HomeMy WebLinkAboutDocumentation_Special Meeting_Tab 01_06/22/2017 I
FD0111
Florida Department of Transportation
RICK scow 3400 West Commercial Boulevard MIKE DEW
GOVERNOR Fort Lauderdale,FL 33309 SECRETARY
June 9,2017
Ms.Lori McWilliams,MMC
Village Clerk
Village of Tequesta
345 Tequesta Drive
Tequesta,Florida 33469
RE: LOCALLY FUNDED AGREEMENT
FM Number: 428718-1-52-03
Description: Construction of turn lanes at two locations along SR-5/US-1 �1
. c
Dear Ms.McWilliams:
A Locally Funded Agreement(LFA)was executed with the Village of Tequesta on September 27,2016.
The projeces financial estimate was received in the amount of$108,083.00. The amount currently on deposit is
$57,936.00,thus leaving a shortfall of funding in the amount of$50,147.00.
It is imperative that the Department receives a check in the amount of$50,147.00 by June 23,2017 to ensure the
construction of turn lanes at two locations along SR-5/US-1 project. ine ctieck should be made payable to
Department of Transportation and should include FM Number 428718-1-52-03. Please mailed the check to:
Department of Transportation
Program Management Office-Attention:Norma Corredor
3400 West Commercial Blvd.
Fort Lauderdale,FL 33309-3421
Thank you for your cooperation and if you have questions, please do not hesitate to contact the LFA Cdntract
Coordinator,Norma Corredor at 954-777-4066.
Sincerely,
Sabrina Aubery
Program Administrator Engineer
District Four
Copy: Robert Lopes;Design Project Manager
Antonette P.Adams,Work Program Manager File
www.fdot.gov
D C17
Florida Department of Transportation
RICK SCOTT 3400 West Commercial Boulevard MIKE DEW
GOVERNOR Fort Lauderdale,FL33309 SECRETARY
June 9,2017
TO:ACCOUNTS PAYABLE DEPARTMENT
RE:LFA AGREEMENT,EXECUTED on Sentember 27,2016
Construction of turn lanes at two locations along SR-5/US-1
FINANCIAL MANAGEMENT NUMBER 428718-1-52-03
INVOICE #1:
PLEASE SUMBPT A PAYMENT,NO LATER THAN JUKE 23,.2017,IN THE AMOUNT OF:
FIFTY THOUSAND ONE HUNDRED FORTY SEVEN DOLLARS AND NO CENTS
(S50,147.00).
PLEASE MAKE CHECK PAYABLE TO:
THE FLORIDA DEPARTMENT OF TRANSPORTATION
PLEASE MAIL THE PAYMENT TO:
FLORIDA DEPT.OF TRANSPORTATION
PROGRAM MANAGEMENT OFFICE
3400 W.COMMERCIAL BLVD.
FORT LAUDERDALE,FL 33309-3421
ATTN:NORMA CORREDOR
Or SEND PAMENT VIA WIRE TRANSFER TO:
WELLS FARGO BANK,N.A.
ACCOUNT#4834783896
ABA#121000248
CHIEF FINANCIAL OFFICER OF FLORIDA
RE:DOT—K 11-78,FINANCIAL PROJECT#
In order for FDOT to receive credit for the funds due to the Department,the reference line must contain
"FDOT"and an abbreviated purpose,financial project number or LFA account number.
Once the wire transfer is complete,please contact James Andrews at 850-414-4886 or Charmaine Small at
850-414-4885 with the following information:
Financial Project Number, Dollar amount of transfer, Name of Participant.
It is critical that the above information be provided to the LFA accountants to properly process the deposit
www,fdot.gov
FM No: 428718-1-52-03
FEID No: VF-596-044-081-017
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
LOCALLY FUNDED AGREEMENT
THIS Locally Funded Agreement ("Agreement'), entered into this day of
20 ( :� , by and between the State of Florida Department of Transportation hereinafter
called the DEPARTMENT, and Village of Tequesta located at 345 Tequesta Dr. Tequesta, FL, 33469
hereinafter called the PARTICIPANT.
WITNESSETH
WHEREAS, the PARTICIPANT is providing the DEPARTMENT with financial assistance for certain
improvements in connection with the DEPARTMENT's resurfacing, restoration and rehabilitation (3 RRR)
work along SR-5/US-1 from south of Beach Road to just north of County Line Road at the Village of
Tequesta in Palm Beach County, Florida. (Financial Management (FM) Number 428718-1-52-03,
Funded in Fiscal Year 2017/2018); and
WHEREAS, the PARTICIPANT has requested that the DEPARTMENT perform the following additional
work: construction of turn lanes at two locations along SR-5/US-1 (Financial Management (FM) Number
428718-1-52-03, Funded in Fiscal Year 2017/2018) as set forth in Exhibit A, attached hereto and made
a part hereof and hereinafter referred to as the Project; and
WHEREAS, the improvements are in the interest of both the PARTICIPANT and the DEPARTMENT and
it would be more practical,. expeditious, and economical for the DEPARTMENT to perform such activities:
and
WHEREAS, the PARTICIPANT by Resolution No. I adopted on�'�
20-; a copy of which is attached hereto and made a part hereof, authorizes the
prolJer officials to enter into this Agreement.
NOW, THEREFORE, in consideration of the mutual benefits to be derived from joint participation on the
Project, the parties agree to the following:
The recitals set forth above are true and correct and are deemed incorporated herein.
The DEPARTMENT shall be responsible for assuring that the Project complies with all
applicable Federal. State and Local laws, rules, regulations, guidelines and standards.
3. The PARTICIPANT agrees to make all previous studies, maps, drawings, surveys and
other data and information pertaining to the Project available to the DEPARTMENT at no
extra cost.
Pale t
4. The total cost for the Project and the DEPARTMENT's work is estimated to be TWO
MILLION SEVEN HUNDRED FIFTY NINE THOUSAND SIX HUNDRED TWENTY
DOLLARS AND TWENTY CENTS ($2,759,620.20). The PARTICIPANT'S share for the
Project is an estimated amount of FIFTY SEVEN THOUSAND NINE HUNDRED THIRTY
SIX DOLLARS AND ZERO CENTS ($57,936.00), which sum shall be paid to the
DEPARTMENT. In the event the actual cost of the Project is less than the PARTICIPANT's
payment, the difference shall be refunded to the PARTICIPANT. In the event the actual
cost of the Project, without modifications, results in a sum greater than that paid by the
PARTICIPANT, then any additional cost shall be the sole responsibility of the
PARTICIPANT and shall be paid to the DEPARTMENT.
A. The PARTICIPANT agrees that it will, within thirty (30) days of execution of this
Agreement, furnish the DEPARTMENT with a check in the amount of FIFTY
SEVEN THOUSAND NINE HUNDRED THIRTY SIX DOLLARS AND ZERO
CENTS ($57,936.00) towards the Project Costs.
In the event payment is not received by the DEPARTMENT within thirty (30) days
of execution of this Agreement, the DEPARTMENT reserves the right to
terminate this Agreement and remove the project from the Department's work
program and not accommodate turn lanes.
Remittance shall be made payable to the Department of Financial Services,
Revenue Processing. Payment shall be clearly marked to indicate that it is to be
applied to FM No. 428718-1-52-03. The DEPARTMENT shall utilize this amount
towards costs of Project No_ 428718-1-52-03.
Payment shall be mailed to:
Florida Department of Transportation
Program Management, Attention: Norma Corredor
3400 W. Commercial Boulevard
Fort Lauderdale, Florida 33309-3421
B. The PARTICIPANT's share of the accepted bid for the Project (hereinafter
referred to as "Accepted Bid") and the Department's work plus allowances is
hereinafter defined as the "Total Accepted Bid". If the PARTICIPANT's share of
the accepted bid plus allowances is in excess of the advance deposit amount,
the PARTICIPANT will provide an additional deposit within fourteen (14)
calendar days of notification from the DEPARTMENT or prior to posting of the
accepted bid, whichever is earlier, so that the total deposit is equal to the bid
amount plus allowances. The DEPARTMENT will notify the PARTICIPANT as
soon as it becomes apparent the accepted bid amount plus allowances are in
excess of the advance deposit amount; however, failure of the DEPARTMENT
to so notify the PARTICIPANT shall not relieve the PARTICIPANT from its
obligation to pay for its full participation. If the PARTICIPANT cannot provide
the additional deposit within fourteen (14) calendar days, a letter must be
Page 2
submitted to and approved by the DEPARTMENT's Project Manager indicating
when the deposit will be made and the DEPARTMENT's written consent to the
payment of the additional deposit and said date. The PARTICIPANT
understands the request and approval of the additional time could delay the
Project, and additional costs may be incurred due to delay of the Project. In the
event of non-payment, the DEPARTMENT reserves the right to terminate this
Agreement and remove the Project and the DEPARTMENT's roadway work
from the Department's Work Program.
C. If the PARTICIPANT's payment for the accepted bid amount plus allowances is
less than the advance deposit amount, the DEPARTMENT will refund the
amount that the advance deposit exceeds the PARTICIPANT's payment for the
accepted bid amount plus allowances if such refund is requested by the
PARTICIPANT in writing.
D. Should Project modifications occur that increase the PARTICIPANT's payment
for the Project, the PARTICIPANT will be notified by the DEPARTMENT. The
PARTICIPANT agrees to provide, without delay, in advance of the additional
work being performed, adequate funds to ensure that cash on deposit with the
DEPARTMENT is sufficient to fully fund the Project. The DEPARTMENT shall
notify the PARTICIPANT as soon as it becomes apparent the actual costs will
overrun the award amount; however, failure of the DEPARTMENT to so notify
the PARTICIPANT shall not relieve the PARTICIPANT from its obligation to pay
for its full participation. Funds due from the PARTICIPANT, for the Project, not
paid within forty (40) calendar days from the date of the invoice are subject to
an interest charge at a rate established pursuant to Section 55.03, F.S.
E. The DEPARTMENT intends to have its final and complete accounting of all
costs incurred in connection with the work performed hereunder within three
hundred sixty (360) days of final payment to the Contractor. The DEPARTMENT
considers the Project and the resurfacing work complete when the final payment
has been made to the Contractor, not when the construction work is complete.
All Project & construction cost records and accounts shall be subject to audit by
a representative of the PARTICIPANT for a period of three (3) years after final
close out of the Project and the resurfacing work. The PARTICIPANT will be
notified of the final cost. Both parties agree that in the event the final accounting
of total Project costs pursuant to the terms of this Agreement is less than the
total deposits to date, a refund of the excess will be made by the DEPARTMENT
to the PARTICIPANT. If the final accounting is not performed within three
hundred sixty (360) days, the PARTICIPANT is not relieved from its obligation
to pay.
F. In the event the final accounting of total Project costs indicate that the Project
costs are greater than the total deposits to date, the PARTICIPANT will pay the
Page 3
additional amount within forty (40) calendar days from the date of the invoice
from the DEPARTMENT. The PARTICIPANT agrees to pay interest at a rate as
established pursuant to Section 55.03, F.S., on any invoice not paid within forty
(40) calendar days until the invoice is paid.
5. In the event it becomes necessary for either party to institute suit for the enforcement of
the provisions of this Agreement, each party shall be responsible to pay their own attorney
fees and court costs. Venue with respect to any such litigation shall be in Broward County.
6. The PARTICIPANT / Vendor/ Contractor:
(A) shall utilize the U.S. Department of Homeland Security's E-verify system to verify
the employment eligibility of all new employees hired by the PARTICIPANT/
Vendor/Contractor during the term of the contract; and
(B) shall expressly require any subcontractors performing work or providing services
pursuant to the state contract to likewise utilize the U.S. Department of Homeland
Security's E-Verify system to verify the employment eligibility of all new employees
hired by the subcontractor during the contract term.
7. This Agreement and any interest herein shall not be assigned, transferred or otherwise
encumbered by the PARTICIPANT under any circumstances without the prior written
consent of the DEPARTMENT. However, this Agreement shall run to the DEPARTMENT
and its successors.
8. Except as otherwise set forth herein, this Agreement shall continue in effect and be binding
to both the PARTICIPANT and the DEPARTMENT until the Project and the roadway work
is completed as evidenced by the written acceptance of the DEPARTMENT, or December
30, 2019, whichever occurs first.
9. The PARTICIPANT warrants that it has not employed or obtained any company or person,
other than bona fide employees of the PARTICIPANT, to solicit or secure this Agreement,
and it has not paid or agreed to pay any company, corporation, individual or firm, other
than a bona fide employee employed by the PARTICIPANT. For breach or violation of this
provision, the DEPARTMENT shall have the right to terminate the Agreement without
liability.
10. This Agreement is governed by and construed in accordance with the laws of the State of
Florida.
11. This document incorporates and includes all prior negotiations, correspondence,
conversations, agreements, or understandings applicable to the matters contained herein,
and the parties agree that there are no commitments, agreements or understandings
concerning the subject matter of this agreement that are not contained in this document.
Page 4
12. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon
any prior representation or agreements whether oral or written. It is further agreed that no
modification, amendment, or alteration in the terms and conditions contained herein shall
be effective unless contained in a written document executed with the same formality and
of equal dignity herewith.
13. Any or all notices (except invoices) given or required under this Agreement shall be in
writing and either personally delivered with receipt acknowledged or sent by certified mail,
return receipt requested. All notices delivered shall be sent to the following addresses:
If to the DEPARTMENT:
Florida Department of Transportation - District Four
3400 West Commercial Blvd.
Fort Lauderdale, Florida 33309-3421
Attn: Norma Corredor
With a copy to: Robert Lopes, P.E.
A second copy to: Office of the General Counsel
If to the PARTICIPANT:
Village of Tequesta
345 Tequesta Drive
Tequesta, Florida 33469
Attn: Michael Couzzo
With a copy to: Village's Attorney
The remainder of this page is blank intentionally
Page 5
IN WITNESS WHEREOF, this Agreement is to be executed by the parties below for the purposes
specified here. [Authorization has been given to enter into and execute this Agreement by Resolution
No 1 L. (S, hereto attached.]
THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA
BY: '
TITLE:
Print Name: P40N (bftnrul
ATTEST: lY oh LClza4_ -
TITLE:
Print Name:
S EAL
INCORPORATED:
N
Approved as to Form an
BY:
TITLE:tU(f�,
Print Name: \� -t
STA
DEF
TITLE: DIRECTOR OF TRANSP. DEVELOPMENT
Print Name: STACY L. MILLER, P.E. //��
Date: �C'CfCr>7%�,r' .� /, ;? 6--
LEGAL REVIEW:
BY:
OFFICE OF THE GENERAL COUNSEL
APPROVED:
v 1�
BY:
DISTRICT PROG. MANAGEMENT ADMINISTRATOR
Page 0
Exhibit A
Scope of Services
FM# 428718-1-52-03
The Project along SR-5/US-1 shall include, but is not limited to the following services:
A right turn lane will be constructed at the Tequesta Shoppes driveway. Widening
and harmonization will be required to accommodate the right turn lane and buffered
bicycle facility.
Relocation/replacement of existing curb inlet impacted by the construction of the turn lane.
Changes to signing and pavement markings as required to accommodate the turn lane.
• A right turn lane will be constructed at the St. Jude Catholic Church driveway. Widening
will be required to accommodate the right turn lane and buffered bicycle facility.
Relocation/replacement of existing curb inlet impacted by the construction of the turn lane.
• Changes to signing and pavement markings as required to accommodate the turn lane.
Page 7
RESOLUTION 10-15
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, FLORIDA, REQUESTING THE
FLORIDA DEPARTMENT OF TRANSPORTATION TO
RECONFIGURE U.S. HIGHWAY ONE THROUGH THE
VILLAGE OF TEQUESTA, FROM ALTERNATE
AlABEACH ROAD TO COUNTY LINE ROAD, AS A
FACILITY WITH FOUR "THROUGH" VEHICULAR
LANES AND TWO DESIGNATED BICYCLEMURNING
LANES; PROVIDING AN EFFECTIVE DATE, AND FOR
OTHER PURPOSES.
WHEREAS, the Village of Tequesta, Florida, is a frill -service municipality located in
northern Palm Beach County; and
WHEREAS, U.S. Highway One (US I) is a roadway controlled by the Florida
Department of Transportation that traverses the Village of Tequesta from north to south,
connecting the Town of Jupiter to the south and unincorporated Martin County to the north; and
WHEREAS, the Florida Department of Transportation is currently developing plans to
resurface and restripe US1, from Alternate AIABeach Road to County Line Road, as part of its
regular long-term maintenance program (see Exhibit 1); and
WHEREAS, US 1 is currently configured as a six -lane facility, with a posted speed limit
of 45 miles per hour, without bicycle facilities or right-hand turn -lanes, and with multiple
driveways that provide access to Village of Tequesta businesses and destinations; and
WHEREAS, a reconfiguration of US I to a facility with four "through" lanes for vehicles
with designated bicycle/turning lanes would provide safer access to Tequesta businesses and
destinations as well as safer accommodations for cyclists; and,
WHEREAS, a reconfigured US 1 would allow the opportunity for beautification to
improve the appearance of the corridor through the Village of Tequesta; and
WHEREAS, the Florida Department of Transportation has developed a "Lane
Elimination Program" to enable municipalities to request roadways such as US I be reconfigured
with fewer "through" lanes and the re -use of additional lanes for designated bicycle/turning
lanes; and
WHEREAS, the Village of Tequesta has undertaken a public process to evaluate the
configuration USI, gain public input, and determine its desired configuration for the roadway;
and
WHEREAS, the Village Council has received public support for the reconfiguration of
US1 through the Village of Tequesta to four "through" lanes with designated bicycle/turning
lanes, and further believes that such a reconfiguration will serve the public health, safety and
welfare, and will be in the best interest of the Village of Tequesta, as well as its residents,
businesses and visitors.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQI ESTA, FLORIDA THAT:
Section 1. The foregoing recitals are hereby ratified and confirmed as being true and correct
and are hereby made a specific part of this Resolution upon adoption hereof.
Section 2. The Village of Tequesta hereby requests the Florida Department of Transportation
modify the plans for US I to reconfigure the section from Alternate Al A/Beach Road to County
Line as a facility with four "through" vehicular lanes with two designated bicyclehurning lanes.
Section 3. The Village of Tequesta requests the Florida Department of Transportation work
with Village staff to determine the detailed configuration of improvements along the corridor.
Section 4. The Village Clerk is directed to provide a copy of this Resolution to the Treasure
Coast Regional Planning Council and the Florida Department of Transportation.
Section 5. This Resolution shall become effective immediately upon adoption.
2
RESOLUTION
l
j 10-15
j MOTION
Council Member Frank D'Ambra
I
SECOND
Vice -Mayor Vince Arena
VOTE
FOR ADOPTION
AGAINST ADOPTION
Mayor Abby Brennan
E)
0
Vice -Mayor Vince Arena
E3
Council Member Steve Okun
Council Member Tom Patemo
13
Council Member Frank D'Ambra
L-----
13
The Mayor thereupon declared the Resolution duly passed and adopted on 02-12-2015
ATTEST:
Lori McWilliams. MIkf Tcs=
Village Clerk >: SEAL ➢'
INCORPOW E4
MAYOR OF TEQUESTA
Abigail BBrennarr
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