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HomeMy WebLinkAboutAgreement_General_11/17/2016 QUOTATION southeastern Estimate: $0856 complexity made simple Date: 11/9/16 Cust -ID: 2833 Phone: 561 - 768 -0443 Village ofTequesta Fax: 561 - 768 -0697 345 Tequesta Drive E -Mail: ImcWlliams @tequesta.org Tequesta FL 33469 Rep: Tony Ellison Description: 2016 Fall Newsletter with 1 insert Flat size - 22 x 17, folds to 11 x 17 and soft -folds to 8.5 x 11 masthead out. with 1 -2pp insert 11 x 17, postitioned inside newsletter Printing - 4cp /4cp, bleeds Stock - 80# MacGregor Gloss Text Trim, fold. send 5100 to SEP Mailing Dept, balance delivers to client We understand that you will be providing: Output files from Dropbox sent from Phil Glenn, forwarded to Helen. Quantity 5,500 5,300 Price $2,438.00 $2,403.00 Thank you for the opportunity to provide you with this estimate, based on the specifications submitted. We look forward to exceeding your expectations. Please contact us if you need additional information. Payment Terms: Due in 30 days Supplied files /specifications /material will be reviewed and compared to the estimate upon receipt of job. Differences will be re- quoted which may result in a price change. EMAIL / FAX TRANSMISSION: This document includes our Standard Terms of Sale. If you did not receive, or if illegible, please call for a copy before signing. PLEASE READ, SIGN AND RETURN TO PLACE YOUR ORDER This quotation is subject to the terms and conditions set forth on the back side hereof and which are, by reference, made a part hereof. Prices quoted are based on details furnished to our estimating department and are subject to revision if, upon receipt of copy it is determined that the material deviates from original specifications. Any such price revision will be confirmed before the order is processed. We reserve the right to reject any order upon receipt without liability on our part. All orders are subiect to underruns or overruns of up to 10% and the deficiency or excess credited or charged proportionately. PRICES REMAIN IN EFFECT 30 DAYS. The item(s) ordered are for resale and not subject to sales tax. Please Initial: The item(s) ordered are for internal use. Please charge sales tax. Accepted by customer Date Sowheastertr Page 1 of 2 3601 S13 Dixie Highway, Stuart, Florida 34997 771- 187 -2141 800 -216 -8111 - Fax 771 -288 -3488 SOUTHEASTERN STANDARD TERMS OF SALE 1. This proposal is made and, if accepted by Southeastem ('Printer'), order will be entered subject to the following trade customs and any other conditions expressed herein, which are hereby understood to be binding on both parties. Terms of this proposal shall be limited to thirty (30) days from date of proposal. It is to be Beady understood that such terms constitute the entire agreement of the parties, can be amended or altered only pursuant to writing Coned by both parties, and in any event not by any stipulation, representation or agreement not contained in this contract, or by parol evidence, and that these terns shah govern the order contrary to prior or subsequerdwritings by Customer notwithsmndina. 2. Orders regularly entered cannot be cancelled except upon tones that will compensate Printer against loss. All orders are subled to final acceptance by Printer, and it shall not be liable for any loss or damage resulting from its reasonable failure to accept orders, ship products ordered or notify Customer of Its non- acceptance of orders. 3. Experimental work performed at the Customer's request, such as, but not limited to sketches, drawings, composition, plates, presswork and materials shall be charged foratcurentrates. 4. Art work, sketches, copy, dummies, and all preparatory work Including negative and positive films, plates, engravings and other manufacturing tooth or Items created or furnished by Printer shall remain Its exclusive property, and no use of same shall be made nor may any ideas obtained therefrom be used, except by wriitan permission of Printer and upon compensation to be determined by Printer. 5. Art wank, transparencies, photos, originals, computer disks, negative and positive films, plates, engravings and other manufacturing Items when supplied by Customer are accepted at the Customer's risk and Printer shall not be gable for damage or loss In excess of out-of-pocket cost for raw materials or value agreed to In writing between Printer and Customer. 6. Author's alterations: All changes from original specifications or copy made by Customer shall entitle Printer to additional charges, at the current rates for the additional work performed. 7. Errors: Printer shall not be liable for errors If printed matter conforms to copy furnished by Customer. Proofs will be submitted If requested by Customer. Corrections, lt any, are to be made thereon and returned with Proof/Print Autlwdzation form marked 'O.K' or 'O.K with corrections', and signed by duty authorized representative of Customer. i( revised proofs are desired, request must be made when proof is returned. Printer shag not be responsible for errors If work is performed as per Customer's '0.K' 6. Press: An extra charge will be made for press proofs. Pdmer shall charge for additional press time arising from Customer delay during make -ready press check or for change orders received after job is plated. Because of the difference in equipment and conditions between color proofing and the pressroom operations, a reasonable variation in color between color proofs and the completed lob shag constitute an acceptable delivery. 9. Customers Property: All Customer's property that is stored with Printer is at the Customers risk, and Printer shag not be gable for any toss or damages thereto caused by fire, theft, water leakage, mdents, insects, or any other cause beyond Printers control. It is understood that the storage of Customers property is solely for the benefit of the Customer. 10. Terms: Unless otherwise arranged far, a deposit of 50% is requested upon the signing of this proposal, 25% upon defivery of the jab proof, and the balance upon completion of this order or upon delivery of the first copy or copies. Ali accounts not paid for within tortyfive (45) days of invoice shall be charged Interest at the rate of eighteen per cent (189'0) per annum. If such rate shall be precluded by local law, this such rate shall be the highest rate allowable pursuant to such law. 11. Warranty: Printer warrants that its work will meet applicable specifications and other specific product and work requirements, If any, of this order and will be of good quality and free from defects in material and workmanship. All claims must be made within five (5) days of receipt of goods. Defective items must be held for PAriters Inspection and returned to the original F.O.B. point upon request. The foregoing is expressly in lieu of all other warranties whatsoever, expressed. Implied, and statutory, Including, without limitation, the implied warranties of merchantability and fitness. Upon Customers submission of a claim and Its substantiation, Printer shag at its option either (1) replace is product or work at either the original F.O.B. point of delivery or (2) refund an equitable portion of the purchase price as determined by Printer. All work performed will be done during normal working hours of normal working days. The foregoing is Printers Only obligation and Customers only remedy for breach of warranty, and except for gross negligences and willful misconduct, the foregoing Is Customers only remedy hereunder by way of breach of contract e. In tort, or otherwise. no event shag Customer be entitled to incidental or consequential damages. Any action for breach of this proposal must be commenced 00 tr two tort, years rwis the cause of action has occurred. 12. Title and Risk of Loss: Title to products which Printer sells to Customer shall pass to Customer upon delivery of the products to Customer, or to a carrier consigned to Customer, and Printer shall not be gable for loss of, delay In shipment, or damage to any products after title thereto has passed. Printer, however, retains title for security purposes only to all products until paid for in full in cash and may, at Printers option, repossess the same from Customers default in payment hereunder and charge Customer with any deficiency. It is expressly agreed that Printer shall not be held liable for loss or damage on account of delays due to stokes, wars, fires, floods, accidents, governmental or municipal laws, rules or regulations, ads of providence, Its inabgity to secure specified materials, Or other causes beyond Printers reasonable anticipation or control. 13. No obscene or illegal literature will be printed by Printer under this contrac nor shall Printer be liable for any damages arising out of violation of copyright laws or illegal use of trade names or slogans. The Customer guarantees the legal propriety of all matter submitted to Printer for pdntirg and/or publication; and will defend and indemnify Printer from and against all claims and responsibility arising from the printing and/or publication of such matter, including the legal expenses' and disbursements incurred by Printer In connection therewith. 14. Unless otherwise specified, Printer shall use such style, type, size and composition as, In its discretion, seems to be to the best interest of Customer. 15. Any and all mailing costs incurred by Printer in the performance of the specifications herelnabove set forth shall be in addition to the contact price hereinabove set forth and shag be at the then current rates of the United States Postal Service and/or common carrier. 16. Taxes: Customer shall pay all excise or other taxes, If any, that may be levied on the products sold under the contract or upon or in connection with the sale or shipment thereof. 17. Delivery Dates: Promised delivery date is contingent upon Customers meeting Its established schedule responsibilities. Printer shall not be responsible for consequential damages for late deliveries. 18. Prices quoted are based on straight time work Overtime work caused by Customers failure to meet deadline, delay in turning in copy, plates, proofs, or other material necessary to complete the work within the time specified, shall be charged for at current overtime rates, over and above fire price quoted herein. 19. Unless otherwise stated in writing, overruns or underuns, not to exceed ten (10%) per cent of the amount ordered, shall constitute an acceptable delivery and the excess or deficiency shall be charged or credited to the customer proportionately. 20. Customer Furnished Materials: Any work required on materials furnished by the Customer, including but not limited to copy, maduanicals, negative and positive film, elecrotypes, paper and plates, shag be performed at Customers Ask and billed at current market rates. Responsibility for quality of material supplied will not be assumed by Printer when Customer furnished such material used In production of the printed order. 21, if it becomes necessary to institute suit in any court of law to enforce any of the provisions of the quotation, including an action for collection or to enforce any of the standard terms of sale, customer agrees to pay all legal expenses and disbursementsincurred by Printer in connection therewith. 22. In the event actual delivery extends beyond the date set forth on Printers acknowledgment of order entry, Printer shall have the further right to revise prices upon the application of a fraction, the numerator of which shall be the Consumer Price Index at the time of actual delivery and the denominator of which shag be such index at the proposed time of delivery set forth by the Printer in his acknowledgment to customer of order entry. Based on Trade Customs Adopted by Printing Industry ofAmedca, Inc. Page 2 of 2 PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768- .0685, OR AT Imcwilliams @teguesta.ore, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469.