HomeMy WebLinkAboutDocumentation_Regular_Tab 07_05/11/2017 DATE: APRIL 21, 2017
TO: MICHAEL R. COUZZO JR., VILLAGE MANAGER
CC: TATIANA RACANATI, ASSISTANT FINANCE DIRECTOR
FROM: MICHELLE GLOAD, ACCOUNTING MANAGER
RE: MAY 2017 AGENDA ITEM INCREASING REVENUES AND EXPENDITURES
TO RECOGNIZE THE FAIR MARKET VALUE OF SERVICES RECEIVED
FROM PALM BEACH COUNTY FIRE RESCUE
The attached agenda item recognizes the fair market value of repairs and maintenance performed by
Palm Beach County Fire Rescue for the second quarter of fiscal year ending 9/30/2017 and requests the
Village Council to increase the General Fund #001 budget by that amount.
4/21 /179:51 AM
RESOLUTION NO. 23-17
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, INCREASING REVENUES AND
EXPENDITURES IN THE GENERAL FUND #001 2016/2017 BUDGET IN
THE AMOUNT OF S6,979.00 RECOGNIZING THE FAIR MARKET
VALUE OF SERVICES RECEIVED FROM PALM BEACH COUNTY
FIRE RESCUE AS WELL AS RECOGNIZING RELATED VEHICLE
REPAIR AND MAINTENANCE EXPENDITURES AND AUTHORIZING
THE VILLAGE MANAGER TO PROCEED IN ACCORDANCE WITH
THE VILLAGE'S ADOPTED PROCEDURES; PROVIDING FOR
SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR
OTHER PURPOSES.
WHEREAS, this is the Fiscal Year Ending 09/30/17 second quarter adjustment; and,
WHEREAS, the Village currently has an emergency services agreement for mutual
assistance, automatic aid, dispatch and fire vehicle maintenance and repair services with Palm
Beach County; and,
WHEREAS, Palm Beach County maintained and repaired vehicles for the Village during
the second quarter of Fiscal Year 2017 with the services having a fair market value of $6,979.00;
and,
WHEREAS, the Village incurred expenditures for the repair and maintenance of these
vehicles in the amount of $6,979.00;
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1 Resolution No. 23 -17 is hereby approved increasing revenues and
expenditures in the General Fund #001 2016/2017 Budget in the amount of $6,979.00
recognizing the fair market value of services received from Palm Beach County as well as the
related expenditures incurred;
Section 2 This Resolution shall become effective immediately upon passage.
PALM BEACH COUNTY FIRE - RESCUE
VILLAGE OF TEQUESTA
VEHICLE MAINTENANCE ACTIVITY SUMMARY
FISCAL YEAR 2017
Fiscal Calendar Calendar Monthly Total Monthly Invoice
Month Month Year Charge for Service Garage Liability Charges* Amount
1 OCTOBER 2016 $1.85 $69.92 $71.77 $0.00
2 NOVEMBER 2016 $2,113.98 $69.92 $2,183.90 $0.00
3 DECEMBER 2016 $8,523.95 $69.92 $8,593.87 $0.00
4 JANUARY 2017 $4,308.47 $69.92 $4,378.39 $0.00
5 FEBRUARY 2017 $2,203.51 $69.92 $2,273.43 $0.00
6 MARCH 2017 $257.16 $69.92 $327.08 $0.00
7 APRIL 2017 $0.00 $0.00 $0.00 $0.00
8 MAY 2017 $0.00 $0.00 $0.00 $0.00
9 JUNE 2017 $0.00 $0.00 $0.00 $0.00
10 JULY 2017 $0.00 $0.00 $0.00 $0.00
11 AUGUST 2017 $0.00 $0.00 $0.00 $0.00
12 SEPTEMBER 2017 $0.00 $0.00 $0.00 $0.00
FISCAL YEAR -TO -DATE TOTALS: $17,408.92 $419.52 $17,828.44 $0.00
In accordance with Interlocal Agreement there shall be no charge for the first $70.000 of vehicle repair and maintenance
I
cL' : Work Order Summary by Department
' > t RESC
Department to Be Charged: (TEQ) TEQUESTA
WC Closed Dates from 3 -2017 to 3 -2017*
Itilal _ _ _ Commercial
Work Order Labor Labor Misc Work Order
Status Work Order ID Asset Hours Cost Parts Labor Parts Markup Cost Total Cost
CLOSED CSHOP- 2017 -587 T2040 0.00 0.00 49.34 59.01 0.00 2.95 0.00 111.30
CLOSED CSHOP- 2017 -742 T10280 1.58 145.86 0.00 0.00 0.00 0.00 0.00 145.86
DEPARTMENT Totals: 1.58 145.86 49.34 59.01 0.00 2.95 0.00 / j2�57.16
3; 1 U V
" The report shows only closed work orders, with closed dates in the date range selected. It includes all transactions on the work order, regardless of insert date. Page 1 of 1
Report Date: 4/5/2017
etr.Acif 's
Work Order Detail - Charges
F nEst44
Work Order: CSHOP- 2017 -587 I
WO Status: CLOSED Asset: (T2040) FIRE DEPARTMENT PUMPER NFPA COMPLIANT Date In: 1/26/2017 12:40PM
Job Type: REPAIR Department: TEQUESTA Date Due: 1/26/2017 8:40PM
Repair Reason: 09 Account: 1300 - 440 - 4211 - 4620 - 01 Downtime - Estimated Completion:
Work Class: 2 License: Shop Hours: 0.00 Date WO Opened: 1/26/2017 12:40PM
Warranty: NO Serial: 1S9AHLD731003014 User Hours: 0.00 Date First Labor:
Contact: Meter 1: 40,570 Meter 2. 5,927 Date Finished: 3/2/2017 5:28PM
Date WO Closed: 3/2/2017 5:28PM
Work Order Summary
Internal Commercial Equipment Usage I
Labor Parts Overhead Labor Parts Misc Tax /Markup Charges
$0.00 $49.34 $0.00 559.01 $0.00 $0.00 52.95 5 0.0(1
Total Work Order Costs: $111.30
Work Order Details
Parts
Transaction Date Task Part Qty Issued Total Cost
2 -27 -2017 (175 -031) FIRE FIGHTING EQUIPMENT
(9AP- 503401302 - 0) 9Ap; Bracket Left 1 $39.21
2 -27 -2017 (175 -031) FIRE FIGHTING EQUIPMENT (FRT - 0) Nonstock; Freight Charge 1 $10.13
Commercial
Transaction Date Task Vendor Labor Cost Parts Cost Misc Cost Tax /Markup Total Cost
3 -2 -2017 12:OOAM (175 -031) FIRE FIGHTING EQUIPMENT (VC0000013273) REGANS SMALL ENGINE $59.01
$0.00 $0.00 $2.95 $61.96
SERVICE
Page 1 of 1
Report Date: 4/5/2017
s
'�' Work Order Detail - Charges
�* RESS^fi`
Work Order: CSHOP- 2017 -742
WO Status: CLOSED Asset: (T10280) ADVANCED LIFE SUPPORT VEHICLE Date In: 2/6/2017 6:52AM
Job Type: REPAIR Department: TEQUESTA Date Due: 2/6/2017 2:52PM
Repair Reason: 09 Account: 1300 - 440 -4211- 4620 -01 Downtime Estimated Completion:
Work Class: 4 License: Shop Hours: 0.00 Date WO Opened: 2/6/2017 6:52AM
Warranty: NO Serial: 1FVACWCT95HV19081 User Hours: 0.00 Date First Labor: 3/17/2017 9:25AM
Contact: Meter 1: 46,632 Meter 2: 5,538 Date Finished: 3/17/2017 12:OOPM
Date WO Closed: 3/22/2017 3:59PM
Work Order Summary
Internal Commercial Equipment Usage
Labor Parts Overhead Labor Parts Misc Tax /Markup Charges
$145.86 $0.00 $0.00 $0,00 $0.00
$0.00 50.00 S 0.00
Total Work Order Costs: $145.86
Work Order Details
Labor
Transaction Date Task Employee Labor Hours Labor Cost
3 -17 -2017 10:16AM (TRV) TRAVEL TO BE CHARGED TO WORK ORDER
3-17 -2017 11:59AM (001) AIR CONDITIONING (16167) Vasko John A. Iii 0.85 $78.47
(16167) Vasko John A. Iii 0.73
$67.39
Page 1 of 1
Report Date: 4/5/2017