HomeMy WebLinkAboutAgenda_Regular_09/13/2007VILLAGE OF TEQUESTA
Regular Village Council Meeting
Tequesta Village Hall
345 Tequesta Drive
Thursday, September 13, 2007
7:00 P.M.
(Immediately following the Local Planning Agency Meeting)
Welcome!
Citizens Wishing to Address Council
Should Complete a "Comments by the Public" Card for the Mayor
*Asterisk indicates backup material to be provided as soon as available
I. Call to Order and Roll Call
II. Invocation and Pledge of Allegiance
Council Member Paterno
III. Approval of Agenda
IV. Standing Reports
1. Village Attorney [TAB 1 ]
2. Village Manager
V. Presentations /Proclamations
3. 911 Presentation
Mayor Humpage
3a. Presentation by Steve Palmquist, Gabriei Roeder, Smith 8~ Company
regarding the possibility of reducing firefighter contributions from 6.1°/a
back to 5% MOVED FROM ITEM 19. [TAB 3aJ
Village Clerk McWilliams
4. Proclamation declaring September 17 Citizenship Day and the week of
September 17 - 23, 2007 as Constitution Week [TAB 4]
Village Clerk McWilliams
Agenda -Village Council Regular Meeting 9/13/07
Page 2
VI. Consent Agenda
Al! items listed under Consent Agenda are considered routine and will be enacted by
one motion. There will be no separate discussion of these items unless a Village
Council Member so requests, in which event the item will be removed from the Consent
Agenda and considered in its normal sequence on the Agenda.
5. Village Council Special Meeting Minutes May 16, 2007 [TAB 5]
Ms. Lori McWilliams, Village Clerk
6. Village Council Special Meeting Minutes July 10, 2007 [TAB 6]
Ms. Lori McWilliams, Village Clerk
7. Village Council Local Planning Agency Minutes July 12, 2007 [TAB 7]
Ms. Lori McWilliams, Village Clerk
8. Village Council Regular Meeting Minutes July 12, 2007 [TAB 8]
Ms. Lori McWilliams, Village Clerk
9. Village Council Regular Meeting Minutes August 9, 20Q7 [TAB 9]
Ms. Lori McWilliams, Village Clerk
10. Boards and Committee Appointments / Reappointments [TAB 10]
Lori McWilliams, Village Clerk
Village Council Appointments / Reappointments
A. Recommendation to reappoint Archie Magnum to the Tequesta
General Employee Pension Trust Fund Board -Council Appointee
B. Council re-appointment of Mr. Russell Von Frank to the Planning
and Zoning Advisory Board as "Alternate Member -Two" for a term
of 2-years -expiring 9/7/09
C. Council re-appointment of Bernard Ward to the Board of
Adjustment as "Alternate Member -One" for a term of 2 years -
expiring 12/9/08
Council Ministerial Appointments / Reappointments:
D. Recommendation to reappoint Ed Sabin to the Tequesta Public
Safety Officers' Pension Trust Fund Board - Pension Board
Appointee -Ministerial Reappointment Only
E. Recommendation to appoint Michael Rhodes to the Tequesta
General Employee Pension Trust Fund Board -Pension Board
Appointee -Ministerial Appointment Only
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Agenda -Village Council Regular Meeting 9/13/07
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VI. Consent Agenda (Con't)
11. Resolution 63-06/O7, A Resolution of the Village Council of the Village of
Tequesta, Palm Beach County, Florida amending the 2006/2007 General Fund
#001 Budget $66,360.00 by increasing revenues in "$12.50 Traffic Violation
Funds" Account #001-171-351.250 and increasing expenditures in "Debt Service,
Principal, PD 800 MGHZ Radios" Account #001-700-571.714 in this amount, and
authorizing the Village Manager to proceed on behalf of the Village [TAB 11 ]
Ms. JoAnn Forsythe, Director of Finance
Summary: Use $12.50 reimbursement funds of $66,360.00 to pay down
related debt
12. Resolution 65-06/07, A Resolution of the Village Council of the Village of
Tequesta, Palm Beach County, Florida to ratify the PBA Contract for the One-
Year period 2006-2007, and authorizing the Village Manager to execute the
contract on behalf of the Village and the immediately restart negotiations.
[TAB 12]
Merlene Reid, Human Resources Manager
Summary: Ratification of the PBA Union one-year contract for FY 2006-
2007 fora 4.6% across the board base pay increase for eligible employees,
in addition to the 4.4% COLA approved for the Village on October 10, 2006
13. Moved from Consent Agenda to Item 22 on Regular Agenda
14. Resolution 76-06/07, A Resolution of the Village of Tequesta, Palm Beach
County, Florida, approving Rachlin Cohen & Holtz, LLP, as the Village of
Tequesta's Auditors for FY ending September 30, 2007 for a fee not to exceed
$69,500.00 and authorizing the Village Manager to proceed on behalf of the
Village [TAB 14]
Ms. JoAnn Forsythe, Director of Finance
Summary: Approving Rachlin, Cohen & Holtz to perform the audit of the
Village of Tequesta's financial statements for FY ending 9/30/07 for a fee
not to exceed $69,500.00
15. Resolution 77-06/07, A Resolution of The Village Council of The Village of
Tequesta, Palm Beach County, Florida, amending and increasing the 2006/2007
Water Utility #401 budget by increasing revenues in Account # 401-000-363.101,
"Interlocal-Martin County/Tropic Vista" in the amount of $7,950.43 and increasing
Expenditure Account # 401-700-571.705, "Principal - 2004 Water Notes Payable
with Bank of America" in the amount of $7,950.43 [TAB 15]
Ms. JoAnn Forsythe, Director of Finance
Summary: Request increase in General Fund to recognize additional
revenues received from Tropic Vista assessments and use the additional
revenue to pay down the principal on the related loan.
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Agenda -Village Council Regular Meeting 9/13/07
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VI. Consent Agenda (Con't)
16. Resolution 78-06/07, A Resolution of the Village Council of the Village of
Tequesta, Palm Beach County, Florida, amending the 2006/2007 General Fund
#001 Budget $28,927.18 by increasing revenues in "Donations - Tequesta's
Golden Tribute Account #001-160-366.110 and increasing expenditures in
"Special Events" account #001-160-534.303 in this amount, and authorizing the
Village Manager to proceed on behalf of the village. [TAB 16]
Ms. JoAnn Forsythe, Director of Finance
Summary: Increase General Fund Budget to recognize additional revenues
and expenses related to Tequesta's Golden Tribute Celebration
17. Resolution 79-06/07, A Resolution of the Village Council of the Village of
Tequesta, Palm Beach County, Florida, and amending and increasing the
2006/2007 General Fund #001 Budget $147,882.07 by increasing revenues and
expenditures in the accounts listed below and authorizing the Village Manager to
proceed on behalf of the village. [TAB 17]
Ms. JoAnn Forsythe, Director of Finance
Summary: Increase the General Fund #001 Budget by increasing revenue
from Insurance Premium Taxes and increasing expenditures for pension
contributions
18. Budget Amendments exceeding the $5,000.00 limit and/or affecting Capital
Accounts. [Tab 18]
Ms. JoAnn Forsythe, Director of Finance
Summary: Council acceptance of the Budget Amendments
18a. Resolution 80-06/07, a Resolution of the Village Council of the Village of
Tequesta, Palm Beach County, Florida, approving the Solid Waste and
Recyclable Collection Services Agreement between the Village of Tequesta and
Waste Management, Inc. of Florida for a period of five years beginning October
1, 2007 and expiring September 30, 2012, and authorizing the Village Manager
to execute the contract on behalf of the Village. [TAB 18a]
Mr. Michael Couzzo, Village Manager
Summary: Council approval of the Solid Waste and Recyclable Collection
Services Agreement October 1, 2007 -September 30, 2012
18b. Resolution 81-06/O7, A Resolution of the Village Council of the Village of
Tequesta, Palm Beach County, Florida, to renew aone-year contract for
health insurance with Cigna Insurance, in the approximate amount of
$754,600.00 for FY 2007/2008 with budget allocation from General Funds,
Water Utilities And Stormwater Funds, and authorizing the Village Manager
to execute the contract on behalf of the Village [TAB 18b]
Ms. Merlene Reid, Human Resources Manager
Summary: Council Approve to renew health insurance coverage services
with Cigna for FY 2007/08
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. Agenda -Village Council Regular Meeting 9/13/07
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VI. Consent Agenda (Con't)
18c. Resolution 82-06107, A Resolution of the Village Council of the Village of
Tequesta, Palm Beach County, Florida, to renew aone-year contract for
dental insurance with Guardian, in the approximate amount of $31,406.00
for FY 2007/2008 with budget allocation from General Funds, Water Utilities
and Stormwater Funds, and authorizing the Village Manager to execute the
contract on behalf of the Village [TAB 18c]
Ms. Merlene Reid, Human Resources Manager
Summary: Council Approve to renew dental insurance coverage services
with Guardian for FY 2007/08
18d. Resolution 83-06/07., A Resolution of the Village Council of the Village of
Tequesta, Palm Beach County, Florida, to renew the Village of Tequesta's
Property, General Liability, Law Enforcement Liability, Automobile, Crime
and Workers' Compensation coverage with The Florida Municipal
Insurance Trust (EMIT) (per attached Exhibit A) for a combined premium of
$465,534 and authorizing the Village Manager to execute the applicable
agreement on behalf of the Village [TAB 18d]
Ms. Merlene Reid, Human Resources Manager
Summary: Council Approve to renew insurance coverage services with
EMIT for FY 2007/08 for Property, General Liability, Law Enforcement
Liability, Automobile, Crime and Workers' Compensation insurance
18e. Council Authorization of two Florida Department of Environmental
Protection Florida Recreation Development Assistance Program Grant
Project Agreements for Tequesta Park improvements -Phase 1 -- $50,000.
and Phase 2 -- $50,000
Mr. Greg Corbitt, Director of Leisure Services
Summary: Provide the Village Manager authorization to sign FRDAP
Grant(s) agreements from the DEP
END OF CONSENT AGENDA
VII. Communications from Citizens
• Citizens Wishing to Address Council Should Complete a "Comments by the Public"
Card for the Mayor
VIII. Communications from Council
IX. New Business
19. MOVED TO A PRESENTATION ONLY.
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IX. New Business (Con't)
20. Ordinance 620-06/07 -First Reading- An Ordinance of the Village Council of
the Village of Tequesta, Palm Beach County, Florida, providing for the voluntary
annexation of property to combine parcels for the construction of Regions Bank,
providing for repeal of Ordinances in conflict; providing for severability; providing
for codification; providing an effective date. (Second reading 10/11/07) [Tab 20]
Village Manager Michael R. Couzzo, Jr.
Summary: Council approval on First Reading of Ordinance 620-06/07 to
provide for voluntary annexation of property to combine parcels for the
construction of Regions Bank
a) Open Public Hearing
b) Council Comments
c) Public Comment
d) Close Public Hearing
e) Motion on the floor
21. Resolution 67-06/07 - A Resolution of the Village Council of the Village of
Tequesta, Palm Beach County, Florida, amending and increasing the
2006/2007 General Fund #001 Budget by increasing Revenues in Account #
001-171-342.102, Police Extra Duty in the amount of $2,014.00 and
increasing Expenditure Account #001-175-515.105, Extra Duty Pay -
Contract Services in the Amount of $2,014.00 [TAB 21 ]
Ms. JoAnn Forsythe, Director of Finance
Summary: Increase revenues and expenditures to account for additional
revenues and expenditures associated with the contracted services of the
Police Department
22. Resolution 68-06/07, A Resolution of the Village Council of the Village of
Tequesta, Palm Beach County, Florida, approving the establishment of an audit
committee to assist the Council in selection of an auditor to conduct the State
mandated annual financial audit [TAB 22]
Ms. JoAnn Forsythe, Director of Finance
Summary: Establish an Audit Committee to select an Auditor to perform
the Annual Financial Audit for FY's ending after 9/30/07
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Agenda -Village Council Regular Meeting 9/13/07
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IX. New Business (Con't)
23. Council discussion and action regarding Council contributions to the
following: [TAB 23]
• Limestone Creek Elementary School - $2000
• Jupiter Elementary School - $2000
• Jupiter Middle School - $2000
• Jupiter High School - $2000
• Jupiter High School Band Program - $5000
• Busch Wildlife Sanctuary, Inc. -Specific Amount Not Requested
Lori McWilliams, Village Clerk
Summary: As of August 1, 2007 the Village has made $3,000 in donations to
community organizations; therefore the amount of budgeted funds
remaining available is $22,000
X. Any Other Matters
XI. Adjournment
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Agenda -Village Council Regular Meeting 9/13/07
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PLEASE TAKE NOTICE AND BE ADVISED: If any person decides to appeal any decision
made by this Council with respect to any matter considered at this meeting or hearing he/she
will need a record of the proceedings, and that, for such purpose, he/she may need to ensure
that a verbatim record of the proceedings is made, which record includes the testimony and
evidence upon which the appeal is to be based.
PROCEDURES FOR PUBLIC PARTICIPATION
PUBLIC HEARINGS: Any citizen is entitled to be heard on an official agenda item under
the section entitled "Public Hearings," subject to the three-minute
limitation.
COMMUNICATIONS Any citizen is entitled to be heard concerning any matter
FROM CITIZENS: under the section entitled "Communications from Citizens," subject
to the three-minute limitation.
OTHER AGENDA Any citizen is entitled to be heard on any official agenda
ITEMS: item when the Village Council calls for public comments subject to
the three-minute limitation.
Village Council Meetings are public business meetings, and as such, the Village Council
retains the right to limit discussion on any issue.
NOTE: Disabled persons who need an accommodation order to participate in this Village
Council Meeting are requested to contact the Village Clerk's Office at 575-6200 at least three
working days before this meeting. Hearing impaired persons please note wireless hearing
system receivers are available by requesting the same from the Village Clerk.
SCHEDULE OF MEETINGS
All meetings are held in the Village Council Chambers
345 Tequesta Drive unless otherwise indicated
Date of Time of Meeting Type
Meeting Meeting
9/18/07 6:00 p.m. Public Hearing to Adopt Final Millage and Budget (if needed in
case the 9/11/07 bud et hearin has to be continued)
10/3/07 6:00 p.m. 10/11/07 Pre-a ends Meetin Workshop
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