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HomeMy WebLinkAboutMinutes_Regular_06/08/2017 MINUTES VILLAGE OF TEQUESTA , �REGULAR MEETING � June 8, 2017 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor D'Ambra, Council Member Vince Arena, Council Member Steve Okun, Council Member Tom Paterno. INVOCATION AND PLEDGE OF ALLEGIANCE After relaying a personal experience and commending the public safety employees, Pastor Paul Beresford led the meeting with an invocation followed by the pledge of allegiance. APPROVAL OF AGENDA Village Clerk Lori McWilliams ensured that all Council Members were aware of the most recent agenda amendments. MOTION: Council Member Okun moved approva! of the agenda; seconded by Council Member Arena; motion carried unanimously�0. Under "Any Other Matters", Council Member Arena wished to speak about golf carts. Mayor Brennan welcomed Myra Koutzen, Mayor of Palm Beach Shores, who was in attendance. PRESENTATIONS There were none. CONSENT AGENDA Mayor Brennan requested removal of item 3. MOTION: Council Member Okun moved approva! of the Consent Agenda with item 3 removed; seconded by Vice Mayor D'Ambra; motion carried unanimously 5-0. 1. MINUTES: May 1, 2017 Workshop and May 11, 2017 Regular 2. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) 1. Cues, Inc. Credit Application- Utilities $N/A; 2. Palm Beach Hose & Fittings Credit Application-Utilities $N/A; 3. Southeastem Printing-Administration $498.00; 4. Stryker Stretcher Account Agreement-Fire Department $N/A; 5. FDG Flagler Station Real Estate Lease Renewal # 281-1-2b-Administration $11,171.00. Minutes— Regular 06/08/17 Page 2 4. RESOLUTION NO. 26-17, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING THE REFUSE, RECYCLING AND YARD WASTE COLLECTION RATES FOR FISCAL YEAR ENDING SEPTEMBER 30, 2018 END OF CONSENT AGENDA As an officer of Friends of Public Safety, Mayor Brennan claimed a voting conflict with item 3, therefore Voe Mayor D'Ambra called for a motion and vote. 3. Members of Tequesta Fire-Rescue, in Conjunction with Friends of Public Safety, are Requesting the Village of Tequesta to be a Co-Sponsor of the Seventh Annual Chili Cook-Off and Beer Tasting Event to be held on 11/11/2017 from 2:00 p.m. to 6:00 p.m. at Paradise Park. MOTION: Council MemberPatemo moved apprdval of ConsentAgenda Item 3;seconded by Council Member Anena; motion carried unanimously 4-0 as Mayor Br+ennan abstained fi�m the vote. COMMUNICATIONS FROM CITIZENS Carol Damon of 414 C North Cypress Drive spoke about the hazard of neighboring property 414 D North Cypress Drive. Of special concern during this hurricane season were unkempt shrubs. Her efforts to have the property cleaned up included conversations with the Village Code Enforcement Department and Village Attomey. Pictures Ms. Damon showed were placed into the record. She stated that she did not understand how anyone was allowed to live there without electricity and running water and added that it depreciated nearby property values. Ms. Damon threatened to call the news and health departrnent. Before asking Village Attomey Keith Davis to comment, Mayor Brennan stated that she was uncomfortable with Ms. Damon's impression that the issue was not being addressed as it was discussed at the last meeting. Attomey Davis reported that this had been in the court system for an extraordinary amount of time for various reasons; action was being taken but the court process was slow. Conrad Damon, caowner of 414 C North Cypress asked about a judgement and Attomey Davis stated he was happy to discuss the matter with him outside of the council meeting. Council Member Patemo asked about an order to condemn the building and Manager Couzzo advised that a similar, but more involved approach was being evaluated and the intent was to move forward. Attomey Davis elaborated that since The Village did not own the property, it could not evict. Past measures by The �Ilage to secure the property had been thwarted so an attempt was being made to have it declared unfit for habitation. According to Attomey Davis, once life safety and building code reasons allowed a "no one allowed in" posting if someone gained entry, there would then be some recourse. Vitlage Manager Couzzo advised he would meet with the Fire and Building Departments to idenMy life safety and building code issues and develop a timetable for action. The lack Minutes—Regular 06/08/17 Page 3 of water and sewer made it unsafe from a sanitary standpoint; however, the occupant was not willing to �ave voluntarily. Once the property was declared unsafe, the police would remove the occupant; the structure would be better secured and posted as unsafe. Mayor Brennan questioned why, if it was discussed last month, it was just being revisited; Manager Couzzo apologized for not moving more quic�cly. Council Member Okun requested that the manager update the Damons after his meeting. Mr. Damon felt that action was also needed to encourage the purchase and rehabilitation of the property. Marcia Nielson, 94 Beechwood Trail, inquired about plans for the old fire station property on Seabrook Road. Manager Couzzo advised that future intent was to propose a recreation facil'rty to Council in the budget process. Tracy Kerwin, 197 Golfview Drive, thanked Council for efforts to address the speeding problem in the Tequesta Country Club. In particular, she thanked Council Member Okun for keeping the issue in the forefront. Atthough she hoped they would feel more bumpy, she thought the new pavers were satisfactory. She reported that the CouMry Club residents had been more c�mmunicative among themselves however, they still wanted the speed limit reduc�d from 25 m.p.h.to 20 m.p.h. Michelle Shearouse of 215 River Drive liked the pavers too and added that tree clearing also helped. She asked whether the speed limit could be more immediately, even if temporarily, reduced since especially now in summer, more people were on the streets. Mayor Brennan suggested that the effects of actions taken be reviewed at the next Council workshop. Council Member Okun concurred and stated that the Village Manager had authority to adjust the speed limit temporarily. Attomey Davis clarified Council Member Okun's statemeM and explained that the authority to adjust the speed limit applied to more focused areas such as a curve, unique conditions, or an e�raordinary danger. Vice Mayor D'Ambra asked Michelle Shearouse whether the request was for her street alone or the entire community. She replied that she v�rould want it for whole community. Mayor Brennan assured this would be discussed at the next (6/29) workshop. She liked the idea of a survey as it encompassed the opinions from more of the community. An update on improvements to Tequesta Country Club's north entrance was given by John Hritz of 231 Fairway East. Trees were cut and stumps ground, the wood fence would be power washed, sidewalk work would be done by The Vllage; after which the landscaping would be installed. On behatf of The Tequesta Country Club Association he thanked Council Member Arena for his donation and vllage Manager Couzzo and Deputy Public Works Director poug Chambers for working quidcly with them to beautify the area. COMMUNICATIONS FROM COUNCIL Council Member Patemo appreciated and stressed the importance of a Public Safety presence in the community stating it kept people honest. Council Member Okun asked Sergeant Pike to speak about the upcoming Bike Rodeo. Sergeant Pike announced that the Tequesta Police Departrnent was hosting a bike safety Minutes— Regular 06/08/17 Page 4 rodeo on June 24"' in a parking lot south of Constitution Park. Activities included bicycle safety education, a bike raffle, helmet give-away, obstacle courses, and a bike mechanic. Council Member Arena mentioned an ordinance that required boat owners obtain a no- cost permit ftom The Village. He then presented Building Director Jose Rodriguez with two permits, one for his boat and one for his neighbor's boat. He mentioned the upcoming Run for Freedom on July 4�' and contemplated how he might � a sideline participant. According to Council Member Arena, in the last ten years the budget had never been balanced so early in the budget process. He thanked the Village Manager and Department Heads and encouraged the good work to oontinue. By his calculations, in two to three years, an extra one million dollars per year would be available in the budget. Vice Mayor D'Ambra pointed out that just as residents were under financial pressure during the economic downtum, The Village was too. Everyone "tightened their belts.° He liked the enhanced street signs (part of a long-term infrastructure upgrade) and donated the funds remaining in his Council expense account toward more sign improvements. STANDING REPORTS Villa�e Atbornev Aside from work that he would cover later in the meeting, Attomey Davis stated he would monitor the upcoming special session regarding medical marijuana. Villas�e Mana�er Manager Cou2zo thanked residents for their efforts in the community; newoer management that was in plaoe; and Council for their support and direction. He was glad the budget process was quidcer than usual and hoped the vllage maintained its status as one of the finer areas of the country. REGULAR AGENDA OLD BUSINESS 5. ORDINANCE 4-17, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CHARTER AT ARTICLE 11., SECTION 2.02 TO ADJUST THE DATES FOR QUALIFYING FOR MUNICIPAL ELECTED OFFICE, AT THE REQUEST OF THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS; DIRECTfNG THE VILLAGE CLERK TO TRANSMIT A CERTIFIED COPY OF THIS ORDINANCE TO THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS. PROVIDING THAT EACH AND EVERY OTHER SECTION, SUBSECTION AND PROVISION OF THE CHARTER OF THE VILLAGE OF TEQUESTA SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE, AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Minutes— Regular O6/08/17 Page 5 Ordinance 4-17 title was read into the record by Village Attorney Keith Davis, after which Mayor Brennan opened the public hearing for Council comment; there was none. Next, she opened the item for public comment; there was none. MOTION: Council Member Okun moved approval of ORDINANCE 4-17; seconded by Vice Mayor D'Ambra; motion carried unanimously 5-0. 6. ORDINANCE 5-17, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 2. ADMINISTRATION, ARTICLE V. ELECTIONS, SECTIONS 2-233 AND 2-271 TO ADJUST THE DATES FOR QUALIFYING FOR MUNICIPAL ELECTED OFFICE, AT THE REQUEST OF THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS; FURTHER AMENDING THIS SECTION T� DELETE OBSOLETE TEXT; PROVIDING A CONFLICTS CLAUSE, A SEVERAB[LITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTNE DATE; AND FOR OTHER PURPOSES. Attomey Davis read Ordinance 5-17 title into the reoord. Mayor Brennan opened the public hearing for Council comment but there was none. She opened the item for public comment; there was none. MOTION: Vice Mayor D'Ambra moved approval of ORDINANCE 5-17; seconded by Council Member Okun; motion carried unanimously�0. NEW BUSINESS 7. RESOLUTION 25-17, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, INCREASING THE FISCAL YEAR 2016l2017 GENERAL FUND #001 BUDGET BY APPROPRIATING FUND BALANCE IN THE AMOUNT OF $39,898.00 TO FUND COMPENSATED ABSENCES IN THE POLICE DEPARTMENT Resolution 25-17 title was read into the record by Attomey Davis, then Mana�er Couzzo explained that this represented urrfunded compensated absences owed for accrued leave when a senior Police Departrnent employee left the�Ilage. According to Mr. Couzzo, this could not have been anticipated and budgeted for, and was a bookkeeping item. MOTION: Council Member Okun rrroved approval of RESOLUTION 25-17; seconded by Council Member Aiena; motion canied unanimously 5-0. 8. ORDINANCE 06-17, FIRST READING, AN �RDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING ITS CODE OF ORDINANCES AT CHAPTER 14. BUILDINGS AND BUILDING REGULATIONS. ARTICLE I1. BUILDINGS. BY REPEALING SECTION 14-34. TECHNICAL AMENDMENTS TO THE FLORIDA BUILDING CODE RESIDENTIAL ADOPTED. IN ORDER TO UTILIZE MORE STRINGENT Minutes— Regular 06/08/17 Page 6 STANDARDS CONTAINED IN THE CURRENT VERSION OF THE FLORIDA BUILDING CODE RESIDENTIAL; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 14. BUILDINGS AND BUILDiNG REGULATIONS. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Village Attorney Davis read Ordinance 06-17 title into the record and explained that this aligned Vllage Code with the newest Florida Building Code regarding flood elevation requirements. Mayor Brennan announced that this was a public hearing and opened the floor for council canment but there was none. There was no oomment when she opened the matter to the public. MOTION: Vice Mayor D'Ambra moved approval of ORDINANCE 06-17; seconded by Council Member Anena; motion camied unanimously 5-0. 9. ORDINANCE 07-17, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING ITS CODE OF ORDINANCES AT CHAPTER 78. ZONING. ARTICLE XII. FLOOD DAMAGE PREVENTION. BY AMENDING SECTION 7&779. BASIS FOR ESTABLISHING FLOOD HAZARD AREAS. TO UPDATE THE DATE OF THE FLOOD INSURANGE STUDY AND FLOOD INSURANCE RATE MAPS; FURTHER AMENDING THIS ARTICLE THROUGHOUT FOR C4NSISTENCY WITH THE MOST CURREfdT FEMA APPROVED FLOODPLAIN MANAGEMENT POLICIES FOR FLORIDA; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Ordinance 07-17 title was read into the record and according to Attomey Davis, this ordinance recognized new FEMA (Federal Emergency Managemerrt Agency)flood maps and made minor adjustments to the flood plain ordinanoes so V'illage ordinances would align with the most current FEMA regulations. When Mayor Brennan opened the hearing for council comment, Council Member Arena credited the storm drain employees for how good Tequesta looked after reoent very heavy rain. When Mayor Brennan opened the item for public comment, there was none. MOTION: Council Member Okun moved approval of ORDINANCE 07-17; seconded by Vice Mayor D'Ambra; motion cairied unanimously 5-0. 10. ORDINANCE 08-17, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING ITS CODE OF ORDINANCES AT CHAPTER 14. BUILDINGS AND BUILDING REGULATIONS. ARTICLE VI. PERMIT FEES. BY AMENDING SECTION 14157. Minutes— Regular 06/08/17 Page 7 FEE FOR JOBS STARTED WITHOUT A PERMIT. AND APPENDIX C. PERMIT FEES. IN ORDER TO INCREASE THE FEE AMOUNT FOR WORK STARTED WITHOUT A PERMIT; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 14. BUILDINGS AND BUILDING REGULATIONS. AND APPENDIX C. PERMIT FEES. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attomey Keith Davis read Ordinance No. &17 title into the record, then explained that this increased the penafty to tripte the regular amount for work performed without a permit. Mayor Brennan opened the matter for Council comment. Building Director Jose Rodriquez explained that he hoped this would serve as a deterrent. Council Member Patemo added that three houses were reoentiy gutted without permits precipitating this change. Council Member Arena asked if it was appropriate to call the polioe if work was performed on a Sunday. Chief Elg advised that the Police could stop the work, but it was actually a code violation issue. The matter was opened to the public but there were no comments. MOTION: Council MemberArena moved approval of ORDINANCE 0&17; seconded by Council Member Patemo;motion carried unanimously 5-0. 11. Award Contract to Professional Services Group, Inc. to Supplement the Sidewalk Repair and Construction that the Public Worics Department is Currently Performing Deputy Dire�tor of Public Works, Doug Chambers stated that he requested bids from contractors who woriced strictly on sidewalks, however only one applied. Manager Couzzo opined that sinoe the Public Worlcs employees were oontinually increasing their skill levels, they could do the work more effectively than outsourcing it. Council Member Patemo asked whether increasing the amount of work awarded would prompt more local businesses to apply as the bid process invoNed a lot of papervvork. Manager Couzzo agreed that the amount of paperwork was a deterrent and promised to consider the matter for possible recommendations. Council Member Okun recalled that the Public Works Departrnent was e�anded to enable Village staff to do more work in-house for less money. He applauded the Public Works Department and the manager for their work. MOTION: Vice Mayor D'Ambra rrroved appr+�val of Item 11;seconded by Council Member Okun; motion cairied unanirrrously�0. 12. Approve Contrad Extension for Vulcan Signs Piggybadc Contract for Standard Village Signs Deputy Public Works Director poug Chambers stated that this concemed regulatory signs such as speed limit and stop signs. Last year, The Village piggybacked with Palm Beach County. The county extended their contract for another year so we were requesting the Minutes— Regular 06/08/17 Page 8 same. Some discussion then ensued between the Council Members regarding signs. MOTION: Council Member Okun moved approval of Item 12; seconded by Vice Mayor D'Ambra; motion carried unanimously 5-0. 13. Approval to Extend the Annual Odyssey Contract for Purchase of Sodium Hypochlorite for the Water Treatment Plant through June 18, 2018 According to Deputy Utilities Director Sam Heady, this was but one annual renewal of 12 or 13 that come due. There was no change in price. MOTION: Vice Mayor D'Ambra moved app�vval of ltem 13;seconded by Council Member Okun; motion carried unanimously 5-0. 14. Approve HD Supply Piggyback Contract to Provide Metering Infrastruc�ure—Water Utility Meter Upgrade Deputy Utilities Director Sam Heady explained that this allowed installation of new meters and radios for the new water meter system. The vendor was present if there were any technical questions. Mr. Heady reported that employees liked the safety aspect of the drive-by readings and that the radio readings worked fine. MOTION: Council Member Okun moved appraval of ltem 14; seconded by Council Member Patemo; motion carried unanirr►ously�0. 15. Approve One Year Contract Extension for Auditing Services with Marcum LLP for Year Ending September 30, 2017 Finance Director Chris Quirk announced that this extended the audit contract for the year at a two percent increase. Council Member Okun asked why there was a price increase each year. Mr. Quirk answered that the fee was coritractual. When Council Member Patemo asked whether this should be put out for a bid, Manager Couzzo said it would be put out to bid neut year. Council Member Patemo then asked about the BS8�A software rollout. Manager Couzzo said that staff was training a�d after it went live on June 26�'; he would be better able to give an update. Council Member Patemo predicted positive results. MOTION: Council Member Okun moved approval of Item 15; seconded by Council Member Patemo;motion carried unanimously 5-0. 16. ITEM AMENDED -Approve Budget Amendments-June 2017 There was brief discussion between Council Member Patemo and Village Manager Couzzo regarding the air condfioning s�tem in the Public Safety building. MOTION: Council Member Okun moved approval of Item 16 without page 5; seconded by Council Member Patemo; modon carried unanimously 5-0. Minutes — Regular 06/08/17 Page 9 17. Approval of Layne Inliner, LLC Request to Allow Night Time Work for Rehabilitation of Sewers According to Village Manager Couzzo, the Loxahatchee River District requested permission to work for one night to repair some sewers in the area. MOT/ON: Vice MayorD'Ambra moved approval of Item 17;seconded by Council Member Patemo; motion carried unanimously 5-0. ANY OTHER MATTERS Prior to the meeting, Council Member Arena had asked Attorney Davis to make sure the permit requirement was mentioned within our boat ordinance. Mr. Davis confirmed that permits and consequences for lack of a permit were indeed specified. Council Member Arena reported that he noticed a reduction in the number of boats visible from the road. The second concern of Council Member Arena was a golf cart ordinance that allowed Country Club residents to use golf carts on the road west of the bridge. He recalled changes made to it regarding where golf cart operation was allowed. According to Chief Elg, golf carts were to stay in the Country Club area and off Country Club and Tequesta Drives; he confirmed that it was a violation of law for golf carts to be driven on the sidewalk. Vice Mayor D'Ambra inquired of Buitding Director Jose Rodriguez about a house on Willow Road and was assured that the Code Enforcement Department was working on it. Council Member Patemo felt that code issues should be acted upon more promptly and he was hopeful that the new software would enable the Code Enforcement Department to address issues quicker. When Council Member Paterno asked how the boat code applied to areas outside the Country Club, Mayor Brennan answered that it applied to all Village residents. He then declared that a chain link fence is not proper screening for a boat. ADJOURNMENT: Council Member Okun moved to adjoum the meeting; seconded by Council Member Patemo. The motion to adjoum carried unanimously 5-0; therefore, the meeting was adjoumed at 7:40 p_m. Respectfully submitted, ��- �CLc� ��Lh.. Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.