HomeMy WebLinkAboutDocumentation_Regular_Tab 07_08/10/2017 �_ el TEQUESTA POLICE DEPARTMENT
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MEMORANDUM
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To: Michael Couzzo, Village Manager
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From: Jim McGrew
Date: July 27, 2017
Subject: Interagency Information Sharing Agreement
This is an interagency agreement between the Tequesta Police Department and the Santa Rosa
Sheriff's Office. This agreement allows the Santa Rosa Sheriff's Office to perform background
checks, on employees of CTS America (Smart COP) on behalf of the Tequesta Police
Department. The Santa Rosa Sheriff's Office would advise the Tequesta Police Department,
which CTS America employees passed the background checks and were able to access secure
areas of the Tequesta Police Department. The background checks are a requirement set forth
by the FBI Criminal Justice Information Systems Security Policy.
CTS America is located in the jurisdiction of the Santa Rosa Sheriff's Department, and allowing
the Santa Rosa Sheriff's Office to perform the background checks, would save time and
resources of the Tequesta Police Department.
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INFORMATION TECHNOLOGY
Gary Dunlap, Director
P O Box 7129
Milton, FL 32572
PH: 850.983.1100
gdunlapgsrso.net
April 12, 2017
Tequesta Police Dept
Chief Christopher Elg
1357 Tequesta Dr
Tequesta, FL 33469-3062
RE: Interagency Information Sharing Agreement
Dear Chief Elg:
You will find enclosed a copy of the Interagency Information Sharing Agreement for
Vendor Personnel Security Screening Requirements. Please review this agreement
and if you agree with the content please sign and retain a copy for your records, and
return the original to my office no later than April 27, 2017.
If you have any questions in regards to this agreement, please do not hesitate to
contact me.
Sincerely,
,w et
ary Dunlap CND 5 ,1'3 )11
I.T. Director
Encl.: Agreement
GD/lls
Interagency Information Sharing Agreement for Vendor Personnel
Security Screening Requirements
WHEREAS, the Santa Rosa County Sheriffs Office, hereafter referred to as
Lead Contract Agency (LCA), and the Tequesta Police Department, hereafter referred
to as Contract Agency (CA), are both criminal justice agencies, formerly recognized by
the Federal Bureau of Investigation (FBI) and the Florida Department of Law
Enforcement (FDLE); and
WHEREAS, the LCA and the CA are headquartered within the boundaries of the
State of Florida; and
WHEREAS, both the LCA and CA have entered into the Criminal Justice User
Agreements (UA) with the FDLE and are required to abide by the FBI CJIS [Criminal
Justice Information Systems] Security Policy (CSP) for access to state and national
Criminal Justice Information (CJI) as defined by the CSP; and
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer
(CSO) for the State of Florida, required by the CSP and UA to grant and authorize
access to CJI within the State of Florida; and
WHEREAS, both the LCA and the CA are currently contracting with CTS
America (Vendor) a private vendor, for services supporting the administration of criminal
justice and systems containing CJI; and
WHEREAS the LCA is willing to share Vendor employee background screening
information obtained from state and national fingerprint based records checks with the
CA, in a manner consistent with the requirements of the CSP;
NOW THEREFORE, the parties agree as follows:
1. The LCA will fingerprint and submit the requisite identification information
on Vendor employees who require unescorted physical or logical access to
CJI. The LCA will use its criminal justice ORI for submitting fingerprints
required by CSP and UA.
2. The LCA will maintain a current and complete list of all Vendor employees
who have been authorized access to CJI. Employee information shall
include name, date of birth, and, if previously provided, social security
number or other unique identification to accurately identify the employee.
3. The LCA shall provide to the CA the list of all Vendor employees who are
authorized access to CJI.
4. When any change occurs to the list of authorized Vendor employees, the
LCA shall provide to the CA the corrected or revised list of authorized
Vendor employees, and specifically identify any additions, deletions or
modifications to the list.
5. The LCA will notify the CA in the event that a Vendor employee, whether
seeking or already authorized access to CJI, is denied access by the FDLE
CSO.
6. To properly assess any potentially disqualifying information as it becomes
available, every (1) years, the LCA shall perform a name based check via
the FCIC message switch, to include, but not to be limited to, hot files and
state/national criminal history record information searches, on all Vendor
employees authorized access to CJI.
7. Upon notification/determination of any type of reported or observed criminal
or other disqualifying activity by a Vendor employee authorized access to
CJI, the LCA shall immediately notify the CA via formal correspondence of
the employee's activity.
8. The LCA shall immediately notify the CA upon leaming of the termination
or suspension from employment of a Vendor employee authorized access
to CJI.
9. The CA shall designate a primary and secondary point of contact within its
agency to receive information and updates regarding Vendor employees
authorized to access CJI.
10. The LCA shall defer to the FDLE CSO regarding any issues with respect to
CJI access eligibility as required by the CSP and the UA.
11. The LCA shall have formal written guidelines defining the processes
associated with implementation of this Agreement.
12. The LCA will forward a copy of the Agreement to the FDLE CSO.
13. Either party may terminate this Agreement upon 30 (thirty) days written
notice to the other party.
14. This Agreement constitutes the entire agreement of the parties and may
not be modified or amended except by written amendment signed by
authorized representatives of both parties.
15. Both parties acknowledge that the CJI authorized to be shared by this
Agreement is subject to restrictions on access and dissemination under
federal and state law, and that failure to abide by those restrictions can
result in the loss of access to CJI.
IN WITNESS WHEREOF, the below signed parties have caused this Agreement
to be executed by their authorized representatives, effective on the date last
signed for a term of(1) years, or until canceled by either party.
Santa Rosa County Sheriff's Office
Lead Contract Agency (LCA) Name
Bob Johnson, Sheriff
Agency Head
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Signature Date
Teduesta Police Department
Contract Agency (CA) Name
Agency Head
Signature Date
