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HomeMy WebLinkAboutMinutes_Regular_10/13/2016 MINUTES VILLAGE OF TEQUESTA REGULAR MEETING OCTOBER 13, 2016 Y �_.; � _, � CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun, Council Member Tom Paterno. Council Member Frank D'Ambra was absent. INVOCATION AND PLEDGE OF ALLEGIANCE Pastor Paul Beresford led the meeting with the invocation followed by the pledge of allegiance. APPROVALOFAGENDA Council Member Paterno requested removal of Items three and six from the Consent Agenda for discussion and expressed his desire to speak under Any Other Matters. Vice Mayor Arena also wished to speak under Any Other Matters regarding pet signs. Mayor Brennan announced that item eight was postponed until November 10, 2016. MOTION: Council Member Paterno moved approval of the amended agenda; seconded by Council Member Okun; motion carried unanimously 4-0. PRESENTATION 1. Proclamation Recognizing the Tequesta Business Association Village Clerk Lori McWilliams read a proclamation that recognized the Tequesta Business Association and its role and benefits to local businesses and the community. Mayor Brennan recognized the Palm Beach North Chamber of Commerce for their involvement in the Village and the formation of the association. CONSENT AGENDA MOTION: Council Member Paterno moved to approve the following Consent Agenda with items three and six removed for discussion; seconded by Council Member Okun; motion carried 4-0. 2. MINUTES: 9/8/16 Special Meeting to Adopt Tentative Budget: 9/8/16 Regular Council Meeting: and 9/15/16 Special Meeting to Adopt Final Budget. 4. Approval of a Contract with Tanner Industries for the Purchase of Ammonia Minutes — Regular 10/13/16 Page 3 5. Council Approval of Island Time Productions Service Agreement for Tequesta Fest 2016 7. Approval of Mayor's Notice of Declared State of Emergency on October 5, 2016 due to Hurricane Matthew END OF CONSENT AGENDA 3. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.): 1. ComLog Service Maintenance Renewal Agreement-Police Department -$3,230.00 2. Miracle Equipment Contract-Parks & Recreation -$350.00 3. Molly's Trolley's Agreement-Parks & Recreation -$1935.00 4. Phillips & Jordan Hurricane/Disaster Debris Removal, Reduction & Disposal 1 Year Agreement-Public Works Fee's Based On Services Rendered 5. Zoll Defibrillators Extended 1 Year Warranty and Preventative Maintenance Contract-Fire Department $3953.25 ; Council Member Paterno took issue with item number four simply because if the Village suffered a disaster, the cost would be greater than the $25,000 threshold. Village Attorney Davis explained that the item was unique to this year. The Village usually contracted with the Solid Waste Authority who subcontracted with Phillips & Jordan. However, this year Phillips & Jordan missed a SWA deadline which would cause their contract with the county to expire before the Village's contract would renew, therefore Phillips & Jordan offered to individually extend the contracts of each municipality this year until negotiations with the county took place. MOT/ON: Council Member Paterno moved approval of Phillips & Jordan one-year debris removal contract renewal for $1935.00; seconded by Council Member Okun; motion carried 4-0. MOT/ON: Council Member Paterno moved approval of the rest of Item 3; seconded by Council Member Okun; motion carried 4-0. 6. Ratification of the VOT/CWA 2016-19 Collective Bargaining Agreement Council Member Paterno wished this item pulled not because of the 3% pay increase but because it included payment by the Village of a larger portion of health care costs (this year a net 7% increase) which equated to an additional 10% in pay for the next year plus any health care cost increases for the next three years. Vice Mayor Arena elaborated that three years ago, the Village found a sizeable health insurance discount. The CWA wanted part of the savings for their employees. The Village extended the discount under the condition that the union would absorb any health insurance increases over the Minutes — Regular 10/13/16 Page 4 following two years, whereas the other two unions in the Village did not have to pay � anything. Essentially, this corrected the mistake the CWA leaders made in agreeing to paying for increases (equivalent of a 7% decrease in pay) and made them even with the , other unions in cost and policy. MOTION: Vice Mayor Arena moved approval of the ratification of the VOT/CWA 2016- 19 Collective Bargaining Agreement; seconded by Council Member Okun; motion car.ried 3-1 with Council Member Paterno opposed. COMMUNICATIONS FROM CITIZENS Betty Nagy of 26 Shay Place advised she built her house in 1987 and had no problems with water on her property until 1994. She felt that the building department was careless in not requiring her home be built on a higher elevation. The Village did install a drain, however when neighbors empty their pools and the hose does not reach all the way to that drain, water collects on her property. Therefore, she would like pool draining permits to stipulate that the hoses used be sufficient in length to reach the drain. Village Manager Couzzo would speak with the Building Department about this. COMMUNICATIONS FROM COUNCIL Fire Chief Medina was complimented on his leadership during hurricane Matthew. Vice Mayor Arena attended a Fire Department meeting before the storm, and received information on their actions before, during and after the storm. He thought it was a good idea for all Village departments to provide a summary of their preparations for an emergency. The Village Police Department was recognized for being out in the community prior to the storm as was Public Works Director poug Chambers for his department's work in cleariing up debris immediately after. A request was made of Parks and Recreation Director Greg Corbitt to update Council in the near future on the July 4t" event. Mr. Carl Hansen (who passed away this week) was acknowledged for his extensive service to the Village. Council Member Okun complimented the Village staff and Mayor Brennan on their work surrounding the hurricane while Council Member Paterno appreciated th�e hard work of not only the Village employees but neighbors in the community as well. Mayor Brennan praised the phenomenal choreography of staff in the Emergency Operations Center and thanked the Council on behalf of Firefighter/Paramedic and Public Information Officer, Peter Allen for improvements made to the EOC that allowed it to be a safe haven not only for Village of Tequesta employees but for those of nearby agencies. STANDING REPORTS Villaqe Attornev November 8, 2016 at.9 a.m. was the date and time given by the court for the hearing on the motion for final judgement in the Thomas case. Minutes — Regular 10/13/16 Page 5 Villaqe Manaqer Village Manager Couzzo thanked the staff for their work during. Murricane Matthew and sent a letter to everyone. He stated that the new fiscal year started October 1, 2016 and the close of fiscal year 2015-2016 looked' good at this time. REGULAR AGENDA OLD BUSINESS 8. POSTPONED UNTIL 10/31/16 SPECIAL COUNCIL MEETING. ORDINANCE 11-16, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78 ZONING; AT ARTICLE VI. SCHEDULE OF DISTRICT REGULATIONS, DIVISION 2. SCHEDULE OF USE REGULATIONS, AT SECTION 78-180, MU M1XED USE DISTRICT, SUBSECTION (I) SPECIAL EXCEPTION USES, NUMBER (16) REHABILITATION FACILITIES, TO INCREASE THE MAXIMUM PERCENTAGE OF ALL0INED TWO BEDROOM � DWELLING UNITS FROM 40% TO 45%; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. SHALL REMAIN IN FULL � FORCE AND EfFECT AS PREVIOUSLY ADOPTED; PROVfDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Village Attorney Davis advised that state law requires that this.ordinance be heard by the Local Planning Agency prior to adoption. The hearing was scheduled for October 6, 2016 but did not take place due to the storm and there cannot be a second reading prior to an LPA hearing. That hearing has been.re-scheduled for October 20, 2016. It was decided that the second reading would take place at a Special Council Meeting in conjunction with a Workshop on October 31, 2016 at 6:00 p.m. NEW BUSINESS 9. Recognition of Village Staff�on their Outstanding Efforts and Contributions during the Declared State of Emergency for Hurricane Matthew Council Member Okun felt an overt expression of thanks to the Village staff was in order perhaps a lunch or party, without delay. Vice Mayor Arena again emphasized the efforts of Police Chief Elg, Fire Chief Medina, Director Sam Heady and Director poug Chambers, as well as Mayor Brennan during the storm. Jose Rodriguez, who is new to the Building Department, also surveyed the area for safety afterwards. 10. SE 03-16 Special Event Application from First Baptist Church of Tequesta for the Fall Festival. The event will take place on October 31, 2016; from 6:OOpm to 9:OOpm. The event will be located in the east parking lot of the Church property at 423 Tequesta Drive. The projected number of attendees is 800 people. No alcohol will Minutes — Regular 10/13/16 Page 6 . be served. MOTION: Council Member Okun moved approval of Special Event Application 03-16; seconded by Vice Mayor Vince Arena; motion carried unanimously 4-0. 11. SEU 03-16: Application of N. Corcoran Enterprises, Inc. d/b/a/ Domino's to open a carryout and fast food restaurant as a special exception use in the community commercial (C-2) district pursuant to section 78-1777 (d)(7 & 17) of the Village of Tequesta Code of Ordinances. The application includes interior modification which will not affect the existing storefront exterior. The plaza owner is Tamwest Realty, Inc. d/b/a County Line Plaza. The address of the. proposed special exception is 668 South US Highway 1, Tequesta, FL 33469. Attorney Davis stated items 11 and 12 were related and quasi judicial and swore in two people. No ex-parte communication for either item was declared by Council. , Community Development Director Nilsa Zacarias explained that negotiations to lease a different location failed and these were for the same venture at a new location. Neil Corcoran, President of Corcoran Enterprises, Inc. outlined features of a new Domino's concept restaurant. Council Member Paterno requested that Mr. Corcoran agree to have no parking spaces reserved for take-out use only. Mr. Corcoran agreed to this. MOTION; Counci! Member Paterno moved approval of SEU 03-16 amended to stipulate no reserved take-out parking; seconded by Council Member Okun; motion carried unanimously 4-0. 12. SPM 10-16: Application of N. Corcoran Enterprises, Inc. d/b/a/ Domino's for a site plan modification to open a carryout and fast food -restaurant in the community commercial (C-2) district pursuant to section 78-331 and 78-177 (d)(7 & 17) of the Village of Tequesta Code of Ordinances. The application includes interior modificatio:ns which will not affect the existing storefront exterior. The plaza owner is Tamwest Realty, Inc. d/b/a County Line Plaza. The address of the proposed special exception is 668 South US Highway 1, Tequesta, FL 33469. MOTION; Council Member Okun moved approval of SPM 10-16 amended to stipulate . no reserved take-out parking; seconded by Council Member Arena; motion carried unanimously 4-0: ANY OTHER MATTERS . Vice Mayor Arena noticed that the Village's pet signs were faded and some leaned. He suggested the use of 4x4's for posts and clear coat applied to the signs. He thought the � new Business Association should be allowed space for an article in each publication of Smoke Signals. There was a reminder that articles would need to remain neutral, and � not promote any particular business. Council Member Paterno would like the pet signs removed and felt there were too many Minutes — Regular 10/13/16 Page 7 signs. Although the Vi�lage employees did a great job in the recent hurricane, he would like to know whose presence would be required during such an emergency in the future. Manager Couzzo assured that he would be present for future occasions. Council Member Okun appealed to the Village to use less technology in emergency situations and instead post physical signs alerting residents to important information. Vice Mayor Arena questioned again whether each department would provide a list of their duties in the event of an impending storm. Council Member Paterno added that Florida Power and Light had automatic switches now that, when possible, reset themselves in the event of an outage. ADJOURNMENT: Council Member Okun moved to adjourn the meeting; seconded by Council Member Paterno. The motion to adjourn carried unanimously 4-0; therefore, the meeting was adjourned at 7.�23 p.m. Respectfully submitted, �1 f 1�C, /� Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.