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Home My WebLink AboutDocumentation_Regular_Tab 05_10/13/2016 V'�llage Of Tec�ta P�rks & Recrea�ion Uep�rtrnent Dat;e: 9/29/2016 To: Michael Couzzo, Village Manager Cc: Lori McWilliams, Village Clerk From: Greg Corbitt, Director of Parks & Recreation RE: Island Time Productions Services for Tequesta Fest 2016 Village Council Agenda Item for October, 2016 Meeting; to approve service agreement of Island Time Productions, Inc to provide the following for the Tequesta Fest 2016: • Saturday, November 19, 2016 • 12—bPM • T'h�'ill Ride (Fury) • Thrill Ride (Silver Streak) • Thrill Ride (Centrifical Style) • Thrill Ride (Super Hard Slide) • Swinger Swings • Children's Ride (Dragon Wagon) • Children's Ride (Track Style Train) • Children's Ride (Puppy Dogs) � Children's Ride (Car Ride) • Water Gun Race Game with 144 Prizes • RolI-A-Ball Game with 144 Prizes • Multi-Player Game with 144 Prizes • Restroom Trailer (Crowd Ple�ser) • Ticket Box Service & Staffing • Treat Trailer • Safety Cable Covers • SQ 230 Quiet-Pak Generator • FG 90KVA Super Quiet-Pak Generator • Full Staffing Interofiice Memo • Pick-up & Delivery • Erect & Strike(take down) with very little impact to the area in a very efficient manner • Provide all necessary copies of insurance • All rides are State inspected for safety • On-site supervision before, during and after the event � Pre-event meetings with staff to go over logistics and concerns • Finally, egperience and quality Three Quotes were submitted: • Island Time Productions, Inc. $49,500.00 • American Concession Services $47,SOO.OQ Note: In their quote, this company does not offer Restroom Trailer, Ticket Box, Cable Ramps and State Fees are not included • Big Fun Productions $56,200.00 Budget Amount: $51,000.00 Island Time Productions: $49,500.00 Account #: 001-231 534.303 Date: 10 /3/2016 Purchase Order Requisition Date Purchase Order is Req'd: (Not a Purchase Orrler) Department: Leisure Senrices Req. #: Quotes Received: 3 (See Attached) Recommended Vendor: Vendor #: 00697 Vendors Bids Island Time Productions 1. Island Time Productions $49,500 Address: Box 14968 2. Bi Fun, Inc. $56,200 City: North Palm Beach 3. American Concession Services $47,500 State & Zip: FI 33408 Comments: Amusement Rides, Games, Services for Te uesta Fest 2016. The lowest bid b American Concession Services was not chosen for the following: do not offer restroom trailer, ticket box, cable guard service, and state inspection fee not included. Manuf./ Available Balance Item Descri tion Part# Q. Unit Price Total Cost Account # (Finance Use Onl see attached $49,500 $49,500 001-231 534.303 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total: $ 49,500.00 Finance/Administrative Use Only: De artment Head Si nature: Date: 10/3/2016 Finance Si nature: Date: Villa e Mana er A roval: Date: Villa e Council A roval: Resolution #: Date: PO#: Processed By: Date: ISLAND TIME PRODUCTIONS, INC AN AMUSEMENT COORUINATING & REFERRAL AGENCY PO BOX 14968 N.P.B., FL. 33408 PHONE 56I-801-1617--- EMAIL BUSTONEI@BELLSOUTH.NET--- FAX Sb1-863-6390 SERVICE / PROPOSAL AGREEMENT / INVOICE AGREEMENT DATE: 8! 24 / 16 CONTRACTED PARTY: VILLAGE OF TEQUESTA PARKS & RECREATION ADDRESS: 399 SEA$ROOK RD TEQUESTA FL. PHONE: 561-575-6247 FAX: Sb1-575-7307 DATE AND TIME OF EVENT: SATURDAY NOV. 19�` , 2016 12 PM TO 5 PM ( 1PM to 6PM ) ADDRESS OF EVENT: PARIDSE PARK @ TEQUESTA DR CONTACT PERSON: GREG CORBIT PHONE NUMBER AT EVENT: ENTERTAINMENT/SERVICE TO BE PROVIDED: 1) THRII.,L RIDE ( FiJRY / SHIP or ROCKSTAR) W/ FULL STAFF, P& D, E& S 1) THRILL RIDE ( SILVER STREAK ) W/ FULL STAFF, P& D, E& S 1) THRILL RIDE ( CENTRIFICAL STYLE ) W/ FULL STAFF, P& D, E& S 1) SUPER SLIDE ( ll 5' HARD 3 LANE ) W! FULL STAFF, P& D, E& S 1) SWINGER SWINGS ( 70') W/ FULL STAFF, P& D, E& S 1) WAGON GOASTER W! FULL STAFF, P& D, E&, S 1) SPIN RIDE ( PUPPY DOGS, ETC.) W FULL STAFF, P& D, E& S 1) TRACK STYLE TRAIN W i FULL STAFF, P& D, E& S 1) KIDDIE CAR RIDE W/ FULL STAFF, P& D, E& S 1) WATER GUN RAGER W! FULL STAFF, P& D, E& S, UP TO 144 QUALITY PRI�ES 1) ROLL-A-BALL RACER W! FI1LL STAFF, P& D, E& S, UP TO i44 QUALI'TY PRIZES 1) MULTI PLAYER ROLLER GAME W/ FULL STAFF, P& D, E& S, UP TO 144 QUALITY PRIZES 1) REST ROOM TRAILER { OUT SOURCED ) 1) TICKET BOX SERVICE ( 2 TWO STATION ) P&D, E& S 1) SQ 230 QUIET-PAK GENSET W/ DISTRO, WIRES, ALL FUELS & OILS i 1) SQ 100 QTJIET-PAK GEI�iSET W/ DTSTRO, WIRES, ALL FUELS AND OILS 1) LOT CABLE GUARI?S ; ********* REQUIRED STATE INSPECTION --- FEE'S INCLUDED '�**�************ ******* SET-UP WEDNESDAY NOV.15� -- INSPECTION TO BE ON FRiDAY NOV i8� ******* � I TOTAL REVENUES DUE: $ 49,500.00 BALANCE DUE: $ 49,500.00 BY: PRIOR TO OPENING �F EVENT � AT 12 PM ON NOV.14� , 2016 I ; ISLAND TIME PRO. INC. CONTRACTED PARTY DATE: DATE: ****** DO TO UNFORSEEN AND / OR UNCON'I'ROLLABLE CIRCUMSTANCES SUCH AS ****** ACTS OF GOD , LOSS OF BUSIATESS , MEGHANICAL DIFFICULTIES ,LOSS OF STAFF , ETC. EQUIPMENT MAY HAVE TO BE REPLACED WITH A COMPARABLE TI'EM � _. . -- ___ �___ _ - __ _ ' AIVIERICAN C�NCESSI(�N SERVICES 937 27�' 5t. West Patm Seach, fL 33407 PH. 561-373-5325 EVENT PROPQSAL TODAYS DATE : August 22 , 2016 YUUR EVENT : TEQUESTA FALL FESTIVAL YOUR EVENT DATE : NOVEMBER 19 2016 YOUR EVENT ADDRESS : VILLAGE PARK on TEQUESTA DFt. YOUR COMPANY OR MUNICIPALITY : VILLAGE OF TEQUESTA YOUR CONTACT(S) : GREG CORBIT YOUR CONTACT NUMBERS : PH 561-575-b247 YOUR REQUESTED ENTERTAIIdMENT : OUR STANDARD : LARGE RIDE --- PIRATE SHIP LARGE RIDE --- ALADAN LARGE RIDE --- SIZZLER MED RIDE --- 50' SWINGS MED RIDE --- 100' SLtDE MED RIRE --- GO GATOR COASTER SMALL RIDf --- STRAWBERRY SPIN SMALL RIDE --- LAND TRAIN SMALL RIDE --- BOAT RIDE , GAME --- SQUIR7 GUN with SMALL PRTZES ( BEADS ETC. ) GAME --- HOOP SHOOTS with SMALL PRIZES ( BALLS ) GAME --- LAWN BOWLING with SMALL PRIZES GENERATOR POWER THIS EVENT REQUIRES A STATE IWSPECTION --- THESE FEE`S ARE ADDITIONAL EXPENCES OUR COMPANY DOES NOT OFFER RESTROOM TRAILER. T[CKET BOX or CABLE GUARD SERVICE SERVICE FEE'S DUE: $ 47,500.00 50% �EP05IT :$ 23,750.� BY : SEPTEMBER 8 2016 BALANCE DUE :$ 23,750.00 BY : PRIOR TO PLACEMENT OF EQUiPMENT DATE: DATE: YOUR COMPANY SIGNER FOR AMERICAN CONCESSION SERVICES THE ASOVE EQUIPMENT FOR THIS SERVICE REMAINS UNRESERVED UN1IL A SIGNED SERVICE AGREEMENT AND DEPOSIT CHECK ARE RECEIVED. THE ABOVE QUOTE IS GOOD FOR THIRTY DAYS. CANCELLATION ON THE CONTRACI'ED PARTIES PART IS AN ACT OF FORFEITIiRE ON ALL DEPUSTT _- ----------- ----- - - _ __ _ -- - - -- BIG FUN, IN�. � 2016 TEQUESTA FEST P RQPOS A L......� ..................... ...........�......._..:............. ... .....__.......... ........ .� .................... ...... . ' 7R •-, `3 .... ... .... .. �. tl. �3c��, v:9 €ei�sc.�� 3��c?�. i��. ;��3�� i�� t'° _BaS�-e'v(}� Fa:�,?°r�; -575 _L1r {�6�, EVENT: Tequesta Fest DATES: Nou 19, 2016 BVENT COORDINATOR: Greg Carbitt TIMES: Noon-Spm PH.(561)768-0473 EMAIL : Gcorbitt@tequesta.arg EVENT LOCATI�N Paradise Park Tequesta Dr. Tequesta, FL. SERVICE PROPOSAL PRICE 3 Spectacular rides from the following list. Rides will be determined by available space and layout. CliffHanger, Pharaoh's Fury, Rock Star, Himalaya, Zero Gravity, Orbiter Super Swinger Barrel of Fun Spin Ride Ria Grande Train Dragon Wagon Fun Slide Cross Country Adventure car ride Water Gun Fun game with prizes Derby Race game with prizes Roller Howler Game with prizes Ticket booth 2- 225kw generators with power distrbution. 1 Delwce Portable rest room trailer. Ail games, and rides come fully staffed State inspection fees included Tota1 package price $56,20Q.40 To accept this proposal please sign and email back to mduaianic�.t�e[isouth.n�t. Pricing is valid for 14 days from propasal date ofAugust 23, 20I6 Event coordinator signature of acceptance date