HomeMy WebLinkAboutAgreement_General_11/17/2016 (2) QUOTATION
southeastern
complexity made simple
Estimate: 80857
Date: 11/8/16
Cust -ID: 2833
Lori McWilliams Phone: 561 - 768 -0443
Village of Tequesta Fax: 561- 768 -0697
345 Tequesta Drive E -Mail: Imcwilliams @tequesta.org
Tequesta FL 33469 Rep: Tony Ellison
Description:
2016 Fall Newsletter & Insert - Mailing
Process file including address standardization, NCOA update, CASS certify, presort, inkjet address,
sort, sack/tray tags, deliver to post office.
Please Note: Price does not include additional services such as indicia use, wafer sealing, foreign mail
processing etc. Postage is additional.
Approx. pre -sort standard $.569 each
We understand that you will be providing:
Pick up list from previous #158695 -M
Quantity 5,030
Price $546.00
Thank you for the opportunity to provide you with this estimate, based on the specifications submitted. We look
forward to exceeding your expectations. Please contact us if you need additional information.
Payment Terms: Due in 30 days
Supplied files /specifications /material will be reviewed and compared to the estimate upon receipt of job. Differences will be
re- quoted which may result in a price change. EMAIL / FAX TRANSMISSION: This document includes our Standard
Terms of Sale. If you did not receive, or if illegible, please call for a copy before signing.
PLEASE READ, SIGN AND RETURN TO PLACE YOUR ORDER
This quotation is subject to the terms and conditions set forth on the back side hereof and which are, by reference, made a part hereof. Prices quoted are based on details furnished to
our estimating department and are subject to revision if, upon receipt of copy it is determined that the material deviates from original specifications.
Any such price revision will be confirmed before the order is processed. We reserve the right to reject any order upon receipt without liability an our part.
All orders are subiect to underruns or overruns of up to 10% and the deficiency or excess credited or charred proportionatety. PRICES REMAIN IN EFFECT 30 DAYS.
The item(s) ordered are for resale and not subject to sales tax.
Please Initial: The item(s) ordered are for internal use. Please charge sales tax.
Accepted by customer Date '7
Southeastern Page 1 of 2
3601 SE Dirge Highway, Smart, F1oHda 34997 • 772- 287 -3141 •800 -326 -8221 • Fax 772 -288 -3988
SOUTHEASTERN STANDARD TERMS OF SALE
1. This proposal is made and, If accepted by Southeastern ('Printer), order will be entered subject to the following trade customs and any other conditions expressed
herein, which are hereby understood to be binding on both parties. Terms of this proposal shall be limited to thirty (30) days from date of proposal. It is to be clearly
understood that such terms constitute the entire agreement of the parties, can be amended or altered only pursuant to writing signed by both parties, and in any event
not by any stipulation, representation or agreement not contained in this contract, or by Perot evidence, and that these terns shall govern the order contrary to prior or
subsequent writings by Customer notwithstandinq.
2. Orders regularly entered cannot be cancelled except upon terms that will compensate Printer against toss. All orders are subject to final acceptance by Printer, and it
shall not be liable for any loss or damaqe resullinq from its reasonable failure to accept orders, ship products ordered or notify Customer of its non- acceptance of orders.
3. Experimental work performed at the Customer's request, such as, but not limited to sketches, drawings, composition, plates, presswork and materials shall be charged
for at current rates.
4. Art work, sketches, copy, dummies, and all preparatory work including negative and positive films, plates, engravings and other manufacturing tools or items created or
furnished by Printer shall remain its exclusive property, and no use of same shall be made nor may any ideas obtained therefrom be used, except by written permission
of Printer and upon compensation to be determined by Printer.
5. Ad work, transparencies, photos, originals, computer disks, negative and positive films, plates, engravings and other manufacturing items when supplied by Customer
are accepted at the Customer's risk and Printer shall not be liable for damage or loss in excess of out -of- pocket cost for raw materials or value agreed to in writing
between Printer and Customer.
6. Author's alterations: All changes from original specifications or copy made by Customer shall entitle Printer to additional charges, at the current rates for the additional
work performed.
7. Errors: Printer shall not be liable for errors ff printed matter conforms to copy furnished by Customer. Proofs will be submitted if requested by Customer. Corrections, if
any, are to be made thereon and returned with Proof/Print Authorization form marked "O.K.' or 'O.K. with corrections", and signed by duly authorized representative of
Customer. If revised proofs are desired, request must be made when proof is returned. Printer shall not be responsible for errors if work is performed as per Customer's
'O.K."
8. Press: An extra charge will be made for press proofs. Printer shall charge for additional press time arising from Customer delay during make -ready press check or for
change orders received after job is plated. Because of the difference in equipment and conditions between color proofing and the pressroom operations, a reasonable
variation in color between color proofs and the completed lob shall constitute an acceptable delivery.
9. Customer's Property. All Customer's property that is stored with Printer is at the Customer's risk, and Printer shall not be liable for any loss or damages thereto caused
by fire, theft, water leakage, rodents, insects, or any other cause beyond Printer's control. It is understood that the storage of Customer's property is solely for the benefit
of the Customer.
10. Terms: Unless otherwise arranged for, a deposit of 50% is requested upon the signing of this proposal, 25% upon delivery of the job proof, and the balance upon
completion of this order or upon delivery of the first copy or copies. All accounts not paid for within forty -five (45) days of invoice shall be charged interest at the rate of
eighteen per cent (113%) per annum. If such rate shall be precluded by local law, this such rate shall be the highest rate allowable pursuant to such law.
11. Warranty Printer warrants that its work will meet applicable specifications and other specific product and work requirements, if any, of this order and will be of good
quality and free from defects in material and workmanship. All claims must be made within five (5) days of receipt of goods. Defective items must be held for Printer's
inspection and returned to the original F.O.B. point upon request. The foregoing is expressly in lieu of all other warranties whatsoever, expressed, implied, and statutory,
including, without limitation, the implied warranties of merchantability and fitness. Upon Customer's submission of a claim and its substantiation, Printer shall at its option
either (1) replace its product or work at either the original F.O.B. point of delivery or (2) refund an equitable portion of the purchase price as determined by Printer. All
work performed will be done during normal working hours of normal working days. The foregoing is Printers only obligation and Customer's only remedy for breach of
warranty, and except for gross negligences and willful misconduct, the foregoing is Customer's only remedy hereunder by way of breach of contract, tort, or otherwise. In
no event shall Customer be entitled to incidental or consequential damages. Any action for breach of this proposal must be commenced within two (2) years after the
cause of action has occurred.
12. Title and Risk of Loss: Title to products which Printer sells to Customer shall pass to Customer upon delivery of the products to Customer, or to a carrier consigned to
Customer, and Printer shall not be liable for loss of, delay in shipment, or damage to any products after title thereto has passed. Printer, however, retains fitle for security
purposes only to all products until paid for in full in cash and may, at Printer's option, repossess the same from Customer's default in payment hereunder and charge
Customer with any deficiency. It is expressly agreed that Printer shall not be held liable for loss or damage on account of delays due to strikes, wars, fires, floods,
accidents, governmental or municipal laws, rules or regulations, acts of providence, its inability to secure specified materials, or other causes beyond Printer's
reasonable anticipation or control.
13. No obscene or illegal literature will be printed by Printer under this contract, nor shall Printer be liable for any damages arising out of violation of copyright laws or illegal
use of trade names or slogans. The Customer guarantees the legal propriety of all matter submitted to Printer for printing and/or publication; and will defend and
indemnify Printer from and against all claims and responsibility arising from the printing and/or publication of such matter, Including the legal expenses and
disbursements incurred by Printer in connection therewith.
14. Unless otherwise specified, Printer shall use such style, type, size and composition as, in its discretion, seems to be to the best interest of Customer.
15. Any and all mailing costs incurred by Printer in the performance of the specifications hereinabove set forth shall be in addition to the contract price hereinabove set forth
and shall be at the then current rates of the United States Postal Service and /or common carrier.
16. Taxes: Customer shall pay all excise or other taxes, if any, that may be levied on the products sold under the contract or upon or in connection with the sale or shipment
thereof.
17. Delivery Dates: Promised delivery date is contingent upon Customer's meeting its established schedule responsibilities. Printer shall not be responsible for
consequential damages for late deliveries.
18. Prices quoted are based on straight time work. Overtime work caused by Customer's failure to meet deadline, delay in turning in copy, plates, proofs, or other material
necessary to complete the work within the time specified, shall be charqed for at current overtime rates, over and above the price quoted herein.
19. Unless otherwise stated in writing, overruns or underruns, not to exceed ten (10 %) per cent of the amount ordered, shall constitute an acceptable delivery and the
excess or deficiency shall be charged or credited to the customer proportionately.
20. Customer Furnished Materials: Any work required an materials fumished by the Customer, including but not limited to copy, mechanirals, negative and positive film,
electrotypes, paper and plates, shall be pertpmxed at Customers risk and billed at current market rates. Responsibility for quality of material supplied will not be
assumed by Printer when Customer furnished such material used in production of the printed order.
21. If it becomes necessary to institute suit in any court of law to enforce any of the provisions of the quotation, including an action for collection or to enforce any of the
standard terms of sale, customer aqrees to pay all legal expenses and disbursements incurred by Printer in connection therewith.
22. In the event actual delivery extends beyond the date set forth on Printers acknowledgment of order entry, Printer shall have the further right to revise prices upon the
application of a fraction, the numerator of which shall be the Consumer Price Index at the time of actual delivery and the denominator of which shall be such index at the
proposed time of delivery set forth by the Printer in his acknowledqment to customer of order entry.
Based on Trade Customs Adopted by Printing Industry of America, Inc. Page 2 of 2
PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes,
CONTRACTOR must keep and maintain this Agreement and any other
records associated therewith and that are associated with the
performance of the work described in the Proposal or Bid. Upon request
from the Village's custodian of public records, CONTRACTOR must provide
the Village with copies of requested records, or allow such records to be
inspected or copied, within a reasonable time in accordance with access
and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them
available for inspection or copying, within a reasonable time may be
subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida
Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further,
CONTRACTOR shall ensure that any exempt or confidential records
associated with this Agreement or associated with the performance of the
work described in the Proposal or Bid are not , disclosed except as
authorized by law for the duration of the Agreement term, and following
completion of the Agreement if the CONTRACTOR does not transfer the
records to the Village. Finally, upon completion of the Agreement,
CONTRACTOR shall transfer, at no cost to the Village, all public records in
possession of the CONTRACTOR, or ,keep and maintain public records
required by the Village. If the CONTRACTOR transfers all public records to
the upon completion of the Agreement, the CONTRACTOR shall
destroy any duplicate public records that are exempt or confidential and
exempt from public records disclosure requirements. If the CONTRACTOR
keeps and maintains public records upon completion of the Agreement,
the CONTRACTOR shall meet all applicable requirements for retaining
public records. Records that are stored electronically must be provided to
the VILLAGE, upon request from the Village's custodian of public records,
in a format that is compatible with the Village's information technology
systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE
PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE
VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-
0685, OR AT Imcwilliams @teguesta.ore, OR AT 345 TEQUESTA DRIVE,
TEQUESTA, FLORIDA 33469.
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