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HomeMy WebLinkAboutDocumentation_Regular_13_03/09/2017 Village of Tequesta Memo To: Michael R Couzzo, Jr., Village Manager From: Merlene Reid, HR Director lik(ji Date: March 3, 2017 Re: Interim Finance Director The interviews to replace outgoing Finance Director Jody Forsythe are being set for Monday, March 27, 2017. Per your request to have an Interim Finance Director in place for the smoothest possible transition, I am recommending that the services of Accountemps (a Robert Half company) be utilized. Requests for proposals were received from Accountemps, Colin Baenziger & Associates and Steven Douglas Associates, with Colin Baenziger & Associates indicating that they were unavailable until March 31 due to their current workload. Interviews were held March 1 -2, 2017, with 4 candidates submitted by the remaining 2 companies. One candidate from Accountemps was determined to have the level of management experience required to deliver the outcomes being sought (resume attached), namely: 1. Providing steady leadership and continuity for the department during the replacement search, 2. Undertaking a complete audit of the current major department processes, with recommendations for process improvements that will inform the implementation of the new BS&A software, 3. Assisting the search committee with the job of finding the new Finance Director The assignment is expected to run from Friday, March 10, 2017 to Thursday, May 11, 2017 and funding will come from the outgoing Director's salary. Approval is being requested to enter into agreement with Accountemps effective March 10, 2017 per the attached agreement with changes indicated. Ea 250 S. Australian Ave. T 561.835.0275 Robert L Suite 1404 F 561.366.8172 West Palm Beach, FL 33401 Management Resources west.palm.beach@rhmr.com Thomas M. Black, C.P.A. EXECUTIVE SUMMARY Accomplished Senior Executive with extensive experience providing financial, accounting, HR and strategic planning leadership in the telecommunication and transportation service environments. Delivered strong and sustainable leadership in highly competitive international business markets through designing /implementing underlying infrastructures, streamlining business processes, and initiating /developing profit improvement initiatives. Expertise includes: • Collaborating in Strategic Planning Processes • Initiating and Executing on M &A Transactions • Managing /Designing Accounting, Financial and Operational Reports and Reporting Processes • Developing Budgets and Cash Flow Projections. • Concentrating on ROI Improvement Projects. • Public Accounting and Private Industry experience. • Administrating and Coordinating Contracts, Litigation, Regulatory and Tax Requirements. • Managing Banking Relationships. • Coordinating and Managing Audits. • Integrating Core Values in Corporate Culture, both US and International. • Building strong teams to deliver results in a balanced environment. • Presentation skills in a Board setting as well as to Investor Groups and Analysis. PROFESSIONAL EXPERIENCE Zimmer Biomet Holdings- Dental — Palm Beach Gardens, Florida 2016 — 2017 Zimmer Biomet is a leading medical device manufacturer based in Warsaw, Indiana with global revenues that exceed $6 Billion. The Dental Division ($450M) is headquartered in PBG and has both manufacturing and commercial activities Finance Director - Dental Provide leadership and direction to the Financial team worldwide, with offices in Europe, Asia and Latin America. Additionally, work with Regulatory and Compliance to insure adherence to all policies and procedures. • Drive the integration of the two organizations (Zimmer and Biomet) achieving efficiencies that positively impact the company's bottom line. • Reorganize the Finance team to meet the long term roles and responsibilities with a focus on FP &A and business partnering. • Partner with Business Development on the exploration and decision making on M &A opportunities. • Working with the General Manager of the division in redefining the commercial direction and allocation of resources to drive financial results. Robert Half Management Resources has interviewed this candidate. We usually check candidate references by asking specific questions of selected previous employers with regard to qualifications and work history. Robert Half Management Resources has not verified all representations made by the candidate in this resume. We recommend that our clients also perform their own reference checking. ail 250 S Australian Ave. T 561.835.0275 Robert 1-1a If Suite 1404 F 561.366.8172 West Palm Beach, FL 33401 Management Resources west.paim beach @rhmrcom MiX Telematics North America, Inc. — Boca Raton, Florida 2013 — 2016 MiX Telematics is a leading global provider of fleet and mobile asset management solutions. The company's products and services provide fleets and consumers with solutions for safety, efficiency and security. The company's revenue exceeded $130M and is listed on the NYSE. CFO Provide leadership and direction to the Financial, Human Resources and Risk Management areas of the company, covering both North America and Latin America. Changed PEO provider to enhance employee experience as well improve costs and benefit options. Built Finance organization that is scalable for growth with a focus on quality, timely information and effective planning, forecasting and decision making. Established Standard Operating Procedures (SOP's) to facilitate initial SOX compliance. Oversaw extensive litigation event requiring coordination between legal team, management and insurance company to minimize costs and facilitate resolution. Globe Wireless, LLC — Palm Bay, Florida 2010 - 2012 Globe Wireless provides a fully integrated communications solution to the international maritime industry. The company is privately owned with a total staff of 250 and revenues of $100 million. CFO /COO Responsible for the oversight of Financial, Administrative and Human Resource areas of the company. A total of 3 direct reports and a total staff of approximately 30. Took the necessary steps to evaluate, upgrade and reorganize the Accounting department staff. The process involved establishing processes for addressing underperforming individuals, creating accountability and defining processes. Spearheaded effort to secure needed financing. Developed relationships with various financial institutions, negotiated modifications to the existing credit facility and oversaw the due diligence process. With the company's exploration of an equity transaction, worked with Investment Bankers in the preparation of CIM and management presentation and ultimately due diligence process. A transaction was never consummated. Restructure of the Accounting department by consolidating offices into one central location. This reduced staffing by 4 and reduced costs by $100,000 per year. Directed the correction of design flaw in the radio coupler for communications hardware, resulting in improved service reliability and reduction in operating cost. Tatum, LLC — Orlando, Florida 2006 - 2008 Tatum is an executive services and consulting firm which provides transitional CFO services to organizations throughout the USA. Financial Services Partner Provided interim CFO services to international service organization based in the southeast USA, with 6 direct reports and a total staff of approximately 50. Assignment success included: Robert Half Management Resources has interviewed this candidate. We usually check candidate references by asking specific questions of selected previous ernployers with regard to qualifications and work history. Robert Half Management Resources has not verified all representations made by the candidate in this resume. We recommend that our clients also perform the own reference checking. ria 250 S. Australian Ave. T 561.835.0275 Robert Half- Suite 1404 F 561.366.8172 West Palm Beach, FL 33401 Management Resources west.palm.beach @rhmr.com Restructure of the Accounting department to meet the long term needs of the organization, improving efficiency and eliminating excess costs. Obtained control of outsourcing project for billing process. Creating accountability, time table for completion and re- negotiated outsource contract to properly achieve management's objectives. Worked closely with VP of Business Development to build a business plan for RFID offering to select customer base. Tropical Shipping & Construction Company, LTD — Rivera Beach, Florida 1996 - 2005 TSC was a wholly -owned subsidiary of Nicor (NYSE entity). Tropical Shipping is the leading ocean transportation carrier with a Caribbean focus. 2005 revenues exceeded $350MM. Senior Vice President — 2002 - 2005 Promoted to senior executive with COO responsibility over all commercial activity, with 6 direct reports and a total staff of approximately 400. Reported directly to the president. Total P &L responsibility for directing commercial operations at 26 foreign locations, vessel operations, and vessel schedules. Presented quarterly updates to the Board of Directors. Created annual revenue increases of 15% over a three -year period through disciplined financial controls, market share increases, acquisitions, and volume growth. Streamlined decision - making processes to achieve market agility and eliminated one management layer by reorganizing and consolidating the commercial management team. Managed key customer relationships including K -mart, Winn- Dixie, Carnival Cruise Lines, Royal Caribbean Cruise Line, Atlantis Resort in Nassau, and Cox Lumber. Generated a 15% market share growth in the profitable LCL (Less than Container Loads) market by establishing strategic goals, revised marketing plans and insisted on fiscal accountability of all concerned. Initiated and implemented uniform management controls and review processes at all 26 foreign locations, improving accountability, consistency in reporting and a resulting first year increase in operating income of 36 %. Chief Financial Officer 1999 — 2002 Promoted to direct all corporate accounting, financial management, risk management, legal, and insurance activities. P &L accountability for capital budgets up to $35 MM, a staff of 60, with 6 direct reports. Corporate contact for bankers and Wall Street analysts; created quarterly Board agendas and the Board book. 0 Created and maintained a 1-2% cost - per -unit reduction region -wide over a 5 -year period. The industry experienced cost increases of 5% to 15% during the same period. Led the successful acquisition of two competitors with a combined value of $29 million. Integration generated incremental improvement in profitability, projected at 15% ROI. Negotiated the price, terms, and timing of a lucrative $35 million acquisition. Directed the integration process, increased asset utilization and generated an estimated 18 -20% ROI. Trade Manager — 1996 - 1999 Transitioned a $26 MM acquisition (Thompson Shipping) into the Tropical organization. Assumed management accountability for the Turks and Caicos Islands and Bahamas regions, with full P &L responsibility for sales, operations, finance, and administration; directed 103 employees. Robert Half Management Resources has interviewed this candidate. We usually check candidate references by asking specific questions of selected previous employers with regard to qualifications and work history. Robert Half Management Resources has not verified all representations made by the candidate in this resume. We recommend that our clients also perform their own reference checking. Ea 250 S. Australian Ave. T 561.835.0275 Robert Half' Suite 1404 F 561.366.8172 West Palm Beach, FL 33401 Management Resources west.palm.beach @rhmr.com OTHER EXPERIENCE Manager of Business Development, TROPICAL SHIPPING & CONSTRUCTION CO., LTD. General Manager, THOMPSON SHIPPING CO., LTD. Senior Auditor, ARTHUR ANDERSEN & CO. EDUCATION - PROFESSIONAL CREDENTIALS Master of Accounting Science, University of Illinois, Urbana - Champaign, Illinois Bachelor of Science in Biology, University of Miami, Miami, Florida Certified Public Accountant (CPA) in Florida (active) Member of the Florida Institute of Certified Public Accountants Member of the American Institute of Certified Public Accountants { Robert Half Management Resources has interviewed this candidate. We usually check candidate references by asking specific questions of selected previous employers with regard to qualifications and work history. Robert Half Management Resources has not verified all representations made by the candidate in this resume. We recommend that our clients also per form their own reference checking. STATEMENT OF WORK FOR ROBERT HALF MANAGEMENT RESOURCES This Statement of Work for Robert Half Management Resources ( "SOW "), effective as of March 1, 2017, 2014, is entered into by and between Village of Tequesta ( "Client ") and Robert Half International Inc., through its division Robert Half Management Resources ( "RHMR "). 1. $c a of Engagement. RHMR will assign one or more individual(s) to Client to assist Client with its completion of the following: Perform the functions of the Finance Director role and at the end of the assignment provide management with a report with recommendations for process improvements and any issues that were discovered during the normal course of the performing their duties. Once the permanent Finance Director has started, we will provided two days of free cross - training by our consultant. 2. Ass3gn€ifildivJ ials. RHMR will assign the following individual(s) (each an "Assigned Individual ") to Client for this engagement: Name ° ear i i lrudrvTdual ' "if:Ourl " 3 ,y� 777, `,"„ . x �" ° �» �� a "4� TBD $8o - loo •, 2017 Ju. • 30, 2017 ... I I / 1g:.. ., 3. Contactinffliatirn. Client Robert Half Managenen tfesoprcesReI* thr , Name: Merlene Reid Name: Tammy Page E -mail: mreid@tequesta.org E -Mail: tammy.page@rhmr.com Phone: 5 61- 868 - 3079 Phone: 561- 835 -0275 Fax: Fax: 561 - 366 -8172 Address: 345 Tequesta Drive, Tequesta, Florida 33469 Address: 250 S Australian Ave, Suite 1404, WPB, FL 334 4. Termination. Either party may terminate this SOW at any time upon fo een (3 days' prior written notice to the other party. 5. Communication. Periodically, we will provide to Client an Engagement Status Report in the form of Exhibit A. In addition, RHMR's Client Service Director will periodically contact Client's Project Manager to obtain feedback regarding each Assigned Individual's performance and work quality. Client agrees to provide RHMR with prompt and sufficient feedback to ensure successful completion of the engagement. RHMR will e -mail to Client a Client Appraisal Form in the form of Exhibit B approximately two (2) weeks prior to the end of the engagement. 6. General Conditions of Engagement. RHMR assigns the Assigned Individual(s) to Client pursuant to the General Conditions of Engagement attached hereto as Exhibit C and incorporated herein by reference. Agreed to: Agreed to: Village of Tequesta Robert Half International Inc. By: B Name: Mee lefre Reid Aek Name: Diana Infanti Title: Human,urces Manager V///ifite l " f f 1- Title: Regional Manager Date: 2/27/17 Date: 3/1/17 © Robert Half International Inc., 2014. All rights reserved. Robert Half International Inc. is an Equal Opportunity Employer M /F /D /V Page 1 of 5 Exhibit A ENGAGEMENT STATUS REPORT Client Name: Village of Tequesta Prepared by (Assigned Individual's Name): Tammy Page Job Order # � 2n MAI I Date: For •eriod: 3 rom d to 6/ 7 (to date ENGAGEMENT STATUS SUMMARY Rent KevAssompIishments: Provide a brief description of key accomplishments since the last Engagement Status Report: Ul cQmJng_Tasks: Provide a brief description of tasks to be performed before the next Engagement Status Report: Open Issues: Provide a brief description of the principal open issues, including any information or assistance required from the Client to move the engagement forward. Please be specific (e.g., identify Client representative(s) who can provide this information or assistance, and when the information or assistance is needed): © Robert Half International Inc., 2014. All rights reserved. Robert Half International Inc. is an Equal Opportunity Employer M /F /D /V Page 2 of 5 • Exhibit B CLIENT QUALITY ASSURANCE FORM Date: 3/6/17 Assigned Individual: TBD Client: Village of Tequsta Client Service Director. Tammy Page Appraiser: By using the numbers below (5 highest and 1 lowest), please rate the Assigned Individual's performance by checking the appropriate numbered column. If you do not have enough information to grade a criterion, please leave it blank. __- 1 , ��1� - , . � '�r��i "fir`° ' - Always demonstrates Typically demonstrates Average performance. Is Demonstrates uneven Typically demonstrates superior high level (above avg.) consistent in performance. inadequate performance. performance. performance. accomplishing major Accomplishes some Does not accomplish Accomplishes all Accomplishes most tasks. tasks. major tasks. major tasks. tasks. 's z i . yy 7.�. x� .0f r + 4 - f� �s c 9. i z'` +�c.' + �,'` F' " ..y iE .'`�s.:,sf+r� Cd'S "'+S +ti -1", e ' - 1" ,a'fY^�. rSr• 4, � � _�,��- ��,°_*'�...- u:• o° 1. { Analytical Ability 2. Technical Ability 3. Communication 4. Effidency 5. Working w /Others 6. Reliability 7. Accepts Critidsm 8. Initiative 9. Attitude TO BE COMPLETED BY RHMR CLIENT SERV E DIRECTO A. Total All Scores Above: B. Divide by Total Number of Boxes Completed: C. Overall Appraisal Rating: (A _ by B) Strong Points: Areas for Improvement: Accomplishments: Other Comments: Please fax to: ; or email to ® Robert Half International Inc., 2014. All rights reserved. Robert Half International Inc. is an Equal Opportunity Employer M /F /DN Page 3 of 5 Exhibit C General Conditions of Engagement Scope of Background Inquiries. RHMR checks references only by asking specific questions to select past employers with regard to skills and work history before RHMR places an individual on his or her first assignment. RHMR has not engaged in any verification process other than this initial reference check (e.g., RHMR has not screened for drug use, administered a medical exam or conducted a criminal background or credit check.). Client's Responsibility. Client shall supervise the Assigned Individuals. Client will not permit or require an Assigned Individual (I) to perform services outside of the scope of his or her assignment; (ii) to sign contracts or statements (including SEC documents); (iii) to make any management decisions; (iv) to sign, endorse, wire, transport or otherwise convey cash, securities, checks, or any negotiable instruments or valuables; (v) to operate machinery (other than office machines) or automotive equipment or (vi) to perform services remotely (e.g., on premises other than Client's or Client's customer's premises) (unless agreed to by RHMR pursuant to a signed waiver acceptable to RHMR), or to use computers, software or network equipment owned or licensed by the Assigned Individual. Since RHMR is not a professional accounting firm, Client agrees that it will not permit or require the Assigned Individuals (a) to render an opinion on behalf of RHMR or on Client's behalf regarding financial statements, (b) to sign the name of RHMR on any document or (c) to sign their own names on financial statements or tax returns. Client agrees that it is responsible for implementing and maintaining usual, customary and appropriate internal procedures and controls (including accounting, information technology, proprietary information, creative designs and trade secret safeguards) for Client's company. Client agrees that it is fully responsible for, and that RHMR will not be responsible for, any injuries, claims, damages or losses that may result from Client's failure to comply with the foregoing. Client agrees that it will provide safe working conditions. If any assignment under this SOW is for work to be performed under a government contract or subcontract, Client will notify RHMR immediately of any obligations in the govemment contract or subcontract relating to wages. Client agrees that it is responsible for reporting any claim to RHMR in writing during or within ninety (9o) days after the termination of the applicable assignment. RHMR will not be responsible for any claim related to any services unless Client has reported such claim in writing to RHMR within ninety (90) days after termination of the applicable assignment. Confidentiality. Assigned Individuals will execute any confidentiality agreement that Client may require. Client is responsible for obtaining the Assigned Individual's signature. Client agrees to hold in confidence the identity of any Assigned Individual and the Assigned Individual's resume, social security number and other legally protected personal information, and Client agrees to implement and maintain reasonable security procedures and practices to protect such information from unauthorized access, use, modification or disclosure. Limitation on Liability. Circumstances may arise where, because of a default on RHMR's part or other liability, Client is entitled to recover damages from RHMR. Regardless of the basis on which Client is entitled to claim damages from RHMR (including fundamental breach, negligence, misrepresentation or other contract or tort claim), RHMR's liability, if any, will, in the aggregate for all claims, causes of action or damages, be limited to any actual direct damages up to an amount equal to the fees actually paid to RHMR for the services that are the subject of the claim. Under no circumstances is RH MR liable for special, incidental or indirect damages or for any consequential damages (including lost profits, business, revenue, goodwill, or anticipated savings), even if informed of the possibility. Employment Taxes, Withholdings and Insurance. Each party will maintain workers' compensation insurance, commercial liability insurance and employer's liability insurance. RHMR will be responsible, to the extent applicable, for any workers' compensation insurance, federal, state and local withholding and unemployment taxes, social security, state disability insurance or other payroll charges for the Assigned Individuals. RHMR reserves the right to re- assign any Assigned Individual. ® Robert Half International Inc., 2014. All rights reserved. Robert Half International Inc. is an Equal Opportunity Employer M /F /D/V Page 4 of 5 Guarantee. RHMR guarantees Client's satisfaction with the services of each Assigned Individual by extending to Client a two (2) day (16 hours) guarantee period. If, for any reason, Client is dissatisfied with an Assigned Individual, RHMR will not charge for the first sixteen (16) hours worked, provided that Client allows RHMR to replace the Assigned Individual and Client contacts RHMR regarding its dissatisfaction before the end of this guarantee period. Unless Client contacts RHMR before the end of this guarantee period, Client agrees that the Assigned Individual is satisfactory. RHMR MAKES NO OTHER EXPRESS OR IMPLIED WARRANTIES REGARDING THE SERVICES, INCLUDING, BUT NOT LIMITED TO, ANY WARRANTY OF QUALITY, PERFORMANCE, MERCHANTABILITY OR FITNESS FOR ANY PURPOSE. Services Provided on a Time and Materials Basis. Notwithstanding any language to the contrary in this SOW with regard to fixed- price, deliverables or acceptance of deliverables, RHMR shall be compensated on an hourly basis only. RHMR is not providing deliverables under this SOW. If, for any reason, any Assigned Individual is unable to complete his or her assignment, RHMR will endeavor to provide a suitable replacement, subject to Client's approval. If RHMR is unable to identify a replacement acceptable to Client, this SOW will be deemed to have automatically ended with respect to such Assigned Individual, except that Client shall remain liable to RHMR for services provided by such Assigned Individual prior to his /her termination. Payment Terms. Each Assigned Individual will present a time sheet or an electronic time record to Client's or Client's representative for verification and approval at the end of each week. RHMR will bill Client weekly for the total hours worked. RHMR's invoices are due upon receipt, including applicable sales and service taxes all of which are payable by Client. In the event that Client fails to pay the invoices when due, Client agrees to pay all of RHMR's costs of collection, including reasonable attorneys' fees, whether or not legal action is initiated. Additionally, RHMR may, at its option, charge interest on any overdue amounts at a rate of the lesser of 1%% per month or the highest rate allowed by applicable law from the date the amount first became due. RHMR may increase its rates for the services provided under this SOW to reflect increases in RHMR's own costs of doing business, including costs associated with higher wages for workers and/or related tax, benefit and other costs. RHMR will provide written or verbal notice of any increase in its rates for the services, and such increase will be prospective, starting as of the effective date RH MR specifies. Overtime. If applicable, overtime will be billed at 1.5o times the normal billing rate. Federal law defines overtime as hours in excess of 4o hours per week, state laws vary. If state law requires double time pay, the double time hours will be billed at 2.00 times the normal billing rate. Expenses. Travel and /or out -of- pocket expenses incurred by an Assigned Individual shall be reimbursed by Client immediately upon Client's receipt of invoice. Hiring the Assigned Individual. After Client evaluates the performance and potential of an Assigned Individual on the job, Client may wish to employ this person directly. In such event, Client agrees to pay a conversion fee. The conversion fee is payable if Client hires the Assigned Individual, regardless of the employment classification, on either a full -time, temporary (including temporary assignments through another agency) or consulting basis within twelve months after the last day of the Assigned Individual's assignment. Client also agrees to pay a conversion fee if the Assigned Individual is hired by a subsidiary or other related company or business as a result of Client's referral of the Assigned Individual to that company. The conversion fee will be owed and invoiced upon Client's hiring of the Assigned Individual, and payment is due upon receipt of the invoice. The same calculation will be used if Client converts the Assigned Individual on a part-time basis using the full -time equivalent salary. The conversion fee will equal thirty -five (35 %) of the Assigned Individual's aggregate annual compensation, including bonuses. Miscellaneous. For a change to be valid, both parties must sign it. Additional or different terms in any written communication from Client (such as a purchase order) are void. Any terms of this SOW which by their nature extend beyond the termination of this SOW will remain in effect until fulfilled, including any payment obligations, and apply to each party's respective successors and assignees. This SOW is the complete agreement regarding the engagement(s) identified on the first page of this SOW, and replaces any prior oral or written communications between RHMR and Client regarding such engagement(s). ® Robert Hatf International Inc., 2014. All rights reserved. Robert Half International Inc. is an Equal Opportunity Employer M /F /D/V Page 5 of 5