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HomeMy WebLinkAboutMinutes_Special Meeting_10/03/2016 MINUTES VILLAGE OF TEQUESTA SPECIAL MEETING OCTOBER 3, 2016 ��� , , CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Assistant to the Clerk Mary Ann Grieser. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Frank D'Ambra, Council Member Steve Okun. Council Member Tom Paterno was absent from roll call. APPROVAL OF AGENDA Due to Council Member Paterno's absence and agenda item number one of great interest to him, Mayor Brennan recommended beginning with item number three. 3. Approval of Night Work at Tequesta Drive and Seabrook Road on Sunday October 23, Monday October 24 and Tuesday October 25 Night road work would alleviate traffic concerns with no cost difference. Council Member Okun wanted notice given to residents living on the road where the work was planned, however there are only businesses in that location. MOTION: Council Member D'Ambra moved approval of night work at Tequesta Drive and Seabrook Road on Sunday October 23, Monday October 24 and Tuesday October 25; seconded by Council Member Okun; motion carried 4-0. 4. Discussion Regarding Law Enforcement and Stop Signs and Driveway Aisles on Private Property. Council Member Okun expressed concern over various traffic control signs on private property and the Village police department's inability to legally enforce them. The discussion that followed included input from Village Attorney Davis and Police Chief Elg and ended with a decision to explore sending a letter to business owners and/or residents. 1. Presentation on BS&A Local Government Software Suite for Finance, Building and Code Enforcement — BS&A Representative Steve Renell Information Technology Manager Brad Gomberg introduced Steve Renell of BS&A software and explained that for quite some time, the Village had been looking for software specific to municipal management but the cost had been prohibitive. Finance Director JoAnn Forsythe explained that Jupiter Island had hired a firm to conduct a Request for Proposals which resulted in their selection and recommendation of BS&A. Mr. Renell explained that Enterprise Resource Planning software (ERP) integrated all departments to the extent desired by the Village. BS&A created, maintained and supported the software specifically designed for local governments. Ease of use was the mindset of BS&A's development team and their support focus was customer service within 15 minutes. Suggestions were always accepted, new features were rolled out on the 15th and 30t" of each month with user review meetings held once a year. The Village's IT department would not need to install it and it came with a one year guarantee. In some but not all areas, the software would work with mobile units. Training would be provided. Minutes — Special Meeting 10/03/16 Page 2 BS&A was very experienced and had 2000 municipal clients with populations ranging from 500,000 to 2 million. All history with two minor exceptions would transfer to the new software. Benefits of the software included reduced data entry errors (data would all be linked � a erless rocesses� and online bill ), p p p , pay, usage check, and a enda rocesses; J p long-term forecasting; and document destruction date coding. Council Member Paterno arrived at 6:37p.m. Director Forsythe felt that the software was amazing, efficient and simple and would especially benefit the Building Department. Shortfalls of the system were related to some Human Resource functions; however, it would communicate with our present H.R. software. When asked whether the software would result in personnel cuts, the thought was that present employment levels would be maintained but not increased. Due to scheduling functions of the police department's system, there was reluctance to convert them. It would take about eight months to put into place so a commitment before the end of 2016 would permit integration of the software by the end of the next fiscal year. 2. ORDINANCE 11-16, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING; AT ARTICLE VI. SCHEDULE OF DISTRICT REGULATIONS, DIVISION 2. SCHEDULE OF USE REGULATIONS, AT SECTION 78-180, MU MIXED USE DISTRICT, SUBSECTION (I) SPECIAL EXCEPTION USES, NUMBER (16) REHABILITATION FACILITIES, TO INCREASE THE MAXIMUM PERCENTAGE OF ALLOWED TWO BEDROOM DWELLING UNITS FROM 40% TO 45%; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Village Attorney Davis read Ordinance 11-16 title into the record. He explained that the number of beds was the same and this was a technicality. MOTION: Council Member Okun moved approval of Ordinance 11-16; seconded by Council Member Arena; motion carried 5-0. Manager Couzzo advised that Hurricane Matthew turned west which increased the chance of landfall in this area. ADJOURNMENT: Council Member Okun moved to adjourn the meeting; seconded by Vice Mayor Arena. The motion to adjourn carried 5-0 therefore the meeting was adjourned at 7:12 p.m. RespectFully submitted, ��=m��� Lori McWilliams, MMC Village Clerk � Minutes — Special� Meeting 10/03/16 Page 3 Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of #he Village Clerk. All referenced aftachments are on file in �the Village Clerk's office.