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HomeMy WebLinkAboutDocumentation_Regular_Tab 10_05/11/2017 Village of Tequesta 345 Tequesta Drive rGE OF ifQ 561- 768 -0700 Tequesta, FL 33469 www.tequesta.org I Bp 4 c ou$' TEQUESTA PUBLIC WORKS DEPARTMENT MEMORANDUM To: Michael R. Couzzo, Village Manager From: Douglas M. Chambers, Public Works Superintendent Subject: Vehicle Purchase Date: May 2, 2017 The attached Agenda item addresses the purchase of a Vehicle for the Building Department. Funding for this purchase was approved in the Budget for Fiscal Year 2017. Pricing was obtained from the Florida Sheriffs Association Contract #FSA16 -VEL. Duval Ford was awarded this competitive bid. 1. Building Department 2017 Ford Explorer $29,467.00 Please also see additional supplementary documentation. Douglas M. Chambers Deputy Director Public Works Village of Tequesta Vice -Mayor Vince Arena Mayor Abby Brennan Council Member Tom Paterno Council Member Steve Okun Council Member Frank D'Ambra Village Manager Michael Couzzo THE VILLAGE OF TEQUESTA PIGGYBACKING CHECKLIST Instructions: This form is to be completed for any purchase of goods, or contract for services where the Village will utilize a contract competitively bid by another governmental agency (i.e. "Piggyback "). *Revised April 19, 2017 Department: Public Works Date: 5/2/2017 Item /Service Purchase of 2017 Ford Explorer Vendor /Service Provider Duval Ford ❑ State Contract # El Other Governmental Agency *Chapter 287, F.S. YES NO B ❑ 1 Is the contract current? Effective date: October 1, 2016 Expiration Date: September 30, 2017 If piggybacking a State Contract please stop here. 2 Other Governmental Agency Florida Sheriff's Association Contract # FSA16 -VEL YES NO 0 ❑ 3 Was item /service bid out in compliance with the Village's Purchasing Policies & Procedures? Is the price that the Village will receive by piggybacking equal to the price obtained by the agency 0 ❑ 4 named above? El 5 Has the governmental agency given the Village permission to piggyback on the the contract? El 6 Has the vendor given the Village permission to piggyback on the contract? . 2 Depart • nt Head Signature Date I I ',i tI _'1 -i fl , r' A VILLAGE OF TEQUESTA ' State Employee .....= Contract Pricing Slate ErrOtayeer, as nett as Cculty and City E i byees and O•.er omelette Wrr:to;, can rovr got O•cir now Ford car. Buck or SW al COST using State E,r !oyee Contact Pricing. CALL: (800) 646-0584 or go to wv.rw. d uva I fo rd. e o rn ,. _.. .__ r - .z. h�+C711a- T:iZ:,: _ I .,.. cG;)�A;i(�c��k 1r ' .'� "'?" DATE: .r..ti� VILLAGE OF TEQUESTA Duval Ford Fleet Sales 4128117 8ambiDarr i . (Work) 904.381.6596 IRODRIOUEZ{8TEOUESTAORG (Fax) 904 ©ambi.Dan4devalfleel cam 1616 Cassel Ave. Jax, FL 32210 SOUTH 5. :• :; j:j:j ' :;i;: j. ; : j-^'� . 1 �. :.j • .:� :• jj . J .ii � i ili�E�i' � tl�`r. a 1 �= �': . 7 Y t . i .1a• l :•: s:: I appreciate your interest and the opportunity to quote. Prices are published by the Florida Sheriffs Association/ i Florida Association of Counties & Florida Fire Chiefs' Association Automotive Contract KFSA16- VEL14.0 chassis / FSA16- VEL24.0. (w w./sheriffs.org) If you have any questions regarding this quote please call! Vehicle will be ordered white exterior unless specified on purchase order. 11 0 SPEC 30 2017 FORD EXPLORER MID -SIZE 4.000R UTILITY VEHICLES - 4X2 (K78) $ 24,234.00 • O -., 100A BASE TRIM PACKAGE NC 0 998 3.5LTI- VCTV6ENGINE STD 0.31 STD POWER WINDOWS/ DOOR LOCKS STD • STD BACK UP CAMERA STD wl 0_,• 1 O : STD SYNC STD 0 - ` STD KEYLESS ENTRY STD j 0 K7D.200A UPGRADE TO XLT MODEL $ 3,664.00 r O - 942 DAYTIME RUNNING LIGHTS $ 44.00 " 0 TINT _ DEEP LEGAL TINT $ 385.00 - 0 16N FLOOR LINERS, FRONT AND REAR $ 119.00 0 31( ADDITIONAL KEY WITH FOB $ 275.00 ,='.. 0 RS RAINSHIELD- FLANGE STYLE $ 160.00 ,1 0: BUA BACKUP ALARM $ 130.00 _ ^ ■ 0': OOS OUT OF STOCK UNIT: HGC56601 $ 456.00 4 0. D.>_ YZ EXTERIOR: OXFORD WHITE NC 01 8W INTERIOR: EBONY BLACK CLOTH INCL VENDOR PLEASE CLEARLY NOTATE ON YOUR PURCHASE ORDER WHERE DUVAL FORD IS TO COMMENTS SHIP YOUR VEHICLE, HOW THE VEHICLE IS TO BE TITLED, AND WHERE THE INVOICE IS TO BE MAILED. �ti ! , 11 , 1 : 1:14—W.4- . - -- - ..i.4. •tir 'rh /ld w51x.i7nfV4:. i_-- liaV{. + C j j Printed: 4/28/17 Yv.duvalfleet._cm VILLAGE OF TEOUESTA.xlxx BID AWARD ANNOUNCEMENT! rF FSA16VEL24.O -^ Effective Dates: October 1, 2016 - September 30, 2017! / POLICE RATED, ADMINISTRATIVE, UTILITY VEHICLES, TRUCKS 85 VANS Cooperative Bid Program Coordinated By! The! Florida Sheriffs Association! 85 Florida Association of Counties! VV g1 *` --ifz FA � 7 ; " FLORIDA ,4A crl COUNTIES A' -, All About Florida 1 4 Protecting, Leading & Uniting...since 1893 • • FLORIDA SHERIFFS ASSOCIATION • '' `' • 2617 Mahan Drive, Tallahassee, Florida 32308 p: (850) 877 -2165 . '. P.O. Box 12519 • Tallahassee, Florida 32317-2519 f: (850) 878 -8665 www.fisheriffs.org O a DATE: October 1, 2016 TO: ALL PROSPECTIVE PARTICIPANTS FROM: Steve Casey, Peggy Goff, Drew Terpak, Annette Grissom, Executive Director Deputy Executive Business Operations Cooperative Bid Director Manager Coordinator RE: Bid Number: FSA16- VEL24.0 Police Rated, Administrative, Utiity Vehicles, Trucks & Vans We are pleased to announce that the Florida Sheriffs Association and the Florida Association of Counties has successfully conducted its 24th statewide competitive bid for vehicles which includes police rated, administrative, motorcycles, utility vehicles, trucks & vans. This contract is effective beginning October 1, 2016 through September 30, 2017, as long as vehicles are available through fleet sales. Bids will be extended and guaranteed to any and all units of local governments /political subdivisions including but not limited to county, local county board of public instruction, municipalities and /or police agencies, other local public or public safety agencies or authorities within the State of Florida, and the state universities and colleges. In addition, bids will be extended and guaranteed to any other entities approved by manufacturers to participate in this contract. The participating agencies cannot guarantee any order other than those ordered through each individual agency. All agencies are bound by their local governing purchasing ordinances, rules and regulations and shall apply to purchases made under this contract. All awarded Vendors /Dealers are governed by their manufacturer's agreement. Out of State Sales are permitted under this contract however, again ALL agencies are bound by their local governing purchasing ordinances, rules and regulations and shall apply to purchases made under this contract. All contractor dealers are governed by their manufacturer's agreement. All / g Y gr contractor /dealers referencing this contract for the purpose of facilitating sales (purchase authority) outside the State of Florida must accept the terms and conditions of this contract. In order to ensure quality service for our user agencies, we are requesting each of you to notify the Florida Sheriffs Association regarding any problems encountered in working with the awarded dealers. Any issues, including but not limited to, receipt of confirmation of order, delivery problems and communication problems, should be reported to us by e-mail at fleet@lisheriffs.org. This information will be considered in future bid awards in order to ensure that agencies are receiving the level of service required of dealers who wish to participate in this program. 2 F AQ FLORIDA \• I 11111 \tll ra COUNTIES All About Florida FLORIDA SHERIFFS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES MID -SIZE 4 -DOOR UTILITY VEHICLES - 4X2 SPECIFICATION #30 2017 Ford Explorer (K7B) The Ford Explorer (K7B) purchased through this contract comes with all the standard equipment as specified by the manufacturer for this model and FSA's base vehicle specification(s) requirements which are included and made a part of this contract's vehicle base price as awarded by specification by zone. ZONE: Western Northern Central Southern BASE PRICE: 523.783.00 524,034.00 $24,034.00 S24 7 34.00 While the Florida Sheriffs Association and Florida Association of Counties have attempted to identify and include those equipment items most often requested by participating agencies for full size vehicles, we realize equipment needs and preferences are going to vary from agency to agency. In an effort to incorporate flexibility into our program, we have created specific add/delete options which allow thc purchaser to tailor thc vehicle to their particular wants or needs. The following equipment delete and add options and their related cost are provided here to assist you in approximating the total cost of the type vehicle(s) you wish to order through this program. Simply deduct the cost of any of the following equipment items you wish deleted from the base unit cost and/or add the cost of any equipment items you wish added to the base unit cost to determine the approximate cost of the type vehicle(s) you wish to order. NOTE: An official listing of all add/delete options and their prices should be obtained from the appropriate dealer in your zone when preparing your order. Additional add/delete options other than those listed here may be available through the dealers, however, those listed here must be honored by the dealers in your zone at the stated prices. 409