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HomeMy WebLinkAboutDocumentation_Regular_Tab 04_05/11/2017 MINUTES VILLAGE OF TEQUESTA WORKSHOP April 3, 2017 CALL TO ORDER AND ROLL CALL The meeting was called to order at 6:00 p.m. A roll call was taken by Assistant to the Village Clerk, Mary Ann Grieser. Present were: Mayor Abby Brennan, Vice -Mayor Frank D'Ambra, Council Member Steve Okun, Council Member Tom Patemo and Council Member Vince Arena. 1. Discuss Utility Meters & Data Collection Technology Village Manager Michael Couzzo apologized to Council for the continued discussion on the subject. He had prepared a proposal which featured a "phased in" approach which he felt was logical. He noted that the proposal was one of many altematives. Manager Couzzo offered a visual demonstration of how the system would operate using a meter, meter box and a new transceiver. Council Member D'Ambra informed Council that he had been working with Ms. Nilsa Zacarias, Director of Community Development and with Village Attomey Keith Davis regarding this issue. He went on to explain that there had been some discussions with Senators at the recent Legislative Round Table. During these discussions The Village of Tequesta as well as other municipalities, had raised concerns over the definition of "enclave" as it was defined within the legislation. He went on to reveal that several Senators spoke of revisions or amendments to the legislation regarding these enclaves. Ms. Zacarias added that she had been in touch with Ms. Kim Glas- Castro, Land Development Director for the Village of Palm Springs. Ms. Glas- Castro had mentioned to Ms. Zacarias that Palm Springs was working on an amendment that would focus on the requirements of involuntary annexation and also the definition of "enclave." Ms. Zacarias handed out an email document to Council, which demonstrated involuntary annexation, and who was able to vote on it within a municipality. It was determined that any changes to current annexation legislation would have to be addressed in Tallahassee. Council Member Patemo asked if the email had anything to do with the Village's own annexation process with Palm Beach County. Ms. Zacarias confirmed that it had nothing to do with the Village's enclaves. Ms. Zacarias informed Council that she and Attomey Davis recently met with the Palm Beach County Legal Council and Planning Director regarding the ownership of County Line Road. She revealed that the area up to the median was owned by the Palm Beach County, however, from the median to the north, was owned by Martin County. She Village Council Workshop Minutes February 27, 2017 Page 2 informed Council that pursuant to Florida Statutes, annexation could not be pursued to create an enclave. Additionally, Palm Beach County suggested the Village go before the Florida Legislator to propose an act that would mandate the annexation of local enclaves. She concluded that the only other option was to pursue the inter -local agreement with a chance the County may not support it. Manager Couzzo reminded Council that the legislation had already changed and that the Village administration just needed some direction. Council Member D'Ambra believed the definition of enclave still needed clarity, however, he realized Palm Beach County also had the ability to deem the enclaves to become annexed. He advised the Village prepare for the next legislative session and to not act until then. It was revealed that there were several areas in Martin County that the Village provided emergency services to, without any compensation. Council Member Patemo suggested the Village stop responding to calls within the enclave areas, as they were not paying for such services. Manager Couzzo disclosed that Village police were obligated to respond to emergencies, due to a Mutual Aid Agreement. Council Member Patemo then suggested that the Village cease responding to calls that were routine in nature. Mayor Brennan revealed that a call came into the Village of Tequesta Fire Department recently that was identified as a "domestic" situation. Village paramedics were not able to respond, as they were required to wait for the Palm Beach County Sheriff, who arrived 18 minutes later. As a result of the extended response time, the patient lapsed into unconsciousness. Mayor Brennan queried as to how many calls the Village responded to, that were not actual emergencies. Council Member Patemo suggested the non - emergency, out of area, calls be documented. Manager Couzzo believed that Chief EIg could give further information on emergency calls and relationship issues with the County. Council Member Okun agreed that documentation was needed in reference to the calls that had been problematic with County response time. Council Member Patemo requested the appropriate parties be present at workshop meetings, in order to get all the information necessary for Council to then make decisions. Manager Couzzo suggested the Village appeal to the County rather than the state legislator as it would take less time. Mayor Brennan requested that Manager Couzzo invite the Police Chief to the next Workshop meeting in order to answer some questions regarding police calls within the enclaves. Council Member Patemo asked that he bring documentation regarding emergency calls for the next meeting. Village Council Workshop Minutes February 27, 2017 Page 3 Council Member Patemo asked if the Assistant Police Chief was a fill -in for the Chief. Manager Couzzo answered that yes, he was the acting Chief, whenever Chief Elg was not present. 2. Discuss the Purchase of Sensus iPERL Water Meters from HD Supply to Replace the Aging Water Meter System. Manager Couzzo wanted to clarify any misunderstanding on the actual cost of the Sensus iPERL meter system which was discussed at the last Council Workshop. He advised Council that it would not be a one -time occurrence of $200,000, but instead a one -time rate increase of four percent over a five -year period of time. He felt it would take at least a year before any funds would be generated, even with an immediate rate increase. Manager Couzzo remarked that a loan was also possible. Mayor Brennan recalled recent discussion during which the $200,000 was discussed as being the increase for the system. She now believed that it would really cost approximately $800,000 to one million dollars. Council Member Patemo advised that it would actually cost approximately $800,000 because other money was already allocated for the meters. Council Member D'Ambra recollected that during the last workshop it was determined there was already money budgeted for the meter replacement of the entire system. The cost to upgrade to the electronic version was an additional $200,000. Council had agreed that the new technology was worth the additional cost. Manager Couzzo revealed that there was money in the budget, based upon the rate increase of eight percent per year for the next three years, with an increase of three to four percent beyond that time frame. There had already been one increase to date. Manager Couzzo informed Council that the system had approximately 5,000 meters within it. To replace all of the meters would cost $1.3 million dollars. However not all of the meters needed to be replaced, as half of the system was 10 -11 years old, with a life expectancy of approximately 20 years. He estimated the Village replaced about 1,000 meters annually. Vice Mayor Arena asked how many meters were changed out last year. Sam Heady, Deputy Director of Utilities answered that 743 meters were changed out by Village employees last year. Council Member Paterno assured Council that there were efficiencies built into doing the iPERL system. He believed it would pay for itself thru attrition and reduced staff, offering a savings $87,000 per year. Manager Couzzo countered that the savings would not come thru attrition. He noted that if anything, there would be additional utility personnel added in order to upgrade the water system over the course of the next decades. Council Member Patemo disagreed and stated the need for employees to read meters would be reduced, whether the Manager chose to reassign them to another area or not. Village Council Workshop Minutes February 27, 2017 Page 4 Council Member Patemo maintained that the savings would be evident in having less labor involved in the process. He pointed out that if management chose to take the savings and apply it to another area, it did not negate the fact that it was still a savings. Council Member D'Ambra asked how much was budgeted for the replacement of meters per year. Mr. Heady revealed that according to the rate study, $586,000 had been approved for meter replacements over a period of five years. Council Member D'Ambra calculated the approximate $600,000 meter replacement cost with the $500,000 in additional revenues, bringing the total to $1.1 million. He then added a three percent rate increase, reaffirming the possibility of having the system paid for within an additional year and a half. He recommended the three percent increase stay in place to fund the water distribution system reserves. Council D'Ambra recalled the issue was the loss of revenue associated with the older water meters inability to fully capture the water flow. Mr. Heady verified that the lost revenue was within the one to two percent estimation. Manager Couzzo opined that he did not anticipate any additional revenue from the new water system. He cautioned that there would be Tess revenue because leaks would be detected sooner. Council Member Patemo countered that there was leakage within the system before the water ever arrived at the meters. He maintained that there would be a cost reduction related to the treatment and development of the water, as the new system software had a feature that could pinpoint any leaks within the system. He further emphasized the new system would make it easier to locate the region in which the loss of water had occurred. Vice Mayor Arena reported that there were 475 calls for the water department out of 5,000 meters last month. Council Member D'Ambra estimated there was still a gap of $700,000 and questioned how much of that amount could be made up thru the higher water bills. He recalled being told that the full flow of water was not being captured, due to the p e rnaccuracy of older meters. He felt that the two percent of lost revenue could be captured by the new system and would help subsidize the new meter upgrade. Manager Couzzo reminded Council that there were benefits to the new meter system but asked Council to make sure this was where they wanted to invest the money. He further opined that this was not a "break even" scenario. Council discussed the fact that the new meters were essentially the same, with the main difference being the antenna. Mr. Heady advised that the antenna would cost anywhere from $141 to $161 per piece, depending on the number of ports. Village Council Workshop Minutes February 27, 2017 Page 5 Mr. Couzzo added that poles would also have to be purchased. Vice Mayor Arena concluded that adding antennas was not a major undertaking and that everything else had already been budgeted. Manager Couzzo advised Council on going either one hundred percent with the automated system or not at all. He remarked that extending the project out over five years was not prudent. Manager Couzzo needed to know if Council wanted to do the system and if so, how quickly they intended to have it installed. He would need this information in order to determine how to fund the project. There was some confusion on tax reduction and rate increase timing. Manager Couzzo again asked Council as to when they would like the automated system completed. He needed to arrange for a loan if Council decided to do this soon. Council Member D'Ambra questioned why there was a need for a loan, if there was money set aside in capital reserves. Manager Couzzo explained the Village had four million dollars in reserves at the moment, however it was not enough to pay for the meters. He reminded Council that if there was a leak in the system or a main break, then the reserves would be affected. Mayor Brennan asked if there would be any ongoing maintenance costs associated with the new system. Mr. Heady reassured her that any maintenance would be handled "in house" and that the software cost was $12,000 annually. Council Member Patemo asked for an estimate on how many new meters had already been installed. Mr. Heady informed Council that about 1000 new meters had already been installed by Village employees. It was determined that the balance of the 3,500 meters was already in the budget. The only outstanding cost would be antennas, other equipment, and installation estimated at $700,000. Council Member D'Ambra suggested taking the system out to bid in order to get a hard dollar cost on purchasing the system. Mayor Brennan was concerned that the existing meters would not be compatible to any other system. Manager Couzzo agreed that if Council decided to use a different company, there was a possibility of the meters not being compatible. Council Member D'Ambra again recommended going to bid with the existing company as well as others in the field, to get some hard numbers. Manager Couzzo remarked that there could be a legal problem with going to bid, if there was not enough money in the budget, as there were different regulations regarding the bid process within the govemment sector. Council Member D'Ambra suggested using the data that was currently available showing the loss /gain of water in the older versus newer meters, in order to calculate a revenue number. Mayor Brennan requested a hard cost estimate showing the savings, loan costs and revenue projections. She was not comfortable with dipping into the reserves. Village Council Workshop Minutes February 27, 2017 Page 6 Council Member Patemo reminded Council that there had already been two meetings on the subject and there were still no hard numbers available. He did not understand why Council was still waiting for this information. Mr. Heady revealed that the costs that he had provided to Council were as close as he could estimate. Mayor Brennan asked if the new meters could be phased in with the older meters and Manager Couzzo confirmed that they could. Vice Mayor Arena reiterated the request to have Chief EIg attend the next Workshop Meeting and to also have some hard numbers available on the new water meter pricing. Village of Tequesta Attorney Amity Barnard answered Manager Couzzo's previous inquiry by clarifying that the Village was able to go forward with the bid process and was not bound to enter into a contact until it was ready to do so. Vice Mayor Arena announced that the Village's 60th Anniversary party had been cancelled due to several factors which included, weather, timing and date issues with vendors. Council Member D'Ambra suggested incorporating the anniversary with the 2017 Tequesta Fest scheduled for November. Council Member D'Ambra reminded Council that they were still waiting for sidewalk estimates from Doug Chambers, Public Works Supervisor. Vice Mayor Arena suggested all Council Members including Manager Couzzo drive by the car lot on US Highway One to determine if its' condition was acceptable to the Village of Tequesta. ADJOURNMENT: Council Member D'Ambra moved to adjourn the meeting; seconded by Vice Mayor Arena. The motion to adjoum carried unanimously 5 -0; therefore, the meeting was adjoumed at 7:58 p.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Village Council Workshop Minutes February 27, 2017 Page 7 Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA REGULAR MEETING April 13, 2017 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor D'Ambra, Council Member Steve Okun, Council Member Tom Patemo, Council Member Arena. INVOCATION AND PLEDGE OF ALLEGIANCE Vice Mayor D'Ambra led the meeting with an invocation followed by the pledge of allegiance. APPROVAL OF AGENDA MOTION: Agenda approval was obtained later in the meeting. PRESENTATION Since no one was present to receive two proclamations, they were not read in the meeting and would instead be mailed. CONSENT AGENDA Council Member Tom Patemo requested items 11 and 12 removed for discussion. MOTION: Council Member Okun moved approval of the Consent Agenda; seconded by Council Member Arena 3. MINUTES: 2/27/17 Workshop and 3/9/17 Regular Meeting 4. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) 1) ArchiveSocial Records Rentention Service - 3/1/17 to 9/30/17 , Village Clerk, $1,393.00 2) Automated Business Machines, Inc. - 1 Year Service Agreement, Finance Dept. $425.00 3) Firehouse Innovations Corp. Multi- Force, Forcible Entry Door System , Fire Dept., $7,095.75 4) Josue Prado Interim Firefighter Agreement, Fire Dept., Position Previously Budgeted 5. Fiscal Year 2016/2017 Budget Amendments 6. Approve Island House Condominium License Agreement for Boat Dock 7. Approve a Piggyback Contract with Brenntag Mid - South, Inc. for the Purchase of Caustic Soda for the Water Treatment Plant Minutes — Regular 04 /13/17 Page 2 8. Approval of CCTV and Access Control Replacement for Constitution Park, Village Hall, and Public Safety Facilities 9. Approve the Purchase of ESO Fire EHR and NFIRS Software Suite 10. RESOLUTION 16-17, INCREASING THE GENERAL FUND #001 2016/2017 BUDGET BY INCREASING REVENUES AND EXPENDITURES IN THE AMOUNT OF $17,500 TO RECOGNIZE ACCEPTANCE OF THE INTERLOCAL AGREEMENT BETWEEN PALM BEACH COUNTY AND THE VILLAGE OF TEQUESTA FOR THE REIMBURSEMENT OF EMERGENCY MEDICAL SERVICES GRANT IN AN AMOUNT NOT TO EXCEED $17,500.00 FOR THE PURCHASE OF ONE (1) POWER STRETCHER 14. RESOLUTION 20-17, INCREASING REVENUES AND EXPENDITURES IN THE GENERAL FUND #001 2016/2017 BUDGET IN THE AMOUNT OF $3,663.00 RECOGNIZING ADDITIONAL REVENUES FROM PALM BEACH COUNTY FOR MANATEE PATROL SERVICES AS WELL AS RECOGNIZING RELATED OVERTIME EXPENDITURES END OF CONSENT AGENDA 11. RESOLUTION 17 -17, INCREASING REVENUES AND EXPENDITURES IN THE GENERAL FUND #001 2016/2017 BUDGET IN THE AMOUNT OF $39,318.00 TO RECOGNIZE ADDITIONAL REVENUES FROM PALM BEACH COUNTY AND ADDITIONAL EXPENDITURES RELATED TO THE REMODELING OF THE VILLAGE'S COMMUNICATIONS CENTER After some discussion about increasing revenues and expenditures prior to receiving reimbursed funds, Item 11 was tabled. 12. RESOULTION 18-17, AWARDING A CONTRACT TO WATSON FURNITURE GROUP OF POULSBO, WA IN THE AMOUNT OF $36,191.37 FOR THE PURCHASE OF FURNITURE FOR THE TEQUESTA POLICE DEPARTMENT COMMUNICATIONS CENTER; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Village Attorney Keith Davis read both Resolution 17 -17 and Resolution 18 -17 titles into the record. MOTION: Council Member Patemo moved approval of Resolution 18 -17; seconded by Council Member Okun; motion carried unanimously 5 -0. Attorney Davis brought to Mayor Brennan's attention that approval for the overall agenda had not been obtained; she then requested a motion. Minutes — Regular 04 /13/17 Page 3 MOTION: Council Member Patemo moved approval of the Agenda; seconded by Council Member Okun; motion carried unanimously 5-0. COMMUNICATIONS FROM CITIZENS Harold Taylor of 13 Chapel Court spoke about the intersection of County Line Road and Dixie Highway. Westbound traffic seemed to ignore the stop sign and recently, he saw a box truck go through the intersection without even slowing. Action was needed before someone was hurt or killed. The Palm Beach County side of the intersection was not as bad but the Martin County side (westbound) was a real problem. Mayor Brennan advised she reminded Assistant Police Chief James McGrew to include Martin County in a solution. The following people also attended this council meeting and expressed a desire to speak about the issue of cars speeding in Tequesta Country Club and the condition of the roads. Mike Eskra of 140 Golfview Drive; Michelle Shearhouse of 215 River Drive; Curt Comber of 170 Golfview Drive; Courtney Wonnell of 130 Golfview Drive; Tracy Kerwin of 197 Golfview Drive; Mike Baney of 90 Golfview Drive; Norman Sayre 243 River Drive; Joseph Shearhouse of 215 River Drive; Patricia Hartley of 279 Country Club Drive; Laureen Ombres of 219 Fairway East; Michael Baney of 90 Golfview Drive; Gene Shieh of 99 River Drive. All felt that vehicles speeding in their neighborhood was a serious, ongoing issue that needed to be addressed. There was not one identifiable group of violators; rather they included workers in the area, residents of Turtle Creek, friends and family, and younger drivers. Many children under 11 years of age lived in the neighborhood and it was inevitable that something bad would happen. Mike Eskra sustained damage to his mailbox. Tracy Kerwin felt that the terrible condition of the roads and sidewalks were a hazard. Courtney Wonnell moved some landscaping to facilitate drivers' views but remained concemed as waiting at the school bus stop was dangerous. The group suggested solutions such as stop signs, more police enforcement of the existing speed limit, a lower speed limit, and installation of speed bumps. Vice Mayor D'Ambra informed the group that infrastructure repair was a high priority for use of revenues from the one percent sales tax. Although plans needed finalization, there was preliminary approval for road and sidewalk work on Country Club and Tequesta Drives, then Riverside to Seabrook, then other areas. Since, as previously stated, Country Club residents and friends were the speeders, Village involvement may help but pressure was also needed from within the community for neighbors to respect each other. He offered some suggestions, agreed that the police could not be there all the time and stated it was possible that a combination of solutions were in order. Council Member Arena inquired about the process of installing stop signs and reducing the speed limit on Golfview Drive. He suggested that an officer be present at the bus stop when children were there. Mayor Brennan stated that the police department would schedule a meeting with community members to discuss solutions. Minutes – Regular 04 /13/17 Page 4 Council Member Okun wondered about using various police vehicles as a deterrent. He agreed that Golfview Drive needed work, thanked the residents for speaking and urged the Village Manager to meet with the police department to come up with creative solutions. Council Member Patemo concurred that the roads were in terrible condition and because of that, he jested that it was as if the road already had speed bumps. His suggestion was to reduce the size of the zones that the police patrol and stated that The Tequesta Country Club should be one whole zone. Resident Michael Baney pointed out that people from Country Club used Golfview Drive and people from River Drive cut through the side streets. He was interested in a traffic study for solutions. Mayor Brennan thought that that was discussed in the past. This issue was very important and would be a focus again especially with funds received from the new sales tax. Assistant Police Chief James McGrew understood the residents' concerns. In four hours of radar work earlier in the month, Chief Elg stopped 10 -12 violators on Golfview Drive — all lived in the Tequesta Country Club. Three of which were ones who admitted complaining about speeders. After monitoring traffic with radar for one hour at Golfview and Riverview Drives, he stopped only one vehicle that went more than five miles per hour over the speed limit. That person also lived in the Country Club. Speed bumps required a traffic engineer's feasibility study. He was more than happy to meet with everyone and invited residents to ride with the officers to view enforcement firsthand. There were many options and residents' safety was the priority. Several residents pointed out that although 25 mph seemed slow in a car, a pedestrian's perspective was different. Manager Couzzo recalled that speed limit signs in the past also said "thank you" which may have helped people drive slower. However, to be effective, a variety of methods was necessary, including education of those who live there. He suspected people would not appreciate the tickets due to more police enforcement, and suggested a meeting at which solution ideas would be discussed. Mr. Couzzo cautioned that the issue would persist until people had consideration for each other. Council Member Patemo requested that police be more visible in the community, especially at the bus stops. Manager Couzzo spoke with the Police Chief about patrol zones and there would routinely be three officers and a supervisor in three zones. Vice Mayor D'Ambra advised that the number of police officers increased in past years. Training of some newly hired officers would soon be complete and they would be able to patrol alone which brought the number of officers on the road to four —still more visibility. Consensus of Council agreed the Manager and staff would meet with Tequesta Country Club residents as quickly as possible to discuss solutions. COMMUNICATIONS FROM COUNCIL Council Member Okun encouraged the residents to persist with the speeding issue and Council Member Arena added the suggestion that residents obtain a schedule of action. He thought that an officer on the road during the busy traffic speeding times would be Minutes — Regular 04 /13/17 Page 5 helpful. STANDING REPORTS Village Attorney Village Attorney Keith Davis reported positive movement on laws regarding Community Redevelopment Agencies and Public Records. House Bill 17 preempted business and occupation regulation activities (including zoning) to the state. This bill had extreme consequences for local governments. It was still in the committee process though and there had not been a lot of movement on it, which was a good sign. Outside of the legislative arena, The Village was approached by a major telecommunication carrier about co- locating on the tower at 136 Bridge Road. Creation of a new ground lease was in its early stages and would eventually come before Council. Villaae Manager Village Manager Couzzo had no tolerance for people speeding and endangering the welfare of the people in this community. After a close decision between two final candidates, Chris Quirk of Albany New York was hired as the new Finance Director and would start on May 8th. Mr. Couzzo thanked Human Resources Director, Meriene Reid and Michael Rhodes for their assistance with the process. The annual financial report would be completed in the next few weeks. Engineering improvements made at Tequesta Water Utilities had reached 60% and were under review. Next year's budget was being worked on by administration and staff. It would then be reviewed by the Finance Department and Manager before presentation to Council. It was a constantly evolving document until finalization. Vice Mayor D'Ambra briefly described Council meetings and Workshops and encouraged those present to attend workshops as well as regular meetings. REGULAR AGENDA OLD BUSINESS 16. ORDINANCE 3 -17, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING CHAPTER 70. TAXATION. OF THE CODE OF ORDINANCES OF THE VILLAGE OF TEQUESTA BY AMENDING ARTICLE IV. PUBLIC SERVICE TAX, DIVISION 2. ELECTRICITY, GAS AND WATER., SECTION 70 -121, BY ELIMINATING THE PUBLIC SERVICE TAX ON THE PURCHASE OF WATER; LEAVING THE PUBLIC SERVICE TAX ON THE PURCHASE OF ELECTRICITY, NATURAL GAS, LIQUEFIED PETROLEUM GAS, MANUFACTURED GAS AT THE CURRENT 9 %; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 70 SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A Minutes — Regular 04 /13/17 Page 6 SEVERABILITY CLAUSE, AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Ordinance 3 -17 title into the record. This was the second reading after which Mayor Brennan opened the public hearing to Council for discussion. There was none. The hearing was opened to the public. There were no comments. MOTION: Council Member Okun moved approval of ORDINANCE 03 -17; seconded by Vice Mayor D'Ambra; motion carried unanimously 5 -0. Village Manager Couzzo explained that several years ago Council, within its authority, decided to tax water utilities and this ordinance brought that tax to zero. NEW BUSINESS 13. RESOLUTION - 21 17, DECLARING CERTAIN PROPERTY TO BE SURPLUS AND DIRECTING THE VILLAGE MANAGER TO DONATE SURPLUS ROPERTY IN ACCORDANCE WITH THE VILLAGE'S ADOPTED PROCEDURES; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES Village Attomey Davis read Resolution 21 -17 title into the record after which Village Manager Couzzo explained that a request was received from a small (600 residents) community in Putnam County Florida. They needed, but did not have funds to purchase, a new vehicle. The police department requested Council consider donation of a 2012 Dodge Charger (their oldest and with 57,000 miles of use) from the fleet. Council Members Okun and Patemo did not want a vehicle bought with tax dollars, with so much remaining utility, and special equipment to leave The Village. Council Member Patemo also did not like that nine police vehicles were recently purchased. Council Member Arena however, commended Assistant Police Chief McGrew for his willingness to help a needy city and stated that the Fire Department had similarly donated in the past. Vice Mayor D'Ambra asked about moving the license plate reader to another police vehicle. Assistant Chief McGrew would check on that. While Council Member Patemo had no problem giving to a needy community, he felt The Village spent money unnecessarily and should have bought one less car. MOTION: Vice Mayor D'Ambra moved approval of RESOLUTION 21 -17; seconded by Council Member Arena; motion carried 3 -2 with Council Member Patemo and Council Member Okun in dissent. 17. Discussion and Approval to Change the Village's Election Qualifying Period, as Requested by the Palm Beach County Supervisor of Elections, to Noon on the First Tuesday in January Through Noon on the Second Tuesday in January (an Ordinance will be required) Municipalities with an election qualifying period in late January to early February were Minutes — Regular 04 /13/17 Page 7 asked by The Palm Beach County Supervisor of Elections to make them one month earlier, which allowed the elections office ample time to print and mail ballots. With the change of date, Village Clerk Lori McWilliams also asked that the duration shorten from two weeks to one. Candidate books were available for review with the Clerk in November, several tasks were required of candidates before paperwork was turned in and the qualifying period was to submit paperwork to The Clerk. Council Member Patemo wished to keep the time frame at two weeks due to the potential for a missed deadline or in case a mistake was made. The County wanted all submissions as early as possible but no later than noon on Jan 13th of any given year. MOTION: Council Member Patemo moved approval of drafting an Ordinance that changed the election qualifying period to the first two weeks in December, seconded by Council Member Okun; motion carried unanimously 5 -0. 18. SE 3-17: Special Event Application from Bob Anderson for the Run 4 Freedom four (4) mile road race and a one (1) mile race. The event will take place on July 4, 2017, from 7:OOam to 10:OOam. The event will start and finish at Constitution Park. The projected number of attendees is 400 people. No alcohol will be served. Bob Anderson stated this was the same racecourse as the Run for the Pies. The beneficiary was Gold Star Mothers and Families (those who lost loved ones in Vietnam, Iraq, and Afghanistan). There would be American flags along course and among other things, apple pie and hot dogs. The race started at 7:15 a.m. and Mr. Anderson advised that he had already met with the Board of the Tequesta Country Club who had no objection. MOTION: Council Member Patemo moved approval of SE 3 -17; seconded by Vice Mayor D'Ambra; motion carried unanimously 5 -0. 19. VAR 03-17: Application of Lou's Caffe LLC, 236 US Highway 1, Tequesta, FL 33469, for a Variance from the requirement of Sec. 78 -298 to sell intoxicating liquors, wines and beverages for consumption on the premises within a 321.74 +/- foot radius and a 691.05 +/- foot radius of any church, school or youth center, where Sec. 78 -298 currently allows for such sale only at a 1,000 foot radius or greater from any church, school or youth center. Village Attorney Davis explained the quasi-judicial nature of the item and swore in two people. No ex -parte communications were disclosed by Council. According to Community Development Director Nilsa Zacarias, this request was for serving alcohol in a restaurant called Lou's Caff&. The previous restaurant tenant had a beer and wine license but since it was closed for more than 90 days, a new variance was required. An extension and improvements were planned for the site; the Planning and Zoning department would review the project in May. Two youth activity centers (We Rock the Spectrum and Providence Education) were located within 1000 feet of the site. Ms. Zacarias referred to a packet containing a letter signed by Rock the Spectrum in support of the variance. Providence Education did not support the variance; however, their lease would end August first. Minutes — Regular 04 /13/17 Page 8 MOTION: Council Member Patemo moved approval of VAR 03 -17; seconded by Vice Mayor D'Ambra; motion carried unanimously 5 -0. ANY OTHER MATTERS There were none. ADJOURNMENT: Council Member Okun moved to adjoum the meeting; seconded by Council Member Arena. The motion to adjoum carried unanimously 5 -0; therefore, the meeting was adjoumed at 7:34 p.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.