MMS) (�enewal: 1 12 $1200 ' +. substriptiarr; renewal repeat rate/term. {�� 6 j�6/2016 - 6,/ 15/2U17 �-_-=T--.� { one invoice up frontj � a � i .3i��9 �,,a.t � .+�ti. r:. ;' � . �. . _ �s.�ti�°�, �it;>w�4i�c�:�ci;� ;s e��sr T'VEyei Federal Tax IO: #06-1555547 IICENSE AGREEMEMT - TERMS A1VD CONRiTIONS 1. AGREEMENT TO PURCPU"�S[. '"Chis A�reement is entered intn ��s nf the date execuced by �`UEyes, Inc. ('"Corr�pany" c�r "we") artid the institution or or�anization identified on G#te S�h�ciulQ af licenses and Fees attached hereto ("Client or "ycau"}. �lUp hereby agree ta sell and you agree [n purchase the number of 'i'VEyes- Media Monitoring seats as id��ntifr�d an such ScMedule {"the Licenses"). Client agre�s Yd pay Company the fees and '� Company agrees to deliv�r th� Licer�ses as set f�rth in this Agreement. Client may purchase additional seats frtim timc� to kirne by executing one or more supplemental Statement{s) af Lic�nses that will reference and be subject to the terms and canditions t�f this Agreement. 2. TER�JI. The terrn af Chis Agre�ment shal� rommence on the date execut�d by Company and extend for the �eriod 4f time listed �s length af term above. TVEy�s reserves the ri�ht to change the fees associated with this 1��reement at the concf�sian of ea�h Term. 3. C7WhlERSHIP AND COPYRIGHT. Cbm��ny and its third party providers sfiall retain ownc�rship of �II rights in �nd to the licenses. Cfient may not copy, licens�, seil, resell, transfer, distrik�ut� or otherwise exploit an+y of th� fc�re��ing and will use its best efforts to stop any un�uthorized use th�reaf. The data provided is fram proprietary sources Jnd rr7�y be utilixed for Client's intarnal research and analysis purposes only. �1. CONhIDENI'IRLITY. The p�rties agree that the terms af ihis Agreement s�all r�main confidential and shal! ryot be divul�ed to any thirct party. Nothing in this paragrapM shall be deera�ed to restrict Company's ri�ht tn include C:lient's nan�e� in its prcamr_atio�al m;�tcri��l {�_.�., r.IiF�r�l kitils}. 1 �'bEyes, Inc. Licerising Agreement Praprietary & Confiden�iai "�. LIN91i�ATIUN OF i_IASII_ITY. NPither pa�#y shall hc (dt�blr_° 1t� khra nrh�•r party for a��y Irass �7( Ear��fit c�r c�t�ha�r c:c>mmerc�al injury, or any speci�t inciden[, punitive or eonsequential dama�es under any causc of action arisin�; out ot c�r rrl�3ling ta this agreemei�t, ev�n if advised +n �dvanC� af [he possibility of such daniages. � ASSl6NMEhl'Y. The CkiEnt enay ncjt �SSigr7 the license(s} �ranted under this Agr�ement withaut the pricar writt[�n ,:t�r�sent of TVEves. ��F�LATIC}NSFiIP OF THE PARTIES. Nothing contained in this A�reement shall be deemed to treatc or cnnstitut� a �,,artn�rship, joint venture, or relatiortship r�f principal and agent between the parties. k3. FNTIRE AGREEMEN7. This A�r�ement, cvnsistir�g �f 5chet�ule Qf Licenses and �ees and TermS and CQndikians sets forth th+� �ntire a�reement between the parties and supers�des ariy ��nci afl previous ora) �r s�vritten <i�r�ernt�nts or understandin�s betwcc�n the p�rtics. Ttiis Agre�rl7ent m�y not l�e changed, rnodified or c4isrharge�i, in wh�fe or ir7 p�rt, cx�cpt t�y za writin� signed t�3+ both parties. � �.-,.__._ __ -- .--�-,�; � Custarr►er Acknowledg�r�rent (In�''' PAYMENT SCMEDULE i�,n Ic�vaice u�ill be sent to the �aerson ar F�r>rse�ns cfc:;ignaeed be1�w u��n executio�i of this A�reement, and except as expressly set out in this t��reement, will k�� due and ydyc�taie in full to TVEyes Net 30 days from date �f execution. A ,ate payment fee of 1,5% per month will b� aE��ilied [n all past due t�alar�ces. TVEyes reserues the ri�;ht to terminate �ervices if payment of the inuoicc amount is nc�i, rec�ived. The dient shall haue 5 days from the vetivery date within tvhich to notify Campany of any matcwrial nUn-cnnf�rrt�ity �f the Eicenses. Failure to timely resporid sha11 be c3eerned accepCance. r'�� Customer Acknowledgement (1 ' � �,Q,� �ryFt,s1�11tAT10N The followinR individual has been design�tc�d by Cliertt �3s the primary liaison for any frr�aneoal oE�ligatic�ns tn Co�r►pany described herein, and will b€� tha� reci�ienx af any invUieus suk�rTtiiCted to Client. Narr}eJTitle: �fi rnC(,(�t�1�4.l�S��Qk, ��1a. E3illin#; Acldress; 3l{S 'r' 'r � Gf1 Teiep6�one: I — -� � - o4�f 3 Fatt: — �' '� D�o�lo Em�il, _ L,..YZ'�.C._w��'��Q�Y)� _ �l.[.�$'`"q, L7PQ Agreement Aceepta�tce: i he authorize�i sip;natories l�frlotiro, on ba�h��l€ c�f their res�a�ctiv� c�rganizatic�ns, agree to the pr and other terms r,utlined herein. This Schedule of Licens��s and Fe�s and �isi of Terrrts �nd Canditians shall he collectively ref'erreci to as kl�e "Agreement". All notices or other cammunicatinns required or perrnitted under this Agreement shall be Ior�n�ar�J�d to the individuals named belaw. y �c:li��nt} [Com��ny� T'vEyes, Inc, ,� -1� � �y��,/` l��thorited '�" Authoriz�d � �� --"�'��.. s�� . ..., . � .,' 5i�nature: �--~ � Signatur .: , ",,� u.� .�" � •' fVame/°C'itle IMie,�,Gl C�.�.� N�me/Tit6� f ` u►�lQ(.(_ (Y\Q.�'1!�$ v : L�fry Galln/SVP Glcabai Sales C)ate� ��..°�__�� L�ate: 7J1/�aC73E5 2 7VEyes, Inc. Licensing Agr�ement Proprietary & Confidential } �,;..< ,r g 3 � S , , Oh �� • TVEyes Inc. � M,�ilin ---� M;3iling 115{l Post Rr1. �lddress: �pA�� r^ �� AddrpSS: Fairiield, C7 D6824 "�„) , 1` � (��3a 7.54-350Q ext. 333 F:�x: �ax: (2U3) 2�4-35U5 Frnail: � _ m_.�....n. __ l.�l� �� (�'� Emai{: I�allc�_(ct}�ve��e�.com 3 PUBLIC RECORDS. In accordance with Sec. 119.0701, Fiorida Stafiutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are asspciated with the performance of the work deseribed in the Proposal or Bid. Upon request from the Village's custodian of public records, CQNTRACTC?R must provide the Viilage with copies of requested records, or allow such recards ta be inspected or copied, within a reasonable time in accordance with access and cast requirements of Chapter 119, Florida Statutes. A CONTRACT(3R who fai(s to provide the public records to the Village, or fails to make them available for inspection ar copying, within a reasonabfe time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec.119.1�, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement ar associated with the perFormance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and f411owing campletion af the Agreement if the CONTRACTOR does nat transfer the records to the Viltage. Finally, upon completion of the Agreement, C0IVTRACi'OR shal{ transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers ail public records ta the Village upon completian of the Agreement, the CON7RACTOR shat{ destroy any duplicate public records that are exempt or confidential and exempt from pubtic r�cords disclosure requirements. If the CONTRAGTQR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet ail applicabie requirements for retaining pub(ic records. Records that are stored electronically must be provided to the VIILAGE, upan request from the Viflage's custodian of public records, in a format that is compatible with the Village's information technology systems. iF CUNTRACTQR HAS QUESTIONS REGARDING TME APPl.ICATION Of CNAPTER 119, FLORIDA STATUTES, Tt) CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RElATtNG TO TH1S AGREEMENT, PLEASE CONTACT THE VIl.IAGE CLERK, RECtJRDS CUSTQDIAN FOR THE VILLAGE, AT (561) 768- 0685, OR AT lmcwit(i�rns�teq,u�sta.u� OR AT 345 7fQUESTA DRIVE, TEQUESTA, FLORIDA 33469.