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HomeMy WebLinkAboutMinutes_Regular_05/11/2017 MINUTES VILLAGE OF TEQUESTA REGULAR MEETING � May 11, 2017 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor D'Ambra, Council Member Vince Arena, Council Member Steve Okun, Council Member Tom Paterno. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Arena led the meeting with an invocation followed by the pledge of allegiance. APPROVALOFAGENDA MOTION: Council Member Okun moved approval of the agenda;seconded by Vice Mayor D'Ambra; motion carried unanimously 5-0. PRESENTATION 1. Presentation by the Tequesta Country Club Community Association, Inc. for Proposed Renovations at North Place and Country Club Drive John Ritz of 231 Fairway East represented the Tequesta Country Club regarding the replacement of deteriorated landscaping at the north entrance of the community. They had $10,000 earmarked for the project but the cost did not include the removal of old trees. Councif Member Paterno liked the plan presented and thought it was good time to add a sidewalk, however a homeowner's fence was in the right of way. He felt that the Village should work with the Country Club on putting in a sidewalk to which Village Manager Michael Couzzo agreed and added that a sidewalk there would be of great benefit to the safety of the residents. Discussion continued about the angle and location of the sidewalk. Landscape architect Gerald Wenta of 226 Golfview Drive, discovered from a survey that trees they wished to remove were on Village property. Deputy Public Works Director poug Chambers advised that he would contact the homeowner regarding relocating the aforementioned fence and work with the Tequesta Country Club Association on coordinating schedules so the Village's sidewalk work would not damage the Country Club's improvements. Both Mr. Couzzo and Mayor Brennan felt that since removing the trees involved labor costs only, that part should move forward while Vice Mayor D'Ambra sought consensus for the Tequesta Country Club to proceed with their entire proposed Minutes— Regular 051111�7 Page 2 pian as long as the Village worked with them on the timing. Council Member Arena was concerned with who watered and maintained the area. Mr. Ritz explained that an owner of an adjoining praperty waters and The Country Club maintains the area. Council Member Arena offered a $75Q donatian from his discretionary fund toward landscape plan#s {annuals and perenr�ials} that would require less upkeep rather than high maintenance sod. Mr. Wenta explained that sad was shawn on the proposal as it was lower in cost and would offset the cost of removing the trees. Consensus of Council agreed to mave forward beginning with tree removal. Manager Couzza hoped all would be complete by August. Council Member 4kun thanked the Tequssta Countr}r Glub representatives for addressing this as it was also a safety cancem. The following additianal Proclamatian was read by Village Clerk Lori McWilliams: PROCLAMATION: Proclaiming May 20 —26, 2017 as National Safe Baating Week (The Village of Tequesta supports the gaals of the North American Safe Boating Campaign). Mark Cleveland af United States Caast Guard Auxillary 52 Immigratian and Customs Enfarcement Commander received the proclamation and spoke briefly abaut safe boating education. Council Member Arena announced his danation of $600 to the Nautical Club from his discretionary fund. No one was present to accept the fallowing p�oclamations therefore, they were not read during the meeting: 2. PROCLAMATION: Proclaiming the V1(eek of May 14 - 20, 2017 as Water Reuse Week 3. PROCLAMATION: Proclaiming May 2017 Mental Health Awareness and Trauma Informed Care Month C4NSENT AGENDA Council Member Arena requested item 5 and Council Member Paterno requested item 6 removed for discussion. MOTION: Council Member Paterno moved approval af the Consent Agenda; seconded by Courtcil Merr►ber�kun; motion carried unanimously 5-Q. 4. MINUTES: 413I17 Workshap and �I13117 Regular Meeting 7. RESOLUTION 23-17, A RESOLUTION OF 7HE VILLAGE C4UNCIL OF THE VILLA.GE qF TEQUE$TA, FLORIDA, INCREASING REVENUES AND Minutes— Regular 05J11117 Page 3 EXPENDITURES IN THE GENERAL FUND #001 2016/2017 BUDGET IN THE AMOUNT OF $6,979.00 RECOGNIZING THE FAIR MARKET VALUE OF SERVICES RECEIVED FROM PALM BEACH COUNTY FIRE RESCUE AS WELL AS RECQGNIZlNG RE�ATED VEH{CLE REPRIR AND MA{NTENANCE EXPENDITURES $. RESOLUTIQN 24-'17, A RESq�UTION OF TNE VILLAGE C{�UNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, PROVIDING FOR THE ANNUAL BOARDS AND COMMITTEE APPOINTMENTS AND REAPPOINTMENTS; PROVIDING AN EFECTIVE DATE; AND FOR OTHER PURPOSES. END 4F GONSENT AGENDA 5. Appraval of Contracts Signed by Manager Under $25,000 {Per Village �rdinance we are presenting the fa(lawing agreements, proposais, commitments and memorandum of understanding ta Council.) 1. Bushel Stop Credit Application - Publix Works Department - $N/A; 2. Miracle Recreation Equipment Company- Parks& Recreation Department $3,827.80 Since Gouncil Member Arena found prices at Bushel Stap to be high, he asked Deputy Public Works Directar poug Chambers whether the Village received a discount. Mr. Chambers replied tha# comparable shapping showed their prices to be lower than others in the area. MOTION: Council Member Okun moved approva! af Item 5 from the Cansent Agenda; seconded by Council Member Paferno;mofion carried urtanrmous/y 5-Q. 6. Fisca! Year 2016/2017 Budget Amendments Although Council Member Paterna was appreciative of budget cost savings and hard work, he felt strongly that new employees shauld be added at the next budget and not a part time position turned into full time when we were already over budget. These things needed to be planned, #hen budgeted, then changes made. Manager Couua explained that two department heads requested i#, need warranted it and although it appeared as an increase, there were decreases in other areas. Those departments shauldered more responsibility than in the past and while the work could be outsourced, the cost would be three to five times greater. The need was justifiable and the nature of the work dictated that it be done by an emplayee rather than temporary help. Gouncil Member Arena asked whether this wauld set a precedent but Manager Couua did nat think it wauld. Cauncil Member Patemo did not deny the need but thoUght it more appropriate to plan and budget for it. He did not like the me#hod, For the benefit of those in attendance, Vice Mayor D'Ambra explained Cauncil Member Pa#erno's earlier comment about being aver budget by saying that a year aga, Council set Minutes— Regular 45119117 Page 4 budget parameters consisting of an additional 3.6% to 3.7% as a guideline for additional funding the fallowing year. Anything greater than that was set aside far capital projects. He then outlined the budget process and stated that this year's requests were presently above the parameter, however Manager Couzzo and the Department Heads were working ta bring the budget into alignment for the next fiscal year. Council Member Arena added that this was not uncommon as it was dane each year and that as a Council, they had worked together on the budget for a long time and gotten it right. MOTION: Vice Mayor D'Ambra moved approval of Item 6 from the Consent Agenda; seconded by Council Member Arena; motion carried 4-1 with Council Member Paterno in dissent. CQMMUNICATIC?NS FR�M CITIZENS Valerie Quanerie of 19��0 Waterway Road recalled that when Publix occupied the Marshall's plaza,there was a mirrar at the parking lot's south entrance which was no longer there. She wauld like to see a mirror put up again and the bushes trimmed so drivers had a clear line pf sight when exiting the plaza before pulling out into the road. Manager Couuo, Deputy Public Works Director poug Chambers, Police Chief Elg and Building Director Jose' Rodriguez would review the area for traffic control options. COMMUNICATI4NS FROM C4UNC1� Council Member Arena recognized the Village Clerk's Department for the recent va(unteer breakfast, stated it was one of the best he had attended, and complimented the Mayor on her speech. Addressing Chief Elg, he relayed how appreciative the public was of Corporal Blanc as evidenced by the thank you letters that mentioned him. Gouncil Member akun recalled meetings with the Tequesta Country Club residents and complimented Manager Couzzo far quickly addressing the issues. He reminded residents that they had a friendly ear in the Village Council. Council Member Arena asked that Manager Couzzo explain Mayor Brennan's recent nomination. Manager Couzzo respanded that this was a Chamber of Commerce Award for Leader of the Year in the North Palm Beach County as voted on by colleagues. Council Member Okun credited the Mayor with alerting neighboring communities when the railroad planned to come ta #he area. Regarding the railroad, Valerie Guanerie asked if there was a plan ta replace a sound barrier (due to harns) that once existed made of gravel from the cement factory. Mayor Brennan answered fihat she knew of no such plans and that new horns were a fraction below the decibel limit that would require a sound barrier. There were no quiet zone intersections right now as none me#the requirements. The Palm Beach Caunty Planning Qrganization agreed #o negotiate for quiet zones but none were likely for several years. Mayor Brennan also had a compliment for the police department as she recently saw one of our officers putting gas into a stopped car for a resident. Minutes— Regular 05/11/17 Page 5 STANDING REPORTS Villaqe Attorir�ev Village Attorney Keith Davis reported finro pieces of good news. It appeared that new public records legislation was passing which gave the court greater discretion in awarding attorney fees in public records lawsuits. Also, legislation was set to pass regarding telecommunication facilities, preemption of rights of way and placing cell facilities, however the new law exempted utility poles in municipalities of less than five square miles. There appeared to be some positive movement on Sober Home legislation and he would continue to keep Council updated. VillaQe Manaqer Village Manager Couzzo introduced New Finance Director, Chris Quirk from Albany, New York. Mr. Quirk was thankful for the opportunity to join the Village of Tequesta. It was a beautiful village with dedicated and hardworking staff. Captain James Trube spoke on behalf of Chief Medina and reminded everyone that hurricane season was approaching. He encouraged all to make individual plans just as the Fire Department was doing. According to Chief Elg, a pole-mounted device was installed at Goff Place. It measured speed and other traffic data. Results over 18 days were that 7,685 cars passed it (both directions); 2.5% (190) of the drivers actually sped to the extent that they qualified for a ticket (six or more miles per hour over the posted limit); there was a lot of traffic on that road depending on the time of day. Most of the speeding occurred in the afternoon and entering the neighborhood. Education and enforcement of the area would continue to evolve. Vice Mayor D'Ambra asked what percentage of drivers sped but were under the threshold of being fined to which Chief Elg responded 24%. Vice Mayor D'Ambra asked Chief Elg his opinion on whether it was appropriate to lower the speed limit to 20 m.p.h. He advised it would need further study and studies showed that a lower speed limit could actually create problems in other areas of the community. A traffic study was needed and all (spin off) problems considered before the limit would be lowered. He was not against lowering the speed limit but thought that the radar was a good tool to pinpoint problem times and areas. Officer Franklin was complimented for stopping a speeder in the area. Both Council Members Arena and Paterno noticed more police presence and felt that it made a significant difference. Rev. Paul Beresford thanked Manager Couzzo, the Council and the Police and Fire Chiefs for providing him the opportunity to serve the community. He spent a lot of time with the police and fire departments both individually and in groups and the Public Safety employees were appreciative that the Village had a welfare and mental health counselor available to them. He remarked on the training and professionalism of both departments and their technology. They were great representatives of The Village. Minutes — Regular 05/11/17 Page 6 REGULAR AGENDA OLD BUSINESS There was none. NEW BUSINESS Scrivener's error corrected 6/15/17 9. Approve Request from HGR Construction, Inc. to Perform all Remodel Work during Overnight Hours while the Store is Closed for Business. The Remodel will Require Demolition in Certain Areas of the Store, as well as Trenches Being Cut in the Floor for Relocation of Existing Plumbing Lines. Building Director Jose Rodriguez explained that this was a request for approval of after-hours work at Publix by Dino Du Mee, of HGR Construction and Senior Project manager for the remodel of Publix Store #1049. The store would be open during normal business hours during the day. Night work was done for safety reasons and the convenience of customers. Deliveries were made in the late afternoons and all materials were staged in the back interior of the store. Council Member Paterno advised that he was not a proponent of night work in the past but had seen it work out as long as Council was approached beforehand. Although Mr. Paterno admitted to owning Publix stock, Village Attorney Keith Davis advised that at his level of ownership, no voting conflict existed. When Manager Couzzo inquired about the details of the remodel, Mr. Du Mee advised that plans included a new hot bar, updated signs, paint, and flooring; other details were in the plans and permitting was complete. MOTION: Council Member Okun moved approval of Item 9; seconded by Council Member Arena; motion carried unanimously 5-0. 10. Purchase of 2017 Ford Explorer for the Building Department from Duval Ford through the Florida Sheriffs Association Contract FSA 16-VEL. Deputy Public Works Director, Doug Chambers advised that the Building Department had received approval to purchase a Ford Expedition through a dealership that then merged with another one. In the process, the fleet manager was let go and the paperwork to produce the vehicle was never submitted. Duval Ford had a 2017 Ford Explorer that was ordered by another party who no longer wanted it. The Explorer was readily available and cost less than the Expedition. �wr�c ks -h+J e 491 MOTION: Council Member Paterno moved approval of Item 10; seconded by Council Member Okun; motion carried unanimously 5-0. 11. ORDINANCE NO. 4-17, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CHARTER AT ARTICLE II., SECTION 2.02 TO ADJUST THE DATES Minutes— Regular 05111/17 Page 6 REGULAR AGENDA QLD BUSINESS There was none. NEW BUSINESS 9. Approve Request from HGR Construction, Inc.to Pertorm all Remodel Work during Overnight Hours while the Store is Closed for Business. The Remadel will Require Demolitian in Certain Areas of the Store, as well as Trenches Being Cut in the Floor for Relacation of Existing Plumbing Lines. Building Director Jose Rodriguez explained that this was a request for appraval of after-hours wark at Publix by Dino Du Mee, of HGR Canstructian and Senior Praject manager for the remodei of Publix Stare #1049. The s#are would be open during normal business hours during the day. IVight work was dane for safety reasons and the convenience of customers. Deliveries were made in the late afternoons and all materials were staged in the back interior of the store. Council Member Patemo advised that he was not a proponent of night work in the past but had seen it work aut as long as Cauncil was apprpached befiorehand. Althaugh Mr. Paterno admitted to awning Publix stock, Viliage Attorney Keith Davis advised that at his level of ownership, no voting conflict existed. When Manager Couzzo inquired about the details of the remodel, Mr. Du Mee advised that plans included a new hat bar, updated signs, paint, and flaaring; other details were in the plans and permitting was camplete. M{}TION: Vrce Mayor Okun moved approval of Item 9; secanded by Council Member Arena,motion carrled unanimously 5-D. 10. Purchase of 2017 Ford Explorer for the Building Department from Duval Ford through the Florida SherifFs Association Contrac# FSA 16-VEL. Deputy Public Works Director, Doug Chambers advised that the Building Department had received approval to purchase a Ford Expedition through a dealership that then merged with another ane. In the process, the fleet manager was let go and the paperwock to produce the �ehicle was never submitted. Duval Ford had a 24�7 Ford Expiorer that was ardered by another party who no longer wanted it. The Explorer was readily available and cost less than the Expedition. MQTION: CM Paterno moved approval of Item 10; secanded by Council Member Okun; mafion carried unanimously 5-0. 11. ORDINANCE NO. 4-17, FIRST READiNG, AN ORDINANCE OF THE VtLLAGE COUNCIL tJF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CHARTER AT ARTICLE II., SECTION 2.02 TO ADJUST THE DATES Scrivener's error corrected 6/15/17 Minutes — Regular 05/11/17 Page 8 sandbar instead of the south side, where all the sea grass was. Since this resulted in environmental damage, he requested that it be brought up at the next environmental committee meeting. Council Member Paterno did not think it was eroding. Council Member Arena brought up the traffic on Golfview again and suggested that efforts focus on enforcement and education for two to three months to gauge effectiveness and reevaluate before an engineering study was conducted. According to Deputy Public Works Director Doug Chambers, pavers were to be installed on May 22 and other speed control methods were reviewed again. Council Member Paterno asked Manager Couzzo about boat registrations. Building Director Jose Rodriguez advised that although permit applications were available to residents not many were received. Council Member Arena recalled a discussion about a boat registration event before Mr. Rodriguez became Building Director but he had not heard about it since and advised that there were a number of illegally parked boats and Recreational Vehicles in The Village. Council Member Paterno suggested the residents be given an application at the time of a citation. Manager Couzzo complimented Mr. Rodriguez on the job he was doing and noted that the Assistant Building Director was not replaced. Vice Mayor D'Ambra called a home just west of the railroad tracks a code enforcement nightmare. Manager Couzzo stated he was working on acquiring a different property on North Cypress that a "squatter" occupied and about which a resident complained. The "squatter" refused to leave when asked and although The Village did not own the property, it could be declared unfit for occupancy due to a lack of utilities. After which The Village would be able to extricate the occupant, secure the building and pursue foreclosure. Z4 cuaoLd ,tpew'.-S leli-f in Mayor Brennan advised that the news media might report that Jupiter was interested in a resolution to lower the speed limit at Cato's bridged She visited the 12th Taste of Tequesta location recently; one of the best ones was Rinaldi's as they delivered to Village Hall and she enjoyed lunch with the Village Public Works Department. The Tequesta Business Association went to her Taste of Tequesta at The Crafty Crust and then she went with a ,'mystery guest" to Evo. Village Manager Couzzo explained that rather than solicit bids for solid waste service, the Village would evaluate companies based on their qualifications, then after selecting a provider, negotiate prices. If negotiations were unsuccessful, talks would move on to the next provider on the list. This avoided accepting low bids, then discovering that the company would not be able to provide the services as requested. The goal was to identify quality service and the ability to provide solid waste garbage removal. Council Member Paterno was not comfortable with this method as he felt a company would have the upper hand in negotiations. Mr. Couzzo disagreed and said that he knew what number to target for services, and the Village could decline and move on to the next provider if negotiations were unfavorable to us. Still, Council Member Paterno was more in favor of identifying qualified companies, then having them bid based on parameters. Consensus of the rest Minutes— Regular Q5111117 Page 7 FOR QUALIFYING FOR MUNICIPAL ELECTED OFFICE, AT THE REQUEST OF THE PALM BEACH COUNTY SUPERVISOR (�F ELECTIONS; DIRECTING THE VILLAGE CLERK TO TRANSMIT A CERTIFIED COPY OF THIS ORDINANCE TO THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS. PROVIDING THAT EACH AND EVERY OTHER SECTION, SUBSECTION AND PROVISI{�N OF THE CHARTER {.�F THE VI��AGE 4F TEQUESTA SHA�L REMAIN IN FU��FORCE ANQ EFFECT AS PREVI{JUSLY ADOPTED; PROVIDING A C4NFLICTS CLAUSE, A SEVERABILITY CLAUSE, AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Keith Davis read ORDINANCE NO. 4-17 title inta the record and Mayor Brennan opened the matter for Councii camment. There was none so the matter was apened to the Public. There were also na camments from the public. MOTION: Council Member Okun moved approva/ af Ifem 19; seconded by Council Member Arena; mation carried unanimously 5-0. 12. ORDINANCE NO. .5-17, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNC{!� QF THE V1tl.P►GE QF TEQUESTA, FLORIDA, AMENDING THE V1�LAGE CfaQE OF QRDINANCES AT CNAPTER 2. ADMINISTRATIORI, ARTIC�E V. E�ECTIONS, SECTIONS 2-233 AND 2-271 TO AQJUST THE QATES FOR QUA�IFYING FOR MUNICIPAL ELECTED OFFICE, AT THE REQUEST OF THE PAI�M BEACH COUNTY SUPERVISOR OF ELECTION�; FURTHER AMENDING THIS SECTICIN TO DELETE OBSOLETE TEXT; PROVIDING A CONFLICTS GLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDiNG AN EFFEGTIVE DATE; AND FOR OTHER PURPOSES. Attorney Kei#h Davis read ORDENANCE NO. 5-17 #itle into the recard and explained that this was a companian ordinance ta the code whereas ORDINANCE NO. 4-17 applied #o the Charter. Mayar Brennan opened the matter for Cauncil comment. There was none so the matter was opened to the Public. There were also no comments fram the public. MOTION: Council Member Okun maved approval of Item 12; seconded by Council Member Arena;mation carried unanimously 5-Q. 13. 20�7 Governmental Comrnittee Appointments Village Clerk Lari McWilliams reminded Council that it was time to review the committees Gouncil Members wauld serve. Council Member Paterna suggested that the committee members remain the same. lVIQTIaN: Council Member Qkun rrroved apprQva/of lferrt 93 as Iisfed frorrt the previous year; seconded by Counci!Member Patemo;motion carried unanimously 5-4. ANY OTHER MATTERS Vice Mayor D'Ambra noticed that boats had lately been traveling on the north side of the Minutes— Regular 05111/9 7 Page 8 sandbar instead of the south side, where all the sea grass was. Since this resulted in environmental damage, he requested that it be braught up at the next environmental cammittee meeting. Council Member Paterno did not think it was eroding. Gouncil Member Arena brought up the traffic on Golfview again and suggested that efforks focus an enforcement and education for iwo to three mortths ta gauge effectiveness and reevaluate before an engineering study was conducted. According to Deputy Public Works Director poug Chambers, pavers were to be installed an May 22 and other speed contral methods were reviewed again. Counci( Member Patema asked Manager Couzzo about baat registrations. Building Director Jose Rodriguez advised that although permit applicatians were available to residents not many were received. Gouncil Member Arena recalled a discussion about a boat registration event before Mr. Rodriguez became Building Director but he had not heard about it since and advised that there were a number of illegally parked boats and Recreational Vehicles in The Village. Council Member Paterno suggested the residents be given an application at the time af a citation. Manager Couzzo complimented Mr. Rodriguez on the job he was doing and noted that the Assistant Bui(ding Director was not replaced. Vice Mayor D'Ambra called a home just west of #he railroad tracks a code enforcement nightmare. Manager Couzzo stated he was working on acquiring a different property on North Cypress that a "squatter" occupied and aboufi which a resident complained. The "squatter" refused to leave when asked and although The Village did not awn the property, it could be declared unfit for occupancy due to a lack of utilities. After which The Village would be able to extricate the accupant, secure the buildir�g and pursue fareclosure. Mayor Brennan advised that the news media might report that Jupiter was interested in a resolution to lower the speed limifi at Cato's bridge. She visited the 12th Taste of Tequesta location recenfily; one of the best ones was Ranaldi's as they de{ivered ta Village Ha{I and she enjoyed lunch with the Village Public Works Department. The Tequesta Business Association went ta her Taste of Tequesta at The Crafty Crust and then she went with a "mystery guest" to Evo. Village Manager Couzza explained that rather than solicit bids for solid waste senrice, the Village would evaluate companies based on their qualifications, then after selecting a pravider, negotiate prices. If negatiations were unsuccessful, talks would mave on to the next provider an the list. This avoided accepting low bids, then discavering that the company would nat be able to provide the services as requested. The goal was to identify quality service and the ability to pravide salid waste garbage remaval. Council Member Patemo was nat comfortable with this methad as he felt a company would have the upper hand in negotiations. Mr. Couzzo disagreed and said that he knew what number to target for services, and the Village could decline and move on to the next provider if negotiations were unfavorable #o us. Still, Council Member Paterno was more in favar af identifying qualified companies, then having them bid based on parameters. Consensus of the rest Minutes— Regular 05/11/17 Page 9 of Council was to move forward with this method. The important thing was getting someone who could provide the level of services needed at the lowest cost. ADJOURNMENT: Vice Mayor D'Ambra moved to adjourn the meeting; seconded by Council Member Arena. The motion to adjourn carried unanimously 5-0; therefore, the meeting was adjourned at 8:08 p.m. Respectfully submitted, . � ���1��.�?r.n�.��. Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.