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HomeMy WebLinkAboutAgreement_General_03/13/2017 Proposal to Provide Professional Engineering Services for Flushing Hydrant Discharge Modifications Work Order No. 3 Services to be provided by: Mock-Roos Services provided to (Client): Village of Tequesta Proposal Date: January 31, 2017 Proposal Terms A. Project Description: The Village of Tequesta (Village) owns and operates an automatic flushing hydrant located at the dead - end of a watermain in the US I road right -of -way adjacent to the northwest corner of Rolling Hills. The flushing assembly operates 5 times a day discharging 9,000 gallons of water per flush (45,000 gallons per day) to keep the water moving and remove "stale" water from the distribution system. The flushed water from the hydrant is currently discharged onto the ground where it sheet flows offsite into a low lying area on the adjacent undeveloped property where it then ponds and then infiltrates into the ground. The Village intends to have an exfiltration trench designed and constructed to accept the discharge from the flushing assembly and allow the water to "soak- away" below grade so that it no longer sheet flows and ponds on the adjacent property. The Village has requested that Mock-Roos provide the following scope of services for the design of the improvements. Mock-Roos will perform services as outlined in B. Scope of Services below: B. Scope of Services: I . Contact the Florida Department of Transportation (FDOT) local representative confirm that the proposed Improvements will be permissible. 2. Preform a site visit to photo document the existing condition of the project. 3. Call in a Sunshine One Call Design Ticket and coordinate with listed utility companies that have been identified to have infrastructure located in the right -of -ways. Incorporate contact information for each utility into the construction documents. 4. Prepare a limited topographic survey including obtaining horizontal and vertical control, verifying right -of -way position with found monumentation, and field topography. The survey is anticipated to include approximately 6 crossections, from edge of pavement east to 25 -ft beyond the right -of -way line, for a length of 150 -ft parallel to US 1. An additional survey point will be collected at the bottom of the low lying area on the adjacent property. L: \mk \B7005.00 \Is0I ggcm.docx 5. Provide the services of a Geotechnical Engineering sub - consultant to perform one (1) Standard Penetration Test boring, to a depth of 20 feet (one in each roadway). Samples of the subsurface materials will be obtained at frequent vertical intervals using procedures prescribed in ASTM D 1586 (the Standard Penetration Test). The boring will be backfilled with granular materials upon completion. Conduct one (1) field permeability test in a 10 -ft deep filly screened piezometer. Utilize field data to run a PONDS model to determine the potential for seepage outbreaks on the slope. Sub - consultant will prepare a report documenting findings. 6. Prepare and submit a 95- percent contract document progress set for the Village's review. 7. Prepare and submit 100- percent (final) contract documents to Village staff for use in bidding the project. Provide Village with two hard copies (100% contract documents) and an electronic copy of contract documents for Village's use. Assumptions 1. Village to pay all permit fees. C. Additional Services: 1. Any services not included in the Scope of Services will be considered Additional Services. 2. Any design changes, schedule changes, drawing changes, or other project changes requested by Client will be considered Additional Services. 3. Additional Services can be provided upon Mock-Roos receiving signed authorization from Client. 4. Additional Services resulting from the following can be provided without Client's authorization: 1) legal and/or regulatory requirements or changes, 2) delays or price increase not in Mock-Roos control, 3) emergencies or acts of God, 4) threatened or endangered species, 5) hazardous conditions, 6) or any services required to protect the health, safety, and /or welfare of the public. D. Fees and Rates: 1. Mock-Roos will complete the Scope of Services for the lump sum fee of $16,650.00. 2. Mock-Roos can provide Additional Services at the Mock-Roos rates in effect at that time, plus any reimbursable expenses, or for an agreed upon lump sum fee. E. Conditions: 1. All terms become valid upon Mock-Roos receiving one complete copy of this proposal within 60 days of its date. L:\mk1B7005.000s0I ggcm.docx I 2. This proposal serves as a supplement to the general agreement between Mock-Roos and Client dated May 12, 2016. 3. In case of discrepancies, the terms of this proposal supersede those of previous agreements. F. Accep tance and Authorization to Proceed: 1. This proposal is acceptable and Mock-Roos has authorization to proceed with the Scope of Services. This authorization becomes valid upon Mock-Roos receiving one complete copy of this form with an original signature below. CLIENT MOCK•ROOS Signed: Signed: L �� Name: Michael Couzzo, Jr. Name: Garry Gruber, P.E. Title: Village _Manager Title: Senior Vice President Date: C `�5 Date: February 22, 2017 Please return one complete copy of this form with an original signature to Mock-Roos. Thank you. \\ FI LESERVER \Letters\mk \B7005.00 \Is01 ggcm.doer Flushing Hydrant Modifications - Design and Permitting Services Compensation Fee Breakdown Labor Classification Task Task Description Senior Project Senior Designer Sr. Admin. Subconsultant Manager Engineer (Sr. Cad /Tech) Assistant 1 Coordinate with FDOT 1 2 Site Visits /Photo Documentation /Discuss Issues 2 1 3 Coordinate with Utilities 2 4 4 Provide and Verify Limited Topographic Survey / Basemap 2 $4,625 5 Provide the Services of a Geotechnical Engineering Firm 2 $4,800 6 95- Percent Contract Documents / FDOT Permitting 2 8 24 2 7 100 - Percent Contract Documents 2 4 4 1 Labor Subtotal Hours 8 17 32 4 Labor Hourly Billing Rate $165.00 $155.00 $90.00 $60.00 Labor Individual Totals $1,320.00 $2,635.00 $2,880.00 $240.00 $9,425 Design and Bid Phase Services $16,500.00 Reimbursable (Design and Bid) $150.00 Project Total $16,650.00 The spreadsheet is a fee cost estimate based on specific labor classifications as noted. However, other labor classifications (and fees) based on the approve( Master Agreement between Mock-Roos may be used to complete certain tasks on this project. I I L: ImkiB71NI5 .11lllc.c/llggcm..r/cx Junuurr 31. 101 PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768 -0685, OR AT Immilliams(aD-teguesta.org OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469.