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Home My WebLink AboutDocumentation_Pension General_Tab 8.9d_02/06/2017 , ��;��: 1 3 201, � � - --I----- -� _ ',------------_=-I Writcr's e-mail: bonni _robertdklausner.com January 10, 2017 Village of Tequesta General Employees Pension Trust Fund ATTN: Kerry Dutton, Administrator Pension Resource Centers, LLC 43G0 Northlake Boulevard - Suite 20G Palm [3e�ch Gardens, FI 33410 Re: Viilage of Tequesta General Employees Pension Trust f=und Fee Increase Our File Number: 150097 Dear Trustees: Over the past severai years, our firm has faced increased expenses in significant areas of our operation such as office supplies, office space, utilities, employee benefits, travei expenses, etc. We have avoided passing these increased costs to our clients by economizing in ways not affecting our quality of service or our ability to respond to your needs. At this time, we must make an adjustment to our fees. Beginning M�rch, 2017, your new rate will be $2G5 per I�our. Please note that our last fee increase was in February, 2014. Attacl�eci is an agreement for legal services wliich provicles for tl�e new fees. We greatly appreciate your business and the opport�mity to continue serving you. If you have questions regarding this increase, please contact me. Sir�cerely yours;� --- 1 � �� "� , ��- � �� -- _-- , � � _l BONNI S. JENSEN BSJ:Idm t��.t•1 ,,..�,�<< • ,, .:�F-�, 7U;;ll :�ui�rin�csr4rtiSrk�Lr. I'i.,��r;�ri�». I�t ��izin:� ;3� 17 1'�t��,tit: (9�-1) 91(i-1?U? • F:�� 1�)�-1) ') I(� I � ; , ��.rob�rt�lkl:iutincr.�•um .�=:„��.��c. PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made this day of , 20 , by and between THE BOARD OF TRUSTEES OF THE VILLAGE OF TEQUESTA GENERAL EMPLOYEES PENSION TRUST FUND (hereinafter referred to as the "BOARD") and KLAUSNER, KAUFMAN, JENSEN & LEVINSON, a partnership of professional associations (hereinafter referred to as the "ATT�RNEY"). WITNESSETH: WHEREAS, the B�ARD is desirous of retaining the services af the ATTORNEY to provide legal counse! to the Board; and WHEREAS, the ATT�RNEY is desirous of providing these services to the BOARD; NOW, THEREFORE, in conside�ation of the promises and mutual covenants contained in this Agreement, the parties agree to the following: 1. The ATTORNEY shall provide legal services to the BOARD as follows: a. review all contracts and other documents relating to the affairs of the BQARD for legal sufficiency, legal form and correctness, and approve same on signature page of document; b. provide verbal and legal written opinions as requested by the BOARD and by individual Trustees far matters relating to their duties on the BOARD; c. provide reasonable availability for telephone consultation on matters relating to the affairs of the BOARD; Page 1 of 6 d. draft legislation, rules and regulations, contracts and other legal documents as requested by the BOARD; e. review and supervise the services of any other attorneys who may be retained by the BnARD; f. provide continuing educational updates to the Trustees on changes in the law relating to the duties of the Trustees and the management of the Pension Plan; g. attend monthly meetings of the Pension Plan; h. provide such other legal services as the BOARD shall deem apprapriate. 2. ln consideration of the foregoing work, the BOARD agrees to compensate the ATTORNEY at the rate of TWO HUNDRED SIXTY FIVE ($265) Doflars per hour for all legal services. The firm is willing to guarantee this rate for a one (1) year perivd. This fee is computed on an hourly basis in 1/10th hour increments, other than the special project fees. All billing is by line item and with detail. Out-of-pocket costs and disbursements made by the Firm on behalf of the Pension Plan will be reimbursed as billed. Copying charges are billed at the rate of$.25 per page and overnight and bulk mail costs are billed as incurred. 3. The ATTORNEY represents that it has expertise in the area of public employee retirement systems and is competent to perform the duties required by this Agreement. Page 2 of 6 4. The parties recognize that the role of the ATTORNEY in representing the BOARD is that of a fiduciary and the ATTORNEY shall act in accordance with generally accepted principies of fiduciary responsibility. 5. This Agreement shall be governed by the laws of the State of Florida. 6, This Agreement may be terminated with orwithvut cause upon thirty{30�days written notice. The parties may revisit the terms of this Agreement six months after its execution to discuss whether a monthiy retainer may better suit the needs of the Board. The terms of the Agreement shall remain in effect as is unless modified in writing. 7, The ATTORNEY shall procure and maintain in full force and effect during the term of this agreement, Professional Liability Insurance with a limit of not less than $5,000,000 aggregate. The ATTORNEY shall provide the BOARD with proof of the required insurance in a form acceptable to the BOARD prior to the commencement of this Agreement and at least annually thereafter during the month of November. The ATTORNEY shall notify the BOARD immediately in writing if the required insurance policy is cancelled, materially changed, or not renewed. The BOARD may be named as a Certificate Holder on such policy, at the BOARD'S option. Page 3 af 6 8. Public Recflrds ATTORNEY wil! comply with public records laws, specificafly to: a. Keep and maintain public records required by the BOARD to perform the service. b. Upon request from the BOARD or its public records custodian, provide the BOARD with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if ATTORNEY does not transfer the records to the public agency. d. Upon completion of the contract, transfer, at no cost, to BOARD all public records in possession of ATTORNEY or keep and maintain public records required by the BOARD to perfiorm the service. If ATTORNEY transfers all public records to BOARD upon completion of the contract,ATTORNEY shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If ATTORNEY keeps and maintains public records upon Page 4 of 6 completion of the contract, ATTORNEY shall meet all applicable requirements for retaining public records. AI! records stored electronically must be provided to BOARD, upon request#rom BOARD or its p�blic records custodian, in a format that is compatible with the information technology systems of BOARD. IF ATTORNEY HAS QUESTIDNS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES,TO tTS DUTY TO PROVIDE PUBLIC RECORDS RELATtNG TQ THIS C�NTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS: KERRY DUTTON PENSION RESOURCE CENTERS, LLC 4360 N�RTHLAKE BOULEVARD - SUITE 20fi PALM BEACH GARDENS, FL 33410 (561} 459-2964 kerrv@resou rcecenters.com Page 5 of 6 IN WITNESS WHEREOF, the parties have duly executed this Agreement on tf�e day and year first above writtei�. VILLAGE OF TEQUES�1-�a GENERAL Efv1PLOYEES PENSION TRUSl� FUND CHAIRMAN KLAUSNER, KAUFMAN, JF_NSEN & LEVINSON A Partnershi�� of Professional Associations �� -- � � �' '� }��. _ , �-, ,__ PRINCIPAL ., .. .__.�,<< �: �,., ..� _,.� .�:; i, Page 6 0( 6