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HomeMy WebLinkAboutAgreement_General_12/08/2016 (3) VILLAGE OF TEQUIESTA CONTRACT FOR FLEET MAINTENANCE AND .REPAIR THIS CONTRACT FOR FLEET MAINTENANCE AND REPAIR, .hereinafter - -- -- - - - - - - - -- = - -p __ - -= -- - -- __ - -- - "Agreement ", is entered into -and effective this I er . day of Z)eec*k_r" 2016, by and between the VILLAGE OF TEQUESTA, a Florida municipal corporation with offices located at 345 Tequesta Drive,. Tequesta,.Florida 33469 -0273, organized and existing in accordance with the .laws of the State of Florida, hereinafter "the Village'; and TEQUESTA TIRE CO, INC.,. a Florida corporation with offices located at 350 Cypress Drive, Tequesta; Florida 33469 -3021; hereinafter "the Contractor" and collectively with the Village, "die Parties ". WITNESSETH The Village and the Contractor, in consideration of the mutual covenants contained - herein and for other good- and valuable consideration, the receipt and- sufficiency of which is hereby acknowledged by the Parties, hereby agree as. follows: 1. SCOPE OF SERVICES: The Parties .hereby agree to enter into this Agreement whereby the Contractor shall provide vehicle fleet maintenance and repair work for the Village's vehicles, on an as- needed basis. The Parties agree to enter into this Agreement pursuant to the Village's .RFP for Fleet maintenance Services which is fully incorporated herein (Exhibit "A ") along with the Contractor's response thereto (Exhibit "B").. 2. COtWENSATION: Iii consideration for the above Scope of Services, pricing shall be fixed for the initial term of three (3) years pursuant to the prices set forth in. Exhibit B. 3. INDEMNIFICATION: The Contractor shall at all times indemnify, defend and hold harmless the Village, its agents, servants, and employees, from and against any claim, demand or cause of action of whatsoever kind or nature, arising out of any error, omission, negligent act, conduct, or misconduct of the Contractor, its -agents, servants, or employees in the performance of services under this Agreement. 4. PUBLIC ENTITIES CRIMES ACT: As provided in sections 287.132 and 287.133, Florida Stances, by entering into this Agreement or performing any work in furtherance hereof, the Contractor certifies that it, its affiliates, suppliers, subcontractors and consultants who will perform hereunder, have not been placed on the convicted vendor list maintained by the State of Florida Department of Management Services within thirty -six (36) months CONTRACT FOR FLEET MAINTENANCE AND REPAIR immediately preceding the date hereof. This notice is required by section 287.133(3)(a), Florida Statutes. 5. TERM: TERMINATION: This Agreement shall be for a term of three (3) years. In addition, this Agreement may be renewed, with the mutual consent of the Parties, for up to two (2) additional one year extensions. This Agreement may be terminated by the Village or the Contractor upon ninety (90) days written notice to the either the Village or Contractor. 6. NOTICE: Notice required by this Agreement shall be considered sufficient when sent by certified mail or hand delivered to the Parties during regular business hours at the following addresses: As to THE VILLAGE As to THE CONTRACTOR Village of Tequesta Tequesta Tire Co., Inc. 345 Tequesta Drive 350 Cypress Drive Tequesta, Florida 33469 Tequesta, Florida 33469 - Attn: Director of Utilities Attn: Eugenie Beebe, President 7. INDEPENDENT CONTRACTOR: It is specifically understood that the Contractor is an independent contractor and not an employee of the Village. Both the Village and the Contractor agrees that this Agreement is not a contract for employment and that no relationship of employee employer or principal —agent is or shall be created hereby, nor shall hereafter exist by reason of the performance of the services herein provided. 8. ATTORNEYS FEES: In the event a dispute arises concerning this Agreement, the P g 8Y prevailing party shall be awarded attorney's fees, including fees on appeal. 9. CHOICE OF LAW: VENUE: This Agreement shall be governed and construed in accordance with the laws of the State of Florida, and venue shall be in Palm Beach County should any dispute arise with regard to this Agreement. 10. AMENDMENTS & ASSIGNMENTS: This Agreement, all Exhibits attached hereto, and required insurance certificates constitute, the entire Agreement between both Parties; no modifications shall be made to this Agreement unless in writing, agreed to by both Parties, and attached hereto as an addendum to this Agreement. The Contractor shall not transfer or assign the services and provision of goods called for in this Agreement without prior written consent of the Village. Page 2 of 4 CONTRACT FOR FLEET MAINTENANCE AND REPAIR 11. INSPECTOR GENERAL: Pursuant to Article XII of the Pahn Beach County Charter, the Office of the'Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. 12. PUBLIC RECORDS: In accordance with Sec. 119.0701, Florida Statutes, the Contractor must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, the Contractor must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A Contractor who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119. 10, Florida Statutes. Further, the Contractor shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the Contractor does not transfer the records to the Village. Finally, upon completion of the Agreement, the Contractor shall transfer, at no cost to the Village, all public records 'in possession of the Contractor, or keep and maintain public records required by the Village. If the Contractor transfers all public records to the Village upon completion of the Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Agreement, the Contractor shall meet all applicable requirements for retaining public records. Records that are stored electronically must be Page .3 of 4 11/16/2016 5:08 P1 FAX 5617476511 TEQUESTATZRE X10004/0004 COMRACr roR FLEET MAINTENANCE AND REPAIR provided to the Village, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DU'T'Y TO PRO VIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 76&0685, OR AT ImcwtlliamssPtgqu� r9 OR AT 345 TEQU + STA DRIVE, TEQUESTA, FLORIDA 33469. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement the date and year first above written. WITNESSES: TEQUESTA TIRE CO-, INC. ay. Ei#enie Beebe, President (Corporate Seal) VI[d.AGE OF TEQUESTA - / ATTEST: y; b rea4 ayor ,rte � � \ \ \\ \XIIIIIIINIIIIIII !I a ". Lori McWilliams, MMC v PG Ft P C9 G , Village Clerk s � INCORPO� RAT D { Village of Tequesta REQUEST FOR PROPOSAL PW 05 -16 FLEET MAINTENANCE SERVICES FOR THE VILLAGE OF TEQUESTA 1. PURPOSE OF REQUEST. The Village of Tequesta is requesting proposals for the selection of a primary location for furnishing maintenance and repair services, including all labor, parts and material necessary for the various classifications, types and makes /models of vehicles. Please note that this would not be an exclusive maintenance contract. A list of existing Village vehicles are attached herein as examples only. The number, make /model and composition may change without prior notice. Contractors located in the general areas of the Village of Tequesta within a ten (10) mile radius of Village Hall are preferred. The selection will be based on overall price, services, performance and reliability of the proposers. The Village's needs are outlined in the following Request for Proposal ( "RFP "). 2. INSTRUCTIONS TO CONTRACTORS. A. All proposals must be addressed to: Village of Tequesta Att: Lori McWilliams, Village Clerk 345 Tequesta Dr Tequesta Florida 33469 B. All proposals must be in a sealed envelope and clearly marked in the lower left -hand corner: "Fleet Maintenance Services ". The name and address of the proposing business must be shown on the face of the envelope. C. All proposals must be received by 2:00pm on Wednesday, November 2, 2016 at which time they will be opened in a public meeting. Two (2) copies of the proposal must be enclosed in the sealed envelope. No facsimile, electronic or telephone proposals will be accepted. Proposers are cautioned that failure to comply may result in non - acceptance of the offer. D. it is the proposers responsibility to check the website prior to submittal for amendments or addendums to the RFP. E. Proposals should be prepared simply and economically, providing a straight forward, concise description of provider capabilities to satisfy the requirements of the request. Special bindings, colored displays, promotional materials, etc. are not desired. Emphasis should be on completeness and clarity of content. F. The Village Clerk or representative will notify the successful firm on or shortly following the date indicated above. G. Proposal Submittal (using the forms in Exhibit C): ® The names of individuals who will be working on Village vehicles and their qualifications, experience, area of expertise, and time employed by the Contractor; and ■ A proposed outline of tasks, products and project schedule including the hours required to complete each task or product, and ■ A proposed budget based on the above outline of task, products and schedules; and ■ References. 3. SELECTION CRITERIA. Criteria...... .... »...».».».....»....:._.»..»......» ............. » ... _»........ ........... » » ..... .... »...»._.._. Weight Given A . Responsiveness of the written proposal ..». ....... ----..... ----- _.» ------------------ - ... ..... »..... ».....40% to the purpose and scope of service, completeness and clarity of all required information and any supplemental Information provided by Contractor that will demonstrate the quality of services. B. Price ». » »............ ». »...... .. ».. ».» »... .._...»....._.. ..........»... ».. »._ ».. ». ». »... . » ............. »...50% C . Ability, experience, financial resources ... ».... ». ». ». » . ....................... ..........................10% and history of successfully completing contracts of this type, meeting projected deadlines and experience in similar work, location, the character, Integrity, reputation, judgment and efficiency of the Contractor. TotalCriteria Weight ...........» :._ ..... ... .......... ....... » .... » .............................. ............ ....... 100% Each proposal will be independently evaluated on Factors A through C. 4. SCOPE OF SERVICES. The scope of service, operating procedures, and vehicles to be covered are attached herein as Exhibit A, B, and D respectively. S. TERMS AND CONDITIONS. A. It is the Village's intent that the successful firm will enter into a three (3) year contract based on the proposal. The Village reserves the right, and the successful firm agrees to allow the Village the option to renew said contract, at the Village's sole discretion, for up to two (2) additional one -year periods. B. The Village reserves the right to reject any and all proposals, and to waive minor.irregularides in any proposals. i C. The Village reserves the right to request clarification of information submitted, and to request additional information from any proposer. D. The Village reserves the right to award any contract to the next most qualified firm, if the successful firm does not execute a contract within fifteen (1S) days after award of proposal. E. The Village reserves the right to award all or a portion of the required services to the more than one qualified proposer at the Village's sole discretion. l F. Any proposal may be withdrawn up until the date and time set above for public opening of the proposals. Any proposal not timely withdrawn shall constitute an irrevocable offer, for a period of ninety (90) days to provide the Village the services described in the attached specifications, or until one or more of the proposals have been accepted and an agreement executed by the Village, whichever occurs first. G. The contract resulting from acceptance of a proposal by the Village shall be in a form supplied or approved by the Village, and shall reflect the specifications in this RFP. A copy of the form contract is attached as Exhibit The Village reserves the right to reject any proposed agreement or contract that does not conform to the specifications contained in this RFP, and which is not approved by the Village Attorney. H. Prior to awarding a contract to the successful firm, the Village will meet with the Contractor to review procedures for invoicing, payment, reporting, if any, and monitoring contract performance. I. The successful firm should expect to schedule semi - annual meetings between the Village and shop management to review and modify'' as necessary, service performance. J. The Village shall not be responsible for any costs incurred by any proposer in preparing, submitting or presenting Its response to the RFP. K. The Village reservesthe rightto perform unannounced site visits, interview staff and management, and test repairs prior to selection to determine, among other things: a. Customer service responsiveness; b. Shop organization and operation efficiency;. c. Response time. 7. COMPENSATION. A. Present detailed information regarding the firm's proposed .fee schedule for the specifications proposed and for any variation for the non - routine services, and any other applicable charges. Provide specifics as to definitions of routine versus non routine tasks, what is fixed as opposed to variable, and how costs are adjusted according to that classification. B. Payment by the Village for the services will only be made after the services have been performed and accepted by authorized Village representatives. The Village requires that all its vendors have a Department of Treasury Internal Revenue Service Form W -9 on file with the Village to accommodate payment. Itemized billings shall be submitted upon completion containing Information specified by the Village as described in Exhibit A under Repair Order. Monthly statements shall be submitted by the 30th of each month with a listing of all Repair Order Numbers, cost, and date identified. Payment will be made within (4S) days after receipt of monthly statement. Discount periods must be extended if the billing Invoice is returned for credit or correction. 8. RFP CONTENTS AND ATTACHMENTS A . This RFP ...» ......... » ..... » ........ » ............ ..............................» ................. ...................... B. Exhibit A —Scope of Service ................»...»...................»....»..».. . »............................. Schedule"A: Preventive Maintenance Schedule.....­­... ........ ...:........................... C. Exhibit B — Operating ... Procedures .. ............................ ......... » ».......... D. Exhibit C —Proposal Forms, consisting of. LManagement Information—_.»....» ......:........ .....»........................» .... » »....... 2. References...»»....»...»........».... ..................»........».»... ......................... »..... 3. Supplemental Questionnaire ..... ». ... .. ..... » ..... » ........ » ....... ............................... 4. Facility Description ..........................»...».......»....»...»....... ............................... S . Subcontractor List .............».....».»..»...........»............»... .......... ». ».....:............ 6. Cost and Conditions. ......... » ..... » ...... » ........... » ..... » .......... ............................... 7. Proposal Pricing Work Sheet » ».. ».». ».... ».... ».»»»» » _..... »» ..... »» ...._....».» .. ».. E. Exhibit D— Vehicle List ............................................»......»»...».... ............................... F. Exhibit E — Sample of Maintenance /Labor contract agreement ...... ............................... EXHIBIT•A. SCOPE OF SERVICE GENERAL PROVISIONS The successful firm must be. able to perform general and preventative maintenance and common repair services. on .vehicles and. equipment. that include; but. are n of limited: to, brakes, suspension heat /air co systems, electrical systems „engine, etc The Viilagq's-preference, sto have a primary:Gontractor that.has.the aWity:to perforin .all,eequried,services:if possible. Howev..et,.work may.he.sub.. contracted. When sub- contra.dom -are use the Contractor is prirnarily responsible for performance.ineluding- but_not. limited to, billing reporting, scheduling delivery., work quality,_and.warranty: This Requestfor Proposal'is manufactures, service:items:and sUb items to ailowthe award of - mgrdthan,one contract, if it is deemed to be in the Wilag;'sbest interest..'[he Villageof Tequesta reserves the right•to award all. items.and sub- em to. one or rnore vendors; multiple items with: sub-item s to one vendor or many mannerdeemed to be most advantageous to the Village. The Contractor musthave the ability to provide required preventative maintenance and rep service listed in Section E : (below) forthe fleet listed on Exhibit D. Any exception, including ubcontracting must:be noted in the response., A. Preventative Maintenance The Village's vehicles are routinelyAriven.in short distance; frequent.start /stop; and .long idle periods. The'attached Schedule�A outlines preventative maintenance requirements due to the use conditions. B. Repairs and Maintenance Provide service/repairs to all :common mechanical and electrical systems as needed. C. Transport of Vehicles for Service For non - scheduled emergency service, courtesy transportation for customer to and from Village facilities -and other locationswithinViliage limits For Vehicles not drivable; additional towing charge may be billed upon approval ofauthorized.Village staff, Indicate in your-bid if towing will be provided at no additional cost to. the Village. D. Conditions on Required Services }.- 24 -hour turn- around On common repairs (including brakes etc.) and routine maintenance. 4- When a prior appointment has been.made for routine maintenance, the turn - around time sljould be four (4.) hours: 4- Provide adequate inventory on special parts to ensure minimum turn- around.on non - common repairs. I I -_E.. _ Repair Order Content and Procedure The Contractor shall provide repair orders for all services provided containingthefollowing information: 4� Repair estimates with anticipated work to be performed, estimated completion time, and estimate cost upon pick-up/drop-off. A confirming copy with final cost shall be mailed to Village upon completion, and a billing copy shall be sent to the Village with the monthly - statement: _ 4. Actual work /cost above written estimate requires Village approval prior to work start. Authorization of work by designated Village Fleet Supervisor or designee is required for all repair orders. 4- individual vehicle charges shall be submitted on separate repair orders for each service visit. The repair order must include: G Date work performed G Vehicle and /or license #, make /model ® Vehicle at time of service /repair - • Date in / date out / time completed • Detail type of service, hours, material used, and cost associated with each. o Subcontracted repair orders containing same information shall be attached to contractor repair order. 4r The Contractor guarantees and warrants that all material furnished and all services performed under said contract will be free from defects in material and workmanship and will conform to the requirements of this contract for a period of 120 days or 4,000 miles, whichever occurs first. The Contractor shall remedy all such defects at his /her own expense within one (1) working day after notification by the Village. 4` Warranty and. subcontracted repair orders need to be provided by the Contractor. Contractor is prime contractor, however, subcontractors may be used by Contractor. Contractor assumes responsibility for work of subcontractors. The charges for such services to the Village shall be the amount of the subcontractor's invoice for services performed, or the contract price, whichever is less. F. Hours of Operation The Village has a number of services that are active on a 24/7 basis and desires the most comprehensive hour coverage possible. Please identify normal business hours and emergency business hours if available. I G f a I Schedule A: Preventive Maintenance Schedule h 2irr= t'Ert k qtr (:ilres f'Rttal4lRrr 1 .t 'Ctst�:fi �.�;1ctj�ni i7riya_ E �_ . - . _ � a d ' t ' . _ __- -• s z ;� 5 ` ('heck tlattvy M=ctttilytc Leyct, <1Jd tS:iier ,la x _ NcL*d. Clean t Ti Alcit 't'ennimili ti : Oreek Breallier CtIrdition r _ Check Dow Trait i'tutd Lewis ITraxh - mi$ i +rn, x 1'sancfrt,t�ietaresstiaFl lr3 ? (;fuck Ugiw Ccmp:utmem Fluid Uveis, Add As - ', 1 C'he, € .C; itr t'tf inr S�:a_RTn, Hgscs .tcd f ?tare; s� .{ _... Y - - -_, §� C4eck4041trtSti51cat S i i'hi� k f itRnt : \rid ��a9 Sirow}<v F t7t 1�'es: �nd!'Rr z . � K x _ l.aaaUmp E -4 Cbmi L'�miot d Interior t:igliti ,'t;:J (Witt i iecuiral Y • Wills coma 01 L, ttltti.L- Nritrtr SteeaiC I�tttitF l.t rta •i Y ' ...... r . �... •.c • ........ t6 : C7rrd' Titt Rrmiwre AM mt CooAatit .,.... ._._............. P Cht'c Wssc6hi;; t3 wilm c,ln;tuuua, lcx ooklitiop, r 3 x > W4mbcr Stiltcrt tr,cet Fill a! ltt Med ,_ 65� [_ubri�lt: CF�sisld boots : :i •t : ...... s. F <t d.ut+ *ltirSltrsi3rF3.irac _ X =ta • Cli"L t'ttiiii finite Fats Yiuturs And e, nlf Rem Brake And 4 N-0 C',tirdvs ? itRtat� 't ides {a 5 Air Filier - ReFilkc 2;4 : (. 1et:k (tCitltI�PFCt��tlaarttCilt ` _ s x 2 ' t lt-ct> 4'.ukleC s•tiraka R.;ta r>gFCl,r! _ ......... �_..._ __ _._._._.; ...._..... . .................._.. t ubnr;tW Door lzua s. I-aeJ :s And .lisnt' i ?7 B&I )'liter• f e l �$ i3�rt,.aissiora , �4 C;he:A - Air CoaditiMSystem, . Cuatiriacs; urf3i�rtllt�i :�,;4!2krv.l�trl�cat,9e E i I d - - - -. _ _. -------- - - - - -- - - -- - - - -._ - — - - - - -- Eltk6t13IT f3 -- -- - -- - -- -- OPERATING PROCEDURES FOR VEHICLE MAINTENANCE SERVICES This section sets forth the operating policy and procedures for servicing Village vehicles and equipment. It discusses maintenance scheduling procedures, loaner procedures and invoicing requirements. Contracted maintenance facilities are expected to provide prompt, courteous and competent service to drivers. Garage staff must be knowledgeable about service procedures, and initiate the service transaction within 15 minutes of their arrival and/or service call is placed. it is important that the service desk Is staffed adequately to provide efficient customer service in a timely manner. A. Safety Check The Contractor shall perform a safety check in conjunction with all maintenance requirements fisted within this Request for Proposal. These safety checks shall be performed every time a vehicle is brought in for service: Tires - Visually check condition. a- Lights — Check directional signaling devices and emergency light systems for proper operation. Seat belt —Check operation of seat belts % Windshield Wipers and Washers —Check condition of wiper arms and b lades. Check aim and flow of washer spray. Fill washer reservoir with washer solvent. Fluid Levels— Check and replenish fluid levels in transmission, differential, steering sector or power steering pump, and master cylinder. inspect all units for leakage and clogging. , Battery —Check condition of heat-shield, hold -down clamps and cable ends,_ top off electrolyte level, and clean top and terminals as necessary. 4- Heater - Defroster -Air Conditioner System and Wiper Controls — Check switches, valves, and ducting doors for proper operation. 4. Exhaust System —Visually inspect complete exhaust system including catalytic converter and heat - shielding. Check for broken, damaged, missing, or poorly positioned parts. Inspect for open seams, holes, or any condition which could allow exhaust fumes to enter the vehicle. - Steering and Suspension Components — Conduct a "look and "shake" inspection. Y. Frame /Sub -Frame and Cross Member —Visually check for "drive -over" and /or vehicular damage and fatiguing. 4. Drive Shaft U- Joints / CV Joints — Conduct a "look" and "shake" inspection for seal leakage and joint failure. 4 Critical Components — Check condition of all under - hood heat - shields, and the routing of all hoses and wiring to ensure maximum protection from radiated exhaust heat. inspect all coolant hoses, fuel line hoses, power steering hoses, engine accessory drive belts, and other under -hood plastic or rubber components. Q. Brakes — inspect all brake line hoses and master cylinder for signs of leaks or damage. inspect front brake pads, rear brake linings, wheels cylinders, and parking brake cables and linkage. Report estimate of remaining life of pads and shoes. 4- Starter /Charging System — Electronically check starter motor cranking speed and current draw. Check alternator charging rate. 4.. Cooling System — Visually inspect entire system for leaks, damage or others signs of needed repair. B. Scheduline of Maintenance and Service Procedures 1. Village has designated the Fleet Supervisor as the Service Representative (SR). Although the garage will have �{ contact with other Village operations staff, the SR is your primary contact with the City. I j i I EXHIBIT C PROPOSAL FORMS 1. MANAGEMENT INFORMATION Proposers and their subcontractors must have prior successful experience p ence performing maintenance and repair services on automobiles, must be licensed to conduct business in the State of Florida, and must possess all permits, licenses, certifications, approvals, equipment, materials, and staff necessary to perform and /or carry out the requirements of the contract. 1. SHOP PROFILE RESPONSIBILITY _ SHOP NAME: C i 62, / nC NAM E OF SHOP OWNERS) ' �. SHOP ADDRESS: 6C) o e$ PHONE NUMBER: 56, ji - FAX NUMBER: - 3 v 1 ' Iq `7 /, S I I NUMBER OF YEARS IN BUSINESS: ' )QA r$ UMBER OF YEARS IN.BUSINESS AT lf p THIS LOCATION: _ 2. PROXIMITY TO VILLAGE HALL o^1 MILES. 3. NAME OF SHOP MANAGER(S): `_ s an State the duties qualifications of shop managers) M E Aukwploi le /ed7n ;c 44r r Sul yam, , ,D� dig 44h 5nP ,9?emhoh.� Pras 6vrvice re 'e-/e 3r � 4. ASSIGNED CONTACT /SERVICE REPRESENTATIVE: Name: r i Frio e f Title /D uties : _ 5 . n a a e r I # Qualifications: See, A A 3 Years with Contractor. I Phone Numbers: Work. 5161 �"" n ,J / S. Emergency Contact (365 days /year, 24 hours): / rJ {L� - � �5 a 7 t� �'l e wl B e 6. Operating Hours., The Contractor shall be currently operating out of a commercial facility, which is open and accessible to Village personnel, without prior notice during normal business hours. Facilities shall be available for vehicle service between the hours of 8:00am and S:00pm, Monday through Friday (excluding holidays). Please state hours that your facility Is open for maintenance service. Monday � a.m. to _ p.m. Tuesday _ a.m. to !— P.M. Wednesday '"T a.m. to _„1' P.M. Thursday a.m. to p.m. Friday M. to _ P.M. Saturday M. to —1 P.M. Sunday M. to P.M. 7. Please provide an experience /qualification profile for each member of your technical staff to include the following information. Attach additional sheets if needed. Name Job Title/Years In Job Years With Contractor Job Related Training & rd e� Certification Dates ' • � 5i S �P/�cj A• ,qn n � f Mmg e MC , r1• 'S Q c ;C t' rlcS Cita�mneda. ' l '/ TWA i3 c ear.5 1` &1 r ° � ! ivnS- flrd trlael,i. 8. Given the size and composition of your current staffing, will it be necessary for you to Increase staffing to meet the requirements of this contrac (Explain) W® /jK� wr pie- Cu!'rer,•1 Sdo otc�lre'iSi add; F;a�c+J hey So our ' !° P i2urrc,I7 emp /otjte5 eon Ia 6 y y v / 9. Please describe your hiring and continuing education /training requiremen for mechanics. A /mow h ; re rn e e AaA ; e5 =f15E eerb f - burr ai{et jicS _ c CEGC 3 k � 11 146 `tcd) 30. Describe your shop's experience providing vehicle maintenance services including the number of years in business, and type of services provided. .1-4 b0;,705 4 r 9 - V,5wrl, owle�d by oiy„e Azm,, / y u/e mavee- $cYCr'll 14IAsW in-7 � ele,- M ciao crOWpmle5 Im th R O r More 1104 �/e 3 , Ner go A-1, 11. Approximately what percent of your shop work is currently derived from fleet business? ol.� d eice ' S 12. Has your shop ever been a subject of Better Business Bureau action? Yes ✓ No Describe: 13. Are you currently or have you ever previously contracted with a municipality to provide vehicle maintenance service? / Yes No / // Describe: �r /' /��� o / ! e$rlell A/elz`? e'S. used lv e-r-o ma rr/en.O ce We durferr�l 1 jroY,Ve services (r)d %t4dc.- Co.�i 1 LREG-1) 7oiw o� �4ePi/r,r Jup, ¢rev- Tn/e Aon wd Y / /aye o�' �fu�f . 14. Are 7 currently or have you ever previously provided repair services to other government entities? Yes No If yes, please list the entity names, contract person and phone number: 15. Briefly describe your interest in servicing the Village's fleet and what factors make you the best candidate in your opinion. (include here any information or materials that you want the Village's to take into consideration while evaluating your ability to perform this contract.) /r�uc "51c; /: re Ain; Geern a •,�tX�t P i.� f�e Y /1a ajr' � f v per .tleetr5r q AAW F re t lCe"Ol h ct5r:9e'�5 Mun��► , l�i� a ld6 � . � ti'/lnuh, I ,l r � e ( �1 �` r �n e�,,ber5 Keh l s . 15. The Village rests ves the right to perform unannounced site visits, interview staff and management, and test repairs g P prior to selection to determine, among other things: • the customer service responsiveness • the shop organization and operation efficiency the response time 2. REFERENCES Please provide 3 commercial client references, their size of fleet by vehicle type, years of contract re type and frequency of the service provided. Please the contact person and phone number for each. Use additional sheets if necessary. Company Name D'L °L L Company Address Company Phone Contact Person Fleet Size/Type (J f Years of Contract iq Al 1;40y f - - Frequency of Service l a54 i f) Company Name' f Company Address t?J' , PJG'Gt' Company Phone - 7 1 Contact Person e- } Fleet Size /Type Q F36V 4 e U 1 r' rs j 6m Z-u Af PA Years of Contract Frequency of Service Company Name ward i`�C t o id arc Company Address j g e Company Phone Contact Person { Fleet Size /Type G E. ©� .2 S U S ypcjcJ ['vr'iejcrr 9co Years of Contract 0e e- 2()0rj Frequency of Service I GLC) �- '► ,'1 t U j ��.,) 1 t� 3. FACILITY DESCRIPTIdN 1. How many bays are available or vehicles? 2. Indicate the number and type f-A:eh;cle iif, -in-t a shop, Describe the diagnostic and service equipment currently used. List equipment by function, make, model and year. Equipment /Function Make .,Model, Ag ee fi�d 3. Describe what Prrovisions and procedures you have in place to dispose of hazardous substances, oils, coolants, etc. / W or I lJ f e-f -rol e uln i � le-5 ty 1?(.t r` a J CG ' f, Gl,c C;6 �ca�41ir7u f i C L L - )CY9 � 6G LAG < i C . 4. Do you have a c :ified emissions ec I st on staff? / p � Yes No /� P ✓"` S. Do you have an electrical systems specialist on staff? Yes :r No I 5. Describe any experience that you have in servicing /maintaining lift- equipped vehicles. / "o c-F i bus;nwe5 1 5 5crit;d1nC, s(ehUe< 7 1kf Afr 1,'f-1 L'�a�,�a� 7. The Village requires the Contractor to coordinate Warranty work. Please describe how you wou`td perform that and which dealership /service departments you will use for Chevrolet, Ford, GMC, and Dodge. Please provide name of dealership, shop location I //n and phone number. c r � / u✓G haf ) !7 l6 e) �Y du-t/I l oc-ee l ed , ;, J�`a�ecf � /l i +�heirroill •j"' '170 - �,9 " 157' -393 8'�crte� - S�,rn Cn� gS J•e r ' Daile- • 7 79' Xi a A#flr i� e rel -v 9 8. With each service. - ehicle washi g and interior vacuuming is expected. Can you provide this performance standard or specialize Service ? No 9. Can you pert rm emergency roadside service as required? Ye 3. SUBCONTRACT RS. Proposers unable to perform all services listed herein may subcontract, out those services outside of their expertise. However, the successful proposer responding to the solicitation shall be considered the primary Contractor, and therefore responsible for all services rendered. Proposals must include names and addresses of all subcontractors to be used in conjunction with the contract. indicate what work is proposed to be performed by subcontractor(s).. indicate on the following list the name and location of all subcontractor(s). Service SuEr -sue; I Printflry C'autact panne (Name/Location) ENGINE WORK —Minor Worts —Major Rabuild/Repair ELECTRICAL DRIVABILIT1 —Tune Up —Fuel System — Ignition System —Coolant System ILEA17NGIAIR CONDITIONING DOWER TRANSI USSION CHASSIS — 5leenrt� . — suspensson —Wheels BRAKES BODY REPAIR OTHER L C GtNi ! nj 7 i l 1� j Fasseagavch r$ 4x4 Trucks and Police Patrol i Light Trucks Utility Vehicles Vehicles (F ine.) (diesel) (line} ' Labor I MaterW Lahr I Material Labor tstaterial Sm iecslCosts I Hr Cast Hr Cost Hr Gale Scheduled Preventive Maintenance. �0 e.e,5 are- i r1 kr 1 to r amaze Service A: 4 months or 4110 metes Scnricc xc �V Scrvice B: $ manthsor SIXIb miles Ssvvice — 1 0. A 'p01 i G f ti II Service C:12 months or 120h miles Scrvioe t r •7 Costof Hotrrly Lalsor hate (not included in Scrvioc AB,(;) S8 S . �. 1144 - ent Dealer Parts (not included in S«viic A,B C t, 0 A % L-Rep lacment None healer Parts not included in Service A� C e 3 °a _ , W/ ng i t��oV ,5 5os Conditions: 1. Prices for the services listed above must include all labor an material needed to complete the services specified. 2. Prices proposed in this section are firm fixed prices for the irnt %In eriod of the contract (2 years). 3. All repair parts are to be OEM or equivalent. Exceptions will be i id ually considered on aka e- by -case basis. Price for each service shalt include parts, labor and all necessary fluids and free fluid to ff between rye intervals. 4. For police patrol vehicles, all parts are to be OEM. Heavy Duty Police Pursuit Vehicles parts. S. Provide break down of labor hours for each periodic repair item and indicate any exceptions, if applicable. Labor hours shall be repair time, not factory time. 6. Unless otherwise specified and/or agreed to, a standard 120 -day or 4000mile warranty will be required on all labor and materials i I i I I i I i Shop Equipment - Tequesta Tire Co., Inc. Wheel Balancer Hunter GSP9700 with Road Force Tire Changer Hunter TC3500 Tire Changer HunterTCX505 Tire Changer Hunter TCX500 Alignment System Hunter updated with software for 2017 Electrical System Check Snap On MT 3750 AVR A/C Machine Snap On Kool Kare Tm Recover- Recycle- Recharge Diagnostic Scanner Solus Edge Brake Flush Service BFS 110 Battery Charger Schumaker Cooling System Flush VS7 RCS540 Leak Tamer Plus- Smoke machine for leak detection Coolant Leak Detector -Astro 78585 Parts Cleaner Safety Kleen Miller Matic Welder 180 with complete set of torches Exhaust Tube Bending Machine Spring Compressor Branick Strut 7400 Drive on Alignment Lift FMC 4770 -7,000 lbs. Four 10,000 lb Rotary Lifts Two Single Post Center Lifts Drive on Dual Post Lift 12,000 Ibs Drive in pit for 80,000 lb service or alignment 8 Bay /15 Vehicle Service Capacity Three Compressors- for tandem use or as a backup- One less than 1 year in service 1112545 100 gallon 25 hr TPMS Decoder & Cloner -Smart Sensor Pro TPMS Relearn Service Tool -ATEQ V1730 Six 3.5 ton floor jacks Four 20 ton bottle jacks We stock A/C Delco and DEKA batteries We stock many trailer tire sizes to help maintain our fleet customers All of our equipment is in new or like new condition. w 11:43:19 AM GUEST Channel -13 Page 2 IN THE CIRCUIT COURT FOR MARTIN COUNTY, FLORIDA PROBATE DIVISION IN RE: ESTATE OF D N BRUCE A. BIaEBE File No. •'(�i �'3;� C (� x +G •,1 cn� � Deceased. + t? s v N +. LE'T'TERS OF ADMINISTRATION (single personal representative) TO ALL WHOM IT MAY CONCERN: WHEREAS, Bruce A. Beebe, a resident of Martin County, Florida, died on August 30, 2010, owning assets in the State of Florida, and WHEREAS, Eugenie Beebe has been appointed Personal Representative of the estate of the decedent and has performed all acts prerequisite to issuance of Letters of Administration in the estate. NOW, THEREFORE, I, the undersigned Circuit Judge, declare Eugenie Beebe duly qualified under the laws of the State of Florida to act as Personal Representative of the estate of Bruce A. Beebe deceased, with full power to administer the estate according to law; to ask, demand, sue for, recover and receive the property ofthe decedent; to pay the debts of the decedent as far as the assets of the estate will permit and the law directs; and to make distn'bution of the estate according to law. Ordered on _ j . 2010. Crary & Swe 'rcuit Judge copy furnished to: Mark A. Brown, Esq. STATE OF FLORIDA MARTIN COUNTY 1, THE UNDERSIGNED Deputy Clark of the Circuit C Marlin County, Florida, DO HEREBY CERTIFY the Wllhi�.CU: CO and foregoing is a into and correct copy of the orlpinal ae It �' ri 'P `•`°''� � appears on record and Me In the otltca of the Clerk of Circuit Court of Marlin County, Florida. Said letters ate in full force ende lteat. WITNES ray hand and esal ei Stuart, Florida, thisthe day of _LQ_ y ' ~• i MARSHA EWING, Clerk 01 t Court �, �tIN CY, Form No. PA- 3.0700 A � M. G A ate, N O N P.O. Boz 3353, West Palm Beach, FL 33402 -3363 "LOCATED AT Y COI STITLi7{;�fiiAL 7Ag. COLLECTOR YhYYI.Pi)Ci�X Tel: [561)355 -2264 ' 350 CYPRESS DRIVE Servsfg;?n iri Bes�rh oi� TEQUESTA, I=L 33469`3021 lyk,r c; sii ica�xou R£c o4r pdid Aar: ;�a etzL' . 3t�Zs -MUMS aQ1094c, This document is rrd € � oY the Tax coitcC ar` t�€fire: STATE OF f LO 'R LM °BEACH COU14h 2016120'17 LOCAL Bl!•SIIIESS TA`C- RECEIPT B1 - 818 TECLU.E rk T .1l?E co. i is LBTR Number 1982 f 0930 TEQUESTA,tlR co INC > EXPIRES: SERTENiBER 302017 350ZWRRESVOR . i EQUESTA, Fl, 33459=3021 This recerpt grents the priviiege <ot engaging in or trll )I i ltie�rli� ;Iti.«t,tII�Ilrnifii(itfii ' m "4gifganybusmess;prafessionorna portion: Ynthm_its i�nsctto and Nil3ST;be conspicuously ' displayed ai the place of busirless and m such a manheras:to be.open to the view-of ilie oq a A aiisr a . F Certic�ate ai R`e�asrat�on' , l Issued Puf'S I to Ctiapter2i2;TI6Ma;Statutes 17EFiiRTMEss7 OF REYEArUE ` 60 801.1.92807 5::.. .. 1 02101!7:1 Certificate Number Registration Effective Date T-his cenrms that s;�,at�l:s�� TIRE CO tnt� 3 ' at1PtTEftNFL. 33469 `3021 has met the safe;ci use tax registratwri requirementsgfor e�Eusiness 1ocation;state+j above and.is authorized tb>coilecf;and rerr�tt. tax as regiir�d b l ionda law Ttils certicate {s non transf�bie r i f POST TH13 CERTIFCCATIN Az CONSPICUO r AP� N O: t h u P 0. Sex 335.3, Worst Palm'Beach; FL.332 =3353 LOCATED AT Zbers;ITUTWii t TAX COLLECTOR vmy.i bctax:com Tel: (561 ).;855 -2264 350 DRIVE ��} fT�rarfr;r~osr :t' 7EG2UES T Fi,, Ft 33459 -3021 S a %you. gq LE 19FrcATtCA4,tt A dc1Pr'WDd iE? r ai3103?E�SrZ -T££ B.a � � 3 2 8l "ca"2ea S? T ott� 3 This documei flia iid'onty %then receipt6d.by the Tax Colle Office. STATE Cif FLORIDA PAI1111 BEAH''COUNTI! 2016/2017 LOCAL IUSINESS TAX RECEIF? B2 - 8.18 TEt �M A TIRE CO <1NC LBTR Number 198235903 TE is STA TIRE CO.iNC EXPIRES: SE TEIi [BER 3% 2017 350 CYPRtySS DR ' U. ' 8T FL 33469 -3021 This receipt giants tcz 1SrMe or erigagar ira ar �ilit��Iitti�flllfthliiitli .11ftiiilil� I I rnarfaginga n ytfissine�raiessaer�esa wits irs.itsiUs�s iic#ton asac3 Mu,' T.ta^ c.qt * � j displayed at tt a piac�: busi - 40s and in �+scii:a manner.es to be ooen to the view of tn� odbrjc. t e ! 1t lTL'r i` � ��J 1 k BUILDI G D PAR? i' -'RtJ, 4s i wl H ''. ' a+#� T' sta o - aqu�,;ta Eloii&.33 .. (�6I) 7,68=0450 Wyk . ( 61) 769'. 69i i k 17 4 201�b 2€fi x �I.o al ;ik ne s T" Rece`rls Address` ;350 CYI?RESS aFt VE`TEQUESTA .FL License`: #:. BT I14- 00567" Act►vity Rtvi001 RETAIL, STOCK UP TC) X50;000 issue. Date: 09128120!6 E iprattot: 09130/201'7 :Issued To T QL15TA�TIRE: Bus '("ax; 10000 3 . .. . .:BRUC � _. Pe1�a! 0.00 350 S,CYPRESSSDR. Transfer: 4'i10... 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