HomeMy WebLinkAboutDocumentation_Regular_Tab 14_09/13/2007VILLAGE OF TEQUESTA
MEETING AGENDA ROUTING SHEET
MEETING DATE: September 13, 2007
REQUESTED ACTION/SUMMARY: Approving Rachlin Cohen & Holtz LLP to
perform the audit of the Village of Tequesta's financial statements for fiscal
year ending 09/30/07 for a fee not to exceed $69,500.00.
RESOLUTION OR ORDINANCE NUMBER: Res # 76-06/07
ORIGINATING DEPARTMENT: Finance Department for Various Departments
FUNDING SOURCE: 2007/2008 BUDGET
ACCOUNT NUMBER: Funds #001, #401 & #403, Accounting & Auditing Services Account, 532.300
CURRENT BUDGETED AMOUNT AVAILABLE: N/A
AMOUNT OF THIS ITEM: Not to exceed $69,500.00
BUDGET TRANSFER REQUIRED: !Yes X No
APPROPRIATE FUND BALANCE: ~] Yes X No
Piggyback Contract Name and #:
Or
Competitive Bid #
APPROVALS:
DEPARTMENT HEAD: JoAnn Forsythe
FINANCE DIRECTOR: JoAnn Fors he
VILLAGE MANAGER: ~-~7"v ~~""~-"~"-"---~_
VILLAGE MANAGER RECOMMENDATION:
APPROVE ITEM: ^
DENY ITEM: ^
VILLAGE ATTORNEY: APPROVED FOR LEGAL SUFFICIENCY
^ Yes X No
^ Not Applicable (n/a)
MEMO~;~ANDUM
DATE: AUGUST 31, 200?
TO: MICHAEL COUZZO, VILLAGE MANAGER
CC: LORI MCWILLIAMS, VILLAGE CLERK
FROM: JOANN FORSYTHE, FINANCE DIRECTOR
RE: AGENDA ITEM -APPROVE AUDITORS FOR F/Y/E 9/30/2007
Please add the attached agenda item to the September 13, 2007 Regular Meeting of the Village Council.
This item is a request to approve Rachlin Cohen and Holtz to audit the financial statements of the Village for
the period ending September 30, 1007 and approving a fee not to exceed $69,000 (excluding federal or Florida
single audit act requirements. An additional fee of $7,000 per program will be charged for single audit
requirements.
8/31 /072:34 PM
RESOLUTION NO. 76-06/07
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING RACHLIN
COHEN & HOLTZ LLP, AS THE VILLAGE OF TEQUESTA'S AUDITORS
FOR FISCAL YEAR ENDING SEPTEMBER 30, 2007 FOR A FEE NOT TO
EXCEED $69,500.00 AND AUTHORIZING THE VILLAGE MANAGER TO
PROCEED ON BEHALF OF THE VILLAGE
WHEREAS, the contract dated August 3, 2004 with Rachlin Cohen & Holtz LLP,
Florida included an option to renew the contract for fiscal year 2007; and
WHEREAS, Rachlin Cohen and Holtz have submitted an engagement letter to
supply audit services for f/y/e 9/30/2007 in the amount not to exceed $69,500 (excluding
Federal or Florida Single Audit Act requirements); and
WHEREAS, Rachlin Cohen and Holtz have submitted an engagement letter to
perform audits per Federal or Florida Single Audit Act requirements at an additional fee of
$7,000 per program for which the total amount can not be estimated until the single audit
requirements are determined during the annual financial audit mentioned above; and
WHEREAS, The Village of Tequesta has budgeted funds in the 2007-2008 Budget
for the $69,500 and will need to request additional funds if the Village is required to have
Federal or State single audits;
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE OF TEQUESTA, PALM
BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1. The Village approves Rachlin Cohen & Holtz LLP as the Village of
Tequesta's auditors for fiscal year ending September 30, 2007 for a fee not to exceed
$69,500 (excluding Federal or Florida Single Audit Act requirements) and authorizes the
Village Manager to proceed on behalf of the Village.
The foregoing Resolution was offered by
its adoption. The motion was seconded by
being put to a vote, the vote was as follows:
Mayor Jim Humpage
Vice-Mayor Pat Watkins
Council Member Dan Amero
Council Member Tom Paterno
Council Member Calvin Turnquest
who moved
_, and upon
For Adoption Against Adoption
The Mayor thereupon declared the Resolution duly passed and adopted this
day of , 2007.
MAYOR OF TEQUESTA
ATTEST:
Jim Humpage
Lori McWilliams, CMC
Village Clerk