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HomeMy WebLinkAboutMinutes_Historic_09/20/2016 MINUTES VILLAGE OF TEQUESTA HISTORIC PRESERVATION SEPTEMBER 20, 2016 COMMITTEE � Council Chambers CALL TO ORDER AND ROLL CALL The meeting was called to order at 2:38 p.m. A roll call was taken by Historic Preservation Committee-Chair Pat Watkins. Present were: Vice-Chair Marcia Nielson, Committee- Member Kathy Greene, Village Clerk Lori McWilliams and Assistant to the Clerk, Mary Ann Grieser. APPROVAL OF AGENDA MOTION: Vice-Chair Marcia Nielson moved approval of the agenda; seconded by Committee-Member Kathy Green; motion carried unanimously 3-0. 1. Approval of August 24, 2016 Minutes MOTION: Vice-Chair Marcia Nielson moved approval of minutes; seconded by Committee-Member Kathy Green; motion carried unanimously 3-0. 2. Review of Sunshine Law Clerk McWilliams revealed that Village Attorney Keith Davis had advised against the committee members meeting informally to discuss Historic Preservation Committee business. Attorney Davis further advised that the Historic Preservation Committee only conduct formal, publicly-noticed meetings, in order to adhere to the Sunshine Laws. Clerk McWilliams further explained that financial statements would need to be filled out by each Committee Member. Vice-Chair Marcia Nielson stated that the Historic Committee meeting requirements were unacceptable and unrealistic. Committee-Chair Pat Watkins agreed and added that being governed under the Sunshine Law made communications too difficult and complicated. She opined that the members found the set up too restrictive as well as counter- productive. Committee-Member Kathy Greene proposed the group be broken into sub-committees in order to get work accomplished. She cautioned that there would be little ability to form the sub-committees under the current requirements, as it hindered communication. Clerk McWilliams acknowledged the fact that the committee was first established to archive historically significant memorabilia. She revealed that the committee initially started meeting to gather historic donations and to socialize. Clerk McWilliams had then tasked former employee, Betty Laur, with creating an archival catalog system in order to help the committee become organized. She felt that as of today, there was still a great deal of work to be done in gathering information and memorabilia from the residents that had lived in the area for many decades. Additionally, Clerk McWilliams believed World War II veterans were a precious resource and were declining in numbers quickly. Minutes — Historic Committee Meeting 9/20/16 Page 2 Clerk McWilliams proposed to the Committee that she would contact Village Attorney Davis to discuss options that may allow the group to meet in a less restrictive manner. The group joined Clerk McWilliams on a tour of the new archive room located within Village Hall. ANY OTHER MATTERS There were none. ADJOURNMENT: Clerk McWilliams announced the meeting was adjourned at 3:01 p.m. Respectfully submitted, � ll,�. Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All reference attachments are on file in the Village Clerk's Office.