HomeMy WebLinkAboutAgreement_General_08/21/2016 ®M CORBETT WHITE,
MEDAVIS AND ASHTON, RA.
ATTORNEYS AT LAW
KITH W. DAVIS'
JENNIFER G ASHTON
AMITY R BARNARD
JOHN CORDE M 'Board CtW)kd in Citg. County and Loud C,00er WMt I mo
TRFAA J. WHITE+ "AICP, IrED AP
ERIN L DEADY, P.A. + tof CMIUMI
ERIN L DEAM
August 5, 2016
Dudley Orr, Vice President
Phillips and Jordan, Inc.
10201 Parkside Drive, Suite 300
Knoxville, TN 37922
Re. Palm Beach County Solid Waste Authority P1+e4 Contract for
Hurricane0isaster Debris Removal, Reduction and Disposal; Piggyback
Agreement with Iii /age of Tequesta
Dear Mr. Orr:
I have been provided with your August 1, 2016 correspondence regarding the
impending August 20, 2016 lapse of the above referenced contract between Phillips and
Jordan, Inc., and the Palm Beach County Solid Waste Authority. As you acknowledge in
your August 1, 2016 letter, the Village of Tequesta has entered into its own agreement
with Phillips and Jordan, Inc. based on the terms and conditions of the Solid Waste
Authority contract. I have enclosed a copy of the Village of Tequesta agreement, as well
as your August 1, 2016 letter, for your convenience.
On behalf of the Village of Tequesta, as Its General Counsel, I am acknowledging
your assertion and promise to honor the terms of Phillips and Jordan Inc.'s agreement
with the Village of Tequesta through the 2016 Atlantic Hurricane Season (which runs
through November 30, 2016) under the lapsed Solid Waste Authority terms, and am
advising you that the Village of Tequesta intends to reasonably rely upon this assertion
and promise, should the need arise.
We look forward to being advised once Phillips and Jordan, Inc. has executed a
new contract (or contract extension) with the Palm Beach County Solid Waste Authority,
so that the Village of Tequesta can consider the opportunity to piggyback into a new
agreement with Phillips and Jordan, Inc.
wu;w.CWDA -kgaL nt 701 Nmt4winf Parkway, Suite 203
West Pahn Beach, Florida 33407
TELEPHONE: (561) 586.7116
FAX: (561) 386 -8611
August 5, 2016
Palm Beach County Solid Waste Authority Pre - Positioned Contract for Hurricane /Disaster Debris
Removal, Reduction and Disposal; Piggyback Agreement with Village of Tequesta
Page 2
Should you disagree with any of the statements 1 have made in this letter, or
have any follow up comments or questions, please let me know immediately so that we
can resolve any ambiguity or uncertainty regarding the relationship between Phillips and
Jordan, Inc., and the Village of Tequesta, pending execution of a new agreement, and
during the period of lapse as discussed herein.
Sincerely,
i
Keith W. Davis; =Esq:
General Counsel
Village of Tequesta
Enclosures
cc: Michael Couzzo, Village Manager
Doug Chambers, Village Public Works Superintendent
& CIO
8:30/2013
Village of Tequesta
345 Tequesta Drive
Tequesta, FL 33469
RE: Mutual Aid Agreement for Hurricane/Disaster Debris Removal, Reduction and Disposal Services
Agreement No. 13 -249 between the Solid Waste Authority of Palm Beach County and Phillips
and Jordan. Inc.
Phillips and Jordan, Inc. (P &J) has been awarded a contract for Hurricane /Disaster Debris Removal,
Reduction and Disposal Services from The Solid Waste Authority of Palm Beach County for the term of
3 years commencing August 21, 2013 until August 20, 2016.
Article 39 (Agreements with other Government Entities) of the agreement (No. 13 -249) states:
The CONTRACTOR agrees that this Agreement constitutes an offer to all State Agencies and
Political Subdivisions of the State of Florida under the same terms and conditions, for the same
prices and for the same effective period as specified in this Agreement; should the
CONTRACTOR deem it in the best interest of their business to do so.
The Agreement in no way restricts or interferes with any State Agency or Political Subdivision of
the State of Florida from re- solicitation.
I would like to extend an offer to the Village ofT'equesta, Florida to enter into an exclusive agreement
with P &J as allowed under the aforementioned Article 39 of said contract. This offer is made at the same
terms and conditions stated in the referenced agreement.
Please return one fully executed original letter upon acceptance.
Sincerely,
PHILLIPS AND JORDAN, INC. ACCEPTED: VILLAGE OF TEQUESTA
Signature ignature `
Dudle Orr ( Vice President �lQ�_0 r�11_Yl
Printed Name ! Title Printed Vame / Title
GI I •. _ 2 20 .. 1 3..........
Date Date
e
June 12, 2013
RE: RENEWAL of Contract for I+;mergency Debris and Disaster Recovery Services
Dear Client,
Phillips and Jordan, tnc.'s Contract for Emergency Debris Management and Disaster Recovery
Assistance with the Solid Waste Authority of Palm Beach County has been extended until such
time a replacement Agreement is fully executed.
Phillips and Jordan, Inc. would like to extend the offer as a mutual aid agreement to provide
debris management services in the event of an emergency under the same terms and conditions
stated in the referenced Contract.
Please sign below if you are in agreement and return to Mike Harwood via fax at 828 -479 -3010
or email at mharwood @pandj.com. If we can be of further assistance please contact Mike
Harwood via email, mharwood @pandj.com, or phone at 828 - 479 -3371.
Sincerely,
PHILLIPS AND JORDAN, INC.
,,...,_ , C - ....>
Edd Satterfield
Assistant Vice Presiden
f
Accepted: ,....� V )1 { t Gl �, .,: (; m c . L t. {t =z r .
l t
N ame of Town, illage, or Mun cipality
Signature Date
3/y y 1 L; IL /Z,
Printed Name Title —�
P.O. Box 604 • Robbinsv 8e. NC 28771 • office 828.479.3371 • fax 828.479.3010 pandi.com
r
i
i�
March 30, 2012
Russell K. White
Village of Tequesta
136 Bridge Road
Tequesta, FL 33469
RE: _ of Contract for Emergency Debris and Disaster Recovery Services
Dear Mr. White,
Phillips and Jordan, Incorporated is pleased to renew the SWA Contract No. 07 -240 for
Emergency Debris and Disaster Recovery Services for the Village of Tequesta. Under the
same terms and conditions of SWA contract, we would like to extend our contract with the
Village of Tequesta until June 14, 2013.
Please sign below if you are in agreement and return via fax or email. If we can be of Further
assistance please contact me via email,, _ _, or phone at 828 - 479 -3371.
Sincerely,
PHILLIPS AND JORDAN, INCORPORATED
Dudley Orr,
Vice President
Accepted: Village of Tequesta FL
Signature t Date
1 U rn l?a4L(n o O qU
x'11 r
Printed Name Title
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arwo tdre app dofdwvftpviaaeeearded
lu cbsoad r mob Rat it aw eat 0411 yad err Yetaiaed aay ffi l I l ar pereooq a" dim
aboas Stb eorpaoyee waddgg soiety►ibc Coad�aeotrti 10 solicit orreoosaOdsCodw�at earl Omt
ideas aet paid or mead d �► aeq►pataon, oo�pea�►, oorpar+ar'm, or �, otdec�
a bms Sda ampasalae eddy RrAn Cam ny B %eomdm m pwouftk am or
7
anyabarososideee mosndlesot upon orb *emtbe mad armiodegatob Cosetra L
ARTH3VS iTS
&=dim of ft Co~ by the Coshaator silt at as Nm aeundon of a toeb•deeeearotiadea
am ete aeed�6agtimt be we�emees aed aoe� seed b dat®dns be aoaepeoeadoapes"d
Aaciobb Oaatesotaaeaoomb, ao®plete� aadaasaent esafbs dsMea�bs Oootwot.
Tla aid aft and soda AM be to ON&& any pmt aso m abonld ft Vittape
detaem bat bs ae and = Vs wav us ed du to brooua ta, ioeo■phas ar maaaveat
of fm PO(lj Tbl Var
ASS 3S - tW TB
Mw Cooftwer siM be myndsed b 000penle wd8t aUear omlaclon'dablMe b pssvi
na5aamsSan ialoseted do a timatj mse�s�ar sod in tie epedB�ed pbaoa. Asir sad sII dosseoams.
mcil, dbkk at obey in6a=Wm dM beomoe Om pmpft afbe Vftw
fx*'smewfotd m"vidweamsybe&mude" it I I bytbeVftw
Affi=26 - At CMAMAUDM
ram COOUm ft dM ad mtdn ltoaciel mod 1 1 @ ieooa& to Jn* #2 eismai and soft
iocaass I in pedlooft be m* ft at last on p) yaw hftwft And pal, 1 by be
Village as PW" Bmeripmay Manapeaaat ,Sm.7► mob-p otae a v 1pi i d by M&'S =
Pnbsa A■dstsm t3Hift page 114. r ammdloL The VHbV doi l lm mom 10 a k boslce,
t FOR ade, mod doesmaeb as aeq'ase l is dds ea4e la ibi r ft l mposo of iorp edeet at sit dm h*
norsad vradoise$ bmieeees Imes � be G�ostracbo:"s plena of bmuissss.
ABTI[9.ii 376 NOTKZ
Axwmd aooemaoicm-g%Grreyo" q "darpem&todbanenndarslaen6eia
adeing and lleg esedinpeen as I msk peeppsapddwby►aaeosppisad
oaeraw mesas mail setesioe a fasowae
AsToVdllsp AsTatMMOLUX lid
Y>ippeofTa�seata P psemdJoeda,�OC.
3O Tepo allot Pm DtsMa' OK 19'11w Bond
17eepx 1 91 ids3340 Rdw&wdkNoatbcsa vft2rm
AMaotioo: mwMsnw AVwdoo:Dedle.TOtyVbvPAtei 1
O#6ce: �137S.b17214oe» S61.S7S.�OS OAbc 8214793371 Id*&Nm fCtLWSr0W
ft.:O 479-MO
Notices dM be a whom t1 11 el at be addeemms a *Bai6ed ab"m amoges m be
8
1 c
mRif eat I addmM= to wbioh eaeh no" is to be d6mtad mash be mode Am time to bore by
d6w"by wN - =dw b tir for paty. anqomo noon
astibatn a wtbanraoeivad, bowvoer ha oft tm omminiooe sao@W AW SO PAL
Cron - MAI IN I arbdidgrl, wA be deemed tdoeiMa eat the cost bade dW The a dSW of
the notice moat Asdoo ftbo nest ae taNired bameta.
Noddo aomodod in Ob dada did be ooId to tiro umwmiwm of in W
oommimiaaataasbatmamsq�reeoptettaeeaftiraDoetnratacamtdihe Vilisam.
AA7MM M OONUACr 11 1�A'1lON
Samoa of Sre Ooductor dwU be urdee do emmwal dhaolioar at )Asdt 20000% Chia[
Opbmamiaos omm, er bb aaoo I 1 0 6 *a cot a Sre Ville s swum" 1 tiw twat
ofthe cbou&
Ai'L')iC9dZ �- i�YfiiN101i�
The t7omeaa�lortba8 �� Vi11Me iotbe aoaotatioeyparomrd �� a�
tbis Comtitraat Noti6oatian odes be seeds w►iddm Sae (S) � et aaia die. The Wbttie br
� � � is 1am1t pamtomarel and seaoied lids C7aelrnot. The
Pamta®el absII bsaoasidmeed iaey►paeeovmeb
Dmrdbty Oar, Wee lmealdast awd � , Dar raaw iDaeMlaa�aatt
AA"1'I=WTABI[ nim
Tait Oedas ftR be aomwd bUMmm ii► w d Sbe scope of saivioes and timre� of Tiadc Omdmr
shall bs mAgaly appeed to by tiro Cardoaotmr am So Vii OL S m an 0000d bas bean
qW m by ft V>We Cw mil, bdivibd teat amdas OW bs gnwo d by tiro Vide
MooW. P P I s vM be mesoae I by the =eW= ea4abiimbad m etch Tire Omdec Aimr
W cad amain vii w2M ofie sdparledsmmai� Gf doge ofwadcin tiro UA O dwhmo abtpeed,
* %dMpm aw rapomttoSreVit >�etitormniewaiadaooeplomoe:
The WbtSe abag bona tiro b aaaoat !br vendor da�nit ar bf► amgr man
it doamee iR its bast Lm� The DaedesCtac wdil ba d m `�D►s'aPat of 9ara�►
ofwmk paSmned amrdec aaralt Tbt Oedae: Tba daibr rapaaR abmii be esbaoi�ed by 1ta00 am ar
Now dwhftmmnmb&
AN1'i� 81- �i'1'iNSI'Y OiR C�0lfrR!liC.T
Tim saidthe atireetirmtibisQoatesctadsi tieaa�eQomtvaRbelaPeeatio
ps�ee, sod Snt !dame aw ne pso,sita ar aver flame tbore etatal beeain. 'ibis
Oomd M arapMWM alt P&W oonaaata, wnpodim6 ios algodoUNK !edema ar aft
aaa®n®oetiaos babramr tite Vitiye end G�aalmaotor pew b ft swvioar, @Jim r . in
ar amaL Naas of dwj , 'aim w tamrs and a wdbloos =wbtwd bt tbie Coaibtact smxV ire added m►
raeditited, tr4amaeaed ar aitlrem+rbe aitaara ameept by w iml l rat ameoated bY dw P m"
hamela.
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PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida
Statutes, CONTRACTOR must keep and maintain this Agreement
and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or
Bid. Upon request from the Village's custodian of public records,
CONTRACTOR must provide the Village with copies of requested
records, or allow such records to be inspected or copied, within a
reasonable time in accordance with access and cost requirements of
Chapter 119, Florida Statutes. A CONTRACTOR who fails to
provide the public records to the Village, or fails to make them
available for inspection or copying, within a reasonable time may be
subject to attorney's fees and costs pursuant to Sec. 119.0701,
Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or
confidential records associated with this Agreement or associated
with the performance of the work described in the Proposal or Bid
are not disclosed except as authorized by law for the duration of the
Agreement term, and following completion of the Agreement if the
CONTRACTOR does not transfer the records to the Village. Finally,
upon completion of the Agreement, CONTRACTOR shall transfer, at
no cost to the Village, all public records in possession of the
CONTRACTOR, or keep and maintain public records required by the
Village. If the CONTRACTOR transfers all public records to the
Village upon completion of the Agreement, the CONTRACTOR shall
destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon
completion of the Agreement, the CONTRACTOR shall meet all
applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon
request from the Village's custodian of public records, in a format that
Is compatible with the Village's information technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA
STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE
PUBLIC RECORDS RELATING TO THIS AGREEMENT,
PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768 -0685,
OR AT Immiliiamsb- teguesta.m. OR AT 345
TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469.