HomeMy WebLinkAboutDocumentation_Regular_Tab 09_09/08/2016 i �
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Memo
To: Michael R Couzzo, Jr., Village Manager
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From: Merlene Reid, HR Director
Date: August 26, 2016
Re: Sick Leave Palicy Revisions
The Human Resources department is requesting approvat to amend the following two
policy for the reasons outiined beiow:
Policy Change Summary
Sick Leave (5.1 } Standardization of the 1-year look-back period to match the
ViAage's fiscal year when de#ermining eligibifity ta sell back sick
leave. Payments will continue to be made in December of each
year.
VILLAGE OF TEQUESTA
PERSONNL�L POLICY
less than 26 hours per week are not entitled to sick
leave. Any accrued sick time used during the fust six
TTTLE: SICH LEAVE months of employment, shall be reimbursed back to
the Village if the employee fails to successfully
POLICY: 5.1 complete probation. This deduction will be withheld
from the employee's final paycheck at the time of
EFFECTIVE: July 1, 2004 separation.
REVISED: November 13, ?.Q(� II. ACCRUALS AND BENEFITS:
September 12, 2013
Sick leave granted and not used shall accrue to the
PAGES: 3 credit of each such employee, up to a maacimum tatal
accumulation of one thousand one hundred and
twenty (1120) hours for regular, full-time employees
COZU�r�NrS : This policy consists of the following and seven hundred and twenty eight (728) hours for
numbered sections: regular, part-dme employees.
I. Policy Statement In any case in which an employee shall be entitled to
II. Accruals and Benefits benefits or payments under the Workers'
III. Notification Compensation Act or similar legislation of the State,
N. Sick Leave Usage ar any other govemmental unit, subject to the
V. Employer Responsibilities availability of accrued sick leave, the Village shali
VI. Sick Leave Sharing pay the difference between the benefits and payments
VII. Sick Leave Buy Back received under such Act by such employee and the
VIII. Ternvnation regular rate of compensation he would have received
from the Viliage if able to work. Furthermore, the
PURPOSE: To establish guidelines for the use of sick leave benefits herein specified shall not be
sick leave for personal illness and on-the job injuries applicable to any employee who is covered by any
for Village employees, relief and pension act or similar legislation providing
for sickness and/or disability payments, or the State,
granting substanrially equal or greater benefits than
1. POLICY 5TATEMENT: herein provided. The empioyee is also required to
use sick leave accruals during the initial waiting
General. All eligible, full-time and part-time period. Sick leave shall not accrue during leaves of
employees shall l� entitled to sick leave as follows: absence and suspensions without pay. While out on
Workers' Compensation, the employe� will accrue
Sick leave shall accrue as provided herein from the sick and vacation leave on the same basis as if
date of initial emQloyment. Un-represented full-time regularly employed, but such accrual is credited to
regulaz empioyees shall be granted sick leave at the the employee only upon return to work. If an
rate of eight (8) hours for each calendar month of employee separates without returning to work, no
service. The accrual of sick leave for represented payment shall be made for such sick and vacation
employees shall be in accordance with the applicable credit.
collective bargaining agreement. Part-time
employees who regularly work 26 or more hours per Unionized Public Safety employees should also refer
week shall be granted sick leave at a pro rata rate of to their union agreements for additional information
five and one-half (S.5) hours for each calendar month regarding accruals and benefits during workers'
of service. Part-time employees who regularly work compensation and disability leaves.
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III. NOTIFICATION: employee.
When the ernployee knows in advance that he or she An employee may utilize vacation time when sick
will be using sick leave (for example, for medical teave has been exhausted, with authorization from
appointments scheduled in advance), the employee their Department Head.
must notify his or her supervisor in advance, and as
soon as possible after the employee becomes aware �� sick leave accruals must be exhausted prior to
of the need to use sick leave. taking an unpaid medical leave of absence.
When the employee's need to use sick leave is V. EMPLOYER RESPONSIBILI'I'IES:
unforeseen {such as feeling sick on the day that he or
she is scheduled to work), the employee should notify It is the responsibility of each Department Head or
his or her supervisor imrnediately of his or her intent designated supervisor to ensure the provisions of this
to use sick leave, and such notice must be received no policy aze observed. Conective action should be
later than 30 minutes after the employee is scheduled �ken in instances of suspected abuses or
to begin work. Failure to do so may result in denial misinterQretation of the utilization of sick leave.
of sick leave pay and disciplinary action, if
appropriate. The employee should also let the Department Heads will ensure that any sick leave
supervisor know when he/she expects to return to used will be reflected with the submission of time
work. Police and Firefighters have more stringent sheets.
notification requirements because of their need to �
provide adequate shift coverage. It is the responsibility of the Department Head to
ensure that proper accountability of sick leave is kept
A full-time employee who is on sick leave as above on all eligible employees. This shali inciude keeping
specified for a period of three (3) days or longer a record of accruals and utilization.
shall, bring a doctor's release statement indicating
any work restrictions, on or before the time that the Departments may establish more restrictive sick
employee returns to work. leave procedures as long as they are not in conflict
with applicable labor contracts and are necessary for
An employee who is on disahility or sick leave shall the effective o�ration of the department.
keep his/her supervisor advised on a daily basis as to
the employee's condition and expected date of return yI, SICK LEAVE SHARING:
to duty. If requested, the employee shall provide a
doctor's certificate stating the cause of the absence �e Village Manager may permit a full-time or part-
and the nature of the illness befare sick leave time employee to receive sick leave donations from
payment is authorized. other qualified employees under this subsection if:
IV. SICK LEAVE USAGE: 1. The employee suffers from an illness, injury,
Sick leave benefits shall apply to bona fide cases of impairment, or physical or mental condition
sickness, iri which is of an extraordinary or severe nature and
�ury, doctor or dental appointments, which has caused, or is likely to cause, the
maternity leave, and requests for the employee's employee to:
presence by immediate family, doctor or clergy due
to family illness or injury.
(a) Go on leave without pay status; or
Sick leave shall be rounded off to the nearest 15 (b) Terminate Village employment,
minutes. 2. The employee's absence and the use of shared
No sick leave will be given to an employee in excess sick leave are justified.
of the amount earned and available to the employee. 3. The employee has depleted or will shortly
deplete his or her annual vacation leave and sick
When an employee is transferred to another position, leave reserves.
any unused sick leave which may have accumulated
to the employee's credit shall transfer with the 4. The employee has abided by all personnel rules
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regarding sick leave use. service with the Village as follows:
The Village Manager shall determine the amount of One (1) through four (4) completed years of
sick leave, if any, which an employee may receive emp(oyment — 25 percent reimbursement for sick
under this section. However, an employee shall not leave.
receive, in donations, a total of more than seven
hundred and twenty hours (720) of donated sick Five (5) through nine (9) completed years of
leave. employment — 33 percent reimbursement for sick
leave.
Donated sick leave shall be utilized in the order of
receipt. Such leave shall be donated in eight (8) hour Ten (10) through nineteen (19) campleted years of
increments. employment — 40 percent reimbursement for sick
leave.
The amount of sick leave time transferred under this
section which remains unused shall be returned to the Twenty (20) or more completed years of employment
employee or employees who transferred the leave at — 50 percent reimbursement for sick leave.
the time the Village Manager fnds that the leave is
no longer needed or will not be needed at a future
time in connection with the illness or injury for which
the leave was transferred.
VII. SICK LEAVE BUY BACK APPROVAL:
MICHAEL COUZZO, MANAGER
( Effective '_ ��.:: - October 1 of each fiscal year, TEQLJESTA, FLORIDA
any eligible emptoyee who has been continuously
employed for at least twelve (12) months and who
has an accrued sick leave balance of 480 hours, and
who has taken no more than forty (40) hours of sick
leave during the twelve ( I 2) month period
immediately preceding September 30 of each fiscal
year, may sunender 40 hours for cash payment at one
hundred percent (100°lo) of their current hourly rate.
Any additional eligible hours may be redeemed at
fifty percent (50%) of Cheir current hourly rate.
However, employees must have at least 360 hours of
sick leave remaining after surrendering sick leave for
cash payment, to be eligible to buy back sick leave
I under these provisions. Pavment will be made on the
first payroll run in December of each vear.
VIII. TERMINATION:
Employees who resign with the proper two-week
notice, who have not been terminated for cause and
who have been an employee for at least one year are
reimbursed for a portion of sick leave accrued.
Payment for any sick leave shall be provided to those
full-time and part-time who have successfully
completed their probationary period. Temporary
employees and Interim Firefighters are not eligible
for sick leave payment. The amount oP
reimbursement shall be a percentage of any accrued
sick leave, up to the maximum accrual amount. The
percentage is based on whole completed years of
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