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HomeMy WebLinkAboutAgreement_General_08/10/2017 (5) QUOTATION southeastern Estimate: $5480 complexity made simple Date: 6123/17 Cust-ID:2833 Phone: 561-768-0443 Village of Tequesta Fax: 561-768-0697 345 Tequesta Drive E-Mail: Imcwilliams@tequesta.org Tequesta FL 33469 Rep: Tony Ellison Description: 2017 Summer Newsletter with Insert Flat size-22 x 17,folds to 11 x 17 and soft-folds to 8.5 x 11 masthead out. with 1-2pp insert 11 x 17, postitioned inside newsletter Printing-4cp/4cp, bleeds Stock-80#MacGregor Gloss Text Trim,fold. Qty: 5,200,send 5,100 to SEP Mailing Dept,deliver 100 to client We understand that you will be providing: Output files from Dropbox sent from Phil Glenn,forwarded to Helen. Quantity 5,200 Price $2,407.00 Thank you for the opportunity to provide you with this estimate, based on the specifications submitted. We look forward to exceeding your expectations. Please contact us if you need additional information. Payment Terms: Due in 30 days Supplied files/specifications/material will be reviewed and compared to the estimate upon receipt of job. Differences will be re-quoted which may result in a price change. EMAIL/FAX TRANSMISSION:This document includes our Standard Terms of Sale. If you did not receive,or if illegible,please call for a copy before signing. PLEASE READ,SIGN AND RETURN TO PLACE YOUR ORDER This quotation is subject to the terms and conditions set forth on the back side hereof and which are,by reference,made a part hereof.Prices quoted are based on details furnished to our estimating department and are subject to revision if,upon receipt of copy it is determined that the material deviates from original specifications. Any such price revision will be confirmed before the order is processed.We reserve the right to reject any order upon receipt without liability on our part All orders are subiect to underruns or overruns of un to 10%and the dericiencv or excess credited or charged grovortionately. PRICES REMAIN IN EFFECT 30 DAYS. The item(s)ordered are for resale and not subject to sales tax. Please Initial: The item(s)ordered are for internal use.Please charge sales tax. Accepted by customer Date 7 J 7 Southeastern Page 1 of 2 3601 SE Dixie Highmay.Stum7.Florida 34997•772-287-2141•800-226-8221•Fax 772-388-3988 SOUTHEASTERN STANDARD TERMS OF SALE 1. This proposal is made and, r aooepbd by SouBeeslem ('Printer'), order will be entered subjed b the foMowdng trade customs and any other condltiors expressed heron, which are hereby understood b be biding on boron parties. Terms of this proposal shall be limited to thirty (30) days from date of proposal. it is b be clearly understood that such lams constitute the entire agreement of the parries, can be amended or alkred only purma t to writing signed by both parties, and in any event not by any SROW11101% represerdaron Or agreement not contained in In contract, or by paid evidence, and that these lams shell govern the order contrary b prior or arbsapuart writings by Cusbrer noba hsmnfimp. 2. Orders regularly entered cannot be carmceled except upon tarts that will compensate Prnter 39W W loss. All orders are s itijed to load a cepfarnce by Printer, and it shed not be liable for anv toss or dsmarte reaulOkai from ds roesaubk bslkre to socept orders.ship producis ordered or notify Customer of its nm wceowm of odes. 3. Experimental work performed at the Cuslamers request such as, but not Nnded to skeldas, drawings, corrgosition, plates, presswork and mebrieb stall be charged for at current rates. 4. Art work "ohm copy, dunumies, and all propaatory work including negative and p=M fins. plates, &Vm*hgs and oler manoloct ring toots or hers created or Wished by Printer shall remain its exclusive property, aril no use of same shall be made nor may any Ideas obtained Careiom be used, except by wntsin permission of Printer and upon compensation b be determined by Prima. S. All wok tonaPerandes, photos, origtnab, Computer daft negative and posrba lima plates, engravings and other mavrfacMeing i s= when suppled by Customer are acaepled at the Cusbrners risk and Pride shell not be liable for damage or kiss in excess of outof-pocrat cost for raw insist s or value agreed b in writing between Printer and Customer. 6. AuMwr's alterations: AN drerrges from original spedi atipms or copy made by Customer shall entitle Printer to additional charges, at one currenl rates for one addtiow work oafdrtled. 7. bmrs: Printer shed not be Gable for an= 9 printed mulls condorne to copy finished by Customer Proofs will be submitted C requested by Cpabmer. Conedons, 0 any, are to be made Ceneon and retumed with Prcd/Print Mdrorkaion form marired "OX! or •OX. wilt corrections•, and signed by duly aulhoiaed reprownt ire ol Customer. C revised Picots are desired, requed must be made when Proof is retuned. Pdnfe shell not be responsible for errors tf work is performed as per Cuabme's •o.tc• 8. Press: An extra charge will be made for press proofs. Pinta shell charge for a dlional press time arising from Customer delay during mW*geady press died or for chage orders removed after job is plated. Beceuse of the ddference in "Witment and con1hons between color Wiring and one prNsmom operations, a reasorneble variation in color between color proofs and one completed lob shred min dkia an acceptable delivery. 9. Custorrefs Property: All Customers Property tad is shred with Printers at the Qatornners risk, and Printer shall not be fable ter any loss or damages thereto cased by ire, Craft wale lrakage, rodents, irsecls, or any ocher cause beyond Pdnta's contra. It a uhdersbod that the storage of Customers property is solely for the benefit Of the Customer. 10. Terms: liiess otenerse artamged for, a deposit of 50% is requested upon the signing of In proposal, 25% upon delivery of ire job prod, and the balance upon cargleion of On order or upon delivery of the fast copy or copies. AN somuds not paid for within llrVfive (45) days of Invoice shall be charged interest at the rate of eighteen par cat(18%)per arum.C such rate shall be preceded by local law.this such rate shall be the Wit hest rate allowable pursuant to such law. 11. Wwwdy: Prude warads rret its work will meet applicable specifications and other speck product and work regniarnenls, if any, of On order and whl be of good quaff and free from defects in material end workmaship. AN cans must be made wirdn in (5) days of receipt of goods. Defective ibrte must be held for Primers inspection and reigned to one original F.O.B. point Won request The foregoing is expressly in Neu of all other wananCes whalsoever, expressed, enpfed, and statutory, indudsg, without Initiation. the knpfed wamantas of rtnertimarnnbi ly and tArbss. Upon Customers submission of a claim and its substantiation, Printer shall at its option ekher (1) replace Its product or work at a" the crigirmd F.O.B. poled of delivery or (2) rehnd an equal* portion of the Psc hase price as determined by Pinta. AN work parb 1, coil be done during rmermel wodong hours of non, worid g days. The lonto cos Prnta's only obligation and Customers only remedy for breech of warranty, and except for gross negigances and we'dful misconduct, the foregoing is Cuslanees only remedy hereunder by way of breach of conhad tart or otherwise. In no event shall Cusbmar be stilled b inddonlai or cWWRIo ntial damages. Any action for broaden of this proposal must be commenced within two (2) years slier the cause of action has occurred. 12. Tile and Risk of toss Tile b I which Pinta sells to Custtma shall pass to Customer upon delivery of the products b Cusbrner, or b a carrier cosigned to Customer, and Printer shad not be fable for loss of delay in shipment or damage b any products after CCe thereto has passed. Printer, however, repairs rtie for security purposes only to all products mtil paid for in full in cash and may, at Prirders option, repossess the sane from Customers dolauk in payment hereunder and charge Customer with any defidauy. It is expressly agreed that printer shall not be held liable for less or damage on aowad of delays due to strives, wars, flees, #Dodss, accidents, governmental ental or municipal laws, Hies or regulations, arcs of providence, its inability to aware specified materials, or offer cameos beyond PmWs resnnnable anticgallon a cored. 13. No obscene or illegal iterabre will be printed by Printer under this coriract, nor shad Printer be liable for any damages aiskg out of violation of copyright laws or illegal use of trade names or slogans. The Customer guarantees the legsl propriety of all ma ter submitted to pricer for prirmting and/or publication: and wtil defend and Inde naiy Printer from and against all claims and responsibility arising from the prkiing andor publication of such nattier, krcudig the legal expenses and disbursements incurred by Printer in connection Cherewetn. 14. Unless otherwise specbed,Printer AM use such style,type,size and composition as,In Its discretion,seems to be to time best Interest of Customer. is. Any and all mal irg casts i clued by Printer in the perbrinamce of the spac6catiprs herakmabove set forth shall be in addfon to the contract price hereinabove set forth and shall be at the ten anent rates of the United States Poslal Service andfo common carrier. 16. Taxes: Customer shad pay all excise or other taxes, if any, that may be levied on time products sold under one contact or upon or in connection with the sale or shipment thereof. 17. Deivery Dates: Praised delivery dale Is canCngent upon Customers meeting its established schedule mWorsihWtles. Printer shad not be respameble for carmseq,,entiei darnepes for lets deliveries. 18, Prices gaoled are based on straight time wok. overtime work caused by Customers faiue to meet deadline, delay in fuming to copy, plates, proofs, or other material necessary b eomplele the work*tin the ime spedfied,shad be dsnued for at current overtime rates.over and above the price quoted herein. 19. Unless otherwise stated in writing, overruns or undenms, not b exceed tan (10%) per cent of the amour ordered, shall conetitub an acceptable exivass or defncernct,shed be charted or credited b t b he cuusmer proportionately. delivery and the 20. Ctstdner Furnished Materials: Any work regulred on malenals fiurnisled by the Cuskx er, ndudeg but not limited to copy, me cnanicels, negative and positive tom, dedm4Tes, Papa and plates, shall be Perbmed at Chmbnnees risk and billed at anent males rates. Responsibidy for gaaily of material suppled will not be assurned by Printer when Cusbma furnished such inalim l used in production of one printed order. 21. C it becomes necessary b its" suit in any cart of hew to enforce any of Cie provisions of be qu lallm Including an action for collection or to enforce any of the standard terms of sale,cusla er agrees to pay cup bast exposes and dbbusemerhls incurred by Pri her in connection therewith. 22. In the evert actual delivery extends beyond ruse data set bith on Printers admowledgment of order entry, Printer shall have to bitter right to revise prices upon the cup kWon of a fradhn, the numerelor of which shad be one Consumer Price Index at tine time of actual delivery and the denoninabr of which shad be such index at the apposed time of delivery set bih by the Printer in We adanovdeftnerd b rxsbmer of order entry. Based on Trade Customs Adopted by Printing Industry of America,Inc. Page 2 of 2 PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records,CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village,or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes,and other penalties under Sec. 119.10,Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village,all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0685, OR AT Immilliams@teguesta.ore, OR AT 345 TEQUESTA DRIVE,TEQUESTA, FLORIDA 33469. QUOTATION southeastern complexity made simple Estimate: 85481 Date: 6/23/17 Cust-ID:2833 Lori McWilliams Phone: 561-768-0443 Village of Tequesta Fax: 561-768-0697 345 Tequesta Drive E-Mail: Imcwilliams@tequesta.org Tequesta FL 33469 Rep: Tony Ellison Description: 2017 Summer Newsletter&Insert-Mailing Process file including address standardization, NCOA update,CASS certify,presort,inkjet address, sort,sack/tray tags, deliver to post office. Include"Or Current Resident'when imprinting addresses. Please Note:Price does not include additional services such as indicia use,wafer sealing,foreign mail processing etc.Postage is additional. Approx.pre-sort standard$.569 each We understand that you will be providing: new mailing list forwarded to Helen Quantity 5,100 Price $508.00 Thank you for the opportunity to provide you with this estimate,based on the specifications submitted. We look forward to exceeding your expectations.Please contact us if you need additional information. Payment Terms: Due in 30 days Supplied files/specifications/material will be reviewed and compared to the estimate upon receipt of job. Differences will be re-quoted which may result in a price change. EMAIL/FAX TRANSMISSION:This document includes our Standard Terms of Sale.If you did not receive,or if illegible,please call for a copy before signing. PLEASE READ,SIGN AND RETURN TO PLACE YOUR ORDER This quotation is subject to the terms and conditions set forth on the back side hereof and which are,by reference,made a part hereof.Prices quoted are based on details furnished to our estimating department and are subject to revision if,upon receipt of copy it is determined that the material deviales from original specifications. Any such price revision will be confirmed before the order is processed.We reserve the right to reject any order upon receipt without liability on our part. All orders are subject to underruns or overruns of up to 10%and the deficiency or excess credited or charged proportionately. PRICES REMAIN IN EFFECT 30 DAYS. The item(s)ordered are for resale and not subject to sales tax. Please Initial: The item(s)ordered are for internal use.Please charge sales tax. Accepted by customer Date Southeastern Page 1 of 2 3601 SE Dirie Highrrgn.Stuart.Florida 34997•772-287-2141•800-226-8221-Far 772-288-3988 SOUTHEASTERN STANDARD TERMS OF SALE 1. This proposal is made and, d accepted by Souliesstem ('Printer"), order will be entered subject to the fabwig trade customs and any other conditions expressed herein, which are hereby understood to be knifing on both parties. Terms of ttes proposal shell be buM b " (30) days from dole of proposal. it is to be manly understood that such terms conahihrte the entire agreement of the parties, can be amended or altered only parsuerd to writing signed by both parties, and in any event not by any stipulation, representation or agreement not contained in this contract, or by panol evidence, and that these temps shall govem the order contrary to prior or subsequent writings by Customer notwithstanding. z Orders regularly enntaied cannot be cancelled except upon temps to will compensate Printer against loss. AN orders are subject to final acceptance by Pricer, and if shot not be liable for am loss or damage resu in q from to reasonable failure to accept orders.a*products ordered or notify Customer of its non-acceptance of ceders. 3. Experiments( work performed at the Customers request, such as. but not limited to sketches, drawings. composition, plates, presswork and maerials shot be charged for at current rags. 4. Art work, sketches, copy, dummies, and at preparatory work including negative and post ilm IIlms, plates, engravings and otter manufacturing tools or Items orualed or finished by Printer shot remain its exclusive property, and no use of same shall be made nor may any ideas obtained bnerdrom be used, except by writien pemissiorh or Printer and upon compensation to be delemined by Printer. 5. Art work, trareparerKaes, plutos, originals, conquer disks, negative and positive Alms, pates, engravings and other manufacturing item when suppled by Customer am acoepted at the Customers risk and Printer shall not be liable for damage or loss in excess of out-of-pocket cost for raw halm s or vakre agreed to in writing between Printer and Customer 8. Amthors akeratioce: All nudges from original specifications or copy made by Customer shall entitle Printer to additional charges, at the cement rates for the additional work performed. 7. Errors: Printer shall not be liable for errors A printed math conforms to copy furnished by Customer. Proofs will be submitted t requested by Customer. Corrections, if any, are to be trade teem and retraced wfh Pm cVPdnt Autiorizatlon form marked •O.K.• or 'O.K. with corrections', and signed by duly auAhalmd representative of Customer. If revised Mots are desired. request must be made when proof is returned. Pinta shall not be responsible for emirs if work is performed as per Customer's •Ox• B. Press: An extra charge will be made for press prods. Purer shal dirge for additional press tirne arising from Customer delay during make-ready press check or for change orders received afar job Is plated. Because of to difference in equipment and conditions between cola proofing and the pressroom operations, a reasonable variation in color between color goofs and the conromw lob shot mstilute an acceptable defverv. 9. Customers Property: AN Customers property to is stored with Pdner is at the Customers risk, and Printer stet not be liable for any loss or damages thereto caused by fire, IeR, water leakage, rodents, insects, or arty other case beyond Pricers control. It Is understood that the storage of Customers property is solely for the beneFd of the Customer. 10. Tems: Unless otherwise an=* for, a deposit of 50% is reqused upon the signing of this proposal 25% upon delivery of the job prod, and the balance Lyre completion of this order or upon delivery of Are first copy or copies. All accounts not paid for within lalyfive (45)days of novice shall be charged interest at the rate of siolften per rent(18%)per arum.H such rae shall be precluded by local law.this such rate shall be the hidest rate allowable pursuant to such law. 11. Warranty- Pricer we rats Act is work will meet applicable specBCaAors and older specific product and work requiemats, if any, of this order and will be of good quality and free from deface in malarial and workmanship. AN claims must be made within live (5) days of receipt of goods. Detective Name must be held for Printers inspection and retuned b The original F.O.B. point upon request. The foregoing is expressly in lieu of all other warranties whatsoever, expressed, inpfed, and sletatory, including, without lkniatian, the implied warranties of merchantability and tdness. Upon Cuslaners submission Of a claim and its subsarmbadon, Porter shelf at Is option either (1) replace As product or work at either the original F.O.B. point of delivery or (2) refund an equitable portion of the purchase price as determined by Printer. At work performed will be done during noire working hours of nonmel working days. The foregoing is Printer's ordy obligation and Chstonners only remedy for breach of we", and except for gross n>egilgences and wilful miscaMud, the foregoing Is Customers only remedy hereunder by way of breach of contract, tat, or otherwise. In no event shall Customer be entitled to Incidental or consequential damages. Any action for breech of this proposal must be commenced within two (2) years afar the cause of action has occurred. 12. Tile and Risk of Loss: Title to produce which Pmler sets to Customer shell pass to Customer upon delivery of Ie products to Customer, or to a carrier consigned to Customer, and Printer shot not be liable for toss of, delay In shipment, or damage to any products after We Hereto has passed Printer, however, retain title for security purposes only to all products until paid for in full in cash and may, at Pricers option, repossess the same from Customer's defauuf in payment hereunder and charge Gstor er with any deficiency. it Is expressly agreed to Printer shag not be held fable for loss or damage on accent of delays dude to strikes, was, Ares. floods, accidents, govermerdel or municipal laws, pies or regulations, acts d providence, its iabily to secure specified materials, or other causes beyond Peters reasonable anticipation or control. 13. No obscene or illegal lilerat re wig be prised by Printer wider this contract, nor shell Printer be fable for arty damages arising out of violation of oopflight laws or Illegal use of trade names or slogans. The Customer guarantees the legal propriety of all matter submitted to Printer for printing and/or publication; and will defend and indemnify Pinar from and against all claims and responsibility aisng from the Printing andfor publication of such matter, including the legal expenses and dsburaements incurred by Printer In connection therewith. 14. heelless otherwise specified,Printer shot use such stye,type,size and composikm as,in Its discretion,seems to be to the best interest d Custotomer. 15. Any and art rra" oats incurred by Pricer in the performance of the sphlflcatlons hereinabove set forth shall be in addition to the contract price herenabove set forth and shall be at the then current refes of the United Sans Postal Service andfor common tamer. 16. Texas: Customer shall pay at excuse or other axes, it any, tel may be levied on the products sold under the contract or upon or in connection with tine sale or shipment thereof. 17. Delivery Dates: Promised delivery date is contingent upon Customers meeting its established schedule responsibfties. Pinner shall not be responsible for mrssouentinl damages for ate defvedes. 18. Prices quoted are based an straight time work. Overtime wok caused by Customers faiue to meet deadim, delay in tuning in copy, pates, pods, or other material necessary to complete the wok within the time specified,shall be charged for at current overtime rates,over and above the price quoted herein. 19. Unless otherwise seed in waiting, ovemrs or underruns, not to exceed ten (10%) per cant of the amount ordered, shelf conabade an aocepalte delivery and the excess or deficiency shah be verged or credited to the customer propoolonately. 20. Customer Furnished Materials. Any work required on materials hrntded by Ie Customer, including but not limited to copy, rnedurwaa, negative and positive Mm, electrotypes, paper and peas, shah be psifo nod at Customers risk and bled at cumenl market rates. Responsibility for quality of material suppled will not be assumed by Printer when Customer furnished such material used in production of the printed order. 21. If 4 becomes necessary to institute suit in any cart of paw to enforce any of the provisions of the quoatbn, including an scion for collection or to enlace any of the standard terns of sale.customer agrees to pay all lapel exposes and disbursements incurred by Printer in connection therewith. 22. In the event actual delivery extends beyond the dale set forth an Printers acknowledgment of ceder entry, Printer shall have the further right to revise prices upon the application of a fraction, Ina numerator of which shell be the Consumer Price Index at the time of actual delivery end tine denominator of which shelf be such index at the proposed time of delivery set forth by the Printer in his aicnowledpment b customer of order entry. Based on Trade Customs Adopted by Printing Industry of America,Inc. Page 2 of 2 PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records,CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village,or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes,and other penalties under Sec. 119.10,Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village,all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0685, OR AT Immilliams@teQuesta.orR. OR AT 345 TEQUESTA DRIVE,TEQUESTA, FLORIDA 33469.