HomeMy WebLinkAboutDocumentation_Regular_09_03/09/2017 -�
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Memo
To: Lori McWilliams, Village Clerk
From: Michelle Gload,Accounting Manager
Date: Wednesday, March 08, 2017
Subject: March 9, 2017 Village Council Meeting Agenda Item— Budget Amendments
Attached, please find an updated copy of a budget amendment that is on the agenda for the March 9,
2017 Village Council meeting. The Budget Cost Savings account listed on the original budget amendment
was 001-120-599.100, Budget Cost Savings-Village Clerk.The updated budget amendment changes this
account number to 401-242-599.100, Budget Cost Savings-Water Production.
I
Village of Tequesta
FISCAL YEAR Zo�� Budget Amendment Request JE#
Increase:
Department: Water Production Account: Budget Cost Savings Account#: 401-242-599.100
Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 189,567.00 $ 189,567.00
Justification/Comments: Please see comments below.
Department: Account: Account#:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification/Comments:
Department: Account: Account#:
Original Budget Balance Available Transfer Amount New Balance Available
� 0.00 $ 0.00 $ 0.00 $ 0.00
Justification/Comments:
Department: Account: Account#:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification/Comments:
Increase:
Department: Water Production Account: Reguiar Salaries&Wages Account#: 401-242-512.100
Original Budget Balance Available Transfer Amount New Balance Available
$ 596,800.00 $ 382,142.00 $ -25,000.00 $ 357,142.00
Justification/Comments: Hired one new employee for less than what was budgeted and position was not filled until
November 28, 2016.
Department: Water Production Account: Life/Health Insurance Account#: 401-242-523.101
Original Budget Balance Available Transfer Amount New Balance Available
$ 131,500.00 $ 88,510.00 $ -25,000.00 $ 63,510.00
Justification/Comments: Budgeted famil health insurance coverage for two new employees but both employees elected
employee only health insurance.
Account: R&M-JIC-En ineering Account#: 401-411-546.615
Department: Water Renewal & Replc. 9
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 8,609.00 $ -8,609.00 $ 0.00
Justification/Comments: Savings from the Jupiter Inlet Colony Water Main Replacement Project.
Department: Water Renewal& Replc. Account: R&M-JIC-Construction Account#: 401-411-546.617
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 130,958.00 $ -130,958.00 $ 0.00
Justification/Comments: Savings from the Jupiter Inlet Colony Water Main Replacement Project.
Approvals:
Department Head: Date:
Budget Officer: Date:
Village Manager Approval: Date:
Village Council Approval: Yes Resolution Number 17-Sep Date: 2/9/2017
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Memo
To: JoAnn Forsythe, Finance Director
From: Michelle Gload, Accounting Manager
Date: Thursday, February 23, 2017
Subject: Budget Amendments
Attached are five budget amendments for the March 9, 2017 Consent Agenda.
Budget Cost Savings
Budget Amendments
Village of Tequesta
FISCAL YEAR 2017 Budget Amendment Request JE #
Increase:
Department: Village Clerk Account: Budget Cost Savings Account #: 001- 120 - 599.100
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 16,918.00 $ 16,918.00
Justification / Co mments: There will be no election held in FY2017
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification 1 Comments:
Department: Account Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
De
Department: Village Clerk Account: Election Expense Account #: 001 - 120 - 534.301
Original Budget Balance Available Transfer Amount New Balance Available
$ 18,050.00 $ 16,918.00 $ - 16,918.00 $ 0.00
Justification / Comments: There will be no election held in FY2017
Department: Account Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification 1 Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Department: Account Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Jus / Comments:
Approvals:
Department Head: Date:
Budget Officer: Date:
Village Manager Approval: Date:
Village Council Approval: Resolution Number Date:
Village of Tequesta
FISCAL. YEAR 2017 Budget Amendment Request JE #
Increase:
Department: Building Account: Budget Cost Savings Account #: 001- 180 - 599.100
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 89,800.00 $ 89,800.00
Justification / Comments: Department eliminated a position from the FY2017 Budget.
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
J ustifiion cat / Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification I C omments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justi fication / Commen
Decrease:
Department: Building Account: Regular Salaries & Wages Account #: 001 -180- 512.100
Original Budget Balance Available Transfer Amount New Balance Available
$ 329,000.00 $ 211,300.00 $ - 82,800.00 $ 148,500.00
Justification / Comments: Department eliminated a position from the FY2017 Budget.
Department: Building Account: FICA Taxes - Soc Sec Account #: 001 -180- 521.101
Original Budget Balance Available Transfer Amount New Balance Available
$ 20,100.00 $ 12,864.00 $ - 3,600.00 $ 9,264.00
Justification / Comments: Department eliminated a position from the FY2017 Budget.
Department: Building Account: FICA Taxes - Medicare Account #: 001 - 180 - 521.102
Original Budget Balance Available Transfer Amount New Balance Available
$ 4,700.00 $ 3,007.00 $ - 800.00 $ 2,207.00
Justification / Comments: Department eliminated a position from the FY2017 Budget.
Department: Building Account: VOT Pension Contributions Account #: 001 - 180 - 522.102
Original Budget Balance Available Transfer Amount New Balance Available
$ 35,100.00 $ 24,171.00 $ - 8,300.00 $ 15,871.00
Justification / Co mments: Department eliminated a position from the FY2017 Budget.
Department: Building Account: Life/Health Insurance Account #: 001 - 180 - 523.101
Original Budget Balance Available Transfer Amount New Balance Available
$ 46,300.00 S 31,851.00 $ - 14,300.00 $ 17,551.00
Justification / Comments: Department eliminated a position from the FY2017 Budget.
Approvals;
Department Head: Date:
Budget Officer: Date:
Village Manager Approval: Date:
Village Council Approval: Resolution Number Date:
Village of Tequesta
FISCAL YEAR 2017 Budget Amendment Request JE #
Increase:
Department: Water Production Account: Budget Cost Savings Account #: 001 - 120 - 599.100
Original Budget Balance Available Transfer Amount New Balance Available
I
$ 0.00 $ 0.00 $ 189,567.00 $ 189,567.00
Justification / Comments: Please see comments below.
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Decrease:
Department: Water Production Account: Regular Salaries & wages Account #: 401 - 242 - 512.100
Original Budget Balance Available Transfer Amount New Balance Available
$ 596,800.00 $ 382,142.00 $ - 25,000.00 $ 357,142.00
Justification / Comments: Hired one new employee for less than what was budgeted and one position was not filled until
November 28, 2016.
Department: Water Production Account: LifelHeafth Insurance Account #: 401- 242 - 523.101
Original Budget Balance Available Transfer Amount New Balance Available
$ 131,500.00 $ 88,510.00 $ - 25,000.00 $ 63,510.00
Justification / Comments: Budgeted family health insurance coverage for two new employees but both employees elected
employee only health insurance.
Department: Water Renewal & Replc. Account R &M - JIC - Engineering Account #: 401 -411- 546.615
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 8,609.00 $ - 8,609.00 $ 0.00
Justification / Comments: Savings from the Jupiter Inlet Colony Water Main Replacement Project.
Department: Water Renewal & Replc. Account: R &M - JIC - Construction Account #: 401 -411- 546.617
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 130,958.00 $ - 130,958.00 $ 0.00
Justification / Comments: Savings from the Jupiter Inlet Colony Water Main Replacement Project.
Approvals:
Department Head: Date:
Budget Officer: Date:
Village Manager Approval: Date:
Village Council Approval: Resolution Number Date:
Budget Amendments
Requesting to use
Budget Cost Savings
Village of Tequesta
FISCAL YEAR 2017 Budget Amendment Request JE IS
Increase:
Department: Village Clerk Account: Computer Syst. Maint. & Supplies Account #: 001- 120 - 546.320
Original Budget Balance Available Transfer Amount New Balance Available
$ 10,750.00 $ 4,917.00 $ 800.00 $ 5,717.00
Justification / Comments: Dept. is requesting to use Budget Cost Savings to fund a portion of the cost for new social media
archiving software that is required for the Village to remain compliant with state statutes.
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Decrease:
Department: Village Clerk Account: Budget Cost Savings Account #: 001- 120 - 599.100
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 16,918.00 $ - 800.00 $ 16,118.00
Justification / Comments: Dept. is requesting to use Budget Cost Savings to fund a portion of the cost for new social media
archiving software that is required for the Village to remain compliant with state statutes.
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Approvals:
Department Head: Date: _
Budget Officer. Date:
Village Manager Approval: Date:
Village Council Approval: Resolution Number Date:
Village of Tequesta
FISCAL YEAR 2017 Budget Amendment Request JE #
Increase:
Department: Budding Account: Compensated Absences Account #: 001- 180 - 516.100
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ - 4,535.00 S 4,535.00 S 0.00
Justification / Comments: Dept. is requesting to use Budget Cost Savings to fund unanticipated compensated absences
expenditures related to the termination of an employee.
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Co mments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Decrease:
Department: Building Account: Budget Cost Savings Account #: 001- 180 - 599.100
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 89,800.00 $ - 4,535.00 $ 85,265.00
Ju stificatio n / Comments: Dept. is requesting to use Budget Cost Savings to fund unanticipated compensated absences
expenditures related to the termination of an employee.
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 S 0.00
Justification / Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ . 0.00
Justification / Comments:
ADnroval$:
Department Head: Date:
Budget Officer: Date:
Village Manager Approval: Date:
Village Council Approval: Resolution Number Date: