HomeMy WebLinkAboutAgreement_General_06/08/2017 (3) ADDENDUM TO THE CONTRACT FOR THE FABRICATION & MANUFACTURING
OF SIGNS BETWEEN VULCAN, INC. AND THE VILLAGE OF TEQUESTA
THIS ADDENDUM is meant to supplement the "Contract for the Fabrication &
Manufacturing of Signs" between Vulcan, Inc. and the Village of Tequesta, based on the Palm
Beach County Contract #300495/JS and subsequent renewal #300495B dated February 13,
2017.
Paragraph 1 of the CONTRACT FOR THE FABRICATION & MANUFACTURING OF
SIGNS is amended to extend the term of the agreement for an additional year, as follows:
"The term of this contract is extended to April 14, 2018, pursuant to Palm Beach County renewal
#300495B and the letter authorizing extension from Vulcan Signs, dated May 10, 2017,which are
attached as Exhibit A."
All other terms, conditions and rates remain the same.
IN WITNESS WHEREOF, the Parties hereto have executed this Addendum in conjunction
with the Acceptance of the Bid Proposal.
VULC —tNC.
By: David B. Beviac
(Corporate: Seal)
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Village Clerk OF4 19(
Ex. A
Form P
REQUEST FOR QUOTATION
**THIS IS NOT AN ORDER**
BOARD OF COUNTY COMMISSIONERS, PALM BEACH COUNTY PURCHASING DEPARTMENT
50 S.MILITARY TRAIL,SUITE 110,WEST PALM BEACH,FL 33416-3199
PHONE(661)616-6832 FAX(561)242-6723
E-MAIL: 'sundar be ov.com
RFQ#300495/JS To ensure that your offer Is considered, it must be received in Palm Beach
County Purchasing no later than 4:00 P.M., PALM BEACH COUNTY LOCAL
BUYER: Jasmin Sundar TIME, on February 02, 2016. Offers received after this time will not be
considered.
DATE: January 26,2016 **** FAXED OR E-MAILED RESPONSES ACCEPTED *"**
TITLE: SIGNS,TRAFFIC CONTROL,PURCHASE AND DELIVERY OF,TERM CONTRACT
Quotations are requested for furnishing the goods/services described below in accordance with applicable terms,conditions and specifications as set forth
herein without any modification,change or alterations to any terms,conditions or provisions of this solicitation,unless specifically approved in writing by the
County. ALL QUOTATIONS MUST BE F.O.B. DESTINATION. PALM BEACH COUNTY IS EXEMPT from FEDERAL, STATE and CITY TAXES. An
Exemption Certificate will be furnished upon request.
By submitting an offer which is accepted by the County,a binding contract is formed in accordance with the terms,conditions and specifications as set forth
In this Request for Quotation(RFQ)and in the Purchase Order/Term Contract Standard Terms and Conditions located at(www.obcoov.ora/ourchasinal.
CONDITIONED OFFERS: Vendors are cautioned that any condition, qualification, provision, or comment in their quote, or in other correspondence
transmitted with their quote,which in any way modifies,takes exception to,or is inconsistent with the specifications,requirements,or any of the terms,
conditions,or provisions of this solicitation,is sufficient cause for the rejection of their quote and shall be considered as non-responsive.
SIGNS WITH PRE-FABRICATED SIGN FACES
ESTIMATED
ITEM DESCRIPTION 12 MONTH UNIT UNIT PRICE TOTAL OFFER
CITY
1. Stop,30"x 30"Diamond Grade,MUTCD
Designation: R1-1,Attachment 1
MFR/BRAND OFFERED: 3M / VULCAN
(must be filled in)
MFR/BRAND PART/MODEL#OFFERED: 250 EA $ 33.06 $ 8,265.00
4000 SERIES DG3
(must be filled in)
(PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE LITERATURE PROVIDED BY VENDOR)
2. Stop,36"x 36"Diamond Grade,MUTCD
Designation: R1-1,Attachment 2
MFR/BRAND OFFERED: art / VULCAN
(must be filled in)
MFR/BRAND PART/MODEL#OFFERED: 100 EA $ 47.87 $ 4,787.00
4000 SERIES DG3
(must be filled in)
(PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE LITERATURE PROVIDED BY
All unit prices bid should be within two(2)decimal points. If bidder's pricing exceeds two(2)decimal points,Purchasing reserves the right o
round up or down accordingly.
r i
Continued....
FIRM NAME: VULCAN SIGNS -
ESTIMATED
ITEM DESCRIPTION 12 MONTH UNIT UNIT PRICE TOTAL OFFER
QTY
3. Speed Limit 30,24"x 30", Diamond Grade,
MUTCD
Designation:R2-1-30,Attachment 3
MFRIBRAND OFFERED: 3M / VULCAN
(must be filled In)
2 EA $ 27.00 $ 54.00
MFRIBRAND PARTIMODEL#OFFERED:
4000 SERIES DG3
(must be filled in)
(PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE LITERATURE PROVIDED BY VENDOR)
4. Do Not Enter,30"x 30"Diamond Grade,MUTCD
Designation: 115-1,Attachment 4
MFRIBRAND OFFERED: 3M / VULCAN
(must be filled in)
2 EA $ 33.76 $ 67.52
MFRIBRAND PARTIMODEL#OFFERED:
4000 SERIES DG3
(must be filled in)
(PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE LITERATURE PROVIDED BYVENDOR)
5. Object Marker Left,12"x 36", Diamond Grade,
MUTCD Designation:OM-3L,Attachment 5
MFR/BRAND OFFERED: 3M / VULCAN
(must be filled in)
$
MFR/BRAND PARTIMODEL#OFFERED: 10 EA $ 16.55 165.50
4000 SERIES DG3
(must be filled in)
(PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE LITERATURE PROVIDED BY VENDOR)
6. Object Marker Right,12"x 36", Diamond Grade,
MUTCD Designation: OM-3R,Attachment 5
MFRIBRAND OFFERED: 3M / VULCAN
(must be filled in)
MFR/BRAND PART/MODEL#OFFERED: 2 EA $ 16.55 $ 33.10
4000 SERIES DG3
(must be filled in)
(PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE LITERATURE PROVIDED BY VENDOR
All unit prices bid should be within two(2)decimal points. If bidders pricing exceeds two(2)decimal points,Purchasing reserves the right to
round up or down accordingly.
Continued....
FIRM NAME: VULCAN SIGNS
SIGNS WITH FABRICATED FACES
ESTIMATED
ITEM DESCRIPTION 12 MONTH UNIT UNIT PRICE TOTAL OFFER
QTY
7. All MUTCD Warning Signs Series W,Diamond
Grade
MFRIBRAND OFFERED: 3M / VULCAN
(must be filled In)
148 SQ $ 5.39 $ 797.72
MFRIBRAND PART/MODEL#OFFERED: FT
4000 SERIES DG3
(must be filled in)
(PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE LITERATURE PROVIDED BY
8. All MUTCD Guide Signs,Series G,M,D,and I,
Diamond Grade
MFRIBRAND OFFERED: 3M / VULCAN
(must be filled in)
2 SQ $ 6.53 $ 13.06
MFRIBRAND PARTIMODEL#OFFERED: FT
4000 SERIES DG3
(must be filled in)
(PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE LITERATURE PROVIDED BY VENDOR
9. Special Request Signs greater than 4 square
feet up to and including 16 square feet(any
legend),Diamond Grade,Maximum 2 Colors
MFRIBRAND OFFERED: 3M / VULCAN
(must be filled in)
STANDARD COLORS ONLY 2 SQ $ 7.66 $ 15.32
MFRIBRAND PART/MODEL#OFFERED: FT
4000 SERIES DG3
(must be filled In)
(PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE LITERATURE PROVIDED BY VENDOR
All unit prices bid should be within two(2)decimal points. If bidder's pricing exceeds two(2)decimal points,Purchasing reserves the right to
round up or down accordingly.
Continued....
FIRM NAME: VULCAN SIGNS
FABRICATED STREET NAME SIGNS
ITEM DESCRIPTION ESTIMATED UNIT UNIT PRICE TOTAL OFFER
12 MONTH
QTY
10. Street Name Signs,Flat Blade,9"X 36"sign one
side,Diamond Grade,Attachment 6
MFRIBRAND OFFERED: 3M / VULCAN
(must be filled in)
MFR/BRAND PART/MODEL#OFFERED: 10 EA $ 15.86 $ 158.60
SERIES 1170 EC FILM & SERIES 4000 DG3
(must be filled in)
(PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE LITERATURE PROVIDED BY VENDOR
11. Street Name Signs,Flat Blade,9" X 42"sign one
side,Diamond Grade,Attachment 6
MFR/BRAND OFFERED: 3M / VULCAN
(must be filled in)
;
MFR/BRAND PART/MODEL#OFFERED: 10 EA $ 19.30 $ 193.00
SERIES 1170 EC FILM & SERIES 4000 DG3
(must be filled in)
(PRODUCT NAME AND NUMBER OFFERED MUST MATCH
THE DESCRIPTIVE LITERATURE PROVIDED BY VENDOR
TOTAL OFFER: $ 14,549.82
All unit prices bid should be within two(2)decimal points. If bidder's pricing exceeds two(2)decimal points,Purchasing reserves the right to
round up or down accordingly.
Acknowledge Qualification of Bidders information is included,per Term and Condition#1? YES/INITIALAI-m-
Acknowledge Information and Descriptive Literature is included and that the manufacturer/brand and part/model number
offered matches the descriptive literature provided by vendor, per Term&Condition#10? YES/INITIAL 140^"
Acknowledge Non-Discrimination Policy requirement as specified herein? YES/INITIAL M I",",
Note: Palm Beach County Vendors can now be paid by Credit Card via the County's voluntary Payment Manager
Program. For vendors who don't have a merchant account, one is needed to utilize the Program. For vendors with a
merchant account, you will need to enroll with the Palm Beach County Clerk&Comptroller's office. For information, contact
the Palm Beach County Clerk&Comptroller at pbcpavmentmgr(a)mypalmbeachclerk com or 561-355-3295.
**** PLEASE COMPLETE AND AFFIX SIGNATURE BELOW ****
FIRM NAME: VULCAN SIGNS
ADDRESS:
P. O. BOX 1850 CITY: FOLEY STATE: AL ZIP: 36536
�
SIGNATURE OF AUTHORIZED AGENT: � ��J /L✓ %I/, �i�z/C�l� DATE: 2/02/15
IT IS THE VENODR'S$O E RESPONSIBILITY TO ROUTINELY CHECK OUR WEBS E FOR ANY AMENDED RFQ'S THAT MAY HAVE BEEN ISSUED PRIOR TO THE DEADLINE FOR RECEIPT OF QUOTES.
NAME OF AUTHORIZED AGENT: MATTHEW M. MAURIN TITLE: SALES MANAGER
PHONE#: 800-633-6845 FAX M 251-943-1544 PRINT OR TYPE FED ID#OR SS# 63-0513868
E-MAIL ADDRESS: vulcan3@vulcaninc.com
QUOTATIONS ACCEPTED ON THIS FORM ONLY
IN ACCORDANCE WITH THE PROVISIONS OF ADA, THIS DOCUMENT MAY
BE REQUESTED IN AN ALTERNATE FORMAT
NON-DISCRIMINATION POLICY
SOLICITATION#300495/JS
Pursuant to Palm Beach County Resolution R-2014-1421, as may be amended, it is the policy of the Board of
County Commissioners of Palm Beach County that Palm Beach County shall not conduct business with nor
appropriate any funds for any organization that practices discrimination on the basis of race; color, national origin,
religion, ancestry, sex, age, familial status, marital status, sexual orientation, gender identity and expression,
disability, or genetic information.
All vendors doing business with Palm Beach County are required to submit a copy of its non-discrimination policy
which shall be consistent with the policy of Palm Beach County stated above, prior to entering into any contract
with Palm Beach County. In the event a vendor does not have a written non-discrimination policy or one that
conforms to Palm Beach County's policy, such vendor shall be required to check the applicable statement and
sign below affirming it will conform to Palm Beach County's policy.
Check one:
(� Vendor hereby acknowledges that it does not have a written non-discrimination policy or one that
conforms to Palm Beach County's policy and Vendor hereby acknowledges and affirms by
signing below that it will conform to Palm Beach County's non-discrimination policy as provided in
Palm Beach County's Resolution R-2014-1421, as may be amended.
OR
(X) Vendor hereby attaches its non-discrimination policy which is consistent with the policy of Palm
Beach County.
OR
(� Vendor hereby attaches its non-discrimination policy which does not conform to the policy of Palm
Beach County; however, Vendor hereby acknowledges and affirms by signing below that it will
conform to Palm Beach County's non-discrimination policy as provided in Palm Beach County's
Resolution R-2014-1421, as may be amended.
NOTE:
Vendor's failure to either: (i) have a written or non-written non-discrimination policy in conformance with Palm
Beach County's policy set forth above; or(ii) provide Palm Beach County with the information set forth above, will
render vendor non-responsive.
Vendor shall notify Palm Beach County in the event it no longer maintains a written or non-written non-
discrimination policy that is in conformance with Palm Beach County's policy set forth above. Failure to maintain
said non-discrimination policy shall be considered a default of contract.
BIDDER:
VULCAN SIGNS
Sig ature
MATTHEW M. MAURIN
(Name(type or print)
SALE MANAGER
Title
Rev,U I_1 G.1 S
CERTIFICATION OF BUSINESS LOCATION
RFQ#300495/JS
In accordance with the Palm Beach County Local Preference Ordinance, as amended, a preference will be given to: (1)
bidders/quoters having a permanent place of business in Palm Beach County ("County'); (2) bidderslquoters having a
permanent place of business in the Glades that are able to provide the goods,services or construction to be utilized or built
within the Glades; and (3) bidderslquoters having a permanent place of business in the County(non-Glades business)who
utilize Glades subcontractors for construction projects in the Glades. To receive a local preference, bidders/quoters must
have a permanent place of business within the County or the Glades, as applicable, prior to the County's issuance of the
solicitation. A Business Tax Receipt which is issued by the Palm Beach County Tax Collector, authorizes the bidder/quoter
to provide the goods/services being solicited by the County,and will be used to verify that the bidder/quoter had a permanent
place of business prior to the issuance of the solicitation. The bidder/quoter must submit this Certification of Business
Location ('Certification')along with the required Business Tax Receipt at the time of bid or quote submission. The Business
Tax Receipt and this Certification are the sole determinant of local preference eligibility. Errors in the completion of this
Certification or failure to submit this completed Certification will cause the bidder/quoter to not receive a local preference.
In instances where the bidder/quoter is exempt by law from the requirement of obtaining a Business Tax Receipt, the
bidder/quoter must: (a) provide a citation to the specific statutory exemption; and (b) provide other documentation which
clearly establishes that the bidder/quoter had a permanent place of business within the County or the Glades prior to the date
of issuance of the solicitation. The County hereby retains the right to contact said bidders/quoters for additional information
related to this requirement after the bid/quote due date.
I. Bidder/Quoter is a:
Local Business: A local business has a permanent place of business in
Palm Beach County.
(Please indicate):
\ N
n Headquarters located in Palm Beach County
th` Permanent office or other site located in Palm Beach County
from which a vendor will produce a substantial portion of the
goods or services.
Glades Business: A Glades business has a permanent place of business in
the Glades.
(Please indicate):
Headquarters located in the Glades
Permanent office or other site located in the Glades from which a
vendor will produce a substantial portion of the goods or services.
II. The attached copy of quoter's/proposer's County Business Tax Receipt verifies bidder'slquoter's
permanent place of business.
THIS CERTIFICATION is submitted by as
(Name of Individual)
,of
(Title/Position) (Firm Name of Bidder/Quoter)
who hereby certifies that the information stated above is true and correct and that the County
Business Tax Receipt is a true and correct copy of the original. Further, it is hereby acknowledged
that any misrepresentation by the bidder/quoter on this Certification will be considered an unethical
business practice and be grounds for sanctions against future County business with the
bidder/quoter.
(Signature) (Date)
QUALIFICATIONS OF BIDDERS
REFERENCES FOR SOLICITATION#300495/JS
Bidder shall list references in accordance with the requirements set forth in the Qualifications of Bidders.
REFERENCE NAME: *** SEE ATTACHED
ADDRESS:
CONTACT NAME:
PHONE: CELL PHONE:
CONTACT INFORMATION:
FAX: EMAIL:
SCOPE OF WORK:
CONTRACT DATES:
REFERENCE NAME:
ADDRESS:
CONTACT NAME:
PHONE: CELL PHONE:
CONTACT INFORMATION:
FAX: EMAIL:
SCOPE OF WORK:
CONTRACT DATES:
REFERENCE NAME:
ADDRESS:
CONTACT NAME:
PHONE: CELL PHONE:
CONTACT INFORMATION:
FAX: EMAIL:
SCOPE OF WORK:
CONTRACT DATES:
Vulcan Signs A PAR-roF Vulcan,Inc.
P.O.Box 1850 403 East Berry Avenue • Foley,Alabama 36536-1850
261.943.1541 FAX 251.943.1544 • E-mail:vulcan3@vulcaninc.com • Web Site: www.vulcanine.com
BUSINESS REFERENCES
State of Maryland
Mr. Mike Boyle
7491 Connelly Drive
Hanover,MD 21076
Phone (410)787-7673
City of Garland,TX
Mr. Mike Hilton
409 Forest Gate
Garland,TX 75042
Phone (972)205-3250
State of Arkansas
Highway&Transportation Dept.
Ms. Kim Elrod
PO Box 2261
Little Rock,AR 72203
Phone (501) 569-2665
Orange County,FL
Mr. John Trento
4200 South John Young Parkway
Orlando, FL 32839
Phone (407) 836-8062
City of Brownsville,TX
Mr. Robert Esparza
404 East Washington Street
Brownsville,TX 78520
Phone (956) 546-1768
An Employee Owned Company!"
AFFIRMATIVE ACTION POLICY
Vulcan, Inc. provides equal employment opportunity in all aspects of employment
without regard to race, creed, color, religion, national origin, sex(including pregnancy,
childbirth and related medical conditions), age (40 or older), citizenship, marital status,
physical or mental disability(provided a disabled individual is able to perform the
essential job duties with or without reasonable accommodation), sexual orientation,
genetic information or military obligations. Vulcan will take affirmative action to ensure
that applicants are employed and that employees are treated during employment, in
accordance with Vulcan's Affirmative Action Policy. Such action includes, but is not
limited to, the following: hiring, upgrading and promotion, demotion, or transfer;
recruitment; compensation; and selection for training, including any apprenticeship
programs.
DISSEMINATION
Dissemination of this policy will be accomplished by means of the following:
1. Posting inconspicuous places Vulcan's "EEO/Harassment Policy' and our
"Affirmative Action Policy."
2. Discussion of equal opportunity employment and our Affirmative Action Policy to
be included frequently on the agenda of Executive and Staff Meetings.
3. Continuing communication to employees to promote awareness of our
EEO/Harassment Policy and our Affirmative Action Policy, making these policies
available to employees to enable them to know and avail themselves of its
benefits.
4. Any recruiting sources will be informed of the company policy requesting these
sources to actively recruit and refer minorities, females and qualified disabled
individuals for all positions listed. All solicitations or advertisements for
employees placed by or on behalf of Vulcan, Inc. will state that"Vulcan is an
equal opportunity employer."
RESPONSIBILITY
Primary responsibility for overall company policy and its implementation is vested in the
Company's President and CEO, Thomas M. Lee. He will maintain close contact with all
divisions of the Company to insure that the policy is being adhered to and the goals and
objectives are diligently pursued. He will be responsible for maintenance of all
necessary personnel records including records reflecting the Company's affirmative
action efforts.
GOALS AND OBJECTIVES
From its beginning, our Company has practiced promotions from within, all areas where
adequate qualifications of current employees exist. We will continue this policy and
practice and will ensure that all promotions are made without regard to race, creed,
color, national original, sex (including pregnancy, childbirth and related medical
conditions), age (40 and older), citizenship, marital status, physical or mental disability
(provided a disabled individual is able to perform the essential functions with or without
reasonable accommodation), sexual orientation, or genetic information.
Vulcan is located in a rural area, albeit an area experiencing rapid growth. Qualified
minority workers often seek employment in the larger metropolitan areas, which are
within a 50-mile radius of our facilities. Our employment goal is to attract qualified
minorities and females and qualified individuals with disabilities consistent with their
availability in this relevant labor market.
Our guiding policy will be to make all employment decisions based on qualifications and
merit without regard to race, creed, color, national origin, sex, age, citizenship status,
marital status, physical or mental disability, including developmental disability, sexual
orientation, genetic information or military obligations.
Vulcan, Inc.
41MA",
Thomas M. Lee
President & CEO
Rev. 6/23/2014
3M
Diamond GradJm
DU Reflective Sheeting Series 4000
05 NMEN M I
Description Color Product Code
3MTM Diamond GradeTm DG3 Reflective White-thermal transfer printable . . . . . 409071"T
Sheeting Series 4000 is a super-high efficiency, Yellow -thermal transfer printable . . . . 4091TT
full cube retroreflective sheeting designed Fluorescent Yellow -TT printable. . . . . . .4081 TT
for the production of traffic control signs and Fluorescent Yellow-Green-TT printable . . .4083TT
delineators that are exposed vertically in service.
DG' sheeting is designed to have the highest Phutollictrics
retroreflective characteristics at medium and short Daytime Color (x,y, Y)
road distances as determined by the R values The chromaticity coordinates and total luminance
at 0.5° and 1.0° observation angles in Fable B. factor of the retroreflective sheeting conform to
Performance at these observation angles represents Table A.
the most common nighttime viewing geometries
encountered by the driving public. During Color Test-Fluorescent Sheetings
the daytime, Diamond Grade DG3 fluorescent Conformance to standard chromaticity(x,y)and
reflective sheeting provides higher visibility than luminance factor(Y%)requirements shall be
ordinary (non-fluorescent) colored sheetings. determined by instrumental method in accordance
Applied to properly prepared sign substrates with ASTM E 991 on sheeting applied to smooth
Diamond Grade DG reflective sheeting provides aluminum test panels cut from Alloy 6061-T6 or
long-term retroreflectivity and durability. Series 5052-H38. The values shall be determined on a
4000 sheeting is available in the following colors. HunterLab ColorFlex 45/0 spectrophotometer.
Computations shall be done for CIE Illuminant
Color Product Code D65 and the 20 standard observer.'
White. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4090
Yellow. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4091 Color Test-Ordinary Colored Sheeting
Red . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4092 Conformance to standard chromaticity(x,y) and
Blue. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4095 luminance factor(Y%)requirements shall be
Green. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4097 determined by instrumental method in accordance
Brown . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4099 with ASTM E 1164 on sheeting applied to smooth
Fluorescent Yellow -FY . . . . . . . . . . . . . . . . 4081 aluminum test panels cut from Alloy 6061-T6 or
Fluorescent Yellow Green- FYG . . . . . . . . . . 4083 5052-H38. The values shall be determined on a
Fluorescent Orange - FO . . . . . . . . . . . . . . . . 4084 HunterLab ColorFlex 45/0 spectrophotometer.
Computations shall be done for CIE Illuminant
D65 and the 20 standard observer.'
Table A-Da time Color Sp ecilication Limits'
Daytime Luminance Limit(Y%)
Color x y x y x y x y Min. Max.
White 0.303 0.300 0.368 0.366 0.340 0.393 0.274 0.329 27
Yellow 0.498 0.412 0.557 0.442 0.479 0.520 0.438 0.472 15 45
Red 0.648 0.351 0.735 0.265 0.629 0.281 0.565 0.346 2.5 15
Blue 0.140 0.035 0.244 0.210 0.190 0.255 0.065 0.216 1 10
Green 0.026 0.399 0.166 0.364 0.286 0.446 0.207 0.771 3 12
Brown 0.430 0.340 0.610 0.390 0.550 0.450 0.430 0.390 1 9
FY 0.479 0.520 0.446 0.483 0.512 0.421 0.557 0.442 40
FYG 0.387 0.610 0.369 0.546 0.428 0.496 0.460 0.540 60
FO 1 0.583 0.416 1 0.535 0.400 1 0.595 0.351 1 0.645 0.355 1 20
[Tie four pairs of chromaticity coordinates determine the acceptable color in terms of the CIE 1931 Colorimetric System.
'The instrumentally determined color values of Printed Colors and O%,erlay Filets
retroreflective sheeting can vary significantly For screenprinted or thermally transfer printed
depending on the make and model of colorimetric transparent color areas on white sheeting when
spectrophotometer as well as the color and processed according to 3M recommendations,
retroreflective optics of the sheeting (David M. the coefficients of retroreflection shall not be
Burns and Timothy J. Donahue, Measurement less than 70%of the value for the corresponding
Issues in the Color Specification of Fluorescent color in Table B. For white sheeting covered
Retroreflective Materials for High Visibility with 3MTM ElectroCutTm Film Series 1170 when
Traffic Signing and Personal Safety Applications, processed according to 3M recommendations, the
Proceedings of SPIE: Fourth Oxford Conference coefficients of retroreflection shall not be less than
on Spectroscopy, 4826, pp. 39-49, 2003). For 100%of the value for the corresponding color in
the purposes of this document, the HunterLab Table B. The color chromaticity and luminance
ColorFlex 45/0 spectrophotometer shall be the shall conform to Table A on page 1.
referee instrument.
Coefficients of Retroreflection (RA) Fimtince:\tiottlarity Perfurtriance in
The values in Table B are minimum coefficients Regard to Orientation
of retroreflection expressed in candelas per lux per Diamond Grade DG3 Reflective Sheeting is
square meter(cd/lux/m ). designed to be an effective wide angle reflective
Test for Coefficients of Retrorefiection sheeting regardless of its orientation on the
Conformance to coefficient of retroreflection substrate or ultimate orientation of the sign after
requirements shall be determined by instrumental installation. However, because the efficiency of
method in accordance with ASTM E-810"Test light return from cube corner reflectors is not
Method for Coefficient of Retroreflection of equal at all application orientations,especially
Retroreflective Sheeting",and per E-810 the with increasing entrance angles, it is possible to
values of 0°and 90'rotation are averaged to get the widest entrance angle light return when the
determine the R in Table B. sheeting is oriented in a particular manner. When
A high entrance angle(>50°)performance is required
Table B-Minimum Coefficient of for given signs (e.g.Keep Right Symbols), it can
Retroreflection RA for new sheeting(cd/lux/ml) be obtained easily by specifying the application
orientation of the completed signs. In these
-4°Entrance Angle' situations the completed sign should have the
Observation Angle` sheeting positioned at the 0°orientation(downweb
0.r 95! 1°° direction perpendicular to the road).
White 580 420 120
Yellow 435 315 90 When the"primary groove line" (or, flat side of
Red 87 63 18 the diamond shape) is vertical in the completed
Green 58 42 12 sign, sheeting is said to be at a 0°orientation.
Blue 26 19 5 When the"primary groove line"(or, flat side of
Brown 17 13 4 the diamond shape) is horizontal in the completed
Fluorescent Yellow 350 250 72 sign, the sheeting is said to be at a 90°orientation.
Fluorescent Yellow Green 460 340 96 (Figure 1)
Fluorescent Orange 175 125 36
30°Entrance Angle' _ ~�`" -- - --1
0 o a
NIL-
RedWhite 220 150 45 �00Yellow 165 110 34 33 23 7 '
Green 22 15 5 Figure I
Blue 10 7 2
Brown 7 5 1 Unless the sign location and/or position calls for
Fluorescent Yellow 130 90 27 extra-wide entrance angularity performance, signs
Fluorescent Yellow Green 180 120 36 and applied copy (letters, arrows, borders and
Fluorescent Orange 66 45 14 shields)can be fabricated and installed using the
Entrance Angle— I he angle from the 1 umrrlation application orientation that most efficiently utilizes
axis to the retroreflector axis.The retroreflector axis is the reflective sheeting.
an axis perpendicular to the retroreflective surface. Note: For multi-panel signs it is recommended
Observation Angle—The angle between the that all background panels be sheeted such that the
illumination axis and the observation axis. sheeting direction is the same for all panels.
2
Fabrication lines Remeasure RA.
The manufacture of prismatic sheeting results in Requirement—The sheeting shall retain a
lines being present in the product. In Diamond minimum of 85% and a maximum of 115% of the
Grade DG3 sheeting these lines are slightly thicker original coefficient of retroreflection.
than the seal pattern legs. Fabrication lines are
noticeable in shop light but are not observable on Sign Fabrication ,'1'lethods
the road either in daylight or at night under typical
use conditions(Figure 2). Application
Diamond Grade DG' sheeting incorporates a
pressure sensitive adhesive and should be applied
to the sign substrate at temperature of 65°F/I80C
or higher by any of the following methods:
Mechanical squeeze roll applicator—refer to
3M Information Folder(IF) 1.4. Application
to extrusions that are edge wrapped requires
sufficient softening of the sheeting. This can
auossOw roll wlatn. be accomplished by directing additional heat to
Figure 2-Fabrication Lines the"next to last"edge roller. This practice will
increase productivity and minimize cracking.
Adhesive Hand squeeze roll applicator—refer to 3M IF 1.6.
Diamond Grade DG3 sheeting has a pressure- Application of Diamond Grade DG'sheeting for
sensitive adhesive that is recommended for complete signs or backgrounds must be done with
application at temperatures of 65°F(18°C)or a roll laminator,either mechanical or hand driven.
higher.
Hand Application
Hand application is recommended for legend and
Adhesive and Filin Properties copy only. Refer to 3M Information Folder 1.5 for
Standard Test Panels more details.
Unless otherwise specified herein, sheeting shall Hand applications will show some visual
be applied to test panels and conditioned in irregularities,which are objectionable to
accordance with ASTM D4956 and test methods aesthetically critical customers. These are more
and conditions shall conform to ASTM D4956. noticeable on darker colors. To obtain a close-up
Properties uniform appearance, a roll laminator must be used.
The following properties shall conform to the All direct applied copy and border MUST be cut at
requirements in ASTM D4956. all metal joints and squeegeed at the joints.
1. Adhesion Splices
2. Outdoor weathering Series 4000 sheeting must be butt spliced when
-retained coefficient of retroreflection more than one piece of sheeting is used on one
-colorfastness piece of substrate. The sheeting pieces should not
3. Shrinkage touch each other. This is to prevent buckling as
4. Flexibility the sheeting expands in extreme temperature and
5. Liner removal humidity exposure.
6. Impact resistance Double Faced Signs
7. Night time color The sheeting on the bottom side of a double
In addition, DG' sheeting will conform to the faced sign can be damaged if rolled through a
following properties. squeeze roll applicator with an unprotected steel
1.Gloss bottom roller. The use of a semi-soft flat sheet
Test Method—Test in accordance with ASTM between the steel roller and the applied sign face
D523 using a 60'glossmeter. will provide protection from damage. A material
Requirement—Rating not less than 50. such as a rubber mat,tag board or cardboard is
recommended.
2.Optical Stability
Test Method—Apply a 3-inch x 6-inch sample to
a test panel. Measure R then place it in an oven at
710 C± 3°C(160OF f N) for 24 hours followed by
conditioning at standard conditions for two hours.
3
Substrates Care should be taken to avoid flexing DG'
For traffic sign use, substrates found to be sheeting before and especially after screening
most reliable and durable are properly prepared to eliminate the possibility of cracking from
aluminum sheets and extrusions. Users are urged improper handling techniques.
to carefully evaluate all other substrates for Thermal Transfer Printing
adhesion and sign durability. Other substrates Diamond Grade DG'TT sheeting may be
that may be satisfactory for proper application of imaged with 3MTM Thermal Transfer Ribbon
sheeting will have the following characteristics: Series TTR2300 in conjunction with the Matan
—Clean SprinG3 or Matan Spot4 thermal transfer printers.
—Smooth For regulated traffic signs, Series TTR2300
—Flat Spot Traffic Colors are to be applied using
—Rigid these printer and must be covered with 3MT'"
—Dimensionally stable ElectroCut Film 1170. Refer to Product Bulletin
—Weather resistant TTR2300 for more information.
—Non-porous 3MT11'ElectroCutT"Film
—High surface energy(passes water break test) 3MTm ElectroCutTM Film Series 1170 may be
Refer to Information Folder 1.7 for surface used to protltdE''fransparent cow loreTliackground
preparation recommendations. Substrates with low copy for traffic control signs on Diamond Grade
surface energy may require additional preparation DG' sheeting. Refer to Product Bulletin 1170 for
such as flame treatment, mechanical abrasion or use fabrication procedures.
of adhesion promoters prior to sheeting application. Applied Cut-Out Copy
Guide sign extrusions may be edge wrapped. Flat Diamond Grade DG3 cut letters may be applied
panels or unwrapped extrusions are to be carefully to a DG3 sheeting background to create a sign
trimmed so that sheeting from adjacent panels does legend. Such cut-out copy may be directly applied
not touch on assembled signs. to the background sheeting,or may be applied in
Diamond Grade DG3 sheeting is designed primarily a demountable form. Direct applied copy must be
for applications to flat substrates. Any use that cut at all panel seams and carefully trimmed back
requires a radius of curvature of less than five so that sheeting from adjacent panels does not
inches should also be supported by rivets or bolts. touch on assembled signs. Refer to Information
Plastic substrates are not recommended where Folder 1.10 for more information.
cold shock performance is required. Sign failures Note: It is recommended to fabricate all but the
caused by the substrate or improper surface largest signs using 1170 electronic cuttable overlay
preparation are not the responsibility of 3M. film instead of direct applied copy.
Imaging Cutting Diamond Grade DG;sheeting may be cut into
Diamond Grade DG3 sheeting may be processed letters and shapes of at least three inches in height
into traffic signs by any of the imaging methods and stroke widths of at least one half inch. Smaller
described below. 3M assumes no responsibility for sizes are not recommended. Sealing cut edges of
failure of sign face legends or backgrounds that DG' sheeting is not required.
have been processed with non-3M process colors
or matched component imaging materials other Plotter Cutting
than those listed below. Programmable knife cut(electronic cutting)
Screen Processing 1. Flat bed plotters can either die cut or kiss
Diamond Grade DG3 sheeting may be screen cut and offer the most consistent and reliable
processed into traffic signs before or after performance.
mounting on a sign substrate,using 3M Process 2. Friction Fed plotter. Kiss cut only. Success has
Colors Series 8801 or Series 880N. Series 8801 or been achieved using plotters that have 600 grams
880N process colors can be screened at 60-100°F of down force and a 60'cutting blade. Additional
(16-38°C)at relative humidity of 20-50%. A PE drive wheels may need to be added to improve
157 screen mesh with a fill pass is recommended. tracking. An alternative procedure is to cut
Refer to Information Folder 1.8 for details. No sheeting from the liner side. Blade force and knife
clear coating is required or recommended. Use of depth must be set to score but not cut through
other process colors series is not recommended. the topfilm. Break apart individual copy or apply
premask to retain spacing.
4
Other Cutting Methods Health and Safety Information
Diamond Grade DG3 sheeting may be hand cut Read all health hazard,precautionary and first
or die cut one sheet at a time, and band sawed or aid statements found in the Material Safety Data
guillotined in stacks. Cutting equipment such as Sheet and/or product label of any materials prior to
guillotines and metal shears, which have pressure handling or use.
plates on the sheeting when cutting,may damage
the optics. Padding the pressure plate and easing it
down onto the sheets being cut will significantly General Performance Considerations
reduce damage. Maximum stack height for cutting The durability of Diamond Grade DG3 sheeting
Series 4000 sheeting is 1/a inch or 50 sheets. and finished signs using 3M Matched Component
Details on cutting can be found in Information materials will depend upon substrate selection
Folder 1.10. and preparation, compliance with recommended
application procedures,geographic area,
Storage and .Packaging exposure conditions, and maintenance. Maximum
3M Diamond Grade DG3 Sheeting should be durability of Diamond Grade DG3 sheeting can
stored in a cool,dry area,preferably at 65-75OF be expected in applications subject to vertical
(18-24°C)and 30-50%relative humidity and exposure on stationary objects when processed
should be applied within one year of purchase. and applied to properly prepared aluminum
Rolls should be stored horizontally in the shipping according to 3M recommendations provided in
carton. Partially used rolls should be returned to Information Folder 1.7. The user must determine
the shipping carton or suspended horizontally from the suitability of any nonmetallic sign backing
a rod or pipe through the core. Unprocessed sheets for its intended use. Sign failures caused by the
substrate or improper surface preparation
should be stored flat. Finished signs and applied
blanks should be stored on edge. are not the responsibility of 3M. Applications
to unprimed,excessively rough or non-weather
Screen processed signs must be protected with resistant surfaces or exposure to severe or unusual
SCW 568 slipsheet paper. Place the glossy side of conditions can shorten the performance of such
the slipsheet against the sign face and pad the face applications. Signs in mountainous areas that
with closed cell packaging foam. Double faced are covered by snow for prolonged periods may
signs must have the glossy side of the slipsheet also have reduced durability. 3M process colors
against each face of the sign. and ElectroCutTM Film,when used according to
Unmounted screened faces must be stored flat and 3M recommendations, are generally expected
interleaved with SCW 568 slipsheet, glossy side to provide performance comparable to colored
against the sign face. reflective sheeting. Custom colors,certain lighter
Avoid banding,crating, or stacking signs. Package colors, heavily toned colors or blends containing
for shipment in accordance with commercially yellow or gold may have reduced durability.
accepted standards to prevent movement and Atmospheric conditions in certain geographic
p p areas may result in reduced durability.
chafing. Store sign packages indoors on edges.
Panels or finished signs must remain dry during Periodic sign inspection and regular sign
shipment and storage. If packaged signs become replacement are strongly recommended in order
for sign owners to establish their own effective
wet,unpack immediately and allow signs to dry.
Refer to Information Folder 1.11 for instructions service life expectation,beyond the warranty
period.
on packing for storage and shipment.
Installation 3N'I Basic Product Nkarranty and
Nylon washers are required when twist style Limited Remedy
fasteners are used to mount the sign. 3MTM Diamond GradeTm DG3 Reflective Sheeting
Series 4000 ("Product")is warranted to be free
of defects in materials and manufacture at the
C.:Ic'ilitlilH time of shipment and to meet the specifications
Signs that require cleaning should be flushed stated in this Product Bulletin. If DG3 Sheeting is
with water, then washed with a detergent solution proven not to have met the Basic Warranty on its
and soft bristle brush or sponge. Avoid pressure shipment date,then a buyer's exclusive remedy,
that may damage the sign face. Flush with water and 3M's sole obligation, at 3M's option,will be
following washing. Do not use solvents to clean refund or replacement of the sheeting.
signs. Refer to 3M Information Folder 1.10.
5
General V 'arranty Terms: Additional ilVarranty & IAmited lteniecly
1. 3M makes the Additional Warranty(as defined for Ordinary Colored Product
below)as to any traffic control and guidance 1. The Additional Warranty for a Sign made with
sign in the United States and Canada ("Sign") ordinarycolored Product is that the Sign will:
made with 3MTm Diamond GradeTIA DG3 (a) remin effective for its intended use when
Reflective Sheeting Series 4000("Product") and viewed from a moving vehicle under normal
the Matched Component materials listed in Table day and night driving conditions by a driver
E. Any Additional Warranty is contingent on all with normal vision,and(b) after cleaning, will
components involved in that Additional Warranty meet the minimum values for coefficient of
being stored,applied, installed, and used only as retroreflection stated in Table C for Table C's
3M recommends to its Product Bulletins and Other applicable Warranty Period measured from the
Product Information. Sign's Fabrication Date.
2. The Basic Warranty and any applicable Table C—Minimum Percent Retained of Table
Additional Warranty are collectively referred to as B Initial R for applicable Warranty Period for
the"3M Warranty."EXCEPT TO THE EXTENT Ordinary Colors (white, yellow,red, green, blue
PROHIBITED BY APPLICABLE LAW,THE 3M and brown)
WARRANTY IS MADE IN LIEU OF ALL OTHER
WARRANTIES,RIGHTS OR CONDITIONS,
EXPRESS OR IMPLIED,INCLUDING,BUT Minimum Percentage
NOT LIMITED TO,ANY IMPLIED WARRANTY Warranty Period RA Retained
OF MERCHANTABILITY,FITNESS FOR A
PARTICULAR PURPOSE AND THOSE ARISING 1-7 Years 80%
FROM A COURSE OF DEALING,CUSTOM OR 8-12 Years 70%
USAGE OF TRADE. A BUYER IS RESPONSIBLE
FOR DETERMINING IF A PRODUCT IS 2. If any Sign made with Ordinary Product is
SUITABLE FOR ITS PARTICULAR PURPOSE proven not to have met the Additional Warranty,
AND APPLICATION METHODS. then a buyer's exclusive remedy,and 3M's sole
3.A Sign's failure to meet the 3M Warranty must obligation, at 3M's option:
be solely the result of the Product or the matched (a) if this occurs within seven years after the
component materials' design or manufacturing Fabrication Date,then 3M will, at its expense,
defects. 3M has no obligation under the 3M restore the Sign's surface to its original
Warranty if a sign failure is caused by: effectiveness; or
improper fabrication,handling, maintenance or (b) if this occurs during the remainder of
installation;non-vertical applications where the the Additional Warranty Period,then 3M
Sign face is more than+/- 10% from vertical; use will furnish only the necessary 3M sheeting
of any material or product not made by 3M or not Product and matched component materials
included in Table E;use of application equipment quantity to restore the Sign's surface to its
not recommended by 3M; failure of sign original effectiveness.
substrate; loss of adhesion due to incompatible
or improperly prepared substrate; exposure to
chemicals, abrasion and other mechanical damage; Additional NN"arranty h Limited .Remedy
snow burial or any other sign burial; collisions, For Fluorescent Product
vandalism or malicious mischief. 1. The Additional Warranty for a Sign made
4. 3M reserves the right to determine the method of with Fluorescent Product is that the Sign will:
replacement,and any replacement Product will have (a) remain effective for its intended use when
the remainder of the original Product's unexpired 3M viewed from a moving vehicle under normal
Warranty. CIaims made under this warranty will be day and night driving conditions by a driver
honored only if with normal vision; (b) after cleaning, will retain
The Sign was dated upon completion of fabrication 70% of the minimum values for coefficient
("Fabrication Date")using a permanent method(sticker, of retroreflection stated in Table B for the
permanent marker or crayon,metal stamp,etc.) applicable Warranty Period stated in Table D,
—3M is notified of a 3M Warranty claim during any measured from Fabrication Date; and (c) after
applicable Warranty Period and the owner or fabricator cleaning, the fluorescent Product will maintain
provides the information reasonably required by 3M to daytime luminance equal to or greater than the
verify if a 3M Warranty is applicable. minimums specified in Table A.
6
Table D—Warranty Period for Table E.Matched Component Materials.
Fluorescent Colors. Matched Components
Color Warranty Period Process Colors Series 880I
Process Colors Series 88ON
Fluorescent Yellow 10/7 Years' Thermal Transfer
Fluorescent Yellow Green 10/7 Years' Ribbons—Spot Traffic Series TTR2300
Fluorescent Orange 3 Years Colors onl
ElectroCutTM Film L tS70
'Premium Protective Series 1160
' Due to climatic conditions, Signs in Alabama, Overlay Film
Arizona, Florida,Georgia, Hawaii,Louisiana, Sli sheet SCW 568
Mississippi, New Mexico, South Carolina and Prespacing Tape SCPS-2
Texas have the 7-year Additional Warranty Period. Premasking Tape SCPM-3
2. If a Sign made with Fluorescent Product is Transfer Ta e TPM-5
proven not to have met the Additional Warranty, *Must be covered with 3MTM ElectroCutTM Film 1170
then a buyer's exclusive remedy, and 3M's sole
obligation,at 3M's option: Refer to 3M Information Folders and Product
(a) for those Fluorescent Products with a Bulletins for detailed information about
10-year Additional Warranty Period,3M will, recommended application procedures and equipment.
at its expense: (a)restore the Sign's surface to
its original effectiveness if this occurs within Other Product Information
seven years after the Fabrication Date; or(b)
furnish only the necessary 3M Fluorescent Always confirm that you have the most current
Product and matched component materials version of the applicable Product Bulletin,
quantity to restore the Sign's surface to its Information Folder or Other Product Information.
original effectiveness if this occurs during the
remainder of the Warranty Period. IF 1.4 Instructions for Interstate Squeeze
(b) for those Fluorescent Products with a Roll Applicator
7-year Additional Warranty Period, 3M will, IF 1.5 Hand Application Instructions
at its expense: (a)restore the Sign's surface to
its original effectiveness if this occurs within IF 1.6 Hand Squeeze Roll Applicator
five years after the Fabrication Date; or(b) IF 1.7 Sign Base Surface Preparation
furnish only the necessary 3M Fluorescent
Product and matched component materials IF 1.8 Process Color Application
quantity to restore the Sign's surface to its Instructions
original effectiveness if this occurs during the
remainder of the Warranty Period. IF 1.10 Cutting, Premasking, and Prespacing
(c) for those Fluorescent Products with a IF 1.11 Sign Maintenance Management
3-year Additional Warranty Period, 3M will PB 8801 Process Color 880I
furnish only the necessary Fluorescent Product
and matched component materials quantity PB 880N Process Color 88ON
to restore the Sign's surface to its original TM
effectiveness. PB 1170 ElectroCut Film
PB TTR2300 Thermal Transfer Ribbons
Series TTR2300
PB 1160 Protective Overlay Film 1160
7
Limitat oils of Liability
3M WILL NOT UNDER ANY CIRCUMSTANCES BE
LIABLE TO A BUYER FOR DIRECT(other than the
applicable Limited Remedy stated above),SPECIAL,
INCIDENTAL,INDIRECT OR CONSEQUENTIAL
DAMAGES(INCLUDING,WITHOUT LIMITATION,
LOSS OF PROFITS)IN ANY WAY RELATED TO
A PRODUCT OR THIS PRODUCT BULLETIN,
REGARDLESS OF THE LEGAL OR EQUITABLE
THEORY ON WHICH SUCH DAMAGES ARE SOUGHT.
ASTM Test Methods are available from ASTM International,West Conshohoken,PA.
3M assumes no responsibility for any injury,loss or damage arising out of the use of a product that is not of our manufacture.Where reference Is
made in literature to a commercially available product,made by another manufacturer,A shall be the user's responsibility to ascertain the
precautionary measures for its use outlined by the manufacturer.
Important Notice
All statements,technical information and recommendations contained herein are based on tests we believe to be reliable,but the accuracy or
completeness thereof is not guaranteed,and the following Is made in lieu of all warranties,or conditions express or implied.Seller's and
manufacturer's only obligation shall be to replace such quantity,of the product proved to be defective.Neither seller nor manufacturer shall be
liable for any injury,loss or damage,direct,special or consequential,arising out of the use of or the inability to use the product.Before using,
user shall determine the suitability of the product for his/her intended use,and user assumes all risk and liability whatsoever in connection
therewith.Statements or recommendations not contained herein shall have no force or effect unless in an agreement signed by officers of seller
and manufacturer,
3M and Diamond Grade are trademarks of 3M.Used under license in Canada.
Traffic Safety Systems Division 3M Canada Company 3M M6xico,SA.de C.V.
3M center,Building 0235-03-A-09 P.O.Box 5757 Av.Santa Fe No.55 Please recycle.
St.Paul,MN 55144-1000 London,Ontario N6A 4T1 Col.Santa Fe,Del.Alvaro Obreg6n 0 3M 2011.All rights reserved.
1-800-553-1380 1-800-3MHM M6xico,D.F.01210 Bolger 12010104
www.3M.cDnVtss Electronic only
Jasmin Sundar
From: Cheryl Harris[Cheryl6@vulcaninc.com]
Sent: Monday, February 02,2015 3:40 PM
To: Jasmin Sundar
Subject: RE: Sign Bid#300495/JS
Attachments: RFQ#300495JS.pdf;2014 Affirmative Action Policy Revision.pdf;4000 DG3 JAN 2012.pdf;
EC FILM 1170 PROD BULLETIN.pdf;Aluminum Spec Sheet.docx; VS WARRANTY.pdf
Bid and descriptive literature attached. Please let me know if you'll need anything else.
J Barg*U
eavuje.a'&wia
` U&=Sim
8O0-633-6845
From: Jasmin Sundar[mailto:JSundar(�pbcgov.org]
Sent: Monday, February 02, 2015 2:22 PM
To: Cheryl Harris
Subject: RE: Sign Bid #300495/3S
Cheryl—
A fax came through but I did not see 29 pages attached. It was just a blank fax.
Please resend as soon as you can.
Thank you,
Jasmin Sundar
Buyer
Palm Beach County Purchasing
Email: isundar@pbcgov.org
Phone: 561-616-6823
Fax: 561-242-6723
From: Cheryl Harris [mailto:CherylB(@vulcaninc.com]
Sent: Monday, February 02, 2015 2:34 PM
To: Jasmin Sundar
Subject: Sign Bid #300495/3S
Hi Jasmin—Please let me know if you received our bid. I just faxed it over. (29 pages).
Cheryl B. Harris - Customer Service Representative
Vulcan .Signs
Office 1 800.633.6845
Fax(251.972.1541
Vulcan,Inc.Website
Read out•Blog:The Blacksmith's Hammer
Find us on Facebook
Check us out on YouTube
Connect with us on Linkedln
Take a Virtual Tour of Vulcan,Inc.
Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a
public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.
2
Ex. B
4ACN
a
�Losx9�'
Purchasing Department Form L
SO South Military Trail,Suite I10
February 26,2015
West Palm Beach,FL 33415-3199
(561)616-6800 Vulcan Inc
FAX:(561)616-6811 d1b1a VULCAN SIGNS,Vulcan Aluminum,
www.pbcgov.com/purchasing Vulcan Metal Stampings,Vulcan
P.O. Box 1850,408 East Berry Avenue
Foley,AL 36636-1850
TERM CONTRACT#300495
Dear Vendor:
This is to inform you that Palm Beach County Board of County Commissioners is
Palm Beach County entering Into a Term Contract with your company for Signs. Traffic Control.
Board of County Purchase and Delivery of,Term Contract based on:
Commissioners
Shelley Vana,Mayor [X] SOLICITATION#3004951JS
Mary Lou Berger,Vice Mayor The term of this contract Is 04/16/2015 through 0411412016, and has an estimated
dollar value of$14,600. Inclusive of all vendors awarded.
Hal R.Valeche
If applicable, Vendor shall maintain all Insurance coverage(s) throughout the entire
Paulette Burdick term of the contract,Including any renewals or extensions thereof.
Steven L.Abrams
The obligations of Palm Beach County under this contract are subject to the
Melissa McKinlay availability of funds lawfully appropriated for Its purpose by the State of Florida and
Priscilla A.Taylor the Board of County Commissioners.
Palm Beach County Departments will issue individual hard copy orders against this
contract as your authorization to deliver. All Invoices must reference a unique
document number (e.g., CPO I DO 680 XY030305000000001111 or CPO I DO 680
XY030305-1111). Failure to provide an order number with each invoice will result In
County Administrator a delay in processing payment.
Robert Weisman
If you have any questions, please contact Jasmin Sundar, Buyer at
sundar@pbcgov.org or 1561)616-6823.
S" core
ri o
Sent r Buys
c: Paul Purdin,Traffic
File
An Equal Opportunity
Affirmative Action Employer"
printed on recycled paper
Ex. C
Form H
December 22, 2015
VULCANINC
DBA VULCAN SIGNS,Vulcan Aluminum,Vulcan Metal Stampings,Vulcan
Matthew Maurin
40p P.O. Box 1850
Foley,AL 36536
TERM CONTRACT#300495
Dear Vendor:
Purchasing Department
50 Military Trail,Suite In accordance with Solicitation #3004951JS, Palm Beach County Board of County
Commissioners requires vendor compliance and / or commitment due to the
West Palm Beach,FL 33415- County's anticipated participation in one of the following:
3199
(561)616-6800 [XI PER TERM AND CONDITION #9 , "RENEWAL OPTION" SHALL BE FOR THE
"_- E QD OF 04/1512016 THROUGH 04/14/2017 FOR SIGNS TRAFFIC CONTROL,
FAX:(561)616-6811 PURCHASE AND DELIVERY OF,TERM CONTRACT. The option for renewal will only
be exercised upon written agreement and with all original terms, conditions, specifications and
www.pbegov.com/purchasing prices adhered to with no deviations unless specified otherwise by the renewal option term and
condition. For sole source renewals, the vendor shall notify Purchasing immediately if
the sole source status changes. This renewal shall be revoked If a vendor is suspended by the
. Purchasing Department prior to the commencement of the renewal period.
If applicable,Vendor shall maintain all insurance coverage(s)throughout the entire term of the contract,
Including any renewals or extensions thereof.
Palm Beach County
Board of County Pursuant to Ordinance No.2009-049,as amended,Palm Beach County s Office of Inspector General Is
Commissioners authortzed to review past, present and proposed County contracts, transactions, accounts, and
records. The Inspector General's authority Includes, but is not limited to, the power to audit,
Shelley Vana,Mayor investigate,monitor,and inspect the activities of entities contracting with the County,or anyone acting
on their behalf,in order to ensure compliance with contract requirements and to detect corruption and
Mary Lou Berger,Vice Mayor fraud.
Hal R.Valeche Please return completed document via FAX (561) 242-6723 or E-Mail
asincla1r(&pbc4ov.ora no later than December 30,2015. This is NOT an order. You
Paulette Burdick will be notified in written form of any individual order created from the above. If
Steven L.Abrams you have any questions, please contact Anika Sinclair. Buyer at(561)616-6823.
Melissa McKinlay
Priscilla A.Taylor PLEASE CHECK ONE OF THE FOLLOWING:
pQ THE UNDERSIGNED AGREES TO THE ABOVE.
[ ] THE UNDERSIGNED DOES NOT AGREE FOR THE FOLLOWING REASON(S):
County Administrator
Verdenia C.Baker
FIRM NAME: Vulcan Signs
ffi".nunive ction Enrploy AUTHORIZED INDIVIDUAL: T . Beviac
Arnrurr�e.4etran Employer" i TYPE)
?�
AUTHORIZED SIGNATURE:
TITLE: Sales Manager E: 12/30/15
Ex. D
�P-CR c
.. c
ORt�4'
Purchasing Department
Form L
50 South Military Trail,Suite 110 January 21,2016
West Palm Beach.FL 33415-3199
(561)616-6800
VULCANINC
FAX:(561)616.6811 DBA VULCAN SIGNS,Vulcan Aluminum,Vulcan Metal Stampings,Vulcan
www.pbcgovcotnlpurchasing Matthew Maurin
P.O. Box 1860
Foley,AL 36636
6 TERM CONTRACT#300495A
Dear Vendor:
Palm Beach County This is to inform you that Palm Beach County Board of County Commissioners is
Board of County entering Into a Tern Contract with your company for SIGNS, TRAFFIC CONTROL,
Commissioners PURCHASE&DELIVERY OF based on:
Mary Lou Berger,Mayor
[X] RENEWAL OF CONTRACT based on SOLICITATION #3004 51JS in
Hal R.Valeche,Vice Mayor accordance with all original terms, conditions,specifications and prices with
Paulette Burdick no deviation.
Shelley Vana
The term of this contract is 04115/2016 through 0411412017, and has an estimated
Steven L Abrams dollar value of$15,900,inclusive of all vendors awarded.
Melissa McKintay if applicable, Vendor shall maintain all insurance coverage(s) throughout the entire
Priscilla A.Taylor term of the contract,including any renewals or extensions thereof.
The obligations of Palm Beach County under this contract are subject to the
availability of funds lawfully appropriated for its purpose by the State of Florida and
the Board of County Commissioners.
County Administrator
Palm Beach County Departments will Issue individual hard copy orders against this
VerdeniaC.Baker contract as your authorization to deliver. All Invoices must reference a unique
document number (e.g., CPO I DO 680 XY030305000000001111 or CPO i DO 680
XY030305.1111). Failure to provide a document number with each Invoice will result
In a delay in processing payment.
If you have any questions, please contact Anika Sinclair, Buyer at
asinclairOpbcaov.orci or(561)616-6823.
S1 cerel
Krist Monne
squat opportunity Senior Buyer
W nwtivtActton E,tplayer- c: Chuck Michael,Airport
Paul Purdin,Traffic Division
Vernetha Green,Water Utilities
WFile
pdntedan recycled paper