HomeMy WebLinkAboutDocumentation_Regular_Tab 05_01/12/2017 ����,
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Comprehensive Analysis
Utilities Department
To: Michael Couzzo, Village Manager
From: Sam Heady, Deputy Director of Utilities
Date: 12/7/16
Subject: Stormwater - Engineering Services
I respectfully present the following Comprehensive Analysis to the Village Manager.
The Village of Tequesta has an approved Professional Engineering Agreement for Services with
Mock Roos.
The Village of Tequesta, is moving forward with the construction and repair of the stormwater
system between South Cypress Drive. and Fiesta Drive.
Mock Roos will perform value engineering and design for Fiesta Drive Drainage Improvements,
provide permitting assistance with SFWMD, provide design coordination with Loxahatchee
River District (LRD), and assist with Bid Phase Services.
The design is anticipated to use milling and resurfacing (grade adjustments), curb, inlets, pipe,
and exfiltration trench to reduce the localized ponding in the alleyway behind the Villager
Apartments and on Fiesta Drive.
The cost is: $39,665
�ocK • Roos
ENGINEERS • SURVEYORS y PLANNERS
December 8, 2016
Mr. Sam Heady
Deputy Director, Utilities
Village of Tequesta
901 North Old Dixie Highway
Tequesta, FL 33469-0273
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Re£ No.: B6056.00
Subject: Village of Tequesta
S. Cypress Drive Alley Way and Fiesta Drive Drainage Improvements
Work Order No. 2
Dear Sam:
We are submitting the attached Proposal to Provide Professional Engineering Services for tlie S.
Cypress Drive Atley Way and Fiesta Drive Drainage Improvements Project. Please review the attached
proposal and return one signed copy to our office as our authorization to proceed with the Scope of
Services outtined in the proposal.
We will provide the Scope of Services for a lump sum fee of $39,685.00.
If you have any questions please contact me at 683-3 I 13, extension 293. Thank you for using
Mock•Roos on this project. We look forward to working with you.
Sincerely,
' MOCK, RO S& ASSOCIATES, INC.
Garry Gruber, P.E.
Senior Vice President
Enclosure
Copies: Bookkeeping
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Mock, Roos & Associates, Inc.
5720 Corporate Way, West Palm Beach, Florida 33407-2066, (561) b83-3113, fax 478-7248
Proposal to Provide Professional Engineering Services for S. Cypress Drive
Alley Way and Fiesta Drive Drainage Improvements
Work Order No. 2
Services to be provided by: Mock•Roos
Services provided to (Client): Village of Tequesta
Proposal Date: December 8, 2016
Proposal Terms
A. Project Description:
The Village ofTequesta (Village) has identifed S. Cypress Drive Alley Way and Fiesta Drive for
drainage improvements to reduce tocalized ponding that occurs following rain events. The Village
currently has a design for the drainage improvements along S. Cypress Drive Alley Way that was
developed by Arcadis. Bids were received based on the�Arcadis design and the price of the lowest bidder
exceeded the Village's budget for the project. The Village has since reallocated funds for tl�e project and
intends to rebid the S. Cypress Drive Alley Way desig�i witl� the Fiesta Drive design.
As part of this scope of services, tlie Village requested that Mock•Roos value engineer and redesign the
previous drawings, as well as prepare a design for the Fiesta Drive Dcainage Improvements, provide
permitting assistance witli SFWMD, provide design coordination with Loxahatchee River District
(LRD), and assist wid� Bid Phase Services. To cost effectively accomplish tl�e Villages goals,
Mock•Roos wi11 reuse available existing data (including: survey, locates, and geotechnical provided by
the Village/Arcadia) for the redesign of S. Cypress Drive. The design is anticipated to include milling
and resurfacing (grade adjustments), curb, inlets, pipe, and exfiltration trench to reduce the localized
ponding. �
. The Village intends to bid and construct the improvements at as a single project. The scope of services
of tliis Work Authorization is based on tliis single project approach.
Mock•Roos will perform services as outlined in B. Scope of Services below:
B. Scope of Seroices:
Task 1— Preliminarv Desi�n
I. Review existing design date provided by tl�e Village/Arcadis.
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2. Perform a site visit to photo document the existing condition of the project. Visit each road with
Vi[lage personnel to observe existing conditions and to obtain additional insight from the Village
pertaining to current issues, concerns and limitations.
3. Call in a Sunshine One Call Design Ticket and coordinate witl� listed utility companies that have
been identified to have infrastructure located in the right-of-ways. Incorporate contact
information for each utility into the construction documents. If »ecessary, horizontally locate
existing below grade utiIities in each road using Electromagnetic (EM) and Ground Penetrating
Radar (GPR) techniques at up to 4 locations, provide the horizontal locations of the utilities
based on offsets from surveyed features and verify the relative depth. Up to 4 hard surface
vacuum excavations are iiicluded. Incorporate fie(d data into the construction documents.
4. Prepare a limited topograpliic survey at Fiesta Drive. Field verify and include minor updates to
' the existing survey provided by the Village for S. Cypress Drive Alley Way.
5. Provide the services of a Geotechnical Engineering sub-consultant to perform one (1) Borehole
. Permeability Test. Also, obtain up to one (1) roadway pavement core. Sub-consultant will
prepare a data report for permeability (exfiltration trencl� sizing), and the pavement core to
documenting findings.
Task 2– DesiQn Phase Services
—
,
1. Prepare and submit a 95-percent contract document progress set for the Village's review.
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2. Assist the Villa e obtain a SPWMD Envir nm
g o ental Resource Permit by preparing an application
and submitting the 95-percent drawings to SFWMD for review (V illage to pay all fees). It is
anticipated tl�at the 95-percent submittal will also be provided to LRD for coordination (no
permit anticipated, no fee anticipated). Prepare up to one response to SFWMD request for
additional informatiai (RAI) and address comments as necessaiy. A connection to an existing
drainage system is not anticipated.
3. Prepare and submit 100-percent (final) contract documents to Village staff for use in bidding the
project. Provide Village with two hard copies (100% contract documents) and an electronic copy
of contract documents for Village's use.
4. Provide services related to coordination and quality conb•ol of the project and project
deliverables. These services include general coordination with tl�e City, its consultants and
internal reviews of deliverables, schedules and project progress reports as necessary.
Task 3– Limiterl Bid Pl:ase Services
I. Assist tl�e Village in responding to RFI's pertaining to the project.
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2. Assist Village review and evaluate tlie lowest apparent bid submittal for the project.
3. Provide the Village with Letter of Recommendation of Award for the project.
Assumptions
1. Village to pay al] permit fees.
C. Additional Services:
1. Any services not included in the Scope of Services will be considered Additional Services.
2. Any design changes, schedule changes, drawing changes, or other project changes requested by
Client will be considered Additional Services.
3. Additional Services can be provided upon Mock•Roos receiving signed authorization from
Client.
4. Additional Services resulting from the following can be provided without Client's authorization:
1) legal and/or regulatory requirements or changes, 2) delays or price increase not in Mock•Roos
control, 3) emergencies or acts of God, 4) threatened or endangered species, 5) hazardous
conditio�is, 6) or any services required to protect tlie health, safety, and/or welfare of tlle public.
D. Fees and Rates:
1. Mock•Roos wil) complete the Scope of Services for the lump sum fee of $39,685.00.
2. Mock•Roos can provide Additional Services at the Mock•Roos rates in effect at that time, plus any
' reimbursable expenses, or for an agreed upon lump sum fee.
E. Conditions:
1. All terms become valid upon Mock•Roos receiving one complete copy of this proposal within 60
days of its date.
2. This proposal serves as a supplement to the general agreement between Mock•Roos and Client
' dated May 12, 2016.
3. In case of discrepancies, the terms of this proposal supersede those of previous agreements.
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F. Acceptance and Authorization to Proceed:
1. This proposal is acceptable and Mock•Roos has authorization to proceed with the Scope of
Services. This authorization becomes valid upon Mock•Roos receiving one complete copy of this
form with an originaf signature below.
CLIENT MOCK•ROOS '
Si ned: �Z �
g S�gned: � r. lo
Name: Abby Brennan Name: Garry Gruber, P.E.
Title: Mayor Title: Senior Vice President
Date: Date: December 8, 2016 '
Please return one complete copy o# this form
with an original signature to Mock•Roos. Thank you.
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S. Cypress Drive Alley Way and Fiesta Drive Drainage Improvements - Design, Permitting, and Bid Services
Cam �nsation Fee Breakdown
Labor Classification
Task Task Description Senior Project Senior Designer Sr. Admin.
Subconsultant Line Total
Manager Engineer (Sr. Cad/Tech) Assistant
1 Preliminary Design
1 Obtain and Review Existing Design Data 4 620
2 Site Visits/Photo Documentation/Discuss Issues 8 2 1,360
3 Coordinate with Utilities 2 4 2,400 3,070
4 Provide and Verify Limited Topographic Survey J BasemaF 2 8 16 7,275 10,285
5 Provide the Services of a Geotechnical Engineering Firm 2 4 2,600 3,270
2 Design Phase Services
1 95-Percent Contract Documents 1 Permitting 8 30 60 2 11,490
2 SFWMD and LRD Submittal and RAI Response 2 8 12 2 2,770
3 100-Percent Gontract Documents 2 10 20 1 3,740
4 Project Management and Quality Control Coordination 4 660
3 Limited Bid Phase Services
1 Assist City with Responding to RFI's 2 4 2 1 1,190
2 Evaluate Bid Submittals 2 1 390
3 Provide Letter of Recommendation 2 2 1 700
Labor Subtotal Hours 24 78 118 10
La�or Hourly Billing Rate $165.00 $155.00 $90.00 $60.00
Lab�r Individual Totals $3,9£�(l �t� $12,Q�U �Q �1t�,6Z0..tl€1 $60{?.CSQ $1�,2�'S
�3��i n and Bid Phase Services �39.545.00
Reimbursable De�i n and Bid $140.00
Project Total $39,685.00
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B/W Letter Copies $100
Color Letter Copies $20
Postage/Mailing $20
Total $140
The spreadsheet is a fee cost estimate based on specific labor classifications as noted. However, other labor classifica6ons (and fees) based on the approved
Master Agreement between Mock•Roos may be used to complete certain tasks on this project.
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