The URL can be used to link to this page

Home My WebLink AboutDocumentation_Regular_Tab 12_06/08/2017 Village of Tequesta 345 Tequesta Drive ' ' ' 561-768-0700 Tequesta, FL 33469 www.tequesta.org �� CJ � � /. TEQUESTA PUBLIC WORKS DEPARTMENT MEMORANDUM To: Michael R. Couzzo,Village Manager From: Douglas M. ChamUers, Public Works Deputy Director Subject: Vulcan Signs: Piggybacking Palm Beach County's Contract Date: May 22, 2017 The attached agenda item is an addendum to the original contract between Palm Beach County and Vulcan Signs. Palm Beach County has extended the contract an additional year with Vulcan Signs. Vulcan Signs has agreed to extend the piggyback to the Village of Tequesta for an additional year. If needed, the Palm Beach County Contract #300495/JS is loaded in Laserfiche. Douglas M. Chambers Deputy Director of Public Works Village of Tequesta Vice-1�Iajror Vince��xena Mnpor Abby Brennan Council Member Tom Paterno Council Member Steve Okuu Cotmcil Member Frank D'Ambra Villac�re Vlanager Vlichael Couzzo ADDENDUM TO THE CONTRACT FOR THE FABRICATION & MANUFACTURING OF SIGNS BETWEEN VULCAN, INC. AND THE VILLAGE OF TEQUESTA i THIS ADDENDUM is meant to supplement the "Contract for the Fabrication & Manufacturing of Signs" between Vulcan, Inc. and the Village of Tequesta, based on the Palm I� Beach County Contract #300495/JS and subsequent renewal #300495B dated February 13, � 2017. Paragraph 1 of the CONTRACT FOR THE FABRICATION & MANUFACTURING OF SIGNS is amended to extend the term of the agreement for an additional year, as foliqws: "The term of this contract is extended to April 14, 2018, pursuant to Palm Beach County renewal #300495B and the letter authorizing extension from Vulcan Signs, dated May 10, 2017,which are attached as Exhibit A." All other terms, conditions and rates remain the same. IN WITNESS WHEREOF,the Parties hereto have executed this Addendum in conjunction with the Acceptance of the Bid Proposal. /�� V ��kHl, C. � i By: David B. Beviac (Corporate Seal) VILLAGE OF TEQUESTA By: Lori McWilliams, MMC Village Clerk THE VILLAGE OF TEQUESTA PIGGYBACKING CHECKLIST Instructions:This form is to be completed for any purchase of goods,or contract for services where the Village will utilize a contract competitively bid by another governmental agency(i.e. "Piggyback"). *Revised April 19,2017 Department: Public Works Date: 5/10/2017 Item/Service Standard Signs for the Village of Tequesta Vendor/Service Provider Vulcan Signs ❑ State Contract# � Other Governmental Agency *Chapter 287, F.S. YES NO 0 ❑ 1 Is the contract current?Effective date: 4/15/17 Expiration Date:4/14/18 If piggybacking a State Contract please stop here. Other Governmental 2 Agency Palm Beach County Term Contract#3004956 YES NO � ❑ 3 Was item/service bid out in compliance with the Village's Purchasing Policies&Procedures? Is the price that the Village will receive by piggybacking equal to the price obtained by the agency � ❑ 4 named above? � ❑ 5 Has the governmental agency given the Village permission to piggyback on the the contract? � ❑ 6 Has the vendor given the Village permission to piggyback on the contract? Department Head Signature Date VILLA.GE OF TEQUESTA TERM COTTRACT FOR THE FABRICATION & MANUFACTURING OF SIGNS THIS TERM CONTRACT FOR THE FABRICATION AND MANUFACT��i, � I I�T G O F S I G N S, hereinafter "Contract", is entered into and effective this �� day o€-R�arek, 2016, Uy and between the VILLAGE OF T�QUESTA, a Florida municipal corporation with of�ices located at 345 Tequesta Drive, Tequesta, Florida 33469-0273, organized and existing in accordance with the laws of the State of Florida, hereinafter "the Village"; and VULCAN, INC.; a foreign profit corporation with offices located at 410 East Berry Avenue, Foley, Alabama 3653� hereinafter"the Contractor"and collectively with the Village, "the Parties". , �VITNESSETH The Village and the Contractor, in consideration of the mutual covenants contained herein and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged by the Parties, hereby agree as follows: 1. SCOPE OF SERVICES: The Parties hereby agree to enter into this Contract whereby the Contractor shall manufacture signs for the Village, which shall include but are not limited to, the follo�ving: signs with pre-fabricated sign faces; signs�vith fabricated sign faces; and fab- ricated street name signs. The Yarties agree to enter into this Contract and piggyback for the goods and at the prices described in the Contractor's February 2, 2015 quotation/oi�'er in response to Palm Beach County's Request For Quotation #300495/JSi, including all lerms And Conditions, Specifications: and Attachments 1 through 6 (Exhibit A); and the February 26, 2015 (award) letter of Palm Beach County to the Contractor (Exhibit B), which form the Contractor's contract with Palm Beach County. Additionally, the Parties agree to piggyback off the De�,ember 22, 2Q 15 letter of Ya:m Beach County to the Contractor{Cxhibit C) and the January 21, 2016 (award) leiter of Palm Beach County te the Contractor (Exhibit Dj, whicli extended the terms of the Contractor's contract (#300495A) with Palm Beach County from April 15, 2016 until April 1�, 2017 for an estimated dollar value of$15,900. Go�ds provided by the Contractor to the Village shall be pursua�it to the descriptions set out in Ex/�ibil A, the � The Contractor's binding contract«�ith Palm Beach County�vas formed in accordance�vith the terms,conditions, and specifications as set forth in the Purchase Order / Term Contract Siandard Terms and Conditions located at ��nvw.pbceov.orJpurchasin,.A copy of thc Palm Beach County's Standard Tenns and Conditions is attachcd to this contract as L�l�ibit F.. TERM CONTRACT FOR THE FABRICATION & MANUFACTURING OF SIGNS Contractor's quotation descriptions, Specifications RFQ.#300495 JS, and Att�hments 1 through 6. � 2. COMPENSATION: In.consideration for the above Scope of Services, pricing shall be pursuant to the prices provided in the Contractor's quotation at Exhibit A,the esrimated value at Exhibit B, and as estimated in Exhibir D. For purchase orders of less than five hundred dollars and zero cenis,ihe �llage w�ll puy for tfie Coniractor�S freigkt costs that are relat- ed to the purchase order. The�llage sha11 order on an "as needed" basis for a term of one year,from.April 1 S,2016 until A�it 14,2017. . � 3. INDE1VIlVIFTCATION: The Contractor shall at all times, indemnify, defend and hold harmless �e Village, its agents, servants, and employees, from and against any claim, de- mand or cause of action of whatsoever ltind or nature, arising out of any error, omission, negligent act,conduct,or misconduct of the Contractor, its agents,servants, or employees in the perfonnance of services under this Contract. 4. PUBLIC ENTITIES CRIMES ACT: As provided in sections 287.I32 and 287.133, Florida Statues,by entering into this Cantract or performing any work in furtherance hereo� the Contractor certifies that it; its affiliates, suppliers, subcontractors and consultants who will perform hereunder,have not beea placed on the convicted vendor list maintaaned by the State of Florida Department of Management Services within thirty-six(36) months immedi- . ately preceding the date hereof. This norice is required by section 287.133(3�a), Florida ,S'tat�tes. ' . 5. TERMlNATION: NOTICE: The Pa,rties agree that the provistons oj this section will conirnl arid mod�fy the terms in Exh�bits A through � This Contract may be terminated by the vllage or the Contractor upon thirty (3D) days written notice to the either the Village or Contractor. � . . THE REMAINDER OF THIS PAGE YS INTENTIONALLY LEFT BLANK. ; . � Page 2 of 5 � TERM CONTRACT FOR THE FABRICATION 8t MANUFACTURING OF S1GNS Notice shall be considered sufficient when sent by cetified mail or hand delivered to the . � Parties during regular business hours at the following addresses: As to THE VILLAGE As to THE CONTRACTOR Vulcan,Inc. • P.O.Box 1$50 Village of Tequesta � � Foley;AL 36�36 345 Tequesta Drive and Tequesta,Florida 33469 Vulcan,Inc. Attn:Director of Utilities -c%Mr.�William T.Neshem, � 12966 Seratine Drive . Pensacola,FL 32506 6. INDEPENDENT CONTR.A.CT4R: It is specifically understood that the Contractor is an independent contraetor and not an employee of the Village.Both the Village and the Contrac- tor agrees that this Contract is not a contract for employment and that no relationship of em- ploye�-employer or principal�gent is or shall be created hereby, nor sha11 hereafter exist by reason of the performance of the services herein provided.' 7. ATTORNEY'S FEES: In the event a dispute arises concerning this Contract, the prevail- ing garty shall be awarded attorney's fees,including fees on appeal. 8. CHOIC�OF LAW:VENUE: This Contra�t shall be govemed and constaued in accord- ance with the laws of the State of Florida, and venue shall be in Palm Beach County should any dispute arise with regard to this Contrac� , 9, ,p►1VIENDMEN'TS&ASSIGNMENTS:This ContraGt, all Exhibits attached hereto, and .required insurance certificates cpnstitute the entire Contract between both Paities;no modifi- cations shall be made to this Contract unless in writing, agreed to by both Parties, and at tached[iereto as�nn addendum to tlus Contract.The Contractor sha{l not transfer or assign the _ services and pmvision of goods called for in�this Contr�t without prior written consent of the Village. � 14.INSPECTOR GENERAL:� Pursuant to Article XII of the Palm Beach County Charter,the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to � municipal governing bodies based on such audits, reviews,or investigations.All parties da ing business with the Village shall fully cooperate with the inspector general in the execcise of the inspector general's functions,authority,and power. The inspector general has the pow- . Page 3 of 5 , TERM CONTRACT FOR THE FABRICATION& MANUFACTURING OF SIGNS er to take sworn statements,require the production of records,and to audit,monitor,investi- , . gate and inspect the activities of the Yllage, as well as contractors and lobbyists of the vl- ' lage in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, miscon- duct,and abuses. . . 11.PUBLIC RECORDS: In accordance with section 119.0701, Florida Statutes, the Contractor mUst keep and maintain this Contract and any other records associated therewith _ � and that are associated with the performance of the work described in the Scope of Services. Upan cequest,the Contractor must.provide the pubtic with access to such records in accord- . ance with access and cost requirements of chaQtec 119; Florida Statutes. Further, the Con- tractor shall ensure that any exempt or confidential records assaciated with this Contract or associated with the perFormance of the work described in the Scope of Services are not dis- � closed except as authorized by law Finatly,the Contractor shall retain the t�ecords described in this paragraph throughout the performance of the work described in the Scape of Services, • and at the cot�clusion of said work and upon request,transfer to the Village,at no cost to the �llage, all such records in the possession of the Contractor and destroy any duplicates there- of. Records that are stored etectronicaliy must be transfecred to the Village in a format that is compatible with the Vtlage's informatian technology systems. � � THE REMAINDER OF THYS PAGE IS INTENTIONALLY LEFT BLANK. Page 4 of 5 "I'6RM CON7'RAC'f POR 'fl�[F; I'AI3RICATfON & MANUPAC7'URING OF SIGNS IN WITNESS WH�REOF, the Parties hereto have executed this Contract the date and year fii•st above written. WITNESSES: VULC�1 INC. ) . —��--� C' �. � �I�,��.� ' _ �� Cheryl H�rris- 6id Specialist By: Davi B B viacc ua Position: Sales Nlana�er _` �� c��t� s��; Lisa Thibaut-t3id Specialist VI GE OF TEQUESTA . � . ATTFST: �gail Br nnan, ayor � a`o�a��uwuunu n � mn F TE �-,,,,,, �' �.�.A�CQ,C.�2'.� '.��•O�OR••Q(�''��eal) Lori McWilliams,�YIC �:'j�?..�P AT�..��,,,, ..X� �erovn Clei•k ��V ••.y_ v�Ir�s, �J: p,L : _ �>� �� TE�� s zy •.INC�RP RA ;�` � .' � � ,��.QQ: � � .�/IVE ,.��Q,.,,` y''/�//lIIIIIIIIIIIII111��1�t`\ \``\ ,,��///�Or� \\\\\ Page >of 5 .� � .° �lC,�� APARTOFVI1IC�l.� IY�C. P.O.Box 1550•�t03<<iit Ferry Avenue� Fole)+.Alabama lG'i3G-(RS(i 1_";(?�_633.6845•25.t.4d3.15-15 �F�:<251.943.ttid� �<<ib_��n3@viAcaninc�om��;i:w�Vulr.an5ians.com May 10, 2017 Village of Tequesta 345 Tequesta Drive Tequesta, FL 33469 AITi�: Janet McCorkle RE: Piggyback Extension of Contract#300495/JS Palm Beach Co., FL Dear Janet, We are in receipt of your request to renew the above referenced contract. Vulcan is wiiling to renew under the same terms and conditions as the previous piggyback contract for the Village of Tequesta. New expiration date�roill be 4/�4/18. If you should have any questions, please do not hesitate to call us at 800-633-6845. Sincerely, �� . � „� �� . David B. Beviacqua Sales Manager �- �n E��loye� Uvvne� �am�any� ,\'� ,j:`f—._ �� n �-�A `•f.�, ,'1> � ,W �;:�� _�� d �e��, ' B �'_ �'��;<4�Q, j � � � i(�� , i'u,t:ii:��;iii� !);:�;:tcL�i�c,�� ` Form L ;,� ., �,;i� .��r�:�« ��::i ��: i i�> February 13, 2017 ,r�;t Palm L'c��ch. FI.3?-I l:� ;��c; r,•,i,�,i�>�,Hno Vulcan Inc i � � ,�,�,,,i�,;,�i� J.Todd Koniar, General Manager 40C East Be�ry�v�. __,�,.�,��:�, -��,��,.�.,�;:: Foley, AL 3653b TERM CONTRACT#30O495B Dear Vendor: This is to inform you that Palm Beach County Board of County Commissioners .>;,�,,� :�,,��n , �,.,;<<.; ("County") is entering into a Term Contract with your company for SIGNS, TRAFFIC ��,.�,�� oe c„u�� CONTROL, PURCHASE AND DELIVERY OF based on: i;��inmis�:ioners [X] RENEWAL OF CONTRACT based on SOLICITATION #300495/JS in ' `'��""`�"h ��`''"' accordance with all original terms, conditions, specifications and prices with �;; `,iifiinlay.1'ic�'�I.{c�� 110 CI@V18t1011. i�{� �+ �'��•�i�r• The term of this contract is 04/15l17 through 04I14/18, and has an estimated dollar ��,�,r r.��•� value of$14,600. ;,,.,,,,, i ��,�.,�„s If applicable, Vendor shall maintain all insurance coverage(s) throughout the entire term of the contract, including any renewals or extensions thereof. >�,,��;�.��i=�,.,.��,. I County User Departments will issue individual "Delivery Orders" against this ''"�' "`'"''"`� contract as your authorization to deliver. The original invoice must be sent to the address on the Delivery Order ("DO") and must reference the DO number (e.g., DO 680 XY030305000000001111). A copy of the invoice may be sent to the County User Department. lnvoices submitted on carbon paper shall not be accepted. In order for ihe Couniy co make payment, tne �endo�'s Legai IVame; Vendor's Address; and c��,.�� t��iR,�.,;��.zc<�� Vendor's TINlFElN Number on the Vendor's bid/quotelresponse must be exactly the �,,,�.,i,.�,�,� ,S,�i,�,. same as it appears on the invoice and in the County's VSS system that can be accessed at https:/Ipbcvssq.co.qalm-beach.fl.us/�vebapp/vssp/AItSelfService. Failure to comply with the foregoing may result in a delay in processing payment. If you have any questions, please contact Albert Wonq, BuVer at awonq(�pbcqov.orq or(561) 616-6823. Sincerely,�� / .—. / � � / --� '� . f � i7 ;- / ; ,� �� ,/,� /. ,� ,, , �,�,� �� . � � i �r�._ Kris��n Monn�ft,Senior Buyer , , c: Trudy Vercruyce,Traffic Operations ,,,, Chuck Michael, Airports Vernetha Green,WUD Fife . o�r.;�.:,;2n��-.:�,��a�n.;,>�: