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HomeMy WebLinkAboutDocumentation_Regular_03_03/09/2017 yP zE OF T a =' � t ° Q' e CN CCUS.° Comprehensive Analysis Utilities Department To: Michael Couzzo, Village Manager From: Sam Heady, Deputy Director of Utilities Date: 2/22/17 Subject: Flushing Unit Rolling Hills - Engineering Services I respectfully present the following Comprehensive Analysis to the Village Manager. The Village of Tequesta has an approved Professional Engineering Agreement for Services with Mock Roos. The Village of Tequesta owns and operates an automatic flushing hydrant located in the US 1 road right -of -way adjacent to Rolling Hills. The flushing assembly operates daily, discharging water on the ground to keep the chlorine levels in the distribution system in compliance with the Safe Drinking Water Act and the F.A.C. The water from the hydrant discharges onto the ground where it sheet flows offsite into low -lying areas and adjacent property not owned by the Village. The Village intends to have an exfiltration trench designed and constructed to accept the discharge from the flushing assembly and allow the water to "soak- away" below grade so that it no longer sheet flows and ponds on the adjacent property. Mock Roos will provide to the Village: 1. A prepared topographic survey including obtaining horizontal and vertical control. 2. Geotechnical information of the site, including test borings. 3. Prepare final contract documents to the Village staff for use in bidding, construction, and design of the project. The cost is $16,650 • January 31, 2017 Mr. Sam Heady Deputy Director, Utilities Village of Tequesta 901 North Old Dixie Highway Tequesta, FL 33469 -0273 Ref. No.: 86056.00 Subject: Village of Tequesta Flushing Hydrant Modifications Work Order No. 2 Dear Sam: We are submitting the attached Proposal to Provide Professional Engineering Services for the Flushing Hydrant Modifications Project. Please review the attached proposal and return one signed copy to our office as our authorization to proceed with the Scope of Services outlined in the proposal. We will provide the Scope of Services for a lump sum fee of S16,650.00. If you have any questions please contact me at 683 -3113, extension 293. Thank you for using Mock•Roos on this project. We look forward to working with you. Sincerely, MOCK, ROOS & ASSOCIATES, INC. Garry Gruber, P.E. Senior Vice President Enclosure Copies: Bookkeeping L:Mik1B7005.0011sOI pea.doex Proposal to Provide Professional Engineering Services for Flushing Hydrant Discharge Modifications Work Order No. 3 Services to be provided by Mod•Roos Services provided to (Client): Village ofTequesta Proposal Date: January 31, 2017 Proposal Torres A. Project Description: The Village of Tequesta (Village) owns and operates an automatic flushing hydrant located at the dead - end of a watamain in the US 1 road right -of -way adjacent to the northwest corner of Rolling Hills. The flushing assembly operates 5 times a day discharging 9,000 gallons of water per flush (45,000 gallons per day) to keep the water moving and remove " stale" water from the distribution system. The flushed water from the hydrant is currently discharged onto the ground where it sheet flows offsite into a low lying area on the adjacent undeveloped property where it then ponds and then infiltrates into the ground. The Village intends to have an exfiltration trench designed and constructed to accept the discharge from the flushing assembly and allow the water to "soak -away" below grade so that it no longer sheet flows and ponds on the adjacent property. The Village has requested that Mock•Roos provide the following scope of services for the design of the improvements. Mock•Roos will perform services as outlined in B. Scope of Services below: B. Scope of Services: 1. Contact the Florida Department of Transportation (FDOT) local representative confirm that the proposed improvements will be permissible. 2. Preform a site visit to photo document the existing condition of the project. 3. Call in a Sunshine One Call Design Ticket and coordinate with listed utility companies that have been identified to have infrastructure located in the right -of -ways. Incorporate contact information for each utility into the construction documents. 4. Prepare a limited topographic survey including obtaining horizontal and vertical control, verifying right - of-way position with found monumentation, and field topography. The survey is anticipated to include approximately 6 crossections, from edge of pavement east to 25-ft beyond the right-of-way line, for a length of 150 -ft parallel to US 1. An additional survey point will be collected at the bottom of the low lying area on the adjacent property. L:+.kreaoos eousorraom.kocx 5. Provide the services of a Geotechnical Engineering sub - consultant to perform one (I) Standard Penetration Test boring, to a depth of 20 feet (one in each roadway). Samples of the subsurface materials will be obtained at frequent vertical intervals using procedures prescribed in ASTM D 1586 (the Standard Penetration Test). The boring will be beckfil ed with granular materials upon completion. Conduct one (1) field permeability test in a 10-ft deep fully screened piezometer. Utilize field data to run a PONDS model to determine the potential for seepage outbreaks on the slope. Sub - consultant will prepare a report documenting findings. 6. Prepare and submit a 95- percent contract document progress set for the Village's review. 7. Prepare and submit 100- percent (final) contract documents to Village staff for use in bidding the project. Provide Village with two hard copies (100% contract documents) and an electronic copy of contract documents for Village's age. Assumptions 1. Village to pay all permit fees. C. Additional Services: 1. Any services not included in the Scope of Services will be considered Additional Services. 2. Any design changes, scheduk changes, drawing changes, or other project changes requested by Client will be considered Additional Services. 3. Additional Services can be provided upon Mock•Roos receiving signed authorization from Client. 4. Additional Services resulting from the following can be provided without Client's authorization: 1) legal and/or regulatory requirements or changes, 2) delays or price increase not in Mock•Roos control, 3) emergencies or acts of God, 4) threatened or endangered species, 5) hazardous conditions, 6) or any services required to protect the health, safety, and/or welfare of the public. D. Fees and Rates: 1. Mock•Roos will complete the Scope of Services for the lump sum fee of $ 16,650.00. 2. Mock•Roos can provide Additional Services at the Mock•Roos rates in effect at that time, plus any reimbursable expenses, or for an agreed upon lump sum fee. E. Conditions: 1. All tams became valid upon Mock•Roos receiving one complete copy of this proposal within 60 days of its date. LAmk\37005.0011101 mdoex 2. This proposal serves as a supplement to the general agreement between Mock•Roos and Client dated May 12, 2016. 3. In case of discrepancies, the terms of this proposal supersede those of previous agreements. F. Acceptance and Authorization to Proceed: 1. This proposal is acceptable and Mock•Roos has authorization to proceed with the Scope of Services. This authorization becomes valid upon Mock•Roos receiving one complete copy of this form with an original signature below. CLIENT MOCK-ROC / Signed: Signed: ii,4 Name: Michael Couzzo, Jr. Name: Garry Gruber, P.E. Title: Village Manager Title: Senior Vice President Date: Date: February 22, 2017 Please return one complete copy of this form with an original signature to Mock•Roos. Thank you. \ \FI LESE RV ER \LcucrsMk\87003.000s01 ggcm.docx Flushing Hydrant Modifications - Design and Permitting Services Compensation Fee Breakdown Labor Classification Task Task Description Senior Project Senior Designer Sr. Admin. Suboonsultant Manager Engineer (Sr. Cad/Tech) Assistant 1 Cooniknate with FDOT 1 2 Site Visits/Photo Documentation/Discuss Issues 2 1 3 Coordinate with Utilities 2 4 4 Provide and Verify Limited Topographic Survey 1 Basemap 2 $1.625 5 Provide the Services of a Geotechnical Engineering Firm 2 54.800 6 95- Percent Contract Documents / FDOT Pemnit ng 2 8 24 2 7 100 - Percent Contract Documents 2 4 4 1 Labor Subtotal Hours 8 17 32 4 Labor Hourly Blping Rate 5165.00 5155.00 590.00 560.00 Labor Individual Totals 51,320.00 52,835.00 52,880.00 5240.00 59,425 Design and Bid Phase Services 516,500.00 Reimbursable (Design and 5150.00 Project Total $16,650.00 The spreadsheet is a fee cost estimate based on specific labor classifications as noted. However. other labor classifications (and fees) based on the approver Master Agreement between Mock•Roos may be used to complete certain tasks on this project. L'.4'87005.GA;r9l=4 wadn Jununrr 3/. 2017 PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for Inspection or copying, within a reasonable time may be subject to attomey's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records In possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that Is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBUC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768 - 0685, OR AT Imcwilliams@)tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Village of Tequesta 345 Tequesta Dtive 561- 768 -0700 Tequesta, FL 33469 ;; www.tcquesta.org • TEQUESTA PUBLIC WORKS DEPARTMENT MEMORANDUM To: Michael R. Couzzo, Village Manager From: Douglas M. Chambers, Deputy Director Public Works Subject: Removal of Large Oak Tree on Tequesta Drive Date: February 13, 2017 This items references the removal of a large Oak Tree in the Village Right of Way in front of 427 Tequesta Drive. The tree was leaning considerably towards Tequesta Drive and the roots were pulling up out of the ground. I had an arborist at Only Trees LLC inspect the tree and it was determined the tree was in danger of falling into the road. I met with the homeowner Geraldine Biegler to inform her the Village would have a contractor remove the tree because it was in the Village right of way. The homeowner was pleased to hear the tree would be removed as she was concerned the tree would fall. The tree was safely removed and the stump grinded by Only Trees in the amount of $2, 950.00. Douglas M. Chambers Deputy Director Public Works Village of Tequesta Vice -Mayor Vmce Arena Mayor Abby Brannan Council Member Toni Paten Council Member Steve Otuu Council Member Frank D'Ambra Village Manager Michael Couzzo • Estimate PitL R c Date Estimate No. 7 1127/2017 4409 PO Box 7144 Jupiter, FL 33468 COMM • , « 561- 747 -8050 - - Certified Arborist: Teri Davis FL -6004A 1 _aJ � Steve Vecchio FL -1097A Customer Add John Wiley Bell FL -8759A Brandon McMullen FL -6009A Wage of Tequesta Public Works 136 Bridge Road Tequesta, FL 33469 Payment Method Only Trees Rap. Due au receipt Saa(561)262 - 2913 Item Description Location Qty Rate Total Tree Services Tree Services 427 Tequeste Dr., Tequesta, FL OPTION 1 Oak Tree d... Large Oak Tree -dean, thin and raise 1 1,000.00 1,000.00 canopy, remove a few large leads OPTION 2 Tree Remo... Large Oak Tree Removal with Stump 1 2,950.00 2,950.00 Grinding Debris Complete clean-up and debris removal is induded in this estimate/invoice. WIC Cert. Our Workers Comp. and General Liability insurance certificates will be faxed to you dimity from our carrier upon your acceptance of this proposal. Signature of... Upon the acceptance please sign this estimate and fax/e -mail it back to our office. j Email Thank you for your time and TOE 13,950.00 consideratlon. We look forward to oniytrees©bellsouth.net hearing from you soon. Fax* C pp_ k 561 -741 -1098 .2 -t3 -11 • PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described In the Proposal or Bid are not disdosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768- 0685, OR AT Imcwillianns@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. OF r D 9C h COU NS` COMPREHENSIVE ANALYSIS Village Manager's Office - Administration To: Michael Couzzo, Village Manager From: Debra Telfrin, Executive Assistance Date: 02/17/2017 Subject: Southeastern Printing — Spring Smoke Signals Newsletter, 4t81957 -2 I respectfully present the following memorandum to the Village Manager. Southeastern Printing is the selected vendor to print the 2017 Spring Edition of the Village's Newsletter, The Smoke Signals. Quote #81957 -2 is to prepare and print the newsletter. Quantity printed for this edition is 5200 pieces at a cost of $2,403.00 Thank you. QUOTATION southeastern complexity made simple Estimate: 81957 - 2 Date: 2/17/17 Cust -ID: 2833 Phone: 561- 768 -0443 Village of Tequesta Fax: 561- 768 -0697 345 Tequesta Drive E -Mail: Imcwilliams©tequesta.org Tequesta FL 33469 Rep: Tony Epson Description: 2017 Spring Newsletter Option: with 1 insert Flat size - 22 x 17, folds to 11 x 17 and soft -folds to 8.5 x 11 masthead out. with 1 -2pp insert 11 x 17, postitioned inside newsletter Printing - 4cp/4cp, bleeds Stock - 80# MacGregor Gloss Text Trim, fold. Qty: 5,200, send 5,100 to SEP Mailing Dept, deliver 100 to client We understand that you will be providing: Output files from Dropbox sent from Phil Glenn, forwarded to Helen. Quantity 5,200 Price $2,403.00 Thank you for the opportunity to provide you with this estimate, based on the specifications submitted. We look forward to exceeding your expectations. Please contact us if you need additional information. Payment Terms: Due in 30 days Supplied files/ specifications /material will be reviewed and compared to the estimate upon receipt of job. Differences will be re- quoted which may result in a price change. EMAIL / FAX TRANSMISSION: This document includes our Standard Terms of Sale. If you did not receive, or if illegible, please call for a copy before signing. PLEASE READ, SIGN AND RETURN TO PUCE YOUR ORDER This ;union Is subject b Me Isms and cond.= set forth on the beck side haeor and otddi ere, by relearn, mode a pert hereof. Prices cycled am based on detail trashed b our sanely department and are subject to renion If, upon receipt of copy It is deleaned that to mental denies ken original aperilirafooa. My such pad revision wM be confirmed before the order Is processed. We reserve the rIO I to reject any order upon receipt what Mk on our pat AM orders are arbbct to ninon or overruns of up to 10% and the def cMney or exact credited or duelled propoUond. . PRICES MINN IN EFFECT 30 DAYS. The item(s) ordered are for resale and not subject to sales tax. Please Initial: The item(s) ordered are for intemal use. Please charge sa Accepted by customer Date 7 i 7 Southeastern Page 1 of 2 360/ SE Dille Highway. Stuart. Florida 34997 • 772.287 -2141 •800. 226 -822! • Far 772 -288 -3988 SOUTHEASTERN STANDARD TERMS OF SALE 1. This proposals made and, If accepted by Sodded= (Palen, order wN be enbred subject to to folowig Dade coder and any other cadiione abraded hereto. which are hereby understood b be binding on both parties. Terns of fin proposal dal be imikad to tiny (30) days from dale of proposal. It is to be deafly Mosbod that such tens carol* to air agreement d to paties, can be sanded or leered only pursuant to writing Mad by both pates, and in any event not by any Mallon, repnesercdon or sprawled not contained in this contract, or by pad widens, and that these terms ell govern the order contrary to pda or arbesrhert wrtYas by Cullom notail stendinq. 2. Orders malady entered canal be waled except upon terns let will cooperate Printer again loss. Al orders we subject b Ind acceptance by Printer, and It shl not be sable ter env loss or damage reeding ion te adorable lain to accept orders. ado Imbed ordered or not* Customer of Its nonaceotance of orders. 3. 5perinntl work perlonrsd at the Customer's request, euch as but not IMted to Metes, drawings, oarhpcaiton, plates, preassork and Medals std be dwged for at awed rates. 4. M wox akeldes ropy, dunalee, and d pfeperabry work i1d c g negative and padre Ilona, plates erapavipt and oter nsatadjIp loos or temo mated or rumba by Printer std mein Is edaive property, and no use of some std be made car may any ideas Mined therefrom be used shcept by wd01n pemaion of Nob and span aompanadon to be detenmied by Pricer. 5. M work transparencies, plebs, atingle, computer disks, nepelNe and positive Nos, ptats engravings and other marufadang tams when supplied by Customer are accepted at to Qdmars risk ate Printer aid not be Sable for damage or Ian In .case of oulof pocket met for maw Medals or vibe agreed to in roiling batmen Printer and Customer. 6. Authors Maim Al changes from rigid pedlatons or copy node by Customer shall eMtie Pricer to eddlan01 drapes, at to anent rates for the additional work roamed. 7. Effort: PM& aid not be tabs for errors if painted rioter conforms b copy furnished by Customer. Prods wit be subbed if raganted by Customer. Cornrows, if any one to be made tenon and rebawd with Proof/Print Au/ciliation term marked "OK' or 'OK wllh corrections', and sided by duly maraud representative d Customer. If noised pools are denied, request must be made shen proof Is refined. Pinter shell not be responsible for error 1 work Is performed as per Customers 'OK' 8. Pro: M antra charge wi be made for press props. Prater shit charge for additional press the arising from Customer delay dung mdaaready pen deck or for doge orders reoe1ed after jobs plated. Beawe d the diWenos In equipment and conchae between color proofing and to pressroom °paradox, a reasonable vers8on in rotor bskwn odor pods and the mndleted bb aid constitute an acceptable delivery. 9. Customers Property: M Customers properly that is stored with Pricer is at the Cuabmers risk, and Printer Mal not be lade b any loss or damages thereto reused by We, theft, water leakage, rodents, heeds, or any other cause beyond Printers control. l Is urdosbmd that the storage of Customers property s solely for to benefit of the Customer. 10. Tam: Unless aerobe arranged for, a deposit d 50% is requested upon the sign of lids proposal, 25% upon delivery of the job proof, end to batons upon corrosion of Ids antler or loco delvery d the Iret copy or copies. AI accounts not petd fa within forty the (45) days of invoke ell be charged Interest at to rata of eighteen ter cent (18%) per arum If such rat ahel be precluded by teal law. the such rate shall be the highest rate allowable pursuant to such law. 11. Wwenty: Printer warrants tat its work a meet applcable sped ddio s and other wean product and work regtiranens, if any, d this ceder and roll be of good quay and free from defects in materiel and wobnaeltp. Al drone must be made Min be (5) days of realpt of goods. Dobbs lens must be held for Printers tnepedbn and returned to to aiphel F.O.B. poled upon request. The foregoing a expressly n Neu of al dher warranties whaleoever, spewed, bided, and statutory, Including, wdtaut tdteton, the implied warranties of merchantability and fitness. Upon Customers submission of a deice and is sudtanta co, Printer shell at le opton either (1) replace is pmduud a work at ether to original F.O.B. poet of ddvery or (2) refund an makable parton of the purchase mice as determined by Paiute. NI work p rbrmed wN be dos during nano! working taus of camel waking days. The iwegoig is Pricers only obligation and Customers only ready for breech of manly, and except 0 gross negiperras and wild rdsmndud, the foregoing is Customers only remedy hereunder by way of breech of catered, tort, or otherwise. In no event steel C ebreer be entitled to incidental or a sayuenial damages. My action ter breach of the proposal must be mmnenced wtln two (2) years after the ghee d action has occurred. 12. Tile and Rsk of Lae: TfN to prodhas which Printer sale to Customer shall pass to Customer upon delivery re the products to Customer. or to a wrier consigned to Customer, and Painter shell not be liable for lose d, delay In shipment, or damage to any products ester tole thereto lee passed. Printer, however, rests We for security purposes only to d products acre paid for in full n cash and may, at Printers opton, repossess the same from Customers debut n payment hereunder and doge Customer with any ddderay. h is expressly agreed that Pricer shell not be held labs for loss or damage on eadad d delays due to strikes, was, has, (body, accidents, governmental or municipal k m, rubs or repdators, ads of providence, as hobby to secure epedled rnetensle, a bleu causes beyond Printers resemble antldpatio , a coact 13. No abemne or Nagai Stratum wN be panted by Printer under this contract, car anal Pricer be Me for any daneges arising out of aloft of copyright laws or ilepel we of trade nines or slogans. The Customer guarantees the legal propriety of all meter sbnttted to Pater fa mining adbr publication; and al defend and indemnify lancer tan and against d dame and responsibly sting from the pdnbg anchor publication of such mater, ndudng the legal eperses and disbursements named by Pricer in oanecln therewith. 14. Unless otefwtee spoiled, Printer end use such style, type, size and composition as in is diaaedon, seems to be to the last Interest of Calaner. 15. Anry end d main g coos named by Printer in to perfornanae of the perk' colas hoeinmwe rot bit shall be in addice to the mulct pda hasnebove set bush and shd be at the ten arrant fetes d to Unlesd Statss Postal Sense and/or common carder. 16. Tim Customer and pay d erase or other tees, I any, Iat nsy be levied on the poduds sold under the contract or upon or in connection with the sate or Maned thereof. 17. Delivery Dates: Promised deivsry date is contingent upon Customers meeting Ile established schedule respond:Mies. Primer aid not be responsible for co setuatlel demons for late calvaries. 18. Prices quoted are band on straight lime oak Overtime work caused by Customers fain to meet deadlne. delay In turning in copy. psta, prods, or caner beerier necessary to complete to work Whin the time sexiled. end be cased ter at current overtime rain, ova and above to pia rooted harsh 19. Unless otherwise skated in writing, overrule or undernme, not to exceed ten (10%) per ate d the amount adored, dal constitute an acceptable delivery and the excess or deficiency and be charged or ceded to the mbar proportionately. 20. Customer Furnished toast: My work required on rnateras furnished by the Customer, haidng but not baited to copy, rsdaaias, negedae and ptaNve sin, esabotypes paper and Ma, sal be performed at Customers risk and tasted at oared motet rates. Reponuibi ty for quality d naafi suppled will not be assured by Printer when Crbner furnished such malarial used in production d the pined order. 21. t It becomes necessary to idtute alt in any court of law to enforce any of the provisions of ie quattlon, Including an action for Mention or to enforce any of the standard term of eels, a ells er span to pay d lela sperm and disbursements incurred by Prater in connection therewith. 22. In the event shoat delivery extends beyond the date sat forth on Printers edunwfadpnant of order entry, Printer shall have the hater right b reuse prices upon the appiaton of a *egret, to numerator of worth ell to the Consumer Price Index at the time of actual delivery end to denominator of which steel be such Index at the roomed the of delivery set forth by the Pricer in hie a knots o ant b astorner of order enby. Based on Trade Customs Adopted by Printing Industry of Arnerica, Inc. Page 2 of 2 PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768- 0685, OR AT Imcwilliamsteteauesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. 7 F T � 7 D ` C11 COU Nt+ COMPREHENSIVE ANALYSIS Village Manager's Office - Administration To: Michael Couzzo, Village Manager From: Debra Telfrin, Executive Assistance Date: 02/17/2017 Subject: Southeastern Printing — Spring Smoke Signals Newsletter 4181958 - 1 I respectfully present the following memorandum to the Village Manager. Southeastern Printing is the selected vendor who will print the 2017 Spring Edition of the Village's Newsletter, The Smoke Signals. Quote #81958 -1 is to prepare the newsletter for mailing. Quantity prepared to mail is 5,030 pieces at a cost of $546.00 Thank you. QUOTATION southeastern complexity made simple Estimate: 81958 - 1 Date: 2/17/17 Cust -ID: 2833 Lori McWilliams Phone: 561- 768 -0443 Village of Tequesta Fax: 561- 768-0697 345 Tequesta Drive E -Mail: Imcwilliams@tequesta.org Tequesta FL 33469 Rep: Tony Ellison Description: 2017 Spring Newsletter & Insert - Mailing 5,030 copies Process file induding address standardization, NCOA update, CASS certify, presort, inkjet address, sort, sack/tray tags, deliver to post office. Include Or Current Resident when imprinting addresses. Please Note: Price does not Include additional services such as indicia use, wafer sealing, foreign mad processing etc. Postage is additional. Approx. pre -sort standard $.569 each We understand that you will be providing: new mailing list forwarded to Helen Quantity 5,030 Price 8546.00 Thank you for the opportunity to provide you with this estimate, based on the specifications submitted. We look forward to exceeding your expectations. Please contact us if you need additional information. Payment Terms: Due in 30 days Supplied files/specifications/material will be reviewed and compared to the estimate upon receipt of job. Differences will be re-quoted which may result in a price change. EMAIL / FAX TRANSMISSION: This document indudes our Standard Terms of Sale. If you did not receive, or if illegible, please call for a copy before signing. PLEASE READ, SIGN AND RETURN TO PLACE YOUR ORDER This quotation is sAjact b the basis and comrade set tarn on the back side hereof and which are, by rekience, made a pert hereof. Prices quoted are based on details Smashed to our adinteWq deperkned and are sugect b redebn 1, upon receipt of copy it Is debmiied that the material dads from original spedOarlons. My such price which we be conkrred bdore the order is pro:eased We reserve Its fight b reject any order upon receipt without let */ on our part. Al orders are subNet to mamma or overrun of uo b 1014 and the deficiency or excess credited or c p000dIonatdy. PRICES REMAIN IN EFFECT 30 WAYS. The item(s) ordered are for resale and not subject to sales tax. Please Initial: The item(s) ordered are for intemal use. Please charge sal tax. Accepted by customer Date '1. / 9 7 Southeastern Page 1 of 2 3601 SE Dixie Highway, Stuart, Florida 34997 • 772 - 287 -214! • 800- 226 -8221 • Far 772 -288 -3988 SOUTHEASTERN STANDARD TERMS OF SALE 1. This papoaal is rade and, f acaepbd by 5cutheestem (Wrier), older we be seeded subject ID the following trade cutters and any other onhratbne impressed herein, which are hereby uderdood b be binding on both pafsa. Tent of this emcee dal be limited to filly 00) days Gore die of pmpoml. It is to be dearly understood that mil tenor =stab the aria agreement d the pates, can be ended or slimed only pursue* b writing signed by both parties, and In any event sot by any slpdeYoe, represenleton or moment not conthined n tie contract, or by herd evidence, ad INS these bra shot game the order caWay to prior or abaeaaerd w1hlA by Customer ngldtaandbsi. 2. orders regilady mixed cannot be rebated except upon tams tat hwil camerae* Printer against lass Al ceders o subject to tml awep8toe by Printer, and it dud not be Me foram bas or demons multi tom b reasnable failure b adapt orders, dub products ordered or m01 Customer d b nonmoro a nee of orders. 3. Experimental work performed at to Custonds request such es, but not laded to deYhee, drawings, composition, plates, presswork and materiels OM be Barged for at anent rate. 4. Art wok sketches, copy, dummies, and d pnependay work nduig flambe and poeihxe life, plates, avaytrps ell other ma b :ing lode or tens angled or briefed by Printer shot ratan is amnia property, and no use of same shot be made tar may any ideas obtained tmnetron be used. except by written pernirfon of Printer and upon cementation to be dalarni ed by Printer. 5. Art work, kampere notes, photos, eights, computer disks, negdve and positive llms, pleas engravings and other manufacturing Items when suppled by cower are accepted at the Qnbmere risk and Mier ehd not be leffle for damage or law in eases of ard-poeksl cost nr raw medals or %else agreed b n wing batmen Prier and Quabrer. 6. fluters siestas: Al Menges from origins! spscrntlat or copy made by Cusbma rat mails Panty to Mabel charges, at to currant rates fa is ad9tlond work performed. 7. Enos: Prnbr rat not be table for errors if printed meter conforms to copy lmiehed by Customer. Prods MI be submitted if requested by Customer. Corrections, if any, are to be made thereon and returned wain PmdiPrnt Mehorizabri form marked 'oJC' or 53.1( wih carecloe, ad dewed by duly authorized representative of Customer. If revised prods we desired, request must be made whin prod is rotund. Printer dell not be respoable fa errors if wok Is puramed as per Customers 'OX" t. Press: An extra Barge will be made for paw proofs. Printer aid charge for addle al paw time arising hem Customer delay during make-ready press dark or for Menge orders recdved alter job is plated. Became of the diflererae in equipment aid canons between cola proofing and to pressroom operations, a reasonable vadaim in edam beemen aria prods and the compiled bb shall cond1rs an miriade aim*. 9. Cudorner's M Properly: leakage, rodents, koeda, a any other beyond Primer's m It le urdeabod that the tinge M� thereto Custawata property d the Qmbmer. nobly bandit 10. Tams: Unless otherwise aranged for, a deposit of 50% is requested upon the string of this proposal, 25% upon delivery el the jab prod, and the balance upon compdorn of this ceder or upon deMly of the Ind copy or copies. AI accounts not odd fa within forty-be (45) days of invoice del be Barged interest at the rate of eighteen per cart (11%) per amunn. If such rate shot be included by load lkm his sad rate abut be the Whet rate aim** casual b such law. 11. Warranty: Printer errant that b wank will meet applicable apecYfntons and other apeciic product and wok retirements, if any, of this order and roll be of good godly end free from defect in medal and workmanship. Al clans mat be made whin be (5) days of receipt of goods. Wadies tee oast be held ter Printer's ntpecllon end rebored to the signal F.O.B. point upon rawest. The foregoing la morosely in lieu of all other warranties whatsoever, expressed, implied, and statutory, lnduig, without lunation, the implied warranties of merchantability and Illness. upon Customer's submission of a der and Its subaiatletm, Pnfreer shat at is option either (1) replace b product or work al ether the Wand F.O.B. Pont of delivery or (2) refund at equitable portbn el the purchase price as debated by Prints. AI work performed wi be done during normal worbkg hours of normal working days. The bregoing is Printer's only dfipstion and Customer's only remedy for breech of warranty, and aaept for grow neglgennos and wild misconduct. the bregotrg is Gust/ notes only remedy hereunder by way of beech of contract, tort, or otherwise. In no event dud Cotner be added to Incidental a conwequenld damage. My a ton for breech of this proposal mat be commenced with two (2) yeas after the cause of action has cured. 12. Tile and Risk of Lone Title to products which Penner sells to Customer shot pass b Customer upon delivery of the products to Customer, or to a canter condpad to Customer, and Pater shot not be liable for loss d, delay in shipment, or damage to any products after lib thereto hes passed. Printer, however, retake ttfe for sec urly wpm only to all prelude end paid fa In full in rmh and my, at Printer's option, repossess the sane from Customers detail in payment hereunder and Barge Customer Ali any deficiency. It is expressly agreed that Printer dW not be held table for tow or damps on account of delays due to strifes. was, Ares, foods, accidents, gore m smut or municipal laws, rules or remittals, acs of providence, is inability b more speared materials, a other causes beyond Printer's reasonable antdpebn or control. 13. No obscene or Segel denim wit be pined by Printer under this contract, nor shot Pinter be gable for any damages ring out of Notation of copyright laws or itegel use of trade names or slogans. The Customer guarantees the legal propriety of d male submitted b Printer for ping and/or pubicdon: and wf defend and Indemnify Printer from and against al Gains and responsibility arising tram the printing ancia puticehon of such reeler, including the legal expenses and disbursements neared by Printer in connection therewith. 14. Unless of en use spooled, Printer shot use such style, type, sine and congodlon as, in Is daadon, seems to be to the best Interest of Customer. 15. Any ell el maim cab inured by Proem in for performance of the *softballs hereinabove set forth shot be in add on to to contract price hmei above set forth and aid beat is them current rates of the United Sales Postal Service adbr common carrier. 16. Taste: Customer dal pay al excise or other tams, f any, trot may be ivied on the Inducts add era the contract or upon or n caaecion with is touts Of shipment thereof. 17. Delivery Dens: Promised delivery deb is contingent upon Customer's meeting de established schedule responsibilities. Plea shell not be responsible for mrretsntd damson for orb dais/odes 18. Prices quoted ere bred an straight fee work Cimino work tamed by Customer's faire to met deadline, delay in trying In copy, pates, pods, or other mural necessary to =stela to work within the too weci1ed. shot be darned facet anent overtime rates. over ad above the pace Quoted herein. 19. Unless otmwb sated to writing, mamas or undernae, not to exceed ten (10%) per cent d to amount ordered, dot constitute an acceptable deivay end the excess or dddency and be dirtied or credited b he customer aoportaneIN. 20. Customer Furnished Mdr4s: Any work required on meted* furnished by the Customer, induiig but not bitted b copy, meciednls, negate and omen Ann, deadypes, paper and plates, dial be Wormed d Qrbmera risk ad billed d etas marhd mem. Responsibility for quality of mebdel suppled will not be assaned by Printer w when Qabma furnished such malarial used In production of be printed order. 21. If A beoarnee necessary to Inside suit in any cart of law to enforce any of to provisions of the quclslon, indudng an action fa collodion or to enforce any of the sanded ems of ode, c sbrer meet to nay d lend Manses and ibshuaeuonte 8sTed lw Printer in erection therewith. 22. In the evert actual delivery extends beyad to date set path on Printers admowledprent of coder only. Printer shot have the tarter right b raise prices upon the application of a facion, to numerator of which shot be is Consumer Pace Wet at to time of actual delivery red is denominator of which shad be such index el the Dropped ire of delivery set forth by the Pavia in hie ac knowledpnern to customer of order entry. Based on Trade Customs Adopted by Printing Industry of America, Inc. Page 2 of 2 PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are assodated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who falls to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records In possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronlcaiy must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPUCATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBUC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768- 0685, OR AT Imcwilliams)teouesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469.